CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 28, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Discussion, consideration and possible action regarding proposed revisions to the Travel Policy Guidelines and procedures.
2. Discussion, consideration and possible action regarding proposed Meal/Food Policy.
2. Discussion, consideration and possible action regarding proposed Meal/Food Policy.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to accept the attached RLSS-OPHP Grant Contract #2009-028247, Attachment #001, in the amount of $126,424.00 for the period 9/1/2008 to 8/31/2009.
2. Requesting authorization and approval of the attached RLSS-OPHP Grant Budget and Salary Schedules for the period 9/1/2008 to 8/31/2009 (Acct #8-1293-441-00-340-006-9).
2. Requesting authorization and approval of the attached RLSS-OPHP Grant Budget and Salary Schedules for the period 9/1/2008 to 8/31/2009 (Acct #8-1293-441-00-340-006-9).
C.
1. Requesting authorization and approval to accept the attached revised SDI Grant Contract #2008-024219, Attachment #001B, in the amount of $60,000.00 for a total award of $483,516.00 for the period 9/1/2007 to 8/31/2008.
2. Requesting authorization and approval of the attached revised SDI Grant Budget for the period 9/1/2007 to 8/31/2008 (Acct #8-1293-441-00-340-018-8-XXX).
2. Requesting authorization and approval of the attached revised SDI Grant Budget for the period 9/1/2007 to 8/31/2008 (Acct #8-1293-441-00-340-018-8-XXX).
D.
Requesting authorization and approval to continue payroll regarding the Office of Border Health - EWIDS Grant Contract effective 8/1/2008 per the attached email and salary documents (Account #8-1293-441-10-340-028-9).
8.
Urban County - Diana Serna:
A.
Resolution authorizing renewal of a Revolving Line of Credit with First National Bank of Edinburg for the Urban County Program.
B.
The Urban County Program, is requesting cancellation of the final negotiated contract with Noe Garza Engineers Inc., with a fee of $44,000.00 in connection with the City of Elsa for a Water/Sewer Improvements project utilizing Years 18 (2005) funds.
9.
Adult Probation - Joe Lopez:
A.
Acceptance and approval of claim from Ace Fire & Sound for Semi Annual Inspection of the Fire Alarm System at the Main Building, Bravo Building, and Alpha Building in the amount of $360.00 (Invoice # 11969) dated 06/24/08 with authority for County Treasuer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Elections Administration:
A.
Discussion and approval of Polling Location sites for Early Voting and Election Day for the November General Election.
11.
Public Defender's Office - Jaime Gonzalez:
A.
Request and approval of office policy and manual for the Public Defender's Office
B.
Request and approval to pay the Defender Program Membership Subscription Fee in the amount of $1,100 to the National Legal Aid & Defender Association (NLADA) for office personnel: (6) Attorneys, (1) Investigator, and (2) Support Staff.
12.
Planning Department - Raul Sesin:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for the upgrade of equipment for the following elected official(s), department head(s), program director(s) and employee(s).
| Department Head: | Name of Employee: | Equipment Type: | Monthly Plan Cost: | Type of Plan: |
| Planning | Raul E. Sesin | Blackberry 8830 | $99.99 | Simply Everything Plan |
13.
Auditor's Office - Ray Eufracio:
A.
Request approval to pay 2008-2009 AICPA (American Institute of Certified Public Accountants) dues for Raymundo Eufracio in the amount of $200.00.
14.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Presentation for consideration, discussion acceptance and approval of an amendment to the Services Agreement with Inspiron Logistics, LLC for "Emergency Alert Systems" for clauses as requested by contracted company and reviewed as to form by legal counsel (C-08-154-06-17)
6.
Requesting approval to exercise the ninety (90) days (as provided in current contract) with Mesquite Metal Holdings, LLC so as not to have a lapse in services while completing the procurement process. C-06-249-08-15
7.
A. Presentation by Precincts, Elected Offices, Departments, Programs or Agencies on the status of County Property and/or Health & Safety issues due to "Dolly";
B. Approval of "Emergency Declaration" due to "Dolly";
C. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (1) (2) (3) and the granting of the "Order";
D. Requesting approval of contract(s) with the following vendors________________________in order to address and relieve the immediate emergencies due to "Dolly".
B. Approval of "Emergency Declaration" due to "Dolly";
C. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (1) (2) (3) and the granting of the "Order";
D. Requesting approval of contract(s) with the following vendors________________________in order to address and relieve the immediate emergencies due to "Dolly".
8.
A. Presentation for discussion, consideration and approval and/or ratification (whichever is applicable): of a Mutual Benefit and Use Agreement between the County of Hidalgo and the City of Kingsville in connection with storm recovery related services;
B. Presentation for discussion, consideration and approval and/or ratification (whichever is applicable) to negotiate and/or engage consulting services through our membership/participation with the Houston-Galveston Area Council awarded vendor Beck Disaster Recovery;
C. Presentation for discussion, consideration and approval to enter into an Interlocal Agreement with Hidalgo County Drainage District #1 in connection with gasoline and diesel fuel services (all grades) through the DD#1's awarded vendor.
B. Presentation for discussion, consideration and approval and/or ratification (whichever is applicable) to negotiate and/or engage consulting services through our membership/participation with the Houston-Galveston Area Council awarded vendor Beck Disaster Recovery;
C. Presentation for discussion, consideration and approval to enter into an Interlocal Agreement with Hidalgo County Drainage District #1 in connection with gasoline and diesel fuel services (all grades) through the DD#1's awarded vendor.
B.
Pct. 1
1.
A. Presentation for discussion, consideration and action related to the engagement of professional services required to assess and detail the scope of work (i.e. excavation) to be contracted to relieve and address the "emergency situation declared by CC on 7-22-08" in connection with the "culvert pipe/bridge washout" on Mile 3N & FM 491 including acceptance and approval of invoices related to same (if necessary and applicable);
B. Authority to advertise for all necessary construction and related goods and/or services in connection with the: Repair and/or Re-construction-Culvert Pipe/Bridge Washout" at Mile 3N & FM 491;
C. Authority to engage the engineering services required to develop and draft specifications and scopes of work through the County's approved "pool" of engineers and protocol for nomination of at least three (3) firms, grading/scoring/evaluation, presenation of grid, ranking by CC and negotiation of a contract for said services;
B. Authority to advertise for all necessary construction and related goods and/or services in connection with the: Repair and/or Re-construction-Culvert Pipe/Bridge Washout" at Mile 3N & FM 491;
C. Authority to engage the engineering services required to develop and draft specifications and scopes of work through the County's approved "pool" of engineers and protocol for nomination of at least three (3) firms, grading/scoring/evaluation, presenation of grid, ranking by CC and negotiation of a contract for said services;
C.
Pct. 2
1.
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 7 for current contract (contract C-07-358-09-04 approved by CC on 05/13/08) with R. Gutierrez Engineering for the South Tower Park to reflect a $4,000.00 increase to the total project estimated cost, bringing the total estimated project cost to $12,000.00. C-07-358-09-04
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2547 in the amount of $2,406.63 (McColl Rd II) and Invoice 2548 in the amount $1,306.11 from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
D.
Pct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 4 (with a estimated cost of $3,063.35) for "Construction Material Testing Services for Teresa St. (3 3/4 Mile North Los Ebanos Rd)" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County Precinct No. 3. C-08-127-04-22
2.
A. Approval of Request for Payment on invoice no. 08085 in the amount of $2,551.24 for "Lucky "I" Street" and invoice no. 08086 in the amount of $21,039.90 for Citrus City Subd/El Flaco ChiquitoSubd." from contracted engineer, Javier Hinojosa Engineering. C-05-271-09-06
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 8 for the Right of Way for Existing Roadway located south of Lots 4, 5 & 6, Block 13 Homeville Association Subd. "D" " with Javier Hinojosa Engineering to provide engineering services to Hidalgo County Precinct No. 3 in connection with Contract No. C-08-112-03-25
E.
Pct. 4
1.
Requesting authority to advertise a request for bids for: "Pit Run Caliche Base for Pct. 4 " and approval of specifications as attached hereto. (Bid No.: 2008-214)
F.
IT Department:
1.
Requesting authority to purchase computer software, equipment and/or peripherals through (DIR) Department of Information Resources Purchasing Program contract (AT&T) DIR-SDD-233 for the (IT) Information Technology Dept. requisition #135982 in the total amount of $13,807.20.
G.
Health & Human Services Dept.
1.
Requesting authority to purchase portable radios (2) XLT 5000 Mobile-05-P25-VHF and (2) XTS 5000 Portable Radios - VHF through Hidalgo County's Inter local agreement with the Houston-Galveston Area Council's (H-GAC's) awarded vendor Motorola (contract no.: RA01-08) in an amount not to exceed $19,460.84.
H.
Elections
1.
A. Presentation for discussion, consideration and approval to request proposals from job order contractors and/or construction awarded vendors through the County's membership/participation with state, cooperative purchasing programs or inter-locals to include but not limited to the provision of labor and materials and any other accessories for: The Retrofit and/or Renovations to Mechanic Shops/Bays located at 317 N. Closner (fks, Roberts Chevrolet Property) for use by Elections Department ( as recommended/requested through Valde Guerra- Hidalgo County Executive Officer; or, in the alternative,
B. Requesting authority to advertise Request for Sealed Bids for: The Retrofit and/or Renovations to Mechanic Shops/Bays located at 317 N. Closner for use by Elections Dept.
B. Requesting authority to advertise Request for Sealed Bids for: The Retrofit and/or Renovations to Mechanic Shops/Bays located at 317 N. Closner for use by Elections Dept.
I.
Juvenile Probation
1.
A. Presentation for discussion, consideration and action to reject sole response received for RFP No. 2008-267-07-09-VYG-Judge Mario E. Ramirez, Jr. Juvenile Justice Center-Pool For Licensed Professional Counselor(s) in as much sole response received did not meet the minimum qualifications, requirements, and scope of services of project and;
B. Requesting authority to re-advertise and approval of RFP packet (i.e. qualifications, requirements, scope of services, terms Adan conditions and draft contract document) previously approved as to form by legal counsel for RFP-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Pool For Licensed Professional Counselor(s) so as to expand the "Pool" to meet the demand for services of the department.
B. Requesting authority to re-advertise and approval of RFP packet (i.e. qualifications, requirements, scope of services, terms Adan conditions and draft contract document) previously approved as to form by legal counsel for RFP-Judge Mario E. Ramirez, Jr., Juvenile Justice Center-Pool For Licensed Professional Counselor(s) so as to expand the "Pool" to meet the demand for services of the department.
J.
Sheriff's Office
1.
A. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1) year options for extension as provided in the current contract for:"DRUG TESTING COLLECTION SERVICES" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with NTC DRUG TESTING SERVICES, INC.-Effective: 08/22/08
B. Requesting authority to exercise the one (1) year option to extend as provided in the current contract for:"STRAW HATS" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with BOOTS N' JEANS-Effective: 09/04/08
C. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1) year options for extension as provided in the current contract for:"LEGEND and NON-LEGEND PHARMACEUTICALS and INFIRMARY MEDICAL SUPPLIES" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with JOSE OCHOA d/b/a MEDICAL PLAZA PHARMACY-Effective: 09/16/08
D. Requesting authority to exercise the first (1st) year of the additional two (2) one (1) year term extension as provided in the current contract for:"LEASE OF TOWER SPACE" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with O.E. INVESTMENTS, INC.-Effective: 10/01/08
B. Requesting authority to exercise the one (1) year option to extend as provided in the current contract for:"STRAW HATS" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with BOOTS N' JEANS-Effective: 09/04/08
C. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1) year options for extension as provided in the current contract for:"LEGEND and NON-LEGEND PHARMACEUTICALS and INFIRMARY MEDICAL SUPPLIES" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with JOSE OCHOA d/b/a MEDICAL PLAZA PHARMACY-Effective: 09/16/08
D. Requesting authority to exercise the first (1st) year of the additional two (2) one (1) year term extension as provided in the current contract for:"LEASE OF TOWER SPACE" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with O.E. INVESTMENTS, INC.-Effective: 10/01/08
K.
Adult Probation
1.
Presentation for information, documentation, record and reporting purposes only of the sole response received from Dr. Marin Garza, M.D. for Hidalgo County Community Supervision And Corrections Department-RFQ NO: 2008-266-07-09-VYG-Physician Services to the Substance Abuse Treatment Facility with the further clarification that subsequent to the procurement services rendered through the Hidalgo County Purchasing Department and pursuant to Government Code, Chapter 76, Section 76.004 (a-1)(3) the Hidalgo County Community Supervision And Corrections Department Director will proceed to negotiate and enter into a contract on behalf of the department with the sole qualified response received for Physician Services to the Substance Abuse Treatment Facility.
2.
Presentation for discussion, consideration and approval to purchase "Drug Testing Strips" on an "As Needed Basis" for Hidalgo County Community Supervision And Corrections Department, aka, Adult Probation through Hidalgo County's participation with "Texas Procurement And Support Sevices (TPASS) contract with TIBH Industries, Inc."-Contract number 193-A2-Drug And Alcohol Testing Products. Term of contract is from July 18, 2007 thru June 30, 2009.
3.
A. Presentation for discussion, consideration and action to exercise the County's option to renew the engagement for fiscal years 2008 and 2009 with "Rhonda L. Gillum" to conduct independent audit services for Hidalgo County Adult Probation Department as approved by Hidalgo County Comm. Crt. on August 08, 2006;
B. Presentation for discussion, consideration and approval of "Engagement Letter" including fee schedule proposed by "Rhonda Gillium" for fiscal years 2008 and 2009 if approved.
B. Presentation for discussion, consideration and approval of "Engagement Letter" including fee schedule proposed by "Rhonda Gillium" for fiscal years 2008 and 2009 if approved.
L.
Co. Wide
1.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Planning
2. Judge's Division of Emergency Services
3. Buildings and Grounds
2. Judge's Division of Emergency Services
3. Buildings and Grounds
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training.
2.
A. Pursuant to a request from Hidalgo County Precinct No.1, presentation for discussion, consideration and approval to proceed to score, grade and evaluate the "pool of state and federal consultants" for the purposes of ranking by CC so as to negotiate and engage a consulting firm for the development of grants and proposals at the federal level for site improvements and construction of a County of Hidalgo Morgue; if applicable,
B. Discussion, consideration and action to establish and maintain the office of medical examiner pursuant to Article 49.25 of the Texas Code of Criminal Procedure.
B. Discussion, consideration and action to establish and maintain the office of medical examiner pursuant to Article 49.25 of the Texas Code of Criminal Procedure.
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
M.
Tax Office
1.
Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for: "Envelopes Including Printing for Tax Roll Statements for the Year 2008 to the Edinburg Post Office". Bid No. 2008-259.
2.
Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for: "Printing of Tax Rolls, Folding, Inserting, Pre-Sorting and Delivering of New Tax Statements for the Year 2008 to the Edinburg Post Office". Bid No. 2008-256-08-20
N.
Buildings & Grounds
1.
Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e. draft specifications and draft contract document) as attached hereto to "Hidalgo County Buildings & Grounds - Carpentry, Construction, and Building Supplies & Materials" (Bid No. 2008-201)
15.
Budget & Management - Valde Guerra:
A.
Approval of 2008 interdepartmental transfer from Co. Wide Administration- Contingency to Constable Precinct No. 2 (1100) in the amount of $20,715.24.
B.
Approval of 2008 interdepartmental transfer (1315) from TxDOT Project - Mile 6 West (039) to TxDOT Project - Mile 2 West (040) in the amount of $156,097.94.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: C-1529-08-I; Malcolm G. Dyer vs Hidalgo County, Texas and Texas Department of Transportation
E.
Claim of Rodolfo Castillo
17.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: C-1529-08-I; Malcolm G. Dyer vs Hidalgo County, Texas and Texas Department of Transportation
E.
Claim of Rodolfo Castillo
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn