CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 19, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Approval of U.S./Mexico Border Counties Coalition membership dues for 2008-2009 in the amount of $ 10,506.25.
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of re-imbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of re-imbursements
C.
Discussion, consideration and action to process payment of invoice to Law Office of Ezequiel Reyna, Jr. in the amount of $12,500.00 in connection with legal representation relating to C-205-04-G after review and auditing procedures are completed.
D.
1. Discussion, consideration, and appropriate action to waive the appropriate portion of Item 2, Page 2 of the Hidalgo County Cellular Telephone Policy to expedite the processing and payment of overdue cellular telephone invoices/claims and/or
2. Discussion, consideration, and action to revise the Hidalgo County Cellular Telephone Policy to include an unaccountable plan option which would treat plan values as income.
2. Discussion, consideration, and action to revise the Hidalgo County Cellular Telephone Policy to include an unaccountable plan option which would treat plan values as income.
E.
2009 Budget Process:
Presentation, updates, discussion, and appropriate action and/or direction on the annual 2009 Budget Process.
Presentation, updates, discussion, and appropriate action and/or direction on the annual 2009 Budget Process.
F.
1. Presentation for discussion, consideration and action for Hidalgo County to exercise it's option (pursuant to current contract provision VI) to give the required sixty (60) days written notice of termination to the firm of Purdue, Brandon,
Fielder Collins & Mott, L.L.P. in Association with the Law Offices of John David Franz in connection with contract for the collection of delinquent taxes with an effective date of _________________;
2. Requesting exemption from competitive bidding requirement under Texas Local Government Code 262..024 (a) (4), a professional service in connection with the provision of services related to delinquent tax collection;
3. Approval of a contract for the collection of delinquent taxes with the firm of Purdue, Brandon, Fielder Collins & Mott, L.L.P. in Association with the Law Offices of John David Franz.
Fielder Collins & Mott, L.L.P. in Association with the Law Offices of John David Franz in connection with contract for the collection of delinquent taxes with an effective date of _________________;
2. Requesting exemption from competitive bidding requirement under Texas Local Government Code 262..024 (a) (4), a professional service in connection with the provision of services related to delinquent tax collection;
3. Approval of a contract for the collection of delinquent taxes with the firm of Purdue, Brandon, Fielder Collins & Mott, L.L.P. in Association with the Law Offices of John David Franz.
G.
Discussion, consideration and action on 457 Plan hardship withdrawal request for the following employees: #105098 & #079332.
H.
Elections Department:
1. Discussion, consideration, and action to request assistance from Secretary of State to help administer the November elections or, in the alternative;
2. Approval to begin negotiations for the hiring of a private elections administration firm and request for exemption from competitive bidding requirement under Texas Local Government Code 262.024 (a) (4), a professional service in connection with the provision of services related to the November elections.
1. Discussion, consideration, and action to request assistance from Secretary of State to help administer the November elections or, in the alternative;
2. Approval to begin negotiations for the hiring of a private elections administration firm and request for exemption from competitive bidding requirement under Texas Local Government Code 262.024 (a) (4), a professional service in connection with the provision of services related to the November elections.
I.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to accept the attached Office of Border Health Contract (EWIDS) #2008-029122, Attachment #001, in the amount of $130,000.00 for the period 8/1/2008 to 7/31/2009.
2. Requesting authorization and approval of the attached Office of Border Health (EWIDS) Budget and Salary Schedules for the period 8/1/2008 to 7/31/2009 (Acct #8-1293-441-10-340-028-9-XXX).
2. Requesting authorization and approval of the attached Office of Border Health (EWIDS) Budget and Salary Schedules for the period 8/1/2008 to 7/31/2009 (Acct #8-1293-441-10-340-028-9-XXX).
8.
Urban County - Diana Serna:
A.
The Urban County Program requests approval of an Interlocal Cooperation Agreement between Hidalgo County Precinct No. 1 and the City of Edcouch for the purchase of Fire Station Equipment, utilizing 2007 FY funds.
B.
1. Requesting approval to re-certify the Affordable Homes of South Texas, Inc. (AHSTI), formerly the Community Development Corporation of South Texas, Inc., Proyecto Azteca and South Texas Economic Development Corporation, Inc. (STEDC) as Community Housing Development Organization (CHDO's) within the County of Hidalgo.
2. Requesting approval to execute the 2008 HOME contracts for Affordable Homes of South Texas, Inc. (AHSTI), formerly the Community Development Corporation of South Texas, Inc., Proyecto Azteca and South Texas Economic Development Corporation, Inc. (STEDC)
2. Requesting approval to execute the 2008 HOME contracts for Affordable Homes of South Texas, Inc. (AHSTI), formerly the Community Development Corporation of South Texas, Inc., Proyecto Azteca and South Texas Economic Development Corporation, Inc. (STEDC)
C.
The Urban County Program requests approval to amend a professional engineering contract with Dos Logistics, Inc., to include an additional time extension of sixty (60) days for contract completion for the planning services for Water/Sewer Improvements for the Delta Area Regional Water/Wastewater Treatment Plants.
D.
Presentation of monthly status report by Dos Logistics, Inc. on the development of an Environmental Information Study and a Preliminary Engineering Report in connection with Pct. #1 Water/Sewer Improvement and Planning Activity.
9.
Office of the County Judge:
A.
1. Presentation by Appraisal District on the re-evaluation of property values on homes damaged and/or destroyed during Hurricane Dolly
2. Consideration and approval for Appraisal District to proceed with the re-evaluation of property values as per Tax Code Section 23.02
2. Consideration and approval for Appraisal District to proceed with the re-evaluation of property values as per Tax Code Section 23.02
10.
District Attorney's Office - Roy Cazares:
A.
DA-State Supplement (080-010)
1. Approval of 2008-2009 D.A. State Supplement Budget, fund 1281, in the amount of $34,450.00.
2. Approval to set salaries for the new fiscal year, FY 2009
3. Approval of salary schedule.
1. Approval of 2008-2009 D.A. State Supplement Budget, fund 1281, in the amount of $34,450.00.
2. Approval to set salaries for the new fiscal year, FY 2009
3. Approval of salary schedule.
11.
Right of Way - Joe Pena:
A.
Presentation for discussion, consideration, acceptance and approval of request for payment of HUD-1 Settlement Statement for the 5.0 acre tract of land for the Burner Station property in Weslaco with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check.
B.
Authorization for surveys-metes & bound, title reports, appraisals and acquisition of additional right of way for the Western Palms Subdivision.
12.
Tax Office - Armando Barrera:
A.
Approval of Annual Report for July 1st, 2007 through June 30th, 2008.
B.
1. Submission of 2008 effective and rollback tax rates.
2. Discussion of 2008 planning calendar.
3. Discussion of 2008 tax rates.
4. Record vote of proposed 2008 tax rate and schedule two public hearings if proposed rate exceeds effective or rollback tax rate.
2. Discussion of 2008 planning calendar.
3. Discussion of 2008 tax rates.
4. Record vote of proposed 2008 tax rate and schedule two public hearings if proposed rate exceeds effective or rollback tax rate.
13.
Precinct #2 - Comm. Palacios:
A.
Approval of 2008 interdepartmental transfer from Precinct #2 Road & Bridge (006) to Tower Road Moore-Balli (027) in the amount of $63,000.00. (1202)
14.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with ComdataCorporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Hidalgo County Judges - Division of Emergency Services
2. Hidalgo County Restitution Center
3. Hidalgo County Substance Abuse Treatment Facility
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
1. Hidalgo County Judges - Division of Emergency Services
2. Hidalgo County Restitution Center
3. Hidalgo County Substance Abuse Treatment Facility
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
6.
Presentation for discussion, consideration and action regarding the option to re-advertise Request for Qualifications in order to expand the existing approved "pool" of real estate appraisers, inasmuch as the last attempt to expand the pool resulted in only one (1) additional participant.
7.
Presentation by project architect (Alcocer Garcia Associates) on the status for "Renovations of Old Administration Building at 100 E. Cano"(project number 2008-131), for discussion consideration, and approval of applicable action (if necessary or applicable) including, but not limited to:
A. Plans and Specifications.
B. Status of drawings and specifications for the 3rd floor for renovations to be completed by County's own staff.
C. Timelines for acceptance by CC of plans and specifications, including but not limited to the, printing of plan documents, publication of ads, receipt of bids, analysis, award, approval of contract, notices to proceed, etc.; and,
D. Projected time for completion of construction/renovation phase for project and occupancy.
A. Plans and Specifications.
B. Status of drawings and specifications for the 3rd floor for renovations to be completed by County's own staff.
C. Timelines for acceptance by CC of plans and specifications, including but not limited to the, printing of plan documents, publication of ads, receipt of bids, analysis, award, approval of contract, notices to proceed, etc.; and,
D. Projected time for completion of construction/renovation phase for project and occupancy.
8.
Presentation for discussion, consideration, acceptance, and approval to terminate the current "Group Short Term Disability Plan and further approve the replacement with the new "Individual Short Term Disability Plan" with Unum Life Insurance Company. Increase of Renewal Rates where approved on Commissioners' Court on May 27, 2008.
9.
Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 1 (1st & 2nd Floor) in the amount of $18,750.00 and payment of Invoice No. 2 (3rd Floor) in the amount of $1,200.00, from Alcocer Garcia Associates Design Consulting, contracted architect for the, "Remodel of Existing Old Administration Building." C-08-131-08-07
10.
A. Presentation for discussion, consideration, acceptance and approval of a clarification of Change Order No. 7 (to read THE CONTRACT TIME WILL BE CHANGED BY...Fifteen (15) Days); and Change Order No. 8 (to read THE CONTRACT TIME WILL BE UNCHANGED BY...Zero (0) Days.
B. Approval of Request for Application No. 14 in the amount of $77,467.41 and Application No. 15 (Retainage) in the amount of $158,029.67 from Joe Williamson Construction Co., awarded contractor for the, "New Administration Building," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects Inc., with authority for payment to be issued and released by County Treasurer after submission of all required documentation with review and processing procedures by the Hidalgo County Auditor's Office.
B. Approval of Request for Application No. 14 in the amount of $77,467.41 and Application No. 15 (Retainage) in the amount of $158,029.67 from Joe Williamson Construction Co., awarded contractor for the, "New Administration Building," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects Inc., with authority for payment to be issued and released by County Treasurer after submission of all required documentation with review and processing procedures by the Hidalgo County Auditor's Office.
11.
Pursuant to the newly adopted /Fuel Credit Card Use Policy/ requesting discussion, consideration, and action on a request:
A. Hidalgo County Constable, Precinct 1, Chief Deputy Blanca I. Sanchez, requesting to increase limits from $500.00 to $1,500.00/month/vehicle and to increase from two (2) fill-ups/day/vehicle to four (4) fill-ups/day/vehicle;
B. Increase limits from $500.00 to $1,500.00/month/vehicle and to increase from two (2) fill-ups/day/vehicle to six (6) fill-ups/day/vehicle;
1) 2005 Ford F-150 VIN# 1FTPW14575KC32194 LP# 885-481
2) 2005 Ford F-150 VIN# 1FTPW114595KC32195 LP# 885-480
3) 1994 Chevy Blazer VIN# 1GNEK18K4RJ432701 LP# 118-LFH
4) 2006 Expedition VIN# 1FMPU15526LA67361 LP# 226-793
C. Hidalgo County Head Start Program-re: Buses-requesting to increase limits from $500.00 to $1,700.00/month/vehicle and to increase from two (2) fill-ups/day/week/vehicle to four (4) fill-ups/day/week/vehicle;
D. Hidalgo County Head Start Program-re:Vans & Trucks-requesting to increase limits from $500.00 to $1,000.00/month/vehicle and to increase from two (2) fill-ups/day/week/vehicle to four (4) fill-ups/day/week/vehicle;
E. Presentation by Head Start Program Director, Ms. Teresa Flores on guidance and approval of solution to address the high turnover of bus drivers and constraints imposed by Fuel Credit Card Policies and Procedures.
A. Hidalgo County Constable, Precinct 1, Chief Deputy Blanca I. Sanchez, requesting to increase limits from $500.00 to $1,500.00/month/vehicle and to increase from two (2) fill-ups/day/vehicle to four (4) fill-ups/day/vehicle;
B. Increase limits from $500.00 to $1,500.00/month/vehicle and to increase from two (2) fill-ups/day/vehicle to six (6) fill-ups/day/vehicle;
1) 2005 Ford F-150 VIN# 1FTPW14575KC32194 LP# 885-481
2) 2005 Ford F-150 VIN# 1FTPW114595KC32195 LP# 885-480
3) 1994 Chevy Blazer VIN# 1GNEK18K4RJ432701 LP# 118-LFH
4) 2006 Expedition VIN# 1FMPU15526LA67361 LP# 226-793
C. Hidalgo County Head Start Program-re: Buses-requesting to increase limits from $500.00 to $1,700.00/month/vehicle and to increase from two (2) fill-ups/day/week/vehicle to four (4) fill-ups/day/week/vehicle;
D. Hidalgo County Head Start Program-re:Vans & Trucks-requesting to increase limits from $500.00 to $1,000.00/month/vehicle and to increase from two (2) fill-ups/day/week/vehicle to four (4) fill-ups/day/week/vehicle;
E. Presentation by Head Start Program Director, Ms. Teresa Flores on guidance and approval of solution to address the high turnover of bus drivers and constraints imposed by Fuel Credit Card Policies and Procedures.
12.
Presentation by Hon. Arturo Guajardo, Hidalgo County-Clerk to request authority to publish an advertisement for a revenue generating project through a Request for Proposals in connection with : "A Web based subscription service through a broad range of County-based property and land record data" including approval of the requirements, specifications, services and other information as provided through the County Clerk with the provision that there will be no cost to Hidalgo County.
13.
Requesting approval to exercise the sixty (60) days (as provided in current contract) with Corky's Fire Extinguisher Sales & Service so as not to have a lapse in services while completing the procurement process.
14.
Approval of Request for Application No. 3 in the amount of $80,783.25 from awarded contractor, Enriquez Enterprises, Inc., for the, "Construction of Hidalgo County Headstart Central Kitchen," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects.
15.
A. Pursuant to a directive by Hidalgo County Commissioners Court, requesting authority to advertise and/or issue bids, requests for proposals for awarding of pre-positioned awarded contracts in connection with disaster recovery related services or products including, but not limited to, the following:
1. Disaster Recovery and Related Services;
a) Using the approved "pool" firms through our membership/participation with HGAC; or, in the alternative,
b) Develop and draft our own requirements, scopes of services, specifications, etc. and advertise;
2. Aerial Insect and/or Mosquito Spraying Services;
3. Ditch Mowing and Maintenance Services;
4. Sand & Sand Bags;
5. Fuel Services (note: State of Texas has this bid pre-positioned and awarded, but can only be utilized after the Governor issues the disaster declaration);
6. Other goods and/or services as may be determined by CC.
B. Requesting approval to utilize all State of Texas pre-positioned contracts (necessary and applicable) subsequent to Governor's declaration of disaster and subject to all requirements for utilization as set forth by the State of Texas.
1. Disaster Recovery and Related Services;
a) Using the approved "pool" firms through our membership/participation with HGAC; or, in the alternative,
b) Develop and draft our own requirements, scopes of services, specifications, etc. and advertise;
2. Aerial Insect and/or Mosquito Spraying Services;
3. Ditch Mowing and Maintenance Services;
4. Sand & Sand Bags;
5. Fuel Services (note: State of Texas has this bid pre-positioned and awarded, but can only be utilized after the Governor issues the disaster declaration);
6. Other goods and/or services as may be determined by CC.
B. Requesting approval to utilize all State of Texas pre-positioned contracts (necessary and applicable) subsequent to Governor's declaration of disaster and subject to all requirements for utilization as set forth by the State of Texas.
B.
Pct. 2
1.
Requesting authority to advertise "Construction of McColl Rd Irrigation Canal Siphon" Project No. 2008-334-09-03-MSS-Precinct No 2 with all plans and specifications to be completed developed and drafted through project engineer R. Gutierrez Engineering Corp.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2550 in the amount of $60,971.00 (Tower Rd (Moore-Balli) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Appraisal Services in connection with Hidalgo County Precinct No 2 Various Projects including, but not limited to, acquisitions and/or dispositions on an as needed and (if applicable) completion time proposed basis;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisers in connection with professional appraisal services required for Hidalgo County Precinct No 2 Various Projects including, but not limited to, acquisitons and/or dispositions on an as needed and (if applicable) completion time proposed basis;
1)__________________________; 2)____________________________; 3)____________________________;
4)__________________________; 5)____________________________; 6)____________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be ordered throughh purchase order(s) or service contracts:
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factors, if any (i.e. completion time propsed)
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with ____________________________ for the provision of appraisal related services for Hidalgo County Precinct No 2 Various Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisers in connection with professional appraisal services required for Hidalgo County Precinct No 2 Various Projects including, but not limited to, acquisitons and/or dispositions on an as needed and (if applicable) completion time proposed basis;
1)__________________________; 2)____________________________; 3)____________________________;
4)__________________________; 5)____________________________; 6)____________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be ordered throughh purchase order(s) or service contracts:
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factors, if any (i.e. completion time propsed)
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with ____________________________ for the provision of appraisal related services for Hidalgo County Precinct No 2 Various Projects.
4.
Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 9 for current contract with R. Gutierrez Engineering for the South Tower Park to reflect a $11,633.00 increase to the total project estimated cost, bringing the total estimated project cost to $79,962.00 C-06-251-08-15
5.
Requesting approval of Change Order No. 3 (increase) in the amount of $2,100.00 in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge or Court member to execute document.
C.
Pct. 3
1.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322716 in the amount of $82,680.00, from L & G Consulting Engineers Inc., contracted engineer for "La Homa Rd Project." C-08-031-02-12
D.
Pct. 4
1.
Requesting authority to purchase "Three (3) Heavy Duty 30 yard Containers", through the Interlocal Agreement with the Houston-Galveston Area Council (H-GAC)-B&C Body, Co. in the amount not to exceed $16,668.00 (price includes H-GAC fees and delivery).
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Appraisal Services in connection with Hidalgo County Precinct No 4 Various Projects including, but not limited to, acquisitions and/or disposition on an as needed and (if applicable) completion time proposed basis;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraiser in connection with professional appraisal services required for Hidalgo County Precinct No 4 Various Projects including, but not limited to acquistions and/or dispositions on an as needed and (if applaicable) completion time proposed basis;
1)____________________________; 2)_____________________________; 3______________________________;
4)____________________________; 5)_____________________________; 6)______________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be order through purchase order(s) or services contracts;
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factor, if any (i.e. complettion time proposed);
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with ____________________________ for the provision of Appraisal Services for Hidalgo County Precinct No 4 Various Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraiser in connection with professional appraisal services required for Hidalgo County Precinct No 4 Various Projects including, but not limited to acquistions and/or dispositions on an as needed and (if applaicable) completion time proposed basis;
1)____________________________; 2)_____________________________; 3______________________________;
4)____________________________; 5)_____________________________; 6)______________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be order through purchase order(s) or services contracts;
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factor, if any (i.e. complettion time proposed);
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with ____________________________ for the provision of Appraisal Services for Hidalgo County Precinct No 4 Various Projects.
E.
IT Department:
1.
Requesting ratification of P.O.# 607827 (solicited through quotes) for the purchase of hardware/equipment specifically (1,000) iron port c150 appliances and dlp modules for enterprise ronport antispam protection-single appliance bundle (1) year, with Calendce for the (I. T.) Information Technology Department (requisition #136960) in the amount of $11,292.72.
2.
Requesting authority to advertise a Request for Sealed Bids for: "Antivirus Security Software" compatible with the branded network in production at Hidalgo County including support and maintenance with specifications to be drafted and provided to the Purchasing Department by the IT Department.
F.
Health & Human Services Dept.
1.
Presentation for consideration, discussion, acceptance, and approval of:
A. Work Authorization #1 with a proposed fee of $2,285.40 Bernal Subd.
B. Work Authorization #2 with a proposed fee of $2,491.29 La Palma Subd.
C. Work Authorization #3 with a proposed fee of $2,285.40 Chapa 3 Subd.
D. Work Authorization #4 with a proposed fee of $2,636.65 Highland Subd.
with L & G Engineering Laboratory, L.L.C. to provide Construction Material testing services to Hidalgo County BCAP Precinct No. 1.
A. Work Authorization #1 with a proposed fee of $2,285.40 Bernal Subd.
B. Work Authorization #2 with a proposed fee of $2,491.29 La Palma Subd.
C. Work Authorization #3 with a proposed fee of $2,285.40 Chapa 3 Subd.
D. Work Authorization #4 with a proposed fee of $2,636.65 Highland Subd.
with L & G Engineering Laboratory, L.L.C. to provide Construction Material testing services to Hidalgo County BCAP Precinct No. 1.
2.
Requesting authority for Hidalgo County to purchase "Medical Equipment and Supplies" through the County's membership/participation with TASB Buyboard's awarded vendor Henry Schein, Inc. for the Health and Human Services,requisitions# 137328, 137288, and 137325 in the total amount of $25,939.01.
3.
Requesting authority for Hidalgo County to purchase "Instructional Supplies" through the County's membership/participation with TASB Buyboard's awarded vendor Health Edco Inc. #254-06 for the Department of Health & Human Services through Requisition# 137291 in the total amount of $4,006.36.
4.
Requesting authority for Hidalgo County to purchase "Educational Promotion Items" through the County's membership/participation with TASB Buyboard's awarded vendor Visual Promotions LLC (266-07) for the Health and Human Services requisitions# 137364 and 137366 in the total amount of $12,378.05, which includes imprint and delivery fees.
5.
Presentation for consideration, discussion acceptance and approval of:
A. Work Authorization #1 with a proposed fee of $2,788.75 North Country Estates Subd Diosa Rd
B. Work Authorization #2 with a proposed fee of $2,788.75 North Count Estates Subd Earth Rd.
with L & G Engineering Laboratory, L.L.C. to provide Construction Material testing services to Hidalgo County BCAP Precinct No. 1.
A. Work Authorization #1 with a proposed fee of $2,788.75 North Country Estates Subd Diosa Rd
B. Work Authorization #2 with a proposed fee of $2,788.75 North Count Estates Subd Earth Rd.
with L & G Engineering Laboratory, L.L.C. to provide Construction Material testing services to Hidalgo County BCAP Precinct No. 1.
6.
Approval of Request for Payment No. 1 in the amount of $13,750.00, from V-A Architecture, contracted architect for "Health Clinic Renovations for the Hidalgo Co. Health and Human Services." C-08-221-05-06
7.
Presentation for discussion, consideration and action on a recommendation by project engineer R. Gutierrez Engineers to award to the lowest bidder meeting all specifications for the following bids;
A. Bid No CAP-08-018-05-28-LRM Eldora Gardens Subd
B. Bid No CAP-08-019-05-28-LRM RSW Unit #1 Subd
C. Bid No CAP-08-020-05-28-LRM Tiny Acres Subd
and approval of contract subject to legal review and TXDOT approval.
A. Bid No CAP-08-018-05-28-LRM Eldora Gardens Subd
B. Bid No CAP-08-019-05-28-LRM RSW Unit #1 Subd
C. Bid No CAP-08-020-05-28-LRM Tiny Acres Subd
and approval of contract subject to legal review and TXDOT approval.
G.
WIC
1.
A.Presentation for discussion, consideration and action to rescind award of bid and/or contract previously approved by Commissioners Court meeting on 07/08/08 for RFB project #2008-118-05-28-OGG "Leveling of Structures and roof repairs to McAllen and Progreso WIC Clinic building" for vendors inability to acquire and provide required insurances.
B. Requesting award of bid and approval of service contract (approved as to form by legal counsel) to the next lowest responsible bidder meeting all specifications and/or requirements CAS Companies for proposed project #2008-118-05-28-OGG "Leveling of Structures and roof repairs to McAllen and Progreso WIC Clinic building" in an amount not to exceed $29,720.00 to include all labor, materials to inlcude but not limited to any other appurtenances to complete this project.
B. Requesting award of bid and approval of service contract (approved as to form by legal counsel) to the next lowest responsible bidder meeting all specifications and/or requirements CAS Companies for proposed project #2008-118-05-28-OGG "Leveling of Structures and roof repairs to McAllen and Progreso WIC Clinic building" in an amount not to exceed $29,720.00 to include all labor, materials to inlcude but not limited to any other appurtenances to complete this project.
H.
Buildings & Grounds
1.
Recommending award of bid and approval of contract to the bidder meeting all specifications and/or terms and conditions for the RFB No.: 2008-056-06-25-SMA -Hidalgo County Buildings and Grounds- "Electrical Materials and Supplies".
2.
Presentation for discussion, consideration and approval to award proposal received (through Hidalgo County's membership/participation with state, cooperative purchasing programs or interlocal awarded jobs or construction services vendors) from Clean Air Solutions (the portion of included as part of the original proposal awarded but awaiting approval to proceed from insurance adjuster) for the provision of labor, materials and related accessories, to include but not limited to the ADA upgrade to the 275th and 370th District Courts as a result of the water damage event in an amount not to exceed $51,706.95 under project #2008-329.
I.
Colonia Access Program Pct. 2
1.
Requesting approval of "Certificate of Construction Completion" submitted by project engineer R. Gutierrez Engineering Corporation reflecting the completion date July 21, 2008 of for Eldora/1426 with contractor Sascon Inc. C-CAP-08-010-05-13
2.
A. Presentation for consideration, discussion acceptance and approval of Change Order No 2 for NorthSide Village for material and work adjustments in the amount of $9,037.84 (decrease) project engineer is R. Gutierrez Engineering Corporation, and contractor is JM Construction, a Border Colonia Access Program Project(s). C-CAP-07-032-01-14
B. Presentation for discussion, consideration, acceptance and approval of Application for Payment No 1 (final) in the amount of $23,525.42 and Application for Retainage Release in the amount of $7,379.34 from J.M. Construction contracted vendor for North Side Village Subdivision submitted by engineer R. Gutierrez Engineering, Corporation. C-CAP-07-032-01-14
C. Requesting approval of "Certificate of Construction Completion" submitted by project engineer R. Gutierrez Engineering Corporation reflecting the completion date of June 27, 2008 for North Side Village Subdivision with contractor J.M. Construction. C-CAP-07-032-01-14
B. Presentation for discussion, consideration, acceptance and approval of Application for Payment No 1 (final) in the amount of $23,525.42 and Application for Retainage Release in the amount of $7,379.34 from J.M. Construction contracted vendor for North Side Village Subdivision submitted by engineer R. Gutierrez Engineering, Corporation. C-CAP-07-032-01-14
C. Requesting approval of "Certificate of Construction Completion" submitted by project engineer R. Gutierrez Engineering Corporation reflecting the completion date of June 27, 2008 for North Side Village Subdivision with contractor J.M. Construction. C-CAP-07-032-01-14
J.
Sheriff's Office
1.
Requesting authority to purchase computer equipment and/or peripherals (36) HP dc7800, (36) lcd display, (36) flat panel speakers through our membership/participation with (TCPN) The Cooperative Purchasing Network for the District Attorney Dept. with CDW Government, Inc. contract # TCPN-R4713 through Requisition # 137054 in the total amount not to exceed of $39,212.28
2.
A. Pursuant of correspondence received from contracted vendor, L&G Engineering Laboratory, requesting discussion, consideration, acceptance and approval of an error/oversight in engaging the service's of a subcontractor without written consent from Hidalgo County for the: "Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area,";
B. Presentation for discussion, consideration, acceptance, and approval of Invoice # 6976 in the amount of $15,018.53, from L & G Engineering Laboratory, LLC, contracted engineer for "Hidalgo County Sheriff's Office Substation in Precinct No. 1 Area."
B. Presentation for discussion, consideration, acceptance, and approval of Invoice # 6976 in the amount of $15,018.53, from L & G Engineering Laboratory, LLC, contracted engineer for "Hidalgo County Sheriff's Office Substation in Precinct No. 1 Area."
3.
Presentation for consideration, discussion and action (if applicable) to award to multiple vendors meeting all specifications and requirements with the approval of contract(s) for: "Commissary Supplies". RFB No. 2008-212-06-11-rol
K.
Adult Probation
1.
Requesting authority to purchase (1) canon image runner 5050 copier through our membership/participation with (DIR) Department of Information Resource for Adult Probation with Copy Graphics, Inc. contract #DIR-SDD-509 through Requisition #137475 in the total amount of $9,490.97.
L.
Co. Wide
1.
District Attorney:
Requesting authority to purchase computer equipment (9) HP compaq business desktop through our membership/participation with (TCPN) The Cooperative Purchasing Network for the District Attorney Dept. with CDW Government, Inc. contract # TCPN-R4713 through Requisition # 137087 in the total amount of $5,655.78.
Requesting authority to purchase computer equipment (9) HP compaq business desktop through our membership/participation with (TCPN) The Cooperative Purchasing Network for the District Attorney Dept. with CDW Government, Inc. contract # TCPN-R4713 through Requisition # 137087 in the total amount of $5,655.78.
2.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
15.
Budget & Management - Valde Guerra:
A.
Certificates of Obligation Series, 2002:
Approval of 2008 appropriation of funds for the Certificates of Obligation series, 2002-IT Department (fund 1332) in the amount of $31,817.00 to fund software services in relation to the Geographic Information System project.
Approval of 2008 appropriation of funds for the Certificates of Obligation series, 2002-IT Department (fund 1332) in the amount of $31,817.00 to fund software services in relation to the Geographic Information System project.
B.
Approval of 2008 interdepartmental transfer within the Certificate of Obligation Series 2006 - Buildings & Grounds (1336) from Other Major Building repair & maintenance (program 027) to Courthouse Building repair & maintenance (program 010) in the amount of $52,040.17.
C.
Approval of 2008 interdepartmental transfer within BCAP Pct. 2 from RoadRunner #2 Subdivision (program 620) to North Alamo Village Subdivisions (program 494) in the amount of $26,516.95.
D.
Safety Division:
Approval to accept initial check #4368288 for $536,055.97 from Chubb Group Insurance Company for water Damages at Courthouse on March 15, 2008.
Approval to accept initial check #4368288 for $536,055.97 from Chubb Group Insurance Company for water Damages at Courthouse on March 15, 2008.
E.
County Commissioners:
Approval of 2008 interdepartmental transfer from Co. Wide Adm- Contingency to County Commissioners- Dues & Memberships in the amount of $ 10,500.00.
Approval of 2008 interdepartmental transfer from Co. Wide Adm- Contingency to County Commissioners- Dues & Memberships in the amount of $ 10,500.00.
F.
Adult Probation:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Adult Probation - Electricity (1100) in the amount of $23,650.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Adult Probation - Electricity (1100) in the amount of $23,650.00.
G.
Approval of 2008 interfund transfer from Indigent Health Care Program (1249) to County Wide Administration (1100) in the amount of $125,660.14.
H.
Precinct No. 1-Sanitation:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sanitation Precinct 1 - Other Land (1100) in the amount of $125,660.14.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sanitation Precinct 1 - Other Land (1100) in the amount of $125,660.14.
I.
Approval and authorization for County Treasurer to establish the necessary accounts with Hidalgo County's depository bank as set forth by the Federal Emergency Management Agency and the State of Texas.
J.
Approval of interdepartmental transfer (1336) for Certificates of Obligation, Series 2006 from Buildings and Grounds - Administration Building (program 025) to Administration Building - 100 E. Cano (073) in the amount of $3,000,000.00.
K.
Elections:
1. Approval to delete one (1) vacant full-time Head Bookkeeper position, slot no. 130-001-0006 budgeted at $32,018.00 per year.
2. Approval of revised salary schedule
Department of Budget & Management:
1. Approval to create one (1) permanent full time Budget Analyst I position, slot no. 115-001-0021 budgeted at $38,480.00 per year.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
1. Approval to delete one (1) vacant full-time Head Bookkeeper position, slot no. 130-001-0006 budgeted at $32,018.00 per year.
2. Approval of revised salary schedule
Department of Budget & Management:
1. Approval to create one (1) permanent full time Budget Analyst I position, slot no. 115-001-0021 budgeted at $38,480.00 per year.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
L.
Precinct No. 3-Community Resource Center (CRC):
1. Approval to create one (1) new permanent full time CRC Coordinator position , slot no. 0001 budgeted at $30,000.00 per year.
2. Approval of revised salary schedule
1. Approval to create one (1) new permanent full time CRC Coordinator position , slot no. 0001 budgeted at $30,000.00 per year.
2. Approval of revised salary schedule
M.
1. Approval to create three (3) new permanent full time Groundskeeper positions, slot no.'s 220-001-0079, -0080, and -0081 budgeted at $20,800.00 per year.
2. Approval of revised salary.
2. Approval of revised salary.
N.
Consideration and approval of an Order imposing vehicle registration fees for 2008 in accordance with Transporation Code Section 502.172, Section 502.1725 and Section 502.173.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
17.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn