CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 11, 2008
10:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
449th District Court - Judge Daniel Rios:
A.
Acceptance of Order Setting Salary of the Court Reporter of the 449th Disctrict Court.
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
Urban County - Diana Serna:
A.
The Urban County Program for City of San Juan is requesting authority to award and enter into a Construction Contract with Garza Plumbing (lowest bidder meeting all specifications and/or requirements) for the Sanitary Sewer Line Installation & Connection Project located in the City of San Juan in the amount of $132,100.00 utilizing UCP Year 19 (2006) Water/Sewer Improvement funds.
B.
The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2008-2009 One-Year Action Plan, and subsequent amendments.
C.
The Urban County Program requests approval of Subrecipient Agreement with the AVANCE (Public Services) in the amount of $10,000.00 for Urban County Program Year 21 (2008).
D.
The Urban County Program requests approval of Subrecipient Agreement with the Boys & Girls Club of Mission, Inc. (Youth Services) in the amount of $25,000.00 for Urban County Program Year 21 (2008).
E.
The Urban County Program requests approval of Subrecipient Agreement with the Border Fair Housing & Economic Justice Center, Inc. (Public Services) in the amount of $10,000.00 for Urban County Program Year 21 (2008).
F.
The Urban County Program requests approval of Subrecipient Agreement with the Boys & Girls Club of Pharr (Youth Services) in the amount of $9,000.00 for Urban County Program Year 21 (2008).
9.
Office of the County Judge:
A.
1. Consideration and Authorization to join the International Council of Shopping Centers (ICSC)
2. Authorization to pay membership dues in the amount of $100.00
2. Authorization to pay membership dues in the amount of $100.00
10.
Precinct #4 - Comm. Garza:
A.
Request Authorization To Rename The Following Road Within Hidalgo County Pct. #4:
From: Mike Cruz Drive To: Concepcion Road
(This Road Is Located East Of Hoehn Drive, Btw Fm 1925 & Rogers Rd)
From: Mike Cruz Drive To: Concepcion Road
(This Road Is Located East Of Hoehn Drive, Btw Fm 1925 & Rogers Rd)
11.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
A. Pursuant to directive at the Commissioners Court meeting of June 17, 2008, presentation for discussion, consideration and action to reject the sole proposal/response (in order to attempt to encourage more participation) received on June 4, 2008, for RFP NO: 2008-018-06-04-VYG-Cabling-Installation-Time-Materials-Other Services and;
B. Requesting authority to re-advertise with approval of RFP packet i.e. specifications, requirments, terms and conditions and draft contract document (approved as to form by legal counsel) for: RFP-Cabling-Installation-Time-Materials-Other Services.
B. Requesting authority to re-advertise with approval of RFP packet i.e. specifications, requirments, terms and conditions and draft contract document (approved as to form by legal counsel) for: RFP-Cabling-Installation-Time-Materials-Other Services.
6.
Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with ComdataCorporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officals/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
A. Constable Pct. #1
A. Constable Pct. #1
7.
Requesting approval for the B141- AIA Agreement for Professional Architect Services between Hidalgo County and Alcocer Garcia Associates Design Consulting, (as approved for negotiation on CC 08/07/07) in connection with the renovation of "Administration Building located at 100 E. Cano, Edinburg, Texas."
B.
Pct. 2
1.
A. Requesting approval and/or ratification (whichever is applicable) of Architect's Supplemental Instructions No. 1 (funded from the Betterment Allowance) in the amount of $994.20 to contractor Rio Valley Construction, in connection with the "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park" C-07-042A-09-25
B. Requesting approval and/or ratification (whichever is applicable) of Architect's Supplemental Instructions No. 2 (funded from the Betterment Allowance) in the amount of $12,845.50 to contractor Rio Valley Construction, in connection with the "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park" C-07-042A-09-25
C. Requesting approval and/or ratification (whichever is applicable) of Architect's Supplemental Instructions No. 3 to provide all llabor, materials, and equipment necessary to complete the clarification shown on the supplemental drawings, from contractor Rio Valley Construction, in connection with the "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park" C-07-042A-09-25
D. Approval of request for payment of Application No. 9 in the amount of $81,465.82 from Rio Valley Construction, Inc. awarded contractor for the, "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park," and as certified for payment by project architect, VA Architecture; C-07-042A-09-25.
C. Requesting approval and/or ratification (whichever is applicable) of Architect's Supplemental Instructions No. 3 to provide all llabor, materials, and equipment necessary to complete the clarification shown on the supplemental drawings, from contractor Rio Valley Construction, in connection with the "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park" C-07-042A-09-25
D. Approval of request for payment of Application No. 9 in the amount of $81,465.82 from Rio Valley Construction, Inc. awarded contractor for the, "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park," and as certified for payment by project architect, VA Architecture; C-07-042A-09-25.
C.
Pct. 4
1.
Requesting authority to exercise the one (1) year option to extend as provided in current contract for:"HAULING SERVICES OF ALL ROAD MATERIAL" for the Hidalgo County Precinct No. 4, under the same rates, terms and conditions with ROY'S HAULING SERVCIES, INC.-Effective: 07/31/08
D.
WIC
1.
Requesting authority to purchase "One New 2008 Ford Expedition 8 passengers" through Philpott Motor Company, Port Nueces Tx., the County's participation/membership with TASB Buyboard in the total amount of $27,433.00. Buyboard fees will be included with other purchase approved on 05/06/08 for a one time fee only.
E.
Colonia Access Program Pct. 3
1.
A. Presentation for discussion, consideration and action on a recommendation by project engineer Hinojosa Engineer, Inc. to award to the lowest bidder meeting all specifications for bid for the following;
- No CAP-08-011-05-21-LRM "Paving & Drainage Construction for Barney Groves Subdivision"
- No CAP-08-012-05-21-LRM "Paving & Drainage Construction for Ezequiel Acevedo Jr. Sudvision"
- No CAP-08-013-05-21-LRM "Paving & Drainage Construction for Amber Land Subdvision"
B. Approval of all contracts subject to Legal Review and TXDOT approval.
- No CAP-08-011-05-21-LRM "Paving & Drainage Construction for Barney Groves Subdivision"
- No CAP-08-012-05-21-LRM "Paving & Drainage Construction for Ezequiel Acevedo Jr. Sudvision"
- No CAP-08-013-05-21-LRM "Paving & Drainage Construction for Amber Land Subdvision"
B. Approval of all contracts subject to Legal Review and TXDOT approval.
F.
Health & Human Services
1.
Requesting approval for the B141- AIA Agreement for Professional Architect Services between Hidalgo County and VA Architecture, (as approved for negotiation on CC 05/06/08) in connection with the renovation of "Health & Human Services Department Clinics."
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
12.
Budget & Management - Valde Guerra:
A.
Elections Department/IT Department:
1. Approval to create slots 0025, 0026, 0027and 0028 in the IT Department salary schedule.
2. Discussion, consideration and approval to transfer the following employees from the Elections Department to IT Department and set salaries:
3. Approval to delete slot numbers 0003, 0009, 0012 & 0013 from the Elections Department salary schedule.
4. Approval of interdepartmental transfer from Elections Department to IT Department (1100) in the amount of $74,702.87
5. Approval of revised salary schedules.
1. Approval to create slots 0025, 0026, 0027and 0028 in the IT Department salary schedule.
2. Discussion, consideration and approval to transfer the following employees from the Elections Department to IT Department and set salaries:
| From Slot No. | Department | Position Title | Employee No. | To Slot No. | Department |
| No. 0003 | Elections | GIS Operator | 113379 | No. 0025 | IT Dept. |
| No.0009 | Elections | GIS Operator Assistant | 161683 | No. 0026 | IT Dept. |
| No.0012 | Elections | Technician II | 161675 | No. 0027 | IT Dept. |
| No. 0013 | Elections | Field Service Specialist | 158321 | No. 0028 | IT Dept. |
4. Approval of interdepartmental transfer from Elections Department to IT Department (1100) in the amount of $74,702.87
5. Approval of revised salary schedules.
B.
Courthouse Parking Lot:
Discussion, consideration, acceptance and approval of claim/invoice with authority for Auditor to issue payment after Auditing procedures are completed:
1. Transmontaigne Product Services in the amount of $359.20 for the billing cycle of 05/01-30/2008 for fuel puchased for county vehicles with County Comdata Card.
2. Transmontaigne Product Services in the amount of $466.02 for the billing cycle of 06/01-30/2008 for fuel purchaed for county vehicles with County Comdata Card.
Discussion, consideration, acceptance and approval of claim/invoice with authority for Auditor to issue payment after Auditing procedures are completed:
1. Transmontaigne Product Services in the amount of $359.20 for the billing cycle of 05/01-30/2008 for fuel puchased for county vehicles with County Comdata Card.
2. Transmontaigne Product Services in the amount of $466.02 for the billing cycle of 06/01-30/2008 for fuel purchaed for county vehicles with County Comdata Card.
C.
Approval of 2008 interdepartmental transfer (1100) from County Wide Administration to 430th District Court in the amount of $58,160.00.
13.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
14.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: C-236-08-E; DM Roth, Inc. vs County of Hidalgo Texas and Hidalgo
Planning County Department
Planning County Department
15.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: C-236-08-E; DM Roth, Inc. vs County of Hidalgo Texas and Hidalgo
Planning County Department
Planning County Department
16.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn