CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 12, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
2009 Annual Budget Process:
1. Status report on the 2009 Annual Budget Process
1. Status report on the 2009 Annual Budget Process
B.
Elections Department:
Appointment of Presiding and Alternate Election Judges for the August 1, 2008 to July 31, 2009 term
Appointment of Presiding and Alternate Election Judges for the August 1, 2008 to July 31, 2009 term
C.
Discussion, consideration and action on Revised Courthouse Grounds Open Forum Policy.
D.
Discussion, consideration and action on 457 Plan hardship withdrawal request for employee #043346.
E.
1. Presentations by Beck Disaster Recovery, consultant, and/or AshBritt, disaster related services contractor for discussion, consideration and applicable/necessary action in connection with Hurricane Dolly.
2. Presentation for discussion, consideration and approval to include the following additional services with Beck Disaster Recovery, as permitted under current contract (page 11): Funding Support .
2. Presentation for discussion, consideration and approval to include the following additional services with Beck Disaster Recovery, as permitted under current contract (page 11): Funding Support .
F.
Presentation for discussion, consideration and approval to designate/appoint Primary/Secondary Agent and Chief Financial Officer/Certifying Officer in connection with Public Assistance - FEMA related documentation (i.e. applications, reports, correspondense, etc.) related to Dolly and its aftermath.
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization and approval to accept the Quest Care360 Physician Portal User Agreement for Laboratory Services.
C.
1. Requesting authorization and approval to accept the attached TB Control Grant Contract #2009-028470, Attachment #001, in the amount of $75,317.00 for the period 9/1/2008 to 8/31/2009.
2. Requesting authorization and approval of the attached TB Control Grant Budget and Salary Schedules for the period 9/1/2008 to 8/31/2009 (Account #8-1293-441-00-340-008-9).
2. Requesting authorization and approval of the attached TB Control Grant Budget and Salary Schedules for the period 9/1/2008 to 8/31/2009 (Account #8-1293-441-00-340-008-9).
8.
HIDTA - Task Force - Dora Munoz:
A.
1. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the City of La Joya Police Department as set forth under Texas Code of Criminal Procedure Chapter 59.
2. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the City of La Villa Police Department as set forth under Texas Code of Criminal Procedure Chapter 59.
2. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the City of La Villa Police Department as set forth under Texas Code of Criminal Procedure Chapter 59.
9.
Urban County - Diana Serna:
A.
The Urban County Program, is requesting approval to amend and decrease the professional services agreement with J.E. Saenz & Associates, Inc. The amendment will change the scope of services to delete four items from the existing contract. There will be a decrease to amend the contract from the existing amount of $20,746.00 to the revised contract in the amount of $14,238.40.
B.
The Urban County Program, is requesting approval to amend the professional services agreement with J.E. Saenz & Associates, Inc. The amendment will change the scope of services to delete three items from the existing contract. There will be no changes to the contract amount.
10.
Planning Department - Raul Sesin:
A.
Appointment of member to the Hidalgo County Subdivision Advisory Board
11.
Public Defender's Office - Jaime Gonzalez:
A.
Request and approval to pay the 2008 membership application fee to the National Defender Investigator Association (NDIA) in the amount of $40.00 for Investigator L. Yvette Pacheco.
12.
Sheriff's Office - Chief Martinez:
A.
Approval to appropriate monies received on a seizure award in the Sheriff's
Federal Sharing - U.S. Department of Justice Fund 1229.
Federal Sharing - U.S. Department of Justice Fund 1229.
B.
Approval to appropriate monies received on a seizure award in the Sheriff's Federal Sharing - U.S. Department of Treasury Fund 1228.
C.
Sheriff/ Operation Border Star
1. Discussion, consideration and approval to transfer employees as follows:
2. Approval of revised salary schedules
1. Discussion, consideration and approval to transfer employees as follows:
|
FROM
|
TO
|
Allowances
|
|||||||
| Employee Number | Position Title | Dept. | Slot No. | Dept. | Slot No. | Budgeted Salary | Longev. | Suppl. | Cloth. |
| 155306 | Dep. Sheriff Step I | Sheriff | 280-001-0061 | OBS | 280-043-G003 | 38,000.00 | |||
| 149748 | Dep. Sheriff Step II | Sheriff | 280-001-0229 | OBS | 280-043-G001 | 39,330.00 | 60.00 | ||
| 123137 | Sr.Dep. Sheriff Step II | OBS | 280-043-G001 | Sheriffs | 280-001-0229 | 43,263.00 | 240.00 | ||
| 120731 | Sr.Dep. Sheriff Step II | OBS | 280-043-G003 | Sheriffs | 280-001-0061 | 43,263.00 | 300.00 | 2,700.00 | 500.00 |
2. Approval of revised salary schedules
13.
Colonia Access Program - Agapito Vargas
A.
Discussion and possible action for approval to extend Funding Agreement for the First Call of the Border Colonia Access Program Amendment #4 . The amendment extends the contract by 6 months until March 08, 2009.
14.
Precinct #1 - Comm. Handy:
A.
Appointment of Gerardo Latigo for Board Member to the Emergency Service District #1.
B.
Approval of Interlocal Cooperation Agreement between Hidalgo County Pct. 1 and the City of Mercedes for road system improvements.
C.
Sanitation:
1. Approval to delete one (1) vacant Truck Driver I position, slot no. 121-0001-0020 budgeted at $20,345.00 per year.
2. Approval to create one (1) permanent full time Truck Driver III position, slot no. 121-001-0024 budgeted at $23,000.00 per year.
3. Approval of revised salary schedule.
1. Approval to delete one (1) vacant Truck Driver I position, slot no. 121-0001-0020 budgeted at $20,345.00 per year.
2. Approval to create one (1) permanent full time Truck Driver III position, slot no. 121-001-0024 budgeted at $23,000.00 per year.
3. Approval of revised salary schedule.
15.
Precinct #3 - Comm. Flores:
A.
Approval of 2008 interfund transfer from Precinct 3 - Paved/Unpaved Roads (1203) to TXDOT - U.S. 83 Illumination (1315) in the amount of $1,000.00.
16.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
6.
Pursuant to the federal, state and county "Declarations of Emergency" due to Hurricane Dolly and it's aftermath, requesting ratification and/or approval (whichever applicable) of a short term thirty (30) day Lease between Hidalgo County (office space in Pct. #2- located at the North San Juan Community Center-509 E. Earling, Pharr, Texas) and U.S. Governmentof (FEMA).
7.
Requesting approval for modified specifications for a request for Bids for: "Hidalgo County-Impoundment and Quarantine of Small Animals". (RFB# 2008-239-MSS)
8.
A. Pursuant to a directive issued by CC at meeting of 8-5-08, presentation for discussion, consideration, and applicable action necessary in connection with the contracting of aerial mosquito/insect spraying to augment Federal & State efforts with deadline of 8-23-08 as set by U.S. Fish & Wildlife and with determination by Texas Department of Health of "public health necessity";
B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a) (1) (2) (3) in connection with aftermath emergencies from Hurricane Dolly;
C. Approval of contracts for aerial mosquito/insect spraying with __________________________________________(subject to vendor complying with all necessary statutory licensing, certifications, regulations including insurance requirements) to augment Federal & State efforts with determination of said need to be made prior to deadline of 8-23-08 as set by U.S. Department of Fish & Wildlife with finding of "public health necessity" through the Texas Department of Health;
B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a) (1) (2) (3) in connection with aftermath emergencies from Hurricane Dolly;
C. Approval of contracts for aerial mosquito/insect spraying with __________________________________________(subject to vendor complying with all necessary statutory licensing, certifications, regulations including insurance requirements) to augment Federal & State efforts with determination of said need to be made prior to deadline of 8-23-08 as set by U.S. Department of Fish & Wildlife with finding of "public health necessity" through the Texas Department of Health;
9.
Approval of Request for payment on Invoice No. 25004.11 in the amount of $1,060.00 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for "New Administration Building."
10.
A. Approval of Request for Payment on Invoice No. 27014.01 in the amount of $50,410.00 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for "Construction of Hidalgo County Headstart Kitchen."
B. Approval of Request for payment on Invoice No. 27014.02 in the amount of $1,585.00 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for "Construction of Hidalgo County Headstart Kitchen."
11.
Presentation for discussion, consideration and approval to contract with Employee Realtion, Inc., awarded vendor through our membership/participation with NACO (National Association of Counties) for the provision of public agency pre-employment background investigation services with the designation of Executive Officer, Valde Guerra as sole point of contact.
B.
Pct. 1
1.
Requesting authority for the Purchasing Dept. to negotiate fees/contract in order for Hidalgo County to exercise the one (1) year option to extend the current professional services agreement for "Construction Material Testing" for Hidalgo County Precinct No. 1, pursuant to Article 6.2 of the current agreement with L & G Engineering Laboratory, LLC.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Construction Material Testing Engineering Services in connection with Hidalgo County Precinct No 1 Streets in Mel Gray Subd;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 1 Streets in Mel Gray Subd ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 1 Streets in Mel Gray Subd.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 1 Barrera Street;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 1 Barrera Street;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 1 Streets in Barrera Street.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Construction Material Testing Engineering Services required for the design construction of Hidalgo County Precinct No 1 Streets in Mel Gray Subd ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 1 Streets in Mel Gray Subd.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 1 Barrera Street;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 1 Barrera Street;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 1 Streets in Barrera Street.
3.
Requesting authority to advertise a request for bids for : "Citizen Collection Site in Monte Alto".(Bid No.: 2008-059)
C.
Pct. 2
1.
Pursuant to federal, state and local "Declaration of Emergency" due to Hurricane Dolly and it's aftermath, presentation for discussion, consideration ratification and/or approval of a Work Authorization #11 with R. Gutierrez Engineering (contract C-07-358-09-04) in connection with bridge project(s) damage assessments and preliminary cost estimates and related services (as required by FEMA).
D.
Pct. 3
1.
A. Approval of Request for Payment on invoice no. 08085 in the amount of $7,653.71 for "Lucky "I" Street" from contracted engineer, Javier Hinojosa Engineering
B. Approval of Request for Payment on invoice no. 08089 in the amount of $4,235.04 for "Mile 8 1/2 North Paving Improvements"from contracted engineer, Javier Hinojosa Engineering.
C. Approval of Request for Payment on invoice no. 08090 in the amount of $10,519.95 for "citrus City Subd/El Flaco Chiquito Subd" from contracted engineer, Javier Hinojosa Engineering.
B. Approval of Request for Payment on invoice no. 08089 in the amount of $4,235.04 for "Mile 8 1/2 North Paving Improvements"from contracted engineer, Javier Hinojosa Engineering.
C. Approval of Request for Payment on invoice no. 08090 in the amount of $10,519.95 for "citrus City Subd/El Flaco Chiquito Subd" from contracted engineer, Javier Hinojosa Engineering.
2.
Approval of Request for Payment on Invoice No. 08081 in the amount of $3,600.00 for "West Side Street" from contracted engineer, Javier Hinojosa Engineering.
E.
Pct. 4
1.
Requesting authorization to purchase four (4) MX 7' shredders with accessories through Hidalgo County's membership and participation with TASB/BUYBOARD awarded vendor John Deere Company Governmental and National Sales Contract No. 225-05 in the total amount of $ 10,078.80 ($2,519.70/Shredder Bid No. 2008-261 Requistion No. 136978).
2.
Presentation for discussion, consideration, acceptance and approval of request for payment of Invoices Nos. 08M54-1, 08M54-2 & 08M54-4 totaling $1,100.72 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 (PO # 604275) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4. (North Doolittle Road - North of FM 2812).
F.
Health & Human Services Dept.
1.
Requesting authority for Hidalgo County to purchase "Educational Promotion Items" through the County's membership/participation with TASB Buyboard's awarded vendor Visual Promotions LLC (266-07) for the Health and Human Services requisitions # 136974, 137015 and 136999 in the total amount of $34,010.69, which includes imprint and delivery fees.
G.
Buildings & Grounds
1.
Presentation for discussion, acceptance and approval of a proposal from Weatherproofing Technologies, Inc./WTI/Tremco Commercial Line Item Pricing through the county's participation/membership with (TCPN) The Cooperative Purchasing Network contract #R4812 for the provision of labor and materials but not limited to any other accessories as may be needed for roof repairs to Buildings and Grounds Department with authority to issue a purchase order for same under project in an amount not to exceed as follows:
A. Requisition #136590
1. North Side above women's restroom at Grand Jury and Probate Court. Rate of: $637.44/day x 2 days = $1,274.88
2. North side above 92nd District Court Office. Rate of: $637.44/day x 2 days = $1,274.88
B. Requisition # 136591
1. Atrium East Side Entry. Rate of: $637.44/day x 4 days = $2,549.76
2. 5th floor Single-ply Roofing. Rate of: $637.44/day x 6 days = $3,824.64
A. Requisition #136590
1. North Side above women's restroom at Grand Jury and Probate Court. Rate of: $637.44/day x 2 days = $1,274.88
2. North side above 92nd District Court Office. Rate of: $637.44/day x 2 days = $1,274.88
B. Requisition # 136591
1. Atrium East Side Entry. Rate of: $637.44/day x 4 days = $2,549.76
2. 5th floor Single-ply Roofing. Rate of: $637.44/day x 6 days = $3,824.64
2.
Presentation for discussion, consideration and approval of proposal(s) received from "Simplex Grinnell LP through our membership/participation with awarded vendor through TXMAS Contract #5-03FAC010", in the amount of $5,071.25 for monitoring of fully functional Fire Alarm & Sprinkler equipment/systems for county owned buildings as described herein (Independent Charges will apply to units that require services as per TXMAS rates):
A. Adult probation - 3100 S. Bus. 281, Edinburg - Fire alarm
B. Elsa multi-center - 708 E. Edinburg, Elsa - Fire alarm
C. Hidalgo County Courthouse - 100 S. Closner, Edinburg - Fire alarm
D. Hidalgo County Warehouse, San Carlos - E. 107 and 6th St., San Carlos - Burglar alarm
E. Juvenile Justice Center - 1001 N. Doolittle, Edinburg - Fire alarm
F. Mansion - 2401 N. Moorefield, Mission - Burglar alarm
G. Mission Health/WIC - 211 S. Schuebach, Mission - Fire and Security alarm
H. New Admin. Building - 2803 S. Bus. 281, Edinburg - Fire Alarm
I. Old Admin. Building - 100 E. Cano, Edinburg - Fire alarm
J. Pct.1 multi-center - 1902 Joe Stephens, Weslaco - Fire Alarm
K. Pct.2 multi-center - (South Tower Rd.) Fire Alarm
L. Pct.3 multi-center - 722,724, and 730 Breyfogle, Palmview - Fire Alarm
M. CRC San Carlos - 230 N. 86th St., San Carlos - Fire Alarm
N. San Juan multi-center - 509 E. Earling, San Juan - Fire Alarm
A. Adult probation - 3100 S. Bus. 281, Edinburg - Fire alarm
B. Elsa multi-center - 708 E. Edinburg, Elsa - Fire alarm
C. Hidalgo County Courthouse - 100 S. Closner, Edinburg - Fire alarm
D. Hidalgo County Warehouse, San Carlos - E. 107 and 6th St., San Carlos - Burglar alarm
E. Juvenile Justice Center - 1001 N. Doolittle, Edinburg - Fire alarm
F. Mansion - 2401 N. Moorefield, Mission - Burglar alarm
G. Mission Health/WIC - 211 S. Schuebach, Mission - Fire and Security alarm
H. New Admin. Building - 2803 S. Bus. 281, Edinburg - Fire Alarm
I. Old Admin. Building - 100 E. Cano, Edinburg - Fire alarm
J. Pct.1 multi-center - 1902 Joe Stephens, Weslaco - Fire Alarm
K. Pct.2 multi-center - (South Tower Rd.) Fire Alarm
L. Pct.3 multi-center - 722,724, and 730 Breyfogle, Palmview - Fire Alarm
M. CRC San Carlos - 230 N. 86th St., San Carlos - Fire Alarm
N. San Juan multi-center - 509 E. Earling, San Juan - Fire Alarm
3.
A. Requesting approval to reject bids received (due to modifications of specifications and requirements) for Hidalgo County Buildings & Grounds-"Service and Repairs of Chillers and General HVAC Equipment" Bid No. 2008-056-06-18-sma
B. Requesting authority to re-advertise and approval of modified procurement packet for Hidalgo County Buildings and Grounds-" Service and Repairs of Chillers and General HVAC Equipment
B. Requesting authority to re-advertise and approval of modified procurement packet for Hidalgo County Buildings and Grounds-" Service and Repairs of Chillers and General HVAC Equipment
H.
Tax Office
1.
Requesting authority to purchase computer software, equipment and/or peripherals, through our membership/participation with (TCPN) The Cooperative Purchasing Network for Tax Office with CDW Government TCPN R-4713 requisition #136173 for the amount of $5,443.53
I.
Adult Probation
1.
Presentation for discussion, acceptance and approval of a proposal from Johnson Controls, Inc., through the county's participation/membership with TXMAS 05-03FAC020-HVAC Maintenance & Service for the provision of labor and materials but not limited to any other accessories as may be needed for a turnkey solution for: Replacement of A/C Units at the Restitution Center and Boot Camp Facilities (i.e. A/C Installation and/or improvements to Hidalgo County's Restitution Center and Boot Camp) Project is to continue with proposed project #2008-253 as follows:
Phase II (Rehab Bldg) amount not to exceed----------- $45,094.31
Phase III (Restitution Center) amount not exceed ----- $45,588.53
Total Amount --------------------------- $90,682.84
Phase II (Rehab Bldg) amount not to exceed----------- $45,094.31
Phase III (Restitution Center) amount not exceed ----- $45,588.53
Total Amount --------------------------- $90,682.84
J.
Sheriff's Office
1.
A. Presentation for discussion, consideration, and action in connection with the sole response received for RFP No.: 2008-005-07-09-MSS- Hidalgo County Sheriff's Office -"Police Administration Software" for the purposes of ranking as "qualified" and meeting requirements for the purposes of proceeding forward with the proposal process;
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer including any best and final offers in order to finalize a contract for consideration and award.
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer including any best and final offers in order to finalize a contract for consideration and award.
K.
District Clerk
1.
Requesting authority to purchase computer software, equipment and/or peripherals, through our membership/participation with (TCPN) The Cooperative Purchasing Network for District Clerk Office with CDW Government TCPN R-4713 requisition #136430 for the amount of $10,420.00.
L.
Colonia Access Program Pct. 2
1.
A. Presentation for consideration, discussion acceptance and approval of Change Order No 1 for Eldora/1426 C-CAP-08-010-05-13 for material and work adjustments in the amount of $4,404.00 (decrease) project engineer is R. Gutierrez Engineering Corporation, and contractor is Sascon, Inc, a Border Colonia Access Program Project(s).
B. Presentation for discussion, consideration, acceptance and approval of Application for Payment No 1 (final) in the amount of $46,933.20 and Application for Retainage Release in the amount of $ 5,214.80 from SASCON, INC, contracted vendor for ELDORA/1426 Subdivision submitted by engineer R. Gutierrez Engineering, Corporation. C-CAP-08-010-05-13
C. Requesting approval of ?Certificate of Construction Completion? submitted by project engineer R. Gutierrez Engineering Corporation reflecting the completion date June 27, 2008 of for Eldora/1426 with contractor Sascon Inc. C-CAP-08-010-05-13
B. Presentation for discussion, consideration, acceptance and approval of Application for Payment No 1 (final) in the amount of $46,933.20 and Application for Retainage Release in the amount of $ 5,214.80 from SASCON, INC, contracted vendor for ELDORA/1426 Subdivision submitted by engineer R. Gutierrez Engineering, Corporation. C-CAP-08-010-05-13
C. Requesting approval of ?Certificate of Construction Completion? submitted by project engineer R. Gutierrez Engineering Corporation reflecting the completion date June 27, 2008 of for Eldora/1426 with contractor Sascon Inc. C-CAP-08-010-05-13
M.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
A. Presentation by Precincts, Elected Offices, Departments, Programs or Agencies on the status of County Property and/or Health & Safety issues due to "Dolly" with authority for CC to take applicable and/or necessary action;
B. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (1) (2) (3) and the granting of the "Order";
C. Requesting approval of contract(s) with the following vendors ______________________ in order to address and relieve the immediate emergencies due to "Dolly".
B. Requesting exemption from competitive bidding requirements pursuant to Texas Local Government Code, Chapter 262, Section .024 (a) (1) (2) (3) and the granting of the "Order";
C. Requesting approval of contract(s) with the following vendors ______________________ in order to address and relieve the immediate emergencies due to "Dolly".
3.
Approval to accept a 2nd QRT 2008 rebate check from Comdata Check no. 1321868 in the amount of $5.02 dated 07/30/08.
4.
Requesting approval to declare as "surplus" numerous items and vehicles (County and Seized) for the purpose of disposition through auction set forth Texas Local Government Code, Section 263.152.(a)(1) as detailed on exhibits as attached hereto.
17.
Budget & Management - Valde Guerra:
A.
Approval of payment of check payable to the Office of the Secretary of the State (Attn: Venessa Miller) for repayment of over-reimbursed travel expenses in the amount of $2,378.15 (plus possible accrued interest) with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Emergency Services:
Approval of 2008 interdepartmental transfer from County Wide Administration- Contingency to Emergency Services-Emergency Management (1100) in the amount of $3,593.55.
Approval of 2008 interdepartmental transfer from County Wide Administration- Contingency to Emergency Services-Emergency Management (1100) in the amount of $3,593.55.
C.
Discussion and action to accept Uniform Policy for DBM Safety Division.
D.
Approval of interdepartmental transfer (1100) from County Wide Administration to Hurricane Dolly in the amount of $1,000,000.00.
E.
Tax Notes, 2007:
Approval of 2008 appropriation of funds for the Tax Notes, 2007 (1302) in the amount of $48,000.00 to fund software expenditures in relation to the Common Integrated Justice System (Odyssey) project.
Approval of 2008 appropriation of funds for the Tax Notes, 2007 (1302) in the amount of $48,000.00 to fund software expenditures in relation to the Common Integrated Justice System (Odyssey) project.
F.
Approval of a 2008 interdepartmental transfer within the Certificate of Obligation Series 2006 - Buildings & Grounds Accounts (1336) from Courthouse Additional Parking project (program 028) to Head Start Kitchen project (program 032) in the total amount of $7,008.00.
G.
Adult Probation-Restitution Center:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Restitution Center (1100) in the amount of $10,000.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Restitution Center (1100) in the amount of $10,000.00.
H.
DBM-Budget Division:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to DBM-Budget Division - Contractual Services (1100) in the amount of $1,000.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to DBM-Budget Division - Contractual Services (1100) in the amount of $1,000.00.
I.
Approval of interdepartmental transfer from Edinburg Fire Department, program no. 006 to Alton Fire Department, program no. 003 in the amount of $30,000.00 and from Alamo Fire Department, program no. 002 to Hidalgo Fire Department and La Joya Fire Department, program no.'s 008 & 009, in the amount of $2,000.00 and $12,000.00, respectively, for a total amount of $44,000.00 (fund 1100).
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Martha Newton
E.
Cause No. 7:07-CV-272; Mario Leal and Adelaida Leal vs Hidalgo County, et al; In the United States District Court for the Southern District of Texas, McAllen Division
F.
Claim of Maria Sonia Barker
G.
Claim of Hacienda Ford
19.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Martha Newton
E.
Cause No. 7:07-CV-272; Mario Leal and Adelaida Leal vs Hidalgo County, et al; In the United States Distric Court for the Southern District of Texas, McAllen Division
F.
Claim of Maria Sonia Barker
G.
Claim of Hacienda Ford
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn