CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 8, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Office of the County Judge:
A.
Discussion, consideration, and action to reschedule the July 15, 2008 Commissioners Court meeting to Friday, July 11, 2008 due to lack of quorum while court members attend conference.
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
HIDTA - Task Force - Dora Munoz:
A.
Approval to authorize County Auditor to issue payment to the City of Mission Police Department in the amount of $13,600.00 and the City of Pharr Police Department in the amount of $6,971.77, pursuant to the Inter-local Governmental Agreement between the Hidalgo County HIDTA Task Force and the United States Immigration and Customs Enforcement and as part of the 2007 Grant number I7PSSP573Z between the County of Hidalgo and the Executive Office of the President Office of National Drug Control Policy.
9.
Urban County - Diana Serna:
A.
Presentation for discussion, consideration, and action to approve and award a construction contract to Del Angel Home Builders, the lowest qualified quote received, meeting all specifications and requirements for the City of La Joya Municipal Library. This project includes floor tiling and interior/exterior painting and any other appurtenances in the amount of $9,995.00 utilizing Urban County Year 16 (2003), Public Facilities funds.
B.
Requesting approval of a Resolution regarding Performance Amendment #1 to the Office of Rural Community Affairs (ORCA) 2007 Colonia EDAP Contract Grant #727145.
C.
The Urban County Program requests approval of Subrecipient Agreement with the Senior Community Outreach Program (Senior Services) in the amount of $11,000.00 for Urban County Program Year 21(2008).
D.
The Urban County Program requests approval of Subrecipient Agreement with LRGVDC-Rio Metro (Transportation Service) in the amount of $99,000.00 for Urban County Program Year 21 (2008).
E.
The Urban County Program requests approval of Subrecipient Agreement with Mujeres Unidas-Women Together (Battered & Abused Spouses) in the amount of $33,500.00 for Urban County Program Year 21 (2008).
F.
The Urban County Program requests approval of Subrecipient Agreement with the Girl Scouts of Greater South Texas (Youth Services) in the amount of $ 8,770.00 for Urban County Program Year 21 (2008).
G.
The Urban County Program requests approval of Subrecipient Agreement with the Mid Valley Boys & Girls Club (Youth Services) in the amount of $72,000.00 for Urban County Program Year 21 (2008).
H.
The Urban County Program requests approval of Subrecipient Agreement with the Boys & Girls Club of Alamo - San Juan (Youth Services) in the amount of $53,500.00 for Urban County Program Year 21 (2008).
I.
The Urban County Program requests approval of Subrecipient Agreement with the Boys & Girls Club of Edinburg- RGV (Youth Services) for the San Carlos, Brewster and Hargill units in the amount of $45,000.00 for Urban County Program Year 21 (2008).
J.
The Urban County Program is requesting final approval of the negotiated professional services contract with J.E. Saenz & Associates, Inc., in the amount of $3,850.00 utilizing Year 20 (2007) Urban County Program Water/Sewer Improvements project in the City of Edcouch as previously authorized for negotiations by Commissioners' Court on April 29, 2008.
K.
The Urban County Program requests approval of Subrecipient Agreement with the San Juan Youth Program (Youth Services) in the amount of $14,000.00 for Urban County Program Year 21 (2008).
10.
TX. Agri-Life Extension Services-Brad Cowan:
A.
Discussion, consideration, acceptance and approval of claim/invoice with authority for auditor to issue payment to:
1. Ivan's Automotive in the amount of $279.20 for maintenance and repairs to County Vehicle (2002 Ford Econo Van)
1. Ivan's Automotive in the amount of $279.20 for maintenance and repairs to County Vehicle (2002 Ford Econo Van)
11.
Sheriff's Office - Chief Martinez:
A.
Requesting approval for 2008 membership and payment for Sheriff Lupe Trevino, Capt. Rudy Espinoza, Sgt. Miguel Davila, Dep. Hugo Rangel and Dep. Romeo Rodriguez to the Texas Narcotic Officers Association in the amount of $ 150.00 ($ 30.00 each).
12.
Auditor's Office - Ray Eufracio:
A.
Acceptance of Order Setting Salary of Assistant County Auditors for 2008
13.
Colonia Access Program - Agapito Vargas:
A.
Approval of 2008 interdepartmental transfer from Precinct #2 BCAP Rancho Escondido (596) subdivision street to BCAP North Alamo Village (494) Drainage Ditches in the amount of $54,623.69.
14.
Tax Office - Armando Barrera:
A.
Requesting approval to reimburse a Tax Office employee for the purchase of fuel from the Valero Corner Store located at 3603 SE Military Dr San Antonio, TX in the amount of $40.00. Purchase using personal funds due to Comdata card being declined at the pump.
15.
Precinct #2 - Comm. Palacios:
A.
Requesting approval of Interlocal Cooperation Agreement between the City of Hidalgo, Texas and County of Hidalgo, Texas for Val-Mex Drive Project.
B.
Approval to reclassify one (1) Accounts Payable Clerk position, slot no. 122-006-0018 budgeted at $28,177.00 per year to Administrative Assistant II budgeted at $ $38,000.00 per year, effective next full pay period (07/21/2008). Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
C.
Parks 122-008/ CRC 122-018
1. Approval to transfer one (1) CRC Coordinator position, slot # 122-008-0002 budgeted at $30,258.00 per year from Precinct No. 2 Parks to Precinct No. 2 Community Resource Center (CRC) and transfer employee no. 126756 to position no. 122-018-0006 (CRC) with no salary change. Note the effective date of 7/15/08.
2. Approval of revised salary schedule.
1. Approval to transfer one (1) CRC Coordinator position, slot # 122-008-0002 budgeted at $30,258.00 per year from Precinct No. 2 Parks to Precinct No. 2 Community Resource Center (CRC) and transfer employee no. 126756 to position no. 122-018-0006 (CRC) with no salary change. Note the effective date of 7/15/08.
2. Approval of revised salary schedule.
16.
Precinct #3 - Comm. Flores:
A.
Requesting approval on Interlocal Cooperation Agreement between County of Hidalgo and Hidalgo County Drainage District No. 1.
17.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Presentation for discussion, consideration, acceptance and approval to enter into advertisement agreements with Newspapers outside of Hidalgo County for publication of ads/notice purposes within the State of Texas on an as needed basis.
6.
Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 6902 in the amount of $20,000.00 from Quintanilla, Headley & Associates, Inc. in connection to Contract No. C-08-111-04-29 and PO # 603132 for Engineering Services on "Paving Improvements for Properties (located at 201 and 217 North Closner Street, Edinburg, Texas)".
7.
Requesting approval of specifications as attached hereto for: "Tire Disposal Service" for the Hidalgo County. (RFB: 2008-270-07-23-SMA)
8.
Presentation for discussion, acceptance, and approval of the final negotiated contract (contract document previously approved by legal counsel) including acceptance of the "Best and Final Offer" with "Starr Telecommunications Etc" for RFP NO: 2008-018-06-04-VYG-CABLING-INSTALLATION-TIME-MATERIALS-OTHER SEVICES Project.
9.
Requesting authority to exercise the option to extend for an additional one (1) year period as provided in current Interlocal Agreement by and between Hidalgo County and the Hidalgo County Emergency Services District No. 2 for: "Office Space to hold Public Meetings" (Contract No. C-07-339-07-10)
10.
Discussion, consideration, and applicable action regarding the report presented by (Purchasing Dept.'s Fixed Asset Division) to Commissioners' Court on 4-29-08 in connection with County owned Vacant & Partially Occupied Buildings including, but not limited to the following options for each of the properties listed:
A. Declare property "surplus" for the purpose of disposition:
1. Sealed bid process, pursuant to Tx. Local Gov't. Code-Chpt. & Sect. 263.007; or, in the alternative;
2. Relocate, designate or assign a county elected office, department, program or agency;
B. Properties:
1. Youth Village - Weslaco
2. Moorefield Rd. Building - Mission
3. Former Pct. #3 Administration Building - Mission
4. Old County Jail/Restitution Center - Edinburg
5. Carpentry Shop - Edinburg (east of old county jail)
6. Rudy de la Vina Juvenile Detention Facility - Edinburg
7. Former Hidalgo County Administration Building - Edinburg
8. JP's-Constables & DPS Offices - Edinburg
9. San Carlos Warehouse - West Section
A. Declare property "surplus" for the purpose of disposition:
1. Sealed bid process, pursuant to Tx. Local Gov't. Code-Chpt. & Sect. 263.007; or, in the alternative;
2. Relocate, designate or assign a county elected office, department, program or agency;
B. Properties:
1. Youth Village - Weslaco
2. Moorefield Rd. Building - Mission
3. Former Pct. #3 Administration Building - Mission
4. Old County Jail/Restitution Center - Edinburg
5. Carpentry Shop - Edinburg (east of old county jail)
6. Rudy de la Vina Juvenile Detention Facility - Edinburg
7. Former Hidalgo County Administration Building - Edinburg
8. JP's-Constables & DPS Offices - Edinburg
9. San Carlos Warehouse - West Section
B.
Pct. 1
1.
Presentation for discussion, consideration, acceptance, and approval of request for payment for Invoice No. 11322665 in the amount of $78,402.50 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO # 596375) for: "FM 493".
2.
Presentation for discussion, consideration, acceptance and approval of a clarification of bid item (including the pit location of Frontera Materials-FM 490 and/or Moorefield Pits) by Univeral Truckers, Inc. sole bidder and awarded vendor for: "Hauling Services for All Road Materials" within Hidalgo County Precinct No. 1, Contract No. C-08-015-04-29 (previously approved by CC on 04/29/08)
C.
Pct. 2
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 8 for the Las Milpas Road Project and Work Authorization No. 9 for Anaya Road Project with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 in connection with Contract No. C-07-358-09-04.
2.
Presentation for discussion, consideration, acceptance, and approval of Requests for Payment for the following invoices:
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue check(s).
|
Invoice No.
|
Amount
|
Description
|
|
2529
|
760.15
|
McColl Road II
|
|
2530
|
1,615.90
|
Santana Subd/Nadia Street
|
|
2531
|
3,732.21
|
South Tower Park
|
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue check(s).
D.
Pct. 3
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. THREE (Basic Services) in the amount of $ 3,455.25 submitted by Alcocer Garcia Associates Design Consulting (AGADC) with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-07-228-07-10 (PO # 592805) for: "Anzaldua's Park Improvement, Boat Ramp & Fishing Pier"
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322668 in the amount of $23,625.00, from L & G Engineering Consulting Engineers Inc., contracted engineer for "La Homa Rd Project."
E.
Pct. 4
1.
Presentation for discussion, consideration, acceptance, and approval of request for payment needed to proceed with the final subdivision process for Precinct No. 4 Office Subdvision in the amounts of $ 1,604.26 (2% Inspection Fee) - City of Edinburg, from Quintanilla, Headley & Associates, Inc., project engineer for the Construction of New Offices for Precinct No. 4 with authority for Auditor to process request and County Treasurer to issue manual checks so as to comply with City of Edinburg ordinances and requirements.
F.
Health & Human Services Dept.
1.
Recommending award of bid and approval of contract to sole bidder (Quest Diagnostics) meeting all specifications and/or requirements as attached hereto for: " Laboratory Services for CHIP Perinatal Eligible Patients" - Health & Human Services Dept. (RFB NO. 2008-116-05-14-otm/ysi)
G.
WIC
1.
Requesting award of bid and approval of service contract (approved as to form by legal counsel) to the lowest responsible bidder meeting all specifications and/or requirements for the "Leveling of Structures and Roof Repairs to McAllen and Progreso WIC Clinic Buildings"; Project #2008-118-05-28-OGG in an amount not to exceed $24, 375.00
H.
Buildings & Grounds
1.
Presentation for discussion, consideration and action on the County's option to exercise the sixty (60) day grace period extension (as provided under the current agreement) with Toromont Energy Systems and Johnson Controls for: Service & Repairs of Chiller and General HVAC Equipment so as to have no lapse in services while procurement process is completed.
I.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No 2 in the amount of $113,992.97 from Closner Construction Co., LLC, contracted vendor for North Alamo Village Subdivision submitted by engineer R. Gutierrez Engineering Corporation. C-CAP-08-031-01-14
J.
Colonia Access Program Pct. 4
1.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No 1 in the amount of $52,933.50 from Lazaro Saenz, Sr. dba Saenz Paving, contracted vendor for Rena Rae Subdivision submitted through project engineer Quintanilla, Headley & Associates. C-CAP-07-033-01-09
K.
Right of Way
1.
A. Requesting approval of a "professional surveying" services contract with Rio Delta Surveying for the "Miscellaneous Right of Way Acquisition Projects"on (an as-needed basis) for Hidalgo County Right of Way Department (as selected after evaluation of S.O.Q.'s from the POOL OF SURVEYORS and as approved by C.C. 04/07/08 for negotiation of the contract with Rio Delta Surveying and approved by legal council to proceed with final execution of contract). Contract No. C-08-167-07-08
B. Requesting approval of a professional appraisal services contract with Professional Appraisal Services for the "Miscellaneous Right of Way Acquisition Projects"on (an as-needed basis) for Hidalgo County Right of Way Department (as selected after evaluation of S.O.Q.'s from the POOL OF APPRAISERS and approved by C.C. 04/07/08 for negotiation of the contract with Professional Appraisal Services and as approved by legal council to proceed with final execution of contract). Contract No. C-08-166-07-08
B. Requesting approval of a professional appraisal services contract with Professional Appraisal Services for the "Miscellaneous Right of Way Acquisition Projects"on (an as-needed basis) for Hidalgo County Right of Way Department (as selected after evaluation of S.O.Q.'s from the POOL OF APPRAISERS and approved by C.C. 04/07/08 for negotiation of the contract with Professional Appraisal Services and as approved by legal council to proceed with final execution of contract). Contract No. C-08-166-07-08
L.
Sheriff's Office
1.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024 (a) (7) (A) "Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies" in connection with the "Support and Maintenance Agreement" with Motorola for Premier MDC Silver with Motorola, Inc.
B. Requesting approval of a "Sole Source Declaration" for "Motorola, Inc." with authority to enter into a one (1) year "Support and Maintenance Agreement" for a "Premier MDC Silver", in an amount not to exceed of $25,769.00, effective July 8, 2008 to June 30, 2009.
M.
Adult Probation
1.
Requesting authority to purchase a Canon Image Runner C4080I color copier from Copy Graphics, Inc. contract # DIR-SDD- 509 through our membership/participation with (DIR) Department of Information Resources-Req. # 134810 with a total amount of $13,884.62 (81297423003200028743)
N.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Presentation for discussion, consideration and approval of the nomination (of at least three (3) firms from the County's approved "Pool") for the purposes of scoring & grading, ranking by CC and negotiation of a professional engineering services contract for the provision of the following County obligations in connection with the construction of sub-station(s) for Hidalgo County:
Geotechnical survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________;
Topographic survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________:
Geotechnical survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________;
Topographic survey West side facility:
Firms 1)_________________; 2)__________________; 3)__________________:
18.
Budget & Management - Valde Guerra:
A.
Child Protective Court:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Child Protective Court - Telephone (1100) in the amount of $315.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Child Protective Court - Telephone (1100) in the amount of $315.00.
B.
Tax Notes, 2007:
Approval of 2008 appropriation of funds for the Tax Notes, 2007-Common Integrated Justice System Software System (1302) in the amount of $200,000.00.
Approval of 2008 appropriation of funds for the Tax Notes, 2007-Common Integrated Justice System Software System (1302) in the amount of $200,000.00.
C.
Mailing Services:
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Mailing Services - Contractual Services (1100) in the amount of $26,100.00.
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Mailing Services - Contractual Services (1100) in the amount of $26,100.00.
D.
Countywide Administration - Contingency
Approval of 2008 interfund transfer from Indigent Health Care Program (1249) to Countywide Administration - Contingency (1100) in the amount of $600,000.00.
Approval of 2008 interfund transfer from Indigent Health Care Program (1249) to Countywide Administration - Contingency (1100) in the amount of $600,000.00.
E.
Information Technology Department:
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Information Technology Department- Software (1100) in the amount of $12,000.00
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Information Technology Department- Software (1100) in the amount of $12,000.00
19.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Discussion, consideration and action on setting salary of Elections Administrator position.
B.
Appointment of Courthouse Committee
C.
Appointment of Committee for the review and recommendations of the Travel Policy and Meal/Food Policy
D.
Discussion, consideration and action on hardship withdrawal request for employee # 129488 and employee #037982.
E.
Discussion, consideration and action on Interlocal agreement between Hidalgo County and Texas Department of Public Safety (DPS).
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Irma Castillo.
E.
Claim of Baldemar Bermea.
21.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Irma Castillo
E.
Claim of Baldemar Bermea.
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn