CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 27, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Indigent Health Care Program (UPL):
Discussion, consideration, and approval to transfer $1,732,384.51 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care Expenditures for the 3rd Quarter of the 2007 - 2008 Fiscal Year and approval of wire transfer.
Discussion, consideration, and approval to transfer $1,732,384.51 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care Expenditures for the 3rd Quarter of the 2007 - 2008 Fiscal Year and approval of wire transfer.
C.
1. Requesting authorization and approval to accept the attached amended Bioterrorism Grant Contract #2008-022952, Amendment # 001C in the amount of $849,756.00 for the period 9/1/07 to 7/31/08.
2. Requesting authorization and approval of the attached revised Bioterrorism Grant Budget for the period 9/1/07 to 7/31/08 (Acct #8-1293-441-00-340-013-8).
2. Requesting authorization and approval of the attached revised Bioterrorism Grant Budget for the period 9/1/07 to 7/31/08 (Acct #8-1293-441-00-340-013-8).
D.
Requesting authorization and approval to accept the Memorandum of Understanding between Hidalgo County Health and Human Services Department and the University of Texas-Pan American for support services during an all hazard event.
E.
Requesting authorization and approval to accept the service agreement between Hidalgo County Health and Human Services Department and Planned Parenthood Association of Hidalgo County to establish a referral system. This system involves the referral of family planning clients from HCHHSD to PPAHC when their birth control method of choice is not provided at HCHHSD.
7.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Department:
Discussion, consideration, and approval of membership fee of $50.00 each to the South Texas Fire Investigators Association for:
Discussion, consideration, and approval of membership fee of $50.00 each to the South Texas Fire Investigators Association for:
| EMPLOYEE | TITLE |
| Tony Pena Jr. | Fire Marshal |
| Juan Martinez | Deputy Fire Marshal |
| Javier Garcia | Deputy Fire Marshal |
| Marco Romero | Deputy Fire Marshal |
| Wesley Bradley | Deputy Fire Marshal |
B.
Approval of Proclamation for Hurricane Awareness Week in Hidalgo County.
8.
Public Defender's Office - Jaime Gonzalez:
A.
Request and approval to pay the FY 08-09 membership dues in the amount of $1,022.00 to The State Bar of Texas (Due: June 1, 2008) for the following attorneys:
1. Jaime E. Gonzalez (Chief Public Defender) = $235.00
2. Pilar V. Espinoza (1st Assistant PD) = $148.00
3. John M. Schulz (Assistant PD) = $98.00
4. Jose L. Bravo (Assistant PD) = $235.00
5. Sophia Kamal (Assistant PD) = $158.00
6. Jennifer A. Narvaez (Assistant PD) - $148.00
1. Jaime E. Gonzalez (Chief Public Defender) = $235.00
2. Pilar V. Espinoza (1st Assistant PD) = $148.00
3. John M. Schulz (Assistant PD) = $98.00
4. Jose L. Bravo (Assistant PD) = $235.00
5. Sophia Kamal (Assistant PD) = $158.00
6. Jennifer A. Narvaez (Assistant PD) - $148.00
9.
Buildings & Grounds - Daniel Flores:
A.
Requesting approval to reimburse a Buildings & Grounds employee, for the purchase of fuel for a B&G vehicle (Unit #30) from the Stripes store located at 1218 E. Canton in Edinburg,Tx., in the amount of$88.25. Purchase using personal funds due to Comdata card being declined at the pump.
B.
Approval of request from Region One to use courtrooms at the courthouse for the Annual Regional Level Mock Trial Tournament on February 7, 2009 and February 9, 2009.
10.
IT Department - Renan Ramirez:
A.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Basic Rate Plan: | Total Per Month: | One Time Equipment Cost: |
| Emergency Management | Belinda Alvarez | Unlimited | $55.00 | $99.99 data card only |
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for the replacement of malfunctioning equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Constables Pct. 3 | David Munoz | IC 502 | $50.00 |
| Commissioner Pct. 3 | Daniel Hernandez | IC 502 | $50.00 |
| Commissioner Pct. 2 | Armando Rivera | IC 502 | $50.00 |
| Commissioner Pct. 2 | Jose A. Ibarra | IC 502 | $50.00 |
11.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contracts to (the vendors submitting the lowest bids and meeting all specifications and/or requirements) for the demolition and reconstruction of one (1) unit in the Countywide area and two (2) units in the City of Weslaco in the total amount of $126,124.00 to Gonzalez Brother Construction and the demolition and reconstruction of one (1) unit in the City of Elsa and two (2) units in the Countywide area in the total amount of $115,344.00 to R & R General Contractors.
B.
The Urban County Program for City of San Juan is requesting authority to award bid and enter into a construction contract with Valley Paving, Inc. (lowest bidder meeting all specifications and/or requirements) for street improvements at San Juan Del Norte Subdivision in the City of San Juan in the amount of $216,310.00 utilizing San Juan Year 20 (2007) Street Improvement funds.
C.
Requesting approval to decrease the maximum home purchase price of properties assisted through the HOME Homebuyer Assistance Program from $102,125.00 to $84,645.00.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 20 (2007) for a Sewer Improvements Project in the City of Alamo.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Sewer Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Sewer Improvements Project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Sewer Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Sewer Improvements Project.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 20 (2007) for a Street Improvements Project in the City of Alamo.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Street Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Street Improvements Project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the city of Alamo) for the purposes of ranking by CC in connection with an Urban County Program Street Improvements Project in the City of Alamo.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ________________________________ for the provision of engineering services for a City of Alamo Street Improvements Project.
F.
Approval of a resolution authorizing the Hidalgo County Urban County Program to apply for a Self Help Center Application in the amount not to exceed $1,200,000.00 using the services of Proyecto Azteca and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Community Development Program, TDHCA-OCI 2008 (2007 allocation) Self Help Center Program Fund Application.
G.
Request and approval to renew 2008-2009 membership dues in the amount of $50.00 to the NCDA Region VI - Southwest for Hidalgo County Urban County Program (Due: October 1, 2008).
H.
Requesting approval to cancel the Urban County Program Housing Loan Agreement for a Simple Home for Dalia De Los Santos in the amount of $40,460.00.
12.
Office of the County Judge:
A.
Approval of modifications to the La Sienna Economic Development Agreement as approved by Commissioners' Court on February 26, 2008.
B.
Proclamation recognizing students of the week from McAllen High School.
C.
Proclamation recognizing Edinburg North High School ROTC.
D.
Discussion and approval of an Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas.
13.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval:
Elizondo Subdivision Pct. 1 (Myrna Elizondo)
2. Partial Release of Letter of Credit:
Los Naranjos Phase 2 Subdivision - Pct. 3 (Pat Fletcher)
Elizondo Subdivision Pct. 1 (Myrna Elizondo)
2. Partial Release of Letter of Credit:
Los Naranjos Phase 2 Subdivision - Pct. 3 (Pat Fletcher)
14.
County Treasurer - Norma Garcia:
A.
Approval to pay the 2008 County Investment Officer annual dues to the Texas Association of Counties (requisition no. 131002 & 131006) in the total amount of $400.00.
15.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Program Calendar for Program Year 2008-2009
B.
Discussion/Approval of Summer Work Schedule
C.
Discussion/Approval to Disperse Summer Paychecks to Staff Who Resign as of the Last Summer Leave Day/Last Working Day for Position Assigned
D.
Discussion/Approval of Financial Report: April 2008
E.
Discussion/Approval to Submit a One-Time Funding Application
F.
Discussion/Approval of Human Resources Management Plan 2008-2009
G.
Discussion/Approval of Child Nutrition Services 2008-2009 Program Plan
H.
Discussion/Approval of Special Services 2008-2009 Program Plan
I.
Discussion/Approval of Mental Health Services 2008-2009 Program Plan
J.
Discussion/Approval of Transition 2008-2009 Program Plan
K.
Discussion/Approval of Health Services 2008-2009 Program Plan
L.
Discussion/Approval of Family Services 2008-2009 Program Plan
M.
Discussion/Approval of Education Services 2008-2009 Program Plan
N.
Discussion/Approval of Transportation Services 2008-2009 Program Plan
16.
WIC - Norma Longoria:
A.
Presentation for discussion, consideration, acceptance and approval to amend the WIC Contract with DSHS to reflect an increase of .62cents from $11.23 to $11.85 per participant.
17.
Sheriff's Office - Chief Martinez:
A.
Presentation for discussion, consideration, and approval to accept and utilize military surplus weapons. Surplus military weapons (20 M16's and 20 M14's) from the Defense Reutilization & Marketing Service Program (DRMS 1033).
B.
1. Approval to create one (1) permanent fulltime Criminal Intelligence Research Analyst position, slot no. 280-001-0330 and set salary at $33,306 per year.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
18.
Precinct #1 - Comm. Handy:
A.
Presentation for discussion, consideration, acceptance, and approval of claims (invoices) with authority for County Treasuer to issue check to H & V Equipment for invoice no's. 4726, 4727, 4602, and 4603 after review, audit, and processing procedures are completed by the County Auditor. This was the result of equipment being acquired for rental purposes as per AI-7089 on 12/18/07, and subsequently being rescinded with AI-7246 on 1/2/08.
19.
Precinct #2 - Comm. Palacios:
A.
Approval of 2008 interdepartmental transfer from Precinct #2 Road & Bridge (122-006) to Tower Road (Moore-Balli) (122-027) in the amount of $50,000.00.
B.
Request authorization and approval to pay Sam's Club invoice statement for finance charges in the amount of $4.85 with the authority for the County Treasurer to issue payment/check after County Auditor's review and processing procedures are completed.
C.
Discussion for announcement of opening the Precinct No.2 Pool in Pharr (Las Milpas Area) for the summer. The pool will open June 3, 2008 for approximately 10 weeks with 2 Attendants and 3 Lifeguards.
20.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Recommending award of bid and approval of contract document to sole bidder meeting all requirements as attached hereto for: RFB NO: 2008-054-05-14-VYG-Hidalgo County Armored Car Services".
6.
Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 11322572 in the amount of $3,875.00 from L & G Consulting Engineers Inc. d/b/a L & G Engineering in connection with Contract No. C-07-400-11-06 and Work Authorization No. 1 for "Turnkey Solution for the Demolition and Removal of Structures & Below Ground Tanks and Related Equipment" (located at 201 and 207 North Closner Street, Edinburg, Texas).
7.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Hidalgo County Constable Precinct No. 4
2. Hidalgo County Precinct No. 3
3. Hidalgo County Health and Human Services
4. Hidalgo County Juvenile Bootcamp
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata) upon receipt, activation and distribution of new cards with confirmation of applicable/required training.
1. Hidalgo County Constable Precinct No. 4
2. Hidalgo County Precinct No. 3
3. Hidalgo County Health and Human Services
4. Hidalgo County Juvenile Bootcamp
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata) upon receipt, activation and distribution of new cards with confirmation of applicable/required training.
8.
Presentation for discussion, consideration, acceptance and approval increases reflected in the Notice for Renewal Rates from Unum Life Insurance Company (awarded vendor for a voluntary product qualifying under Hidalgo County's Section 125-Cafeteria Plan products) with an effective date of June 1, 2008.
9.
Requesting approval of a professional engineering services agreement (as approved for negotiations by CC on 3-18-08 and as to form by legal counsel) with Quintanilla, Headley & Associates, Inc. for the "Primary Care and Substance Abuse Facility Ph I Environmental Site Assessment" with authority for County Judge or Commissioners Court member to execute contract. Contract No. C-08-128-05-27.
B.
County Judge's Office
1.
Requesting authority to purchase computer equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with CDW Government Inc. Req# 132844 in the total amount of $15,815.25 (8-1100-429-00-300-023-0-664 & 8-1100-429-00-300-023-0-745)
C.
Pct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Requests for Payment of Invoices 2509, 2514 and 2511 from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "McColl Rd II; Eldora; Roadrunner NO. 2 Subd." with authority for Auditor to review, audit and complete processing procedures and County Treasurer to issue payment/check(s).:
|
Invoice
|
Amount
|
Description
|
Account Number
|
PO#
|
Avail. in PO
|
| 2509 | $4,154.70 | McColl Rd II | 8-1202-431-00-122-028-0-731 | 593650 | $20,895.71 |
| 2514 | $4,800.43 | Eldora/1426 | 8-1202-431-00-122-006-0-841 | 602514 | $10,000.00 |
| 2511 | $6,278.88 | Roadrunner No. 2 Subd. | 8-1202-431-00-122-006-0-734 | 593453 | $ 8,073.56 |
D.
Pct. 3
1.
Presentation of a recommendation by Project architecht Jorge A. Garcia, AGADC with concurrence by Pct. 3 for discussion, consideration, acceptance and approval of a proposal solicited from Herrera and Hunt, Inc. (job order contractor) for project #08-119, aka, renovations to Anzalduas Park Fishing and Boating Pier -Phase I, exploratory assessment for the provision of labor and materials with related/necessary accessories including but not limited to removing joists and supporting beams in the amount of $5,926.03 so as to address the potential existing hazard to life and property.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Pavilion, Meeting Room Conference Area located in Hidalgo County Precinct No 3;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Engineers in connection with professional Engineering Services required for the construction of Pavilion, Meeting Room Conference Area located in Hidalgo County Precinct No 3 ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Pavilion Meeting Room Conference Area located in Hidalgo County Hidalgo County Precinct No 3.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Engineers in connection with professional Engineering Services required for the construction of Pavilion, Meeting Room Conference Area located in Hidalgo County Precinct No 3 ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Pavilion Meeting Room Conference Area located in Hidalgo County Hidalgo County Precinct No 3.
E.
Pct. 4
1.
A. Requesting approval of "Certificate of Completion" with Asago Construction, LLC, reflecting the completion date of May 8, 2008 for the "Construction of Tamarron Estates-Drainage Improvments" for Hidalgo County Precinct No. 4 and as certified by project engineer, Quintanilla, Headley & Associates, Inc. in connection to Contract No. C-07-355-10-23.
B. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 7 in the amount of $ 2,116.31 with MILLENNIUM ENGINEERS GROUP, INC. to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-07-265-10-15 for the "Construction Materials Testing Services for PAVED/UN-PAVED, LATERAL and CIP PROJECTS (North Doolittle Road (North of FM 2812)"
B. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 7 in the amount of $ 2,116.31 with MILLENNIUM ENGINEERS GROUP, INC. to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-07-265-10-15 for the "Construction Materials Testing Services for PAVED/UN-PAVED, LATERAL and CIP PROJECTS (North Doolittle Road (North of FM 2812)"
2.
Requesting approval and/or ratification (whichever is applicable) of Architect's Supplemental Instructions No. 1 (funded from the Betterment Allowance) in the amount of $10,000.00 , to contractor CRC Design Consultant in connection with the "Construction of New Offices for Hidalgo County Precinct No. 4." C-07-033-04-17
F.
Justices of the Peace
1.
Requesting authority to exercise the additional one year extension (as provided under contract) for the "Lease of Office Space for Justice Of the Peace Pct. 2, Pl. 1" under the same rates, terms and conditions with CMK Constructions Products with an effective date of 06/06/08 - 06/06/09. (Lease Contact No. C-06-127-06-06)
G.
Buildings & Grounds
1.
Presentation for discussion, consideration, acceptance and approval (award) of proposal (s) received from Clean Air Solutions (awarded vendor for construction services through our membership/participation with Texas Interlocal Purchasing System (TIPS) for the provision of labor, materials and related accessories, to include but not limited to additional unforeseen asbestos abatement & remediation to A/C duct work, hallways and other affected areas on first and/or second floors of Courthouse due to water damage (sustained during the water line ruptures of 3/14-15/08) with the following proposed amounts for the various tasks to complete the on-going project to dry-out, abate/remediate and build back as approved by Commissioners Court on 04/22/08.
A. Asbestos Abatement for A/C duct system $ 24,181.24
B. Build Back of A/C duct system $ 12,647.28
C. Dry Out damage in courtroom (CCL#5) & hallway $ 9,955.06
D. Asbestos abatement in courtroom (CCL#5) & hallway $ 43,306.71
E. Build back of courtroom (CCL#5) & hallway $122, 040.35
Combined Total $ 212,130.64
A. Asbestos Abatement for A/C duct system $ 24,181.24
B. Build Back of A/C duct system $ 12,647.28
C. Dry Out damage in courtroom (CCL#5) & hallway $ 9,955.06
D. Asbestos abatement in courtroom (CCL#5) & hallway $ 43,306.71
E. Build back of courtroom (CCL#5) & hallway $122, 040.35
Combined Total $ 212,130.64
2.
Presentation discussion, consideration and approval to accept proposal/invoice from ACI Environmental Consultants in the amount not to exceed $5,150.00 to provide monitoring and reporting in connection with the abatement and remediation of the asbestos containing material found in the A/C duct (mastic tape) on 2nd Floor Hallway and arising from the water damage occurring during the ruptured water line(s) on 3/14-15/08.
3.
Requesting discussion, consideration and approval of PO# 603830 made out to Simplex Grinnell LP awarded vendor through TXMAS Contract #5-03FAC010 in the amount of $6,283.85 for emergency service to remove, recharge and reinstall one cylinder for fire suppression to computer room at the Adult Probation Center to insure safety of county owned property.
4.
Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for " Hidalgo County Buildings and Grounds-Service and Repairs of Chillers and General HVAC Equipment" (Bid No. 2008-056)
H.
Colonia Access Program Pct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Construction Engineering Services in connection with Hidalgo County Border Colonia Access Program Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County s approved pool of Construction Material Testing in connection with professional Construction Material Testing Engineering Services required for the construction of Hidalgo County Border Colonia Access Program Project; 1st _________________________; 2nd_________________________ ; 3rd;____________________________
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No 1 ranked firm of ______________ for the provision of Construction Material Testing Services for Hidalgo County Border Colonia Access Program Projects;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Construction Engineering Services in connection with Hidalgo County Border Colonia Access Program Projects;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County s approved pool of Construction Material Testing in connection with professional Construction Material Testing Engineering Services required for the construction of Hidalgo County Border Colonia Access Program Project; 1st_________________________ ; 2nd______________________________; 3rd________________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No 1 ranked firm of __________________ for the provision of Construction Material Testing Services for Hidalgo County Border Colonia Access Program Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County s approved pool of Construction Material Testing in connection with professional Construction Material Testing Engineering Services required for the construction of Hidalgo County Border Colonia Access Program Project; 1st _________________________; 2nd_________________________ ; 3rd;____________________________
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No 1 ranked firm of ______________ for the provision of Construction Material Testing Services for Hidalgo County Border Colonia Access Program Projects;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service for Construction Engineering Services in connection with Hidalgo County Border Colonia Access Program Projects;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County s approved pool of Construction Material Testing in connection with professional Construction Material Testing Engineering Services required for the construction of Hidalgo County Border Colonia Access Program Project; 1st_________________________ ; 2nd______________________________; 3rd________________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No 1 ranked firm of __________________ for the provision of Construction Material Testing Services for Hidalgo County Border Colonia Access Program Projects.
2.
Requesting authority to advertise for Road & Drainage Construction of El Charo #2 and Red Barn a BCAP project with plans and specifications drafted by project engineer, R. Gutierrez Engineering.
I.
Adult Probation
1.
Requesting authority for Hidalgo County to purchase "One (1) New unused 2008 Ford Expedition" through the County's participation/membership with TASB Buyboard's awarded vendor Philpott Motor Company, Port Neches, Texas, (purchase price) $25,334.00+$400.00 (Buyboard adm. fee)=$25,734.00 (total price).
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Budget & Management - Valde Guerra:
A.
Requesting approval to accept settlement check of $475.00 from Philadelphia Indemnity Insurance Company for damages sustained to the McAllen Pavilion fence (P2).
B.
Insect Eradication:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Insect Eradication - Other R & M Supplies in the amount of $200.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Insect Eradication - Other R & M Supplies in the amount of $200.00.
C.
Acceptance and approval of invoice no. 595 from Leonel Garza Jr. & Associates, LLC for appraisal reports in the amount of $2,500.00 dated 3/5/07 with authority for County Treasuer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
Approval to authorize County Auditor to issue payment to Tropical Texas MH/MR for 2008 local contribution in the amount of $534,825.00 pursuant to the V.T.C.A. Health & Safety Code Section 534.014.
E.
DBM - Insurance Department:
1. Approval to create one (1) permanent full-time Employee Benefits Specialist position, slot No. 115-009-006 (Fund 2201) and set budgeted salary at $41,000.00 per year.
2. Approval of revised salary schedule.
1. Approval to create one (1) permanent full-time Employee Benefits Specialist position, slot No. 115-009-006 (Fund 2201) and set budgeted salary at $41,000.00 per year.
2. Approval of revised salary schedule.
F.
Discussion, consideration, and approval to authorize the creation of forty-eight (48) priority positions (general fund only) pending from the 2008 Budget Process as revised.
22.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Discussion, consideration and action on hardship withdrawal request for employee #120642.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Authority to accept and approve Letter of Engagement with the firms of Rodriguez & Nicolas, L.L.P. and Susman Godfrey, L.L.P. for the "Provision of Legal Services/Representation in connection with Litigation"
2. Authority to accept and approve Letter of Engagement with the firms of Rodriguez & Nicolas, L.L.P. and Susman Godfrey, L.L.P. for the "Provision of Legal Services/Representation in connection with Litigation"
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Hidalgo v. Dyer, Cause #CCD-1484-E
E.
Cause No.: C-1153-08-D; Dolores Garza, Individually and as Representative
of The Estate of Julio Cesar Garza, Deceased, and as Next Friend of Julian
Garza, Joel Garza and Jaciel Garza and Rosalinda Garza, Individually
of The Estate of Julio Cesar Garza, Deceased, and as Next Friend of Julian
Garza, Joel Garza and Jaciel Garza and Rosalinda Garza, Individually
F.
Claim of Juan Zuniga
G.
Claim of Cesar Morin
H.
Cause No.: C-930-08-C; Cecilia Suarez vs. Hidalgo County
I.
Cause No.: M-05-115; Jose Luis Ramirez & Rosemary Ramirez, et al vs Deere & Co., et al
Alfonso Medina, et al and Hidalgo County
Alfonso Medina, et al and Hidalgo County
24.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Hidalgo v. Dyer, Cause #CCD-1484-E
E.
Cause No.: C-1153-08-D; Dolores Garza, Individually and as Representative
of The Estate of Julio Cesar Garza, Deceased, and as Next Friend of Julian
Garza, Joel Garza and Jaciel Garza and Rosalinda Garza, Individually
of The Estate of Julio Cesar Garza, Deceased, and as Next Friend of Julian
Garza, Joel Garza and Jaciel Garza and Rosalinda Garza, Individually
F.
Claim of Juan Zuniga
G.
Claim of Cesar Morin
H.
Cause No.: C-930-08-C; Cecilia Suarez vs. Hidalgo County
I.
Cause No.: M-05-115; Jose Luis Ramirez & Rosemary Ramirez, et al vs Deere & Co., et al
Alfonso Medina, et al and Hidalgo County
Alfonso Medina, et al and Hidalgo County
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn