CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 1, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Indigent Health Care Program:
1. Approval to pay invoices submitted by U.S. Script for health care services provided to the Indigent Health Care Program in the amount of $1,307.15 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
2. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program no 004 to program no 003 in the amount of $1,307.15
1. Approval to pay invoices submitted by U.S. Script for health care services provided to the Indigent Health Care Program in the amount of $1,307.15 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
2. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program no 004 to program no 003 in the amount of $1,307.15
7.
Civil Service - Esther Cortez:
A.
Swearing in of Civil Service Commissioner
8.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Service Contracts:
1.) City of La Joya
2.) City of Hidalgo
3.) City of Edcouch
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Service Contracts:
1.) City of La Joya
2.) City of Hidalgo
3.) City of Edcouch
B.
Approval of 2008 interdepartmental transfer from Elsa Fire Department to Alton Fire Department and from Alamo Fire Department to La Joya Fire Department in the total amount of $33,000.00 (1100).
9.
93rd District Court - Judge Rudy Delgado:
A.
1. Approval to pay interpreter allowance in the amount of $2,000.00 per year to one (1) Assistant Court Coordinator (slot no. 002-001-0003) employee no. 158275 effective next full pay period (07/07/2008).
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
10.
IT Department - Renan Ramirez:
A.
1. Approval to change the title for (1) one vacant permanent fulltime position, slot no. 200-001-0011 from Tech III to Projects Specialist I.
2. Approval to change the title for (1) one vacant permanent fulltime position, slot no. 200-001-0016 from Tech II to Projects Specialist I.
3. Approval to pay auto allowance in the amount of $3,600.00 to one (1) Projects Specialist II, slot # 200-001-0023, employee no. 165212.
4. Approval of revised salary schedule.
2. Approval to change the title for (1) one vacant permanent fulltime position, slot no. 200-001-0016 from Tech II to Projects Specialist I.
3. Approval to pay auto allowance in the amount of $3,600.00 to one (1) Projects Specialist II, slot # 200-001-0023, employee no. 165212.
4. Approval of revised salary schedule.
B.
1. Approval of Implementation Plan submitted by Tyler Technologies for the Criminal Justice Information System transition from Able Term to Odyssey software, beginning with Phase I - Court Administration, pursuant to that certain Participation Agreement by and between Tyler Technologies, Inc. ("Software Provider"), the Texas Conference of Urban Counties ("the CUC") and Hidalgo County, Texas ("the County"), as approved and budgeted for in 2007; and
2. Approval for County Judge to sign "Notice to Proceed" and "Addendum for Phase 1" and submit to Tyler Technologies to begin implementation plan for said software system.
2. Approval for County Judge to sign "Notice to Proceed" and "Addendum for Phase 1" and submit to Tyler Technologies to begin implementation plan for said software system.
11.
Urban County - Diana Serna:
A.
Approval of a Subrecipient Agreement with Mujeres Unidas/Women Together and the Urban County Program-ESG/UCP Year 21 (2008) under the Emergency Shelter Grant Program for Maintenance and Operations and Essential Services.
B.
1. Hold Public Hearing to consider public comments on a proposed budget and program amendment for Pct. #1 utilizing Urban County funds from Program Year 20 (2007). The amendment will provide additional funding for the CI Infrastructure Development activity.
2. Consideration and Approval of an amendment to the Urban County Pct. #1 Year 20 (2007) CDBG workplan allowing funding for CI Infrastructure Development activity totaling $211,084.00.
2. Consideration and Approval of an amendment to the Urban County Pct. #1 Year 20 (2007) CDBG workplan allowing funding for CI Infrastructure Development activity totaling $211,084.00.
C.
Hidalgo County Precinct No. 1 is requesting approval to amend the Interlocal Agreement with the Delta Region Revitalization Corporation for the contribution of additional funds to Mercado Delta utilizing Urban County CI Infrastructure Development Funding Year 16 (2003), Year 17 (2004), Year 18 (2005), Year 19 (2006), and Year 20 (2007).
D.
Approval of a Subrecipient Agreement with The Salvation Army and the Urban County Program-ESG/UCP Year 21 (2008) under the Emergency Shelter Grant Program for Maintenance and Operations, Essential Services, and Homeless Prevention Services.
E.
Approval of a Subrecipient Agreement with The American Red Cross and the Urban County Program-ESG/UCP Year 21 (2008) under the Emergency Shelter Grant Program for Operations.
F.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (1) unit in the Countywide area in the amount of $53,000.00 to Rolando's General Construction
2. (1) unit in the City of Donna in the amount of $38,440.00 to J.D. Villarreal
3. (1) unit in the City of Weslaco in the amount of $39,555.00 to Benchmark Construction
4. (1) unit in the City of Weslaco in the amount of $37,200.00, one (1) unit in the City of Hidalgo in the amount of $37,200.00, and one (1) unit in the Countywide area in the amount of $37,800.00 to GMH Construction.
1. (1) unit in the Countywide area in the amount of $53,000.00 to Rolando's General Construction
2. (1) unit in the City of Donna in the amount of $38,440.00 to J.D. Villarreal
3. (1) unit in the City of Weslaco in the amount of $39,555.00 to Benchmark Construction
4. (1) unit in the City of Weslaco in the amount of $37,200.00, one (1) unit in the City of Hidalgo in the amount of $37,200.00, and one (1) unit in the Countywide area in the amount of $37,800.00 to GMH Construction.
G.
Approval of Appointment of Colonia Resident Advisory Committee (C-RAC) Members.
H.
Authorization for Hidalgo County Judge Juan D. Salinas, III to execute the Hidalgo County Urban County Program Interlocal Agreements with (9) member City consortium for Urban County Year 21 (2008).
I.
Consideration and Approval of the Cooperation Agreements necessary for the re-qualification of Hidalgo County as an Urban County.
J.
The Urban County Program requests approval of Subrecipient Agreement with CASA of Hidalgo County Inc. (Abused & Neglected Children), in the amount of $69,250.00 for Urban County Program Year 21 (2008).
K.
The Urban County Program requests approval of Subrecipient Agreement with the Food Bank of the Rio Grande Valley (Public Services-General) in the amount of $25,000.00 for the Urban County Program Year 21 (2008).
L.
The Urban County Program requests approval of Subrecipient Agreement with the Alamo Youth Sports League (Youth Services) in the amount of $20,000.00 for the Urban County Program Year 21 (2008).
M.
The Urban County Program requests approval of Subrecipient Agreement with the Open Hands Community Charitable Services (Public Services) in the amount of $30,000.00 for Urban County Program Year 21 (2008).
N.
The Urban County Program requests approval of Subrecipient Agreement with Nuestra Clinica Del Valle (Health Services) in the amount of $20,000.00 for Urban County Program Year 21 (2008).
O.
The Urban County Program requests approval of Subrecipient Agreement with International Valley Health Institute (Public Services) in the amount of $17,500.00 for Urban County Program Year 21 (2008).
P.
The Urban County Program requests approval of Subrecipient Agreement with the Children's Advocacy Center (Abused & Neglected Children) in the amount of $51,500.00 for Urban County Program Year 21 (2008).
Q.
The Urban County Program requests approval of Subrecipient Agreement with La Union Del Pueblo Entero (Public Service) in the amount of $44,600.00 for Urban County Program Year 21 (2008).
R.
The Urban County Program requests approval of Subrecipient Agreement with the Amigos Del Valle, Inc. (Senior Services) in the amount of $42,280.00 for Urban County Program Year 21 (2008).
S.
The Urban County Program requests approval of Subrecipient Agreement with LRGVDC-Foster Grandparent Program (Senior Service) in the amount of $15,000.00 for Urban County Program Year 21 (2008).
12.
Office of the County Judge:
A.
Discussion, consideration and action to reschedule the July 15, 2008 meeting to Wednesday, July 16, 2008 due to one court member attending NACO Conference.
B.
Proclamation honoring fallen soldier Jose Abraham Rubio.
C.
Approval of resolution authorizing the County Judge to sign the application to the United States Department of Agriculture for Rural Housing Service Grant Program.
D.
Discussion and approval of modifications to the Tax Reinvestment Zone No. 1, Penitas, Interlocal Agreement as approved by Commissioners' Court on February 24, 2005.
E.
Discussion and action relating to appointments to the Regional Mobility Authority.
F.
Presentation and acceptance of check by US Fish & Wildlife to Hidalgo County
G.
Briefing of Elections Commission Meeting held on Monday, June 30, 2008
13.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval:
a. Frontera Heights Phase 2 Subdivision - Pct. 1 (Anthony Gray)
b. Saenz Acres Subdivision - Pct. 4 (Macario Saenz)
c. Winston Commercial Plaza - Pct. 1 (Jane Ponton)
2. Final Approval:
a. Leisure Valley Ranch RV and Mobile Home Park Phase 3 - Pct. 3 (Jack Martin)
b. Amended Plat of Lots 1-8, Tesoro Estates Ph 2 - Pct. 1 (Leonor Hernandez)
a. Frontera Heights Phase 2 Subdivision - Pct. 1 (Anthony Gray)
b. Saenz Acres Subdivision - Pct. 4 (Macario Saenz)
c. Winston Commercial Plaza - Pct. 1 (Jane Ponton)
2. Final Approval:
a. Leisure Valley Ranch RV and Mobile Home Park Phase 3 - Pct. 3 (Jack Martin)
b. Amended Plat of Lots 1-8, Tesoro Estates Ph 2 - Pct. 1 (Leonor Hernandez)
14.
Public Defender's Office - Jaime Gonzalez:
A.
Request and approval to pay FY08-09 membership renewal dues in the amount of $50.00 to the Texas Criminal Defense Lawyers Association (T.C.D.L.A) for Assistant Public Defender Jose L. Bravo.
15.
Sheriff's Office - Chief Martinez:
A.
Requesting authority to enter into a (1) one year Maintenance and Support Agreement for a Premier MDC Silver with Motorola, Inc. for the Sheriff's Office for the amount of $ 25,769.00 for one year starting from July 1, 2008 to June 30, 2009.
B.
Requesting authority to enter into a (1) one year support agreement the OWS500 Call Accounting Support Subscription with Metropolis Technologies, Inc. for the Sheriff's Office in the amount of $795.00 for period of one year starting as of August 1, 2008.
C.
Approval to apply for the Border Security Equipment and Technology (BSET) Grant with the Office of the Governor, Division of Emergency Management.
16.
Auditor's Office - Ray Eufracio:
A.
1. Approval to create the following permanent full-time positions as authorized by CC on 05/27/2008:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
| Slot No. | Position Title | Budgeted Salary |
| 170-001-0044 | Accountant I | $38,400.00 |
| 170-001-0045 | Accounts Payable Specialist I | $31,200.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
B.
1. Discussion, consideration, and possible action regarding proposed revisions to the Travel Policy Guidelines and procedures.
2. Discussion, consideration, and possible action regarding proposed Meal/Food policy.
2. Discussion, consideration, and possible action regarding proposed Meal/Food policy.
17.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Approval to select names for the Grievance Committee.
18.
Precinct #2 - Comm. Palacios:
A.
Approval of 2008 interdepartmental transfer within Precinct #2 (1202), from Road & Bridge (program 006) to Tower Road (Moore-Balli) (program 027), in the amount of $20,000.
B.
Community Resource Center (South Tower Road):
1. Approval to create the following permanent full-time positions as authorized by CC on 05/27/2008:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following permanent full-time positions as authorized by CC on 05/27/2008:
|
Slot No.
|
Position Title
|
Budgeted Salary
|
|
122-082-0001
|
Maintenance I
|
$17,680.00
|
|
122-082-0002
|
Community Outreach Worker
|
$17,992.00
|
|
122-082-0003
|
Community Outreach Worker
|
$17,992.00
|
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
19.
Precinct #3 - Comm. Flores:
A.
Requesting authorization to name county roads located within Precinct #3 as the following:
1. Puma St. - On Circle 6 South, just west of Tom Gill Road going west.
2. Rancho Brazil Rd. - CR 2478, on Mile 5 Road to new Mile 5 1/2 Road that runs east
from Circle 6 St. North.
3. Hawk St. - Road just north of 5 Road as Mile 5 1/2 Road.
1. Puma St. - On Circle 6 South, just west of Tom Gill Road going west.
2. Rancho Brazil Rd. - CR 2478, on Mile 5 Road to new Mile 5 1/2 Road that runs east
from Circle 6 St. North.
3. Hawk St. - Road just north of 5 Road as Mile 5 1/2 Road.
B.
Approval of 2008 interdepartmental transfer for Precinct #3 Colonia Access Program (1311) from El Paraiso (program 247) to Amber Land (program 042) in the amount of $13,686.03 and to Ezequiel Acevedo Jr. #2 (program 267) in the amount of $2,571.50.
20.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Discussion, consideration, and applicable action regarding the report presented by (Purchasing Dept.'s Fixed Asset Division) to Commissioners' Court on 4-29-08 in connection with County owned Vacant & Partially Occupied Buildings including, but not limited to the following options for each of the properties listed:
A. Declare property "surplus" for the purpose of disposition:
1. Sealed bid process, pursuant to Tx. Local Gov't. Code-Chpt. & Sect. 263.007; or, in the alternative;
2. Relocate, designate or assign a county elected office, department, program or agency;
B. Properties:
1. Youth Village - Weslaco
2. Moorefield Rd. Building - Mission
3. Former Pct. #3 Administration Building - Mission
4. Old County Jail/Restitution Center - Edinburg
5. Carpentry Shop - Edinburg (east of old county jail)
6. Rudy de la Vina Juvenile Detention Facility - Edinburg
7. Former Hidalgo County Administration Building - Edinburg
8. JP's-Constables & DPS Offices - Edinburg
9. San Carlos Warehouse - West Section
A. Declare property "surplus" for the purpose of disposition:
1. Sealed bid process, pursuant to Tx. Local Gov't. Code-Chpt. & Sect. 263.007; or, in the alternative;
2. Relocate, designate or assign a county elected office, department, program or agency;
B. Properties:
1. Youth Village - Weslaco
2. Moorefield Rd. Building - Mission
3. Former Pct. #3 Administration Building - Mission
4. Old County Jail/Restitution Center - Edinburg
5. Carpentry Shop - Edinburg (east of old county jail)
6. Rudy de la Vina Juvenile Detention Facility - Edinburg
7. Former Hidalgo County Administration Building - Edinburg
8. JP's-Constables & DPS Offices - Edinburg
9. San Carlos Warehouse - West Section
6.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Buildings & Grounds
2. Health & Human Services
3. Restitution Center
4. CSCD (Adult Probation)
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
1. Buildings & Grounds
2. Health & Human Services
3. Restitution Center
4. CSCD (Adult Probation)
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
7.
Presentation for discussion, consideration and approval of the nomination (of at least three (3) firms from the County's approved "Pool") for the purposes of scoring & grading, ranking by CC and negotiation of a professional engineering services contract for the provision of the following County obligations in connection with the construction of sub-station(s) for Hidalgo County:
Geotechnical survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________;
Topographic survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________:
Geotechnical survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________;
Topographic survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________:
8.
Requesting authority to exercise the additional one year extension as provided under contract for "Lease of Office Space in the City of Edinburg," for the 430th District Court, under the same rates, terms and conditions with Maxima Business Center. C-07-249-07-17 Effective: 07/17/08-07/18/09
9.
A. Presentation to consider vendor's (Cameron Land & Cattle, Inc.) request to terminate contract for the service of "Tire Disposal Service" for Hidalgo County.
B. Requesting authority to advertise for "Tire Disposal Service" for Hidalgo County.
B. Requesting authority to advertise for "Tire Disposal Service" for Hidalgo County.
10.
Presentation for discussion and consideration to rescind action taken by CC on 04/29/08 for approval of a Memorandum of Understanding (MOU) (to date not yet executed by TxDPS) between the County of Hidalgo and Tx DPS (Texas Ranger Division) for the purposes of providing office space within the former Administration Building-third floor.
11.
Requesting authority to advertise for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for "Hidalgo County-Purchase of Modular Offices" (Bid No. 2008-174)
12.
Pursuant to the newly adopted "Fuel Credit Card Use Policy" requesting discussion, consideration, and action on a request:
A. Hidalgo County WIC Program, Norma Longoria Director, reqesting to increase limits from $900.00 to $2,000.00/month/vehicle and to increse from two (2) fill-ups/day/vehicle to Four (4) fill-ups/day/vehicle:
- 2003 Ford Motor Home Vin# FCB53550A5407.
B. Increase limits from $900.00 to $2,000.00/month/vehicle and to increse from two (2) fill-ups/day/vehicle to four (4) fill-ups/day/vehicle:
- 2001 Ford E-350 Vin# 1FTSE34F71HA54442 LP# 796-928.
- 2001 Ford E-350 Vin# 1FTSE34F71HA54441 LP# 796-927.
A. Hidalgo County WIC Program, Norma Longoria Director, reqesting to increase limits from $900.00 to $2,000.00/month/vehicle and to increse from two (2) fill-ups/day/vehicle to Four (4) fill-ups/day/vehicle:
- 2003 Ford Motor Home Vin# FCB53550A5407.
B. Increase limits from $900.00 to $2,000.00/month/vehicle and to increse from two (2) fill-ups/day/vehicle to four (4) fill-ups/day/vehicle:
- 2001 Ford E-350 Vin# 1FTSE34F71HA54442 LP# 796-928.
- 2001 Ford E-350 Vin# 1FTSE34F71HA54441 LP# 796-927.
B.
Pct. 3
1.
Presentation, discussion, consideration and approval to award the proposal received from Herrera and Hunt, Inc. meeting all specifications and/or requirements (through Hidalgo County's membership/participation with state, cooperative purchasing programs and/or interlocal awarded jocs or construction service vendors) for the provision of labor, material and related accessories, including , but not limited to, Renovations to Anzaldua's Park Fishing & Boating Pier, in an amount not to exceed $219,307.00.(Bid No.2008-119)
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a proposed fee of $10,204.95) with Javier Hinojosa Engineering to provide engineering services to Hidalgo County Precinct No. 3 in connection with Contract No. C-08-112-03-25 for a "Paving Improvements of Lucky "I" Street from Moorefield Road East Approximately 1,380 Ft.".
C.
Pct. 4
1.
Approval of Request for Payment No. 12 (Final) in the amount of $546.46, from V-A Architecture, contracted architect for "New Offices for Hidalgo County Pct. 4." C-07-033-04-17
2.
Presentation for discussion, consideration, and acceptance of an "Interlocal Agreement" between Hidalgo County Precinct No. 4 and Hidalgo County Drainage District No.1 for the provision of "Pit Run Caliche".
3.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 08M48-1 thru 08M48-12 in the total amount of $ 3,320.62 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization No. 2, (PO # 601156) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
4.
A. Presentation for discussion, consideration, acceptance, and approval of Final Request for Payment for Invoice No. 6904 in the amount of $ 11,500.00 in connection to Contract No. C-07-0183A-05-22 for Professional Engineering Services for the "Construction of New Offices for Precinct#4" from Quintanilla, Headley & Associates, Inc., contracted engineer (PO# 587512).
B. Presentation for discussion, consideration, acceptance, and approval of request for payment for Invoice No. 2 in the amount of $ 17,932.50 and Invoice No. 3 (Retainage) in the amount of 6,235.00 with Certificate of Construction Completion total amount of $24,167.50 in connection to Contract No. C-07-33G-12-11 for the "Construction of Precinct #4 Office Utilities Improvements" from United Contracting Inc. (PO#598207).
B. Presentation for discussion, consideration, acceptance, and approval of request for payment for Invoice No. 2 in the amount of $ 17,932.50 and Invoice No. 3 (Retainage) in the amount of 6,235.00 with Certificate of Construction Completion total amount of $24,167.50 in connection to Contract No. C-07-33G-12-11 for the "Construction of Precinct #4 Office Utilities Improvements" from United Contracting Inc. (PO#598207).
D.
Health & Human Services Dept.
1.
A. Requesting approval of Change Order No. 1 (Increase of Contract Time) and (Decrease in the amount of $ 11,573.50) in connection with the "Parking Lot Improvements for Health Department" from contracted vendor, Jimmy Closner & Sons Construction Company, Inc., and as recommended by project engineer, Javier Hinojosa Engineering, with authority for County Judge or Court member to execute document.
B. Requesting approval of a "Certificate of Substantial Completion" with Jimmy Closner & Sons Construction Company, Inc., reflecting the substantial completion date of May 16, 2008 for the "Parking Lot Improvements for Health Department".
C. Approval of Request for Payment on invoice no. 08063 in the amount of $ 5,712.00, from Javier Hinojosa Engineering, contracted engineer for "Parking Lot Improvements for Health Department." C-05-271-09-06
D. Approval of Request for Payment on Application (Revised) #3 in the amount of $ 47,273.85, from Jimmy Closner & Sons Construction Co. Inc., for the "Parking Lot Improvements for Health Department."
E. Approval of Request for Payment on Application (Final Retainage) in the amount of $ 15,588.65, from Jimmy Closner & Sons Construction Co. Inc., for the "Parking Lot Improvements for Health Department."
B. Requesting approval of a "Certificate of Substantial Completion" with Jimmy Closner & Sons Construction Company, Inc., reflecting the substantial completion date of May 16, 2008 for the "Parking Lot Improvements for Health Department".
C. Approval of Request for Payment on invoice no. 08063 in the amount of $ 5,712.00, from Javier Hinojosa Engineering, contracted engineer for "Parking Lot Improvements for Health Department." C-05-271-09-06
D. Approval of Request for Payment on Application (Revised) #3 in the amount of $ 47,273.85, from Jimmy Closner & Sons Construction Co. Inc., for the "Parking Lot Improvements for Health Department."
E. Approval of Request for Payment on Application (Final Retainage) in the amount of $ 15,588.65, from Jimmy Closner & Sons Construction Co. Inc., for the "Parking Lot Improvements for Health Department."
E.
WIC
1.
Requesting authority for Hidalgo County to purchase "Baby Spoons" through the County's membership/participation with TASB Buyboard's awarded vendor Visual Promotions in the total amount of $9,427.05, which includes imprint and delivery fees.
2.
Presentation for discussion, consideration and approval to reject bids received for the Leveling and Roof Repairs to McAllen and Progresso WIC Clinics and authority to re-advertise due to modifications of legal terms, specifications and requirements.
F.
Buildings & Grounds
1.
Requesting approval and/or ratification for PO #605487 in the amount of $250.00 to Clean Air Solutions, LP as requested by Buildings & Grounds for sampling tile for testing of possible/suspected asbestos containing materials on 2nd floor of the Old Administration Bldg.
2.
Requesting approval of Change Order No. 1 (Increase) in the amount of $13,700.00 in connection with Absolute Services contract #07-186-06-05 for "Installation of Fire Sprinkler system and upgrade of existing Fire Sprinkler System at Boot Camp" as recommended by Buildings and Grounds, with authority for County Judge or Court member to execute document.
G.
Colonia Access Program Pct. 3
1.
A. Presentation for consideration, discussion acceptance and approval of Payment Application No 3 (Retainage) in the amount of $8,373.82 from Juan Mendoza Corporation dba JM Construction, contracted vendor for Hilda Subdivision/Ester Street submitted by engineer Javier Hinojosa Engineering. C-CAP-07-025-11-20
B. Requesting approval of Certificate of Construction Completion submitted by project engineer Javier Hinojosa Engineering reflecting the completion date of April 10, 2008 for Hilda Subdivision/Ester Street with contractor Juan Mendoza Corporation dba J.M. Construction C-CAP-07-025-11-20
B. Requesting approval of Certificate of Construction Completion submitted by project engineer Javier Hinojosa Engineering reflecting the completion date of April 10, 2008 for Hilda Subdivision/Ester Street with contractor Juan Mendoza Corporation dba J.M. Construction C-CAP-07-025-11-20
2.
Presentation for discussion, consideration and action on a recommendation by project engineer Javier Hinojosa to award to the lowest bidder meeting all specifications for bid No CAP-08-021-06-04-LRM Paving & Drainage Construction for El Sol #1 & El Sol #2 Subdivision and approval of contract subject to Legal Review
H.
Sheriff's Office
1.
Requesting authority to advertise and approval of draft specifications as attached hereto for "Service & Maintenance to Adult Detention Facility Electronics System" (for the non-awarded item MTI Electronic System and as previously advertised and bid out under Bid # 08-09203-19-Rol)
I.
Adult Probation
1.
Presentation for discussion, acceptance and approval of a proposal from Johnson Controls, Inc., through the county's participation/membership with TXMAS 05-03FAC020-HVAC Maintenance & Service for the provision of labor and materials but not limited to any other accessories as may be needed for a turnkey solution for: Replacement of A/C Units at the Restitution Center and Boot Camp Facilities (i.e. A/C Installation and/or improvements to Hidalgo County's Restitution Center and Boot Camp) Project will begin with Dorms A&B due to urgency to have them ready by August 04, 2008 in an amount not to exceed $_______________with authority to issue a PO for same amount for project #2008253.
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Budget & Management - Valde Guerra:
A.
Indigent Defense:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Indigent Defense (1100) in the amount of $450.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Indigent Defense (1100) in the amount of $450.00.
B.
General Fund-Appraisal Fees:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to General Fund - Appraisal Fees (1100) in the amount of $17,530.23.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to General Fund - Appraisal Fees (1100) in the amount of $17,530.23.
C.
Tax Notes, 2007:
Approval of 2008 appropriation of funds for the Tax Notes, 2007-Common Integrated Justice System (1302) in the amount of $126,400.00.
Approval of 2008 appropriation of funds for the Tax Notes, 2007-Common Integrated Justice System (1302) in the amount of $126,400.00.
D.
Edward Byrne Memorial:
1. Public Hearing on the FY 2008 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
2. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2008 Edward Byrne Justice Assistance Grant.
1. Public Hearing on the FY 2008 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
2. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2008 Edward Byrne Justice Assistance Grant.
E.
Acknowledgment of Assignment of Interest and Transfer of Tax Note, Series 2007 from Capital One Public Funding, LLC to SunTrust Equipment Finance & Leasing Corp. and Notice of Sale and New Payment Instructions to Texas State Bank.
F.
430th District Court:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to 430th District Court (1100) in the amount of $49,680.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to 430th District Court (1100) in the amount of $49,680.00.
G.
Discussion, consideration and approval of an order authorizing issuance of Series 2008 USDA/County of Hidalgo loan in a principal amount not to exceed two hundred twenty-five thousand ($225,000.00); payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; and making other provisions regarding such note and matters incident thereto.
H.
2009 Annual Budget Process:
1. Discussion and appropriate action on the 2009 Budget Calendars and Budget Guidelines.
2. Status report on the 2009 Annual Budget Process.
1. Discussion and appropriate action on the 2009 Budget Calendars and Budget Guidelines.
2. Status report on the 2009 Annual Budget Process.
I.
Approval of 2008 interdepartmental transfer (1334) from C.O., 2004 Buildings and Grounds to C.O., 2004 Precinct #3 Landfill in the amount of $837,485.50.
J.
Approval of Interdepartmental transfer for Precinct 1 Colonia Access Program from Various Programs (066,132,137) to Various Programs (019,105,150,865,230,318) in the amount of $ 28,859.32.
22.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Discussion, consideration and action on hardship withdrawal requests for the following employees:
#084123, #044024 and #126756
#084123, #044024 and #126756
B.
Discussion, consideration, and action on Internal Revenue Service Announcement 2008-63 to increase the optional standard mileage rate for the final six months of 2008 from 50.5 cents per mile to 58.5 cents per mile.
C.
Discussion, consideration and appropriate approval to implement a Flex-Time Pilot Program Policy in accordance with Texas Local Government Code Section 157.021.
D.
Discussion of Courthouse/Administration Building relocation/renovation project including space allocation of Judicial Courts
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Phoenix Loss Control
E.
Cause No. D-1-GNO6-003322, SWEPI L.P. v. Railroad Commission
24.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Phoenix Loss Control
E.
Cause No. D-1-GNO6-003322, SWEPI L.P. v. Railroad Commission
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn