CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 26, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Introduction of Hidalgo County Elections Administrator
B.
Elections Department:
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (4), a professional service in connection with the provision of Federal and State Election Law legal services related to the November Elections.
2. Requesting engagement with the firm of __________________________ for the "Provision of Federal and State Election Law Legal Services related to the November Elections"
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (4), a professional service in connection with the provision of Federal and State Election Law legal services related to the November Elections.
2. Requesting engagement with the firm of __________________________ for the "Provision of Federal and State Election Law Legal Services related to the November Elections"
C.
Elections Department:
1. Approval of Election Services Agreement between the County of Hidalgo and Edinburg C.I.S.D.
2. Approval of Election Services Agreement between the County of Hidalgo and Hidalgo I.S.D.
1. Approval of Election Services Agreement between the County of Hidalgo and Edinburg C.I.S.D.
2. Approval of Election Services Agreement between the County of Hidalgo and Hidalgo I.S.D.
D.
Right of Way:
1. Consideration and approval to purchase a certain tract or parcel of land described as Parcel #14 for the North "I" Rd. Project Phase II
2. Consideration and approval to purchase a certain tract or parcel of land described as Parcel #4 for the South Tower Rd. Project
1. Consideration and approval to purchase a certain tract or parcel of land described as Parcel #14 for the North "I" Rd. Project Phase II
2. Consideration and approval to purchase a certain tract or parcel of land described as Parcel #4 for the South Tower Rd. Project
E.
2009 Budget Process:
Presentation, updates, discussion, and appropriate action and/or direction on the annual 2009 Budget Process
Presentation, updates, discussion, and appropriate action and/or direction on the annual 2009 Budget Process
F.
370th District Court:
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for Hidalgo County Treasurer to issue a check in the amount of $1,094.64 for the following invoices after they have been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for Hidalgo County Treasurer to issue a check in the amount of $1,094.64 for the following invoices after they have been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
|
Invoice Number
|
Vendor
|
Description
|
Amount
|
| 6138553 | Toshiba Business Solutions | Maint. Agreement |
$660.00
|
| 6138602 | Toshiba Business Solutions | Overages |
$60.49
|
| 6138612 | Toshiba Business Solutions | Overages |
$81.38
|
| 6138616 | Toshiba Business Solutions | Overages |
$159.69
|
| 6244241 | Toshiba Business Solutions | Overages |
$84.29
|
| 6138650 | Toshiba Business Solutions | Overages |
$48.79
|
|
Total
|
$1,094.64
|
G.
398th District Court:
Approval of payment in the amount of $195.00 for membership dues for the 398th District Court Judge Aida Salinas Flores, for the National Council of Juvenile and Family Court Judges
Approval of payment in the amount of $195.00 for membership dues for the 398th District Court Judge Aida Salinas Flores, for the National Council of Juvenile and Family Court Judges
H.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
I.
Consideration and approval of an Order imposing vehicle registration fees for 2009 in accordance with Transporation Code Section 502.172, Section 502.1725 and Section 502.173.
J.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval Of Medicaid Hospital Supplemental Payment Program Certification Of Governmental Entity Participation For State Fiscal Year 2009.
C.
Indigent Health Care Program (UPL):
Discussion, consideration, and approval to transfer $2,087,713.83 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care Expenditures for the 4th Quarter of the 2007- 2008 Fiscal Year.
Discussion, consideration, and approval to transfer $2,087,713.83 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care Expenditures for the 4th Quarter of the 2007- 2008 Fiscal Year.
D.
Approval of an Interlocal Cooperation Act Contract to provide health care services between The University of Texas Medical Branch at Galveston and the County of Hidalgo for the period of September 1, 2008 through August 31, 2009.
E.
Indigent Health Care Program:
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $13,092.08 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent health Care Program in the amount of $ 633.50 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartemntal transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $13,725.58
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $13,092.08 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent health Care Program in the amount of $ 633.50 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartemntal transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $13,725.58
F.
Requesting authorization and approval to continue payroll regarding the FY09 SDI Grant Contract effective 9/1/2008 per the attached award letters and salary schedule (Acct #8-1293-441-00-340-018-9).
G.
1. Discussion, consideration and action regarding Hidalgo County's continued participation in the UPL program in partnership with the hospitals included in the Hidalgo County Indigent Care Affiliation Agreement previously approved by Commissioners' Court (As part of the partnership, the affiliated hospitals will provide health care services to all Hidalgo County indigent residents). The county in turn will invest a maximum of $_________ during the 2009 State fiscal year, which will be transferred into an escrow account in four equal payments at the end of each quarter, or sooner if required by the State, to begin the quarter ending November 30, 2008.
8.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Department:
Discussion, consideration, and approval of membership fee of $150.00 for the Hidalgo County Fire Marshal's Office for membership to the National Fire Protection Association.
Discussion, consideration, and approval of membership fee of $150.00 for the Hidalgo County Fire Marshal's Office for membership to the National Fire Protection Association.
9.
IT Department - Renan Ramirez:
A.
Discussion, consideration and approval to pay outstanding invoice #3574 (Total Technologies) with authority for Hidalgo County Treasurer to issue check in the amont of $95.00 after invoice has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
10.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval to accept the Memorandum of Understanding between the Hidalgo County HIDTA Task Force and the Hidalgo County Constables Office Precinct 3 as set forth under Texas Code of Criminal Procedure Chapter 59.
11.
Urban County - Diana Serna:
A.
Request and approval to renew 2008-2009 membership dues in the amount of $1,545.00 to The National Community Development Association for Hidalgo County Urban County Program (membership dues covering the period July 1, 2008 through June 30, 2009).
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a)(4) for Professional Engineering services in connection with Hidalgo County - Urban County Program Year 19 (2007) for a survey within Precinct No. 2.
2. Presentation of the scoring grid (of at least three(3) engineering firms from the County's approved "pool" as graded and evaluated by UCP Home staff) for the purposes of ranking by Commissioner's Court in connection with an Urban County Program Owner-Occupied Rehabilitation project survey in Precinct No. 2.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm ___________________ for the provision of surveying services for a Precinct No. 2 Owner - Occupied Rehabilitation project.
2. Presentation of the scoring grid (of at least three(3) engineering firms from the County's approved "pool" as graded and evaluated by UCP Home staff) for the purposes of ranking by Commissioner's Court in connection with an Urban County Program Owner-Occupied Rehabilitation project survey in Precinct No. 2.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm ___________________ for the provision of surveying services for a Precinct No. 2 Owner - Occupied Rehabilitation project.
C.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (1) unit in the City of San Juan in the amount of $38,800.00 to J.D. Villarreal Construction.
2. (1) unit in the Countwide area in the amount of $36,700.00 and (2) units in the City of San Juan in the amount of $74,000.00 to GMH Construction.
1. (1) unit in the City of San Juan in the amount of $38,800.00 to J.D. Villarreal Construction.
2. (1) unit in the Countwide area in the amount of $36,700.00 and (2) units in the City of San Juan in the amount of $74,000.00 to GMH Construction.
12.
Planning Department - Raul Sesin:
A.
1. Reimbursement of Cash Deposit:
a. Sunset Station Subdivision - Pct. 4 (Garco, Ltd.)
b. MGM Grand Ranches Ph. 4-A - Pct. 4 (Garco, Ltd.)
c. Palace Station Ph. 2 Subdivision - Pct. 4 (Garco, Ltd.)
d. Sahara Estates Subdivision - Pct. 4 (Garco, Ltd.)
e. Texas Station Ph. 1 - Pct. 4 (Garco, Ltd.)
f. Sun Meadows Estates Subdivision - Pct. 1 (Larry Rogers)
g. Torre Fuerte Subdivision - Pct. 1 (Jose Villarreal)
2. Appointment of Member for the Hidalgo County Subdivision Advisory Board - Leonel Garza - Pct. 4
a. Sunset Station Subdivision - Pct. 4 (Garco, Ltd.)
b. MGM Grand Ranches Ph. 4-A - Pct. 4 (Garco, Ltd.)
c. Palace Station Ph. 2 Subdivision - Pct. 4 (Garco, Ltd.)
d. Sahara Estates Subdivision - Pct. 4 (Garco, Ltd.)
e. Texas Station Ph. 1 - Pct. 4 (Garco, Ltd.)
f. Sun Meadows Estates Subdivision - Pct. 1 (Larry Rogers)
g. Torre Fuerte Subdivision - Pct. 1 (Jose Villarreal)
2. Appointment of Member for the Hidalgo County Subdivision Advisory Board - Leonel Garza - Pct. 4
13.
District Attorney's Office - Roy Cazares:
A.
DA-Crime Victim Coordinator Grant (080-011-9):
1.) Approval of 2008 - 2009 D.A. Crime Victim Coordinator Budget, fund 1281, in the amount of $35,880.00.
2.) Approval to set salaries for the new fiscal year, FY 2009.
3.) Approval of salary schedule.
1.) Approval of 2008 - 2009 D.A. Crime Victim Coordinator Budget, fund 1281, in the amount of $35,880.00.
2.) Approval to set salaries for the new fiscal year, FY 2009.
3.) Approval of salary schedule.
14.
Sheriff's Office - Chief Martinez:
A.
Sheriff's Office - Crime Victim Grant:
1. Discussion, consideration, acceptance, and approval of the Sheriff's Office Crime Victim Grant (Account #8-1284-421-00-280-013-9-XXX) in the amount of $35,880.00 for FY2009 (effective 09/01/08 - 08/31/09).
2. Approval of salary schedule.
1. Discussion, consideration, acceptance, and approval of the Sheriff's Office Crime Victim Grant (Account #8-1284-421-00-280-013-9-XXX) in the amount of $35,880.00 for FY2009 (effective 09/01/08 - 08/31/09).
2. Approval of salary schedule.
B.
Sheriff's Office:
1.- Approval to transfer 15 positions from COPS Universal Hiring Grant (program 280-001-0 and 280-022-5) to the Retention Phase of the grant (General Fund funding program 280-022-0) once the 36 month grant funding period is completed and grant funds exhausted.
2.- Approval of appropriation of funds for COPS Universal Hirong Grant (program 280-022-0) in the amount of $242,575.40.
3.- Approval of salary schedule.
1.- Approval to transfer 15 positions from COPS Universal Hiring Grant (program 280-001-0 and 280-022-5) to the Retention Phase of the grant (General Fund funding program 280-022-0) once the 36 month grant funding period is completed and grant funds exhausted.
2.- Approval of appropriation of funds for COPS Universal Hirong Grant (program 280-022-0) in the amount of $242,575.40.
3.- Approval of salary schedule.
15.
Right of Way - Joe Pena:
A.
Requesting approval to reimburse ROW employee for the purchase of fuel for a ROW vehicle (Unit #37) from Stripes # 2214 located at 9224 E. Hwy 107 Edinburg, Texas in the amount of $71.68. Employee purchased fuel using personal funds due to COMPDATA card being declined at the pump.
16.
Auditor's Office - Ray Eufracio:
A.
Presentation for discussion, consideration and action of the following:
1. Approval to increase General Fund Revenues by $4,056,455.88
2. Approval to increase Special Revenue Funds by $1,382,849.55
1. Approval to increase General Fund Revenues by $4,056,455.88
2. Approval to increase Special Revenue Funds by $1,382,849.55
17.
Tax Office - Armando Barrera:
A.
1. Discussion, consideration and approval of Inter-Local Cooperation Agreement for Tax Assessment and Collection of Taxes between: Hidalgo County and City of Pharr effective October 1, 2008.
2. Approval to create one (1) new permanent full-time Administrative Assistant position, slot no. 140-001-0128 budgeted at 30,000.00 per year effective October 01, 2008.
3. Approval of revised salary schedule.
2. Approval to create one (1) new permanent full-time Administrative Assistant position, slot no. 140-001-0128 budgeted at 30,000.00 per year effective October 01, 2008.
3. Approval of revised salary schedule.
18.
Colonia Access Program - Agapito Vargas
A.
1. Discussion and approval of a Resolution by the County of Hidalgo entering into a Funding Agreement with the Texas Department of Transportation to receive funding from a program known as The Border Colonia Access Program.
2. Discussion and approval of Funding Agreement for Border Colonia Access Program Third Call.
2. Discussion and approval of Funding Agreement for Border Colonia Access Program Third Call.
19.
Precinct #2 - Comm. Palacios:
A.
Approval of 2008 interdepartmental transfer from Precinct #2 Paved/Unpaved Roads (program 006) to Tower Road Moore-Balli (program 027) in the amount of $70,000.00. (1202)
B.
Discussion and approval of Interlocal Cooperation Agreement between the City of Hidalgo, Texas and County of Hidalgo, Texas for general purpose in multiple projects.
20.
Precinct #3 - Comm. Flores:
A.
Status report on Anzaldua's Boat Ramp Grant- Texas Parks and Wildlife.
B.
1. Approval to create two (2) new permanent full time Heavy Equipment Operator I positions, slot no's 123-005-0068 and -0069 budgeted at $22,880.00 per year.
2. Approval of revised salary.
2. Approval of revised salary.
21.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
A. Presentations by Beck Disaster Recovery, consultant, and/or AshBritt, disaster related services contractors for discussion, consideration, and applicable/necessary action in connection with Hurricane Dolly including, but not limited to, federal and state public assistance and/or re-imbursement efforts;
B. Presentation by EMC and/or Precincts for discussion, consideration, and applicable/necessary action in connection with the most recent issuance (by the County Judge) of a Declaration of Disaster due to the torrential rain event of 8/16/08 causing widespread flooding and damage with details of necessary efforts and measures: 1) '...to promptly relieve the necessity of the citizens or to preserve the property of the county; and/or 2) '...preserve or protect the public health or safety of the residents of the county; and/or, 3) "an item necessary because of unforeseen damage to public property (i.e. contracting of vacuum trucks, etc.).
B. Presentation by EMC and/or Precincts for discussion, consideration, and applicable/necessary action in connection with the most recent issuance (by the County Judge) of a Declaration of Disaster due to the torrential rain event of 8/16/08 causing widespread flooding and damage with details of necessary efforts and measures: 1) '...to promptly relieve the necessity of the citizens or to preserve the property of the county; and/or 2) '...preserve or protect the public health or safety of the residents of the county; and/or, 3) "an item necessary because of unforeseen damage to public property (i.e. contracting of vacuum trucks, etc.).
6.
A. Presentation for discussion, consideration, and approval of the evaluation/scoring of the responses received for the "RFP Project No: 2008-277-07-30-VYG-Cabling-Installation-Time-Materials-Other Services" and;
B. Requesting authorization for the Purchasing Department to negotiate a contract with number one (1) ranked participant for the RFP Project No: 2008-277-07-30-VYG-Cabling-Installation-Time-Materials-Other Services".
B. Requesting authorization for the Purchasing Department to negotiate a contract with number one (1) ranked participant for the RFP Project No: 2008-277-07-30-VYG-Cabling-Installation-Time-Materials-Other Services".
7.
A. Presentation for discussion, consideration and action to terminate contract previously approved by Commissioners Court meeting on 05/13/2008 with Oil Patch for "Lubricants (Grease, Oil, Hyraulic Fluids) and Anti-Freeze Products" for Hidalgo County due to requested price increases would surpass the 25% escalation clause limit set under the terms and conditions of the contract.
B. Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e.specifications and draft contract document) as attached hereto for "Lubricants (Grease, Oil, Hyraulic Fluids) and Anti-Freeze Products"
B. Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e.specifications and draft contract document) as attached hereto for "Lubricants (Grease, Oil, Hyraulic Fluids) and Anti-Freeze Products"
8.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with ComdataCorporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Hidalgo County Community Supervision and Corrections Department (CSCD)
2. Hidalgo County Judge Division of Emergency Services
3. Hidalgo County Headstart
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
1. Hidalgo County Community Supervision and Corrections Department (CSCD)
2. Hidalgo County Judge Division of Emergency Services
3. Hidalgo County Headstart
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
9.
Requesting authority to advertise a request for proposals with approval of procurement packet (i.e. requirements, evaluation criteria and draft contract document) as attached hereto for "Hidalgo County-Long Distance Telephone Services". (RFP No. 2008-330)
10.
Presentation for discussion, consideration, acceptance and approval of the a project to: "identify and establish temporary jobs to assist in the clean-up, restoration and humanitarian efforts that are necessary as a direct result of recovery efforts associated with the Hurricane..." with authority for County Judge or court member to execute the required documents and/or forms including, but not limited to:
A. Worksite Agreement between the County of Hidalgo and WorkFORCE Solutions (managed by Arbor E & T LLC;
B. Hurricane Temporary Jobs Program-Worksite Job Order Request;
C. National Emergency Grant Supervisor Orientation
A. Worksite Agreement between the County of Hidalgo and WorkFORCE Solutions (managed by Arbor E & T LLC;
B. Hurricane Temporary Jobs Program-Worksite Job Order Request;
C. National Emergency Grant Supervisor Orientation
11.
Presentation for consideration, discussion acceptance and approval of an amendment to the Services Agreement with Inspiron Logistics, LLC for "Emergency Alert Systems" for clauses requested by contracted company and reviewed as to form by legal counsel (C-08-154-06-17)
B.
Prct. #1:
1.
A. Pursuant of correspondence received from contracted vendor, L & G Consulting Engineers, Inc. d/b/a/ L & G Engineering is requesting discussion, consideration, acceptance and approval of an error/oversight in engaging the services of a subcontractor without written consent from Hidalgo County for the: "FM 493 Project" for Hidalgo County Precinct No. 1;
B. Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322702 in the amount of $62,600.00, from L & G Consulting Engineers, Inc. d/b/a L & G Engineering, contracted engineer for the "FM 493 Project" for Hidalgo County Precinct No. 1;
C. Presentation for discussion, consideration, acceptance and approval to sub-contract the services of Vazaldua & Associates for the provision of tasks related to public involvement requirements in connection with the project for FM 493 in Pct. 1.
B. Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322702 in the amount of $62,600.00, from L & G Consulting Engineers, Inc. d/b/a L & G Engineering, contracted engineer for the "FM 493 Project" for Hidalgo County Precinct No. 1;
C. Presentation for discussion, consideration, acceptance and approval to sub-contract the services of Vazaldua & Associates for the provision of tasks related to public involvement requirements in connection with the project for FM 493 in Pct. 1.
C.
Pct. 2
1.
A. Requesting approval of Change Order No. 1 (decrease) unused lawn sprinkler (Landscape Allowance) in the amount of $113.50 and the additional of 117 Days in connection with the "Multi-Purpose Facility for Hidalgo County Precinct No. 2 South Tower Rd Park" from contracted vendor, Rio Valley Construction, Inc., and as recommended by project architect, VA Architecture, with authority for County Judge or Court member to execute document.
B. Requesting approval of a "Certificate of Completion" with Rio Valley Construction, Inc., reflecting the completion date of August 26, 2008 for the "Multi-Purpose Facility for Hidalgo County Precinct No. 2 South Tower Rd Park".
C. Approval of request for Payment of Application No. 10 in the amount of 137,753.80, Payment of Application No. 11 in the amount of $12,584.46 and Application No. 12 (Retainage) in the amount of $73,394.33 from Rio Valley Construction, Inc. awarded contractor for the, "Construction of Precinct No. 2 Multi-Purpose Facility at South Tower Road Park," and as certified for payment by project architect, VA Architecture; C-07-042A-09-25.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2569 in the amount of $130,990.07 (North I Rd) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Appraisal Services in connection with Hidalgo County Precinct No 2 Various Projects including, but not limited to, acquisitions and/or dispositions on an as needed and (if applicable) completion time proposed basis;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisers in connection with professional appraisal services required for Hidalgo County Precinct No 2 Various Projects including, but not limited to, acquisitions and/or dispositions on an as needed and (if applicable) completion time proposed basis;
1)__________________________; 2)_________________________; 3)____________________________;
4)__________________________; 5)_________________________; 6)____________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be ordered through purchase order(s) or service contracts:
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factors, if any (i.e. completion time proposed)
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with _________________________ for the provision of appraisal related services for Hidalgo County Precinct No 2 Various Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisers in connection with professional appraisal services required for Hidalgo County Precinct No 2 Various Projects including, but not limited to, acquisitions and/or dispositions on an as needed and (if applicable) completion time proposed basis;
1)__________________________; 2)_________________________; 3)____________________________;
4)__________________________; 5)_________________________; 6)____________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be ordered through purchase order(s) or service contracts:
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factors, if any (i.e. completion time proposed)
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with _________________________ for the provision of appraisal related services for Hidalgo County Precinct No 2 Various Projects.
D.
Pct. 3
1.
Approval of Request for Payment on Invoice No. 08091 in the amount of $1,347.18 for "Mile 4 North from Shary Rd to Taylor Road" from contracted engineer, Javier Hinojosa Engineering.
E.
Precinct #4:
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Appraisal Services in connection with Hidalgo County Precinct No 4 Various Projects including, but not limited to, acquisitions and/or disposition on an as needed and (if applicable) completion time proposed basis;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraiser in connection with professional appraisal services required for Hidalgo County Precinct No 4 Various Projects including, but not limited to acquistions and/or dispositions on an as needed and (if applicable) completion time proposed basis;
1)____________________________; 2)___________________________; 3______________________________;
4)____________________________; 5)___________________________; 6)______________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be order through purchase order(s) or services contracts;
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factor, if any (i.e. complettion time proposed);
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with ____________________________ for the provision of Appraisal Services for Hidalgo County Precinct No 4 Various Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraiser in connection with professional appraisal services required for Hidalgo County Precinct No 4 Various Projects including, but not limited to acquistions and/or dispositions on an as needed and (if applicable) completion time proposed basis;
1)____________________________; 2)___________________________; 3______________________________;
4)____________________________; 5)___________________________; 6)______________________________;
C. Presentation for discussion, consideration and approval of the following:
1) appraisal will be order through purchase order(s) or services contracts;
2) limits (if any) of the number of appraisals requested under this method of engagement;
3) determining factor, if any (i.e. complettion time proposed);
D. If applicable, authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with ____________________________ for the provision of Appraisal Services for Hidalgo County Precinct No 4 Various Projects.
F.
Health & Human Services Dept.
1.
Recommending award of bid and approval of contract to Network Sciences, Inc. lowest bidder meeting all requirements as attached hereto for: "Software Services for Indigent Health Care System for Hidalgo County" for the Department of Health & Human Services (RFB 2008-285-08-13-YSI).
G.
WIC
1.
Recommending bid award to the bid to vendor meeting all specifications, terms. conditions and requirements including approval of contract for the RFB No.: 2008-243-07-02 "Floor Maintenance for WIC Clinics Located in Hidalgo County".
2.
Requesting authority to advertise and approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for "Hidalgo County WIC Program-Lease of Office Space in Las Milpas-WIC Clinic". (RFB No. 2008-199)
3.
Requesting authority for Hidalgo County to purchase "Cereal on the Go Bowls" through the County's membership/participation with TASB Buyboard's awarded vendor Visual Promotions in the total amount of $34,000.00, which includes imprint and delivery fees. (no: 2008-290)
4.
A. Requesting approval of an "order" granting exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a) (7) "an item that can be obtained from only one source.";
B. Approval of a"Sole Source Declarartion" with authority to purchase applicable products from Waiting Time Toys, Inc. commencing with with req.#00135590 in the amount of $4,095.00.
B. Approval of a"Sole Source Declarartion" with authority to purchase applicable products from Waiting Time Toys, Inc. commencing with with req.#00135590 in the amount of $4,095.00.
H.
Buildings & Grounds
1.
Requesting authority to advertise request for sealed bids with approval of procurement packet.(i.e. specifications and draft contract document) as attached hereto for "Hidalgo County Buildings and Grounds-Mowing & Lawn Care Services for Hidalgo County Owned Properties" (RFB No. 2008-042)
2.
Pursuant to the report issued from testing performed, requesting approval of a proposal from Clean Air Solutions, LP through the county's participation/membership with (TIPS) The Interlocal Purchasing Systems contract # 08-919 for the provision of labor and materials but not limited to any other accessories as may be needed for removal of vinyl floor tile in the office space area previously occupied by the Fire Marshal at the former administration building (second floor south wing) located at 100 E. Cano, Edinburg, Texas with authority to issue a purchase order for same under project in an amount not to exceed as follows:
A. Requisition #137235 for the removal of floor tile (asbestos) and dispose of materials in the total amount of $2,500.00
B. Requisition # 137546 to strip court entry door/stain, replace court lettering at the Hidalgo County 398th District Court
in the amount of $2,180.56
A. Requisition #137235 for the removal of floor tile (asbestos) and dispose of materials in the total amount of $2,500.00
B. Requisition # 137546 to strip court entry door/stain, replace court lettering at the Hidalgo County 398th District Court
in the amount of $2,180.56
I.
Tax Office
1.
Presentation for consideration, discussion and action (if applicable) to award to lowest vendor meeting all specifications and requirements with the approval of contract for: "Printing of Tax Rolls, Folding, Inserting, Pre-Sorting and Delivering of New Tax Statements for the Year 2008 to the Edinburg Post Office". RFB No. 2008-256-08-20-otm
J.
Budget & Management
1.
Budget & Management for Buildings & Grounds/District Clerk's Office:
Presentation for discussion, consideration, acceptance and approval of payment of invoice #1107-010, in the amount of $758.43, dated 11-26-07 submitted by Indoor Environmental Consultants, Inc. (awarded vendor through County's membership/participation with TCPN) for the provision of services related to water intrusion investigation on the first floor of the Courthouse, specifically District Clerk's Office file room subject to review & processing procedures through the Auditor's office and approval for County Treasurer to issue payment/check.
Presentation for discussion, consideration, acceptance and approval of payment of invoice #1107-010, in the amount of $758.43, dated 11-26-07 submitted by Indoor Environmental Consultants, Inc. (awarded vendor through County's membership/participation with TCPN) for the provision of services related to water intrusion investigation on the first floor of the Courthouse, specifically District Clerk's Office file room subject to review & processing procedures through the Auditor's office and approval for County Treasurer to issue payment/check.
K.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No 2 in the amount of $32,980.50 from J.M. Construction contracted vendor for North Side Village Subdivision submitted by engineer R. Gutierrez Engineering, Corporation. C-CAP-07-032-01-14
2.
A. Presentation for consideration, discussion acceptance and approval of Change Order No 2 for North Alamo Village for material and work adjustments in the amount of $8,110.70 (decrease) and increase of 15 days by project engineer is R. Gutierrez Engineering Corporation, and contractor is Closner Construction Co, a Border Colonia Access Program Project(s). C-CAP-07-031-01-14
B. Presentation for discussion, consideration, acceptance and approval of Application for Final Payment in the amount of $39,743.82 and Application for Retainage Release in the amount of $25,696.39 from Closner Construction contracted vendor for North Alamo Village Subdivision submitted by engineer R. Gutierrez Engineering Corporation. C-CAP-07-031-01-14
C. Requesting approval of "Certificate of Construction Completion" submitted by project engineer R. Gutierrez Engineering Corporation reflecting the completion date of June 27, 2008 for North Alamo Village Subdivision with contractor Closner Construction Co. C-CAP-07-031-01-14
3.
Presentation for discussion, consideration and action on a recommendation by project engineer R. Gutierrez Engineers to award to the lowest bidder meeting all specifications for the following bids;
A. Bid No CAP-08-018-05-28-LRM Eldora Gardens Subd.;
B. Bid No CAP-08-019-05-28-LRM RSW Unit #1 Subd.;
C. Bid No CAP-08-020-05-28-LRM Tiny Acres Subd.;
and approval of contract subject to legal review and TXDOT approval and project will be funded by BCAP and Hidalgo Urban County Program.
A. Bid No CAP-08-018-05-28-LRM Eldora Gardens Subd.;
B. Bid No CAP-08-019-05-28-LRM RSW Unit #1 Subd.;
C. Bid No CAP-08-020-05-28-LRM Tiny Acres Subd.;
and approval of contract subject to legal review and TXDOT approval and project will be funded by BCAP and Hidalgo Urban County Program.
L.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Change Order No 1 for Villa Capri Subdivision for material and work adjustments in the amount of $2,437.50 (increase) project engineer is Hinojosa Engineering, Inc, and contractor is Valley Paving Inc, a Border Colonia Access Program Project(s). C-CAP-08-008-04-22
M.
Sheriff's Office
1.
Requesting authority to award (from solicited sealed quotes) and approval of contract for "Water Softener System Maintenance Services" for Hidalgo County Sheriff's Office to lowest quote meeting all specification and/or requirements for a one (1) year term, but in no event to exceed the statutory bid limit of $25,000.00 (RFSQ No. 2008-325)
2.
Requesting authority for Hidalgo County to purchase Law Enforcement Equipment and Supplies through the County's membership/participation with US Communities cooperative purchasing program's awarded vendor Hagemeyer North America, Inc. RQ-06-814063-10A for the Sheriff's Department
Requisition #137916 for the total amount of $21,480.00
Requisition #137917 for the total amount of $121.00
Requisition #137918 for the total amount of $6,984.00
Requisition #137940 for the total amount of $9,200.00
Total amount of $37,785.00
Requisition #137916 for the total amount of $21,480.00
Requisition #137917 for the total amount of $121.00
Requisition #137918 for the total amount of $6,984.00
Requisition #137940 for the total amount of $9,200.00
Total amount of $37,785.00
3.
Request authority to advertise a request for sealed bids with approval of procurement packet.(i.e. specifications and draft contract document) as attached hereto for: "Hidalgo County Sheriff's Office-Service and Maintenance to the Adult Detention Electronics System Part 2" (RFB No. 2008-288)
4.
Requesting authority for Hidalgo County to purchase computer equipment and peripherals through the County's membership/participation with (DIR) Department of Information Resource awarded vendor Dell Marketing, L. P. DIR-SDD-192 requisition #137942 in the total amount of $12,804.00
5.
Requesting authority for Hidalgo County to purchase computer equipment and peripherals through the County's membership/participation with (DIR) Department of Information Resources awarded vendor SHI Government Solutions, Inc. contract #DIR-SDD-223 for the following requisitions #s" 1) #137946 for $25,442.00; and, 2) #137949 for $8,922.00 with a total of $34,364.00.
6.
Requesting authority for Hidalgo County to purchase computer equipment and peripherals through the County's membership/participation with TASB-Buyboard contract #242-06 awarded vendor B & H Photo Video requisition #137937 in the total amount of $5,596.00
7.
A. Presentation for discussion, consideration, acceptance and approval of request for payment of invoices (recently received) by Hidalgo County through the Sheriff's Office) dating January - December 2005, 2006 & 2007 totaling $ 196,845.00 submitted by Tropical Texas Behavioral Health with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-05-019-11-30 and extended/renewed contract # E-06-450-12-12 for the "Screening Assessments and Psychiatric Evaluation for County Jail Inmates" for Hidalgo County Sheriff's Office
B. Requesting approval to enter into an Interlocal Agreement with Tropical Texas Behavioral Health and Hidalgo County Sheriff's Office for "Screening Assessments and Psychiatric Evaluations of County Jail Inmates" 09/01/08.
B. Requesting approval to enter into an Interlocal Agreement with Tropical Texas Behavioral Health and Hidalgo County Sheriff's Office for "Screening Assessments and Psychiatric Evaluations of County Jail Inmates" 09/01/08.
N.
Co. Wide
1.
Requesting authority to advertise for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached here to for "Removal & Sale of Scrap Metal - Hidalgo County" (Bid No. 2008-211).
2.
Requesting authority to advertise a request for bids and approval of procurement documentation (i.e. draft specifications and draft contract document) as attached hereto for "CRS-2 Emulsified Asphalt-Hidalgo County"(Bid No.: 2008-324)
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
22.
Budget & Management - Valde Guerra:
A.
Approval of 2008 interdepartmental transfer from County Wide Administration to 430th DC in the amount of $4,300.00. (1100)
B.
Requesting authorization to appropriate $200,000 to Precinct #4-Sanitation and $65,000 to Precinct #2-Sanitation as an Emergency Expenditure in accordance with Section 111.041 (b) - Texas Local Government Code.
C.
Requesting authorization and approval to transfer funds from Countywide Administration - Contingency to various General Fund accounts to fund cell phone & internet services, object codes 532 & 534.
D.
Approval to appropriate $365,487.57 General Fund revenue (County Auditor revised estimated revenues-new source) to County Wide Administration - Contingency account.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Luis E. Juarez
E.
Claim of Antonia Flores
F.
Cause No.: 7:07-CV-272; Mario Leal and Adelaida Leal vs Hidalgo County, et al; In the United States District Court for the Southern District of Texas, McAllen Division
24.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Luis E. Juarez
E.
Claim of Antonia Flores
F.
Cause No.: 7:07-CV-272; Mario Leal and Adelaida Leal vs Hidalgo County, et al; In the United States District Court for the Southern Distict of Texas, McAllen Division
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn