CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 19, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Indigent Health Care Program:
1. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent Health Care Program in the amount of $134.75 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $13,175.76 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program no. 004 to program no. 003 in the amount of $13,310.51
1. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent Health Care Program in the amount of $134.75 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $13,175.76 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program no. 004 to program no. 003 in the amount of $13,310.51
7.
Adult Probation - Joe Lopez:
A.
Requesting approval to reimburse the Restitution Center Director Mr. Robert Lizcano the amount of $80.32 for gasoline expenditures paid from personal funds to operate a County vehicle with authority for County Treasuer to issue check after review and processing procedures are completed by the County Auditor.
8.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contracts:
1. City of Pharr
2. City of Linn-San Manuel
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contracts:
1. City of Pharr
2. City of Linn-San Manuel
9.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval to increase and appropriate the 2008 State of Texas- Chapter 59 Asset Forfeiture Fund budget in the amount of $80,000.00.
10.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 20 (2007) for a Street Improvements Project in the City of Alamo.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Street Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Street Improvements Project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Street Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Street Improvements Project.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 20 (2007) for a Sewer Improvements Project in the City of Alamo.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Sewer Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Sewer Improvements Project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Sewer Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Sewer Improvements Project.
C.
The Urban County Program, is requesting cancellation of the negotiated contract with L&G Engineering Laboratory in the amount of $6,408.05, a balance on Purchase Order # 7287 approved and issued on January 9, 2008, in connection with City of Weslaco Waterline Improvements project utilizing Years 17 (2004) funds.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional testing services in connection with Hidalgo County Urban County Program from Program Year 19 (2006) for a Sewer Improvements Project in the City of Weslaco.
2. Presentation of the scoring grid (of at least three (3) testing firms from the County's approved "pool" as graded and evaluated by the city of Weslaco) for the purposes of ranking by CC in connection with an Urban County Program Sewer Improvements Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Weslaco Sewer Improvements Project.
2. Presentation of the scoring grid (of at least three (3) testing firms from the County's approved "pool" as graded and evaluated by the city of Weslaco) for the purposes of ranking by CC in connection with an Urban County Program Sewer Improvements Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Weslaco Sewer Improvements Project.
11.
Office of the County Judge:
A.
Appointment of the City of McAllen's nominee (Ramiro Salazar) to the Regional Mobility Authority
12.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval:
- Four Points Subdivision - Pct. 1 (Oliverio Davila)
- Alcantar Pedroza Subdivision - Pct. 3 (Javier Alcantar)
- Midway Meadows Subdivision - Pct. 1 (David Wiechering)
- Cardinal Stars Subdivision - Pct. 4 (Franz Schamberger)
- Birch Phase II Subdivision - Pct. 1(Roger Bechtal)
2. Final Approval:
- Trenton Estates Subdivision - Pct. 4 (Miguel Luna)
3. Final Approval with Financial Guarantee:
- Andy Subdivision - Pct. 4 (Sandra Johnk)(Mile 15 North Road & F.M. 493)
- Four Points Subdivision - Pct. 1 (Oliverio Davila)
- Alcantar Pedroza Subdivision - Pct. 3 (Javier Alcantar)
- Midway Meadows Subdivision - Pct. 1 (David Wiechering)
- Cardinal Stars Subdivision - Pct. 4 (Franz Schamberger)
- Birch Phase II Subdivision - Pct. 1(Roger Bechtal)
2. Final Approval:
- Trenton Estates Subdivision - Pct. 4 (Miguel Luna)
3. Final Approval with Financial Guarantee:
- Andy Subdivision - Pct. 4 (Sandra Johnk)(Mile 15 North Road & F.M. 493)
13.
Elections Administration - Teresa Navarro:
A.
1. Approval to delete (1) one vacant, permanent full-time Director of Operations position, slot no. 130-001-0004 at $51,000.00 per year.
2. Approval to create (1) one permanent full-time Voter Registration Information Technology Specialist position, slot #130-001-0084 at $40,000.00 per year.
3. Approval to change (1) one vacant part-time Data Processor position, slot no. 130-001-0022 to full-time and increase the budgeted salary from $12,527.00 to $19,424.00 per year.
4. Approval of revised salary schedule.
2. Approval to create (1) one permanent full-time Voter Registration Information Technology Specialist position, slot #130-001-0084 at $40,000.00 per year.
3. Approval to change (1) one vacant part-time Data Processor position, slot no. 130-001-0022 to full-time and increase the budgeted salary from $12,527.00 to $19,424.00 per year.
4. Approval of revised salary schedule.
14.
Public Defender's Office - Jaime Gonzalez:
A.
Request and approval to pay the FY08-09 membership dues in the amount of $1,022.00 to The State Bar of Texas (Due: June 1, 2008) for the following attorneys:
1) Jaime E. Gonzalez (Chief Public Defender) = $235.00
2) Pilar V. Espinosa (1st Assistant PD) = $148.00
3) John M. Schulz (Assistant PD) = $98.00
4) Jose L. Bravo (Assistant PD) = $235.00
5) Sofia Kamal (Assistant PD) = $158.00
6) Jennifer A. Narvaez (Assistant PD) = $148.00
1) Jaime E. Gonzalez (Chief Public Defender) = $235.00
2) Pilar V. Espinosa (1st Assistant PD) = $148.00
3) John M. Schulz (Assistant PD) = $98.00
4) Jose L. Bravo (Assistant PD) = $235.00
5) Sofia Kamal (Assistant PD) = $158.00
6) Jennifer A. Narvaez (Assistant PD) = $148.00
15.
Sheriff's Office - Chief Martinez:
A.
Approval to appropriate monies received on four (4) seizure awards in the Sheriff's Federal Sharing U.S. Department of Justice Fund 1229.
B.
1. Approval to upgrade/revise the Sheriff Law Enforcement Step and Grade Pay Plan as proposed during the 2008 Budget Process
2. Approval to adjust Law Enforcement Personnel salaries to the revised Step & Grade Pay plan effective the next full pay period.
3. Approval of revised salary schedule.
2. Approval to adjust Law Enforcement Personnel salaries to the revised Step & Grade Pay plan effective the next full pay period.
3. Approval of revised salary schedule.
16.
Precinct #1 - Comm. Handy:
A.
Road & Bridge
1. Approval to delete one (1) vacant permanent full-time Administrative Secretary position, slot no. 121-005-0015 at $35,821.00 per year.
2. Approval to create one (1) permanent full-time Contracts Manager position, slot no. 121-005-076 at $42,000.00 per year.
3. Approval of revised salary schedule.
1. Approval to delete one (1) vacant permanent full-time Administrative Secretary position, slot no. 121-005-0015 at $35,821.00 per year.
2. Approval to create one (1) permanent full-time Contracts Manager position, slot no. 121-005-076 at $42,000.00 per year.
3. Approval of revised salary schedule.
17.
Precinct #2 - Comm. Palacios:
A.
Authorization for surveys metes & bounds, title reports, appraisals and acquisition of additional right of way for colonia drainage easement for the RSW Unit No. 1 Subdivision.
B.
Authorization for surveys metes & bounds, title reports, appraisals and acquisition of additional right of way for colonia drainage easement for the Eldora Gardens Subdivision.
18.
Precinct #3 - Comm. Flores:
A.
Parks
1. Approval to create one (1) permanent full-time Peace Officer position, slot no. 123-008-0013 and set salary as per step & grade plan.
2. Approval of revised salary schedule.
1. Approval to create one (1) permanent full-time Peace Officer position, slot no. 123-008-0013 and set salary as per step & grade plan.
2. Approval of revised salary schedule.
B.
Discussion, consideration, and approval of Interlocal Cooperation Agreement between the City of Mission and the County of Hidalgo.
C.
Discussion, consideration and approval to appoint Mr. William " Billy" Leo on the Hidalgo County Housing Authority Board.
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Ongoing county owned building construction, renovation and/or repair projects
b) Emergency situations occurring since last agenda meeting
a) Ongoing county owned building construction, renovation and/or repair projects
b) Emergency situations occurring since last agenda meeting
5.
Presentation for discussion, consideration and approval to advertise for sealed bid for the purchase "Three (3)-New 2008 Double Cab Trucks" including specifications attached hereto for the Hidalgo County District Attorney's Office.
6.
Requesting approval to declare as "surplus" numerous items and vehicles (County and Seized) for the purpose of disposition through auction set forth Texas Local Government Code, Section 263.152.(a)(1 )as detailed on exhibits as attached hereto.
7.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Architectural Services in connection with Texas Parks & Wildlife Hike & Bike Grant;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Architectural Services required for the design construction of Texas Parks & Wildlife Hike & Bike Grant;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Architectural Services Contract with the No.1 ranked firm of ____________________________ for the provision of Architectural Services for Texas Wildlife Hike & Bike Grant.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Architectural Services required for the design construction of Texas Parks & Wildlife Hike & Bike Grant;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Architectural Services Contract with the No.1 ranked firm of ____________________________ for the provision of Architectural Services for Texas Wildlife Hike & Bike Grant.
8.
Presentation for discussion, consideration, and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
A. Hidalgo County Constable Precinct No. 3
B. Hidalgo County District Attorney
C. Hidalgo County Clerk's Office
A. Hidalgo County Constable Precinct No. 3
B. Hidalgo County District Attorney
C. Hidalgo County Clerk's Office
9.
Requesting authority to purchase vehicles through our membership/participation with state awards, interlocals, or cooperative purchasing programs in the amount of $______________________ which includes applicable administration fees for the following departments:
Right of Way - one (1) vehicle
Emergency Management - two (2) vehicles
Safety Division - one (1) vehicle
Right of Way - one (1) vehicle
Emergency Management - two (2) vehicles
Safety Division - one (1) vehicle
10.
Requesting authority for Hidalgo County to purchase nine (9) vehicles through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard for various departments (quotes attached hereto) in the total purchase price (including Buyboard fee) of $180,451.00.
B.
Pct. 1:
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 1 Storm Water Improvements for Colonia Spanish Palm, Colonia Encinal, Colonia La Pinata, Colonias Olivarez #2, and Chapa #2 (Estancia);
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Engineers in connection with professional Engineering Services required for the construction of Hidalgo County Hidalgo County Precinct No 1 Storm Water Improvements for Colonia Spanish Palm, Colonia Encinal, Colonia La Pinata, Colonias Olivarez #2, and Chapa #2 (Estancia) ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Hidalgo County Precinct No 1 Storm Water Improvements for Colonia Spanish Palm, Colonia Encinal, Colonia La Pinata, Colonias Olivarez #2, and Chapa #2 (Estancia) .
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Engineers in connection with professional Engineering Services required for the construction of Hidalgo County Hidalgo County Precinct No 1 Storm Water Improvements for Colonia Spanish Palm, Colonia Encinal, Colonia La Pinata, Colonias Olivarez #2, and Chapa #2 (Estancia) ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Hidalgo County Precinct No 1 Storm Water Improvements for Colonia Spanish Palm, Colonia Encinal, Colonia La Pinata, Colonias Olivarez #2, and Chapa #2 (Estancia) .
C.
Pct. 2
1.
Requesting approval of Change Order No. 5 (increase of contract time only) in connection with the "McColl Road Improvements" from contracted vendor, Mission Paving Co. Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge or Court member to execute document.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 2 Whitewing and Quail Streets;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 2 Whitewing and Quail Streets;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 2 Whitewing and Quail Streets.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 2 Esperanza Street;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 2 Esperanza Street;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 2 Esperanza Street.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 2 Whitewing and Quail Streets;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 2 Whitewing and Quail Streets.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 2 Esperanza Street;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 2 Esperanza Street;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 2 Esperanza Street.
3.
Requesting approval of Supplemental Agreement No. 3 under the current agreement, with R. Gutierrez Engineering Corp. for the Nolana Loop Project ( from FM 1426 east to FM 88) to reflect revisions on Article 3.1; Exhibit B; Exhibit C; Exhibit D; and Exhibit D1.
D.
Pct. 3
1.
Presentation for discussion, consideration, and approval to execute a professional engineering services with Cook-Joyce, for the "Precinct No. 3 Penitas Landfill" as authorized & approved for negotiations by CC on 05/06/08.
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 4 (with a estimated cost of $42,079.80) for "Paving Improvements within Citrus City Subd. and El Flaco Chiquito Subd." with Javier Hinojosa Engineering, to provide engineer services to Hidalgo County Precinct No. 3.
E.
Pct. 4
1.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 6864 in the amount of $11,157.75, from Quintanilla, Headley and Associates, Inc., contracted engineer for "Tamarron Estates Drainage Improvements Project". Hidalgo County Precinct No. 4 contract No. C-06-439-01-29
2.
Approval of Request for Payment No. 11 in the amount of $1,275.86, from V-A Architecture, contracted architect for "New Offices for Hidalgo County Pct. 4." C-07-033-04
3.
Approval of request for Payment No. 4 (Final) in the amount $32,175.00 and Payment No. 5 (retainage) in the amount of $32,422.50 for a total of $64,597.50 from Asago Construction, awarded contractor for the, "Tamarron Estates Drainage Improvements Project" and as certified for payment by project engineer, Quintanilla, Headley and Associates, Inc. Precinct No. 4 contract C-07-355-10-23
F.
IT Dept.:
1.
A. Presentation for discussion and consideration of the evaluation/scoring of the response received for the RFP Project No: 2008-152-04-23-LRM "Support & Maintenance of Hidalgo County Phone System" and;
B. Requesting authorization for Purchasing Department to negotiate a contract with number one (1) ranked participant for the RFP Project No: 2008-152-04-23-LRM "Support & Maintenance of Hidalgo County Phone System".
B. Requesting authorization for Purchasing Department to negotiate a contract with number one (1) ranked participant for the RFP Project No: 2008-152-04-23-LRM "Support & Maintenance of Hidalgo County Phone System".
G.
Budget & Management
1.
A. Presentation for discussion, consideration, action, and approval to add "Volunteer Insurance Coverage" through the County's current Insurance provider (AIG) with authority tfor Valde Guerra, Hidalgo County Commissioners' Court Executive Officer to execute document.
B. Authorization for County Auditor to process payment in the amount of $788.00 payable to: .
B. Authorization for County Auditor to process payment in the amount of $788.00 payable to: .
H.
Colonia Access Program Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Construction Material Testing Engineering Services in connection with Hidalgo County Precinct No 1 BCAP Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 1 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 1 BCAP Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 1 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 1 BCAP Projects.
I.
Colonia Access Program Pct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for two (2) Construction Material Testing Engineering Services in connection with Hidalgo County Precinct No 2 BCAP Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 2 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the two (2) No.1 ranked firm of ____________________________ and for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 2 BCAP Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 2 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the two (2) No.1 ranked firm of ____________________________ and for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 2 BCAP Projects.
2.
A. Presentation for discussion and consideration to rescind action taken in CC on 5/13/2008 on agenda item 9225 approval or application of payment No 4 in the amount of $50,845.86 submitted by contracted vendor-Closner Construction., L.C. due to erroneously naming the incorrect vendor;
B. Presentation for discussion, consideration, acceptance and approval of application of payment No 4 in the amount of $50,845.86 submitted by TRC Utilities in connection with contract C-CAP-07-023-08-07 and as recommended by project engineer, R. Gutierrez Engineering.
B. Presentation for discussion, consideration, acceptance and approval of application of payment No 4 in the amount of $50,845.86 submitted by TRC Utilities in connection with contract C-CAP-07-023-08-07 and as recommended by project engineer, R. Gutierrez Engineering.
J.
Colonia Access Program Pct. 3
1.
A. Presentation for discussion consideration acceptance and approval of a request by Tri Hunt to substitute a cashier's check in the amount of $21,946.94 (which represents 5% of their submitted bid amount of $438,938.00) and authority to withdraw their original submitted Bid Bond No. 5009636 (Sure Tec Insurance Co.) for the bids submitted under CAP-08-001-01-09 & CAP-08-002-01-09 -LRM "Paving & Drainage Construction for El Sol #1 & El Sol #2 Subdivision";
B. Requesting authority to reject all bids received in connection with BCAP projects: Paving & Drainage Construction for El Sol #1 & El Sol #2 Subdivisions;
C. Pursuant to bid requirements (item #8 Information to Bidders), requesting approval of forfeiture of bid bond (cashiers check in the amount of $21,946.94)) submitted by Tri Hunt to off-set expenses incurred by Hidalgo County in the solicitation of the original bid process and the re-advertisement of same.
B. Requesting authority to reject all bids received in connection with BCAP projects: Paving & Drainage Construction for El Sol #1 & El Sol #2 Subdivisions;
C. Pursuant to bid requirements (item #8 Information to Bidders), requesting approval of forfeiture of bid bond (cashiers check in the amount of $21,946.94)) submitted by Tri Hunt to off-set expenses incurred by Hidalgo County in the solicitation of the original bid process and the re-advertisement of same.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Construction Material Testing Engineering Services in connection with Hidalgo County Precinct No 3 BCAP Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 3 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 3 BCAP Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 3 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 3 BCAP Projects.
K.
Colonia Access Program Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Construction Material Testing Engineering Services in connection with Hidalgo County Precinct No 4 BCAP Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 4 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 4 BCAP Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 4 BCAP Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 4 BCAP Projects.
L.
Sheriff's Office
1.
Presentation for discussion, consideration, acceptance, and approval to exercise the one (1) year extension (on an annual basis) as stated in the current "Memorandum of Understanding" (MOU)-C-07-225-05-08-for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department.
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 6976 in the amount of $15,018.53, from L & G Engineering Laboratory, LLC, contracted engineer for "Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area."
3.
Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resources for the following awarded vendors.
|
Requisition
|
Vendor
|
Department
|
Amount
|
Account Number
|
|
131544
|
CDW
|
Sheriff's
|
$7,826.34
|
81284421002800378745
|
M.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
C. Requesting approval the engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
C. Requesting approval the engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
20.
Budget & Management - Valde Guerra:
A.
Approval of 2008 interdepartmental transfer from County Wide Administration (1100) to County Wide Insurance (1100) in the amount of $800.00.
B.
Presentation of 1st Quarter Workers' Compensation Report for 2008.
C.
Employee Benefits Section:
1. Presentation by Linda Dennison from By The Numbers Actuarial Consulting Inc.,regarding the following Hidalgo County Workers Compensation Self-Insurance Fund analysis:
a. Estimated Required Reserves
2. Presentation by Bryan Wilson from Milliman,Inc. regarding the following Hidalgo County Health Insurance Fund analysis:
a. Actuarial Valuation of Post-Retirement Benefits
1. Presentation by Linda Dennison from By The Numbers Actuarial Consulting Inc.,regarding the following Hidalgo County Workers Compensation Self-Insurance Fund analysis:
a. Estimated Required Reserves
2. Presentation by Bryan Wilson from Milliman,Inc. regarding the following Hidalgo County Health Insurance Fund analysis:
a. Actuarial Valuation of Post-Retirement Benefits
D.
Approval to appropriate $180,451.00 from Fund 1302 (Tax Notes) for replacement vehicles for the following departments: Planning, Buildings & Grounds, Purchasing and Constable Pct. 5.
E.
Requesting authorization and approval to transfer General Fund lapsed salaries and related fringe benefits from various departments to the County Wide Administration-Contingency account in the amount of $1,454,283.45. The sweep includes salaries, fica, retirement, and unemployment compensation.
F.
Approval of interdepartmental transfer from Co. Wide Contingency to Safety Division
G.
Approval of interdepartmental transfer from Co. Wide Contingency (1100) to Emergency Management (1100)
H.
Approval of interfund transfer from Co. Wide Contingency Fund (1100) to Right of Way Fund (1200)
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: M-07-272; Mario Leal & Adelaida Leal vs. Hidalgo County
E.
Claim of Azeneth Olivera
22.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: M-07-272; Mario Leal & Adelaida Leal vs. Hidalgo County
E.
Claim of Azeneth Olivera
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn