CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 16, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Tax Office - Armando Barrera:
A.
1. Second Public Hearing to discuss Proposed 2008 Tax Increase
2. Set Date, Time and Place to adopt 2008 Tax Rate
2. Set Date, Time and Place to adopt 2008 Tax Rate
7.
Commissioners' Court Executive Officer - Valde Guerra:
A.
2009 Budget Process:
Presentation, discussion, and appropriate action on the 2009 Proposed Budget
1. 2009 Proposed - Budget in brief
2. 2009 Proposed - Annual Budget
Presentation, discussion, and appropriate action on the 2009 Proposed Budget
1. 2009 Proposed - Budget in brief
2. 2009 Proposed - Annual Budget
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
C.
1. Discussion, consideration, and approval to exercise the option to purchase property from Elizabeth M. Eyhorn;
2. Approval of closing documents to purchase the Eyhorn property and authorize the County Judge and/or Commissioner to execute all closing documents related to the purchase of the Eyhorn property;
3. Authorization of manual check for purchase of the Eyhorn property.
2. Approval of closing documents to purchase the Eyhorn property and authorize the County Judge and/or Commissioner to execute all closing documents related to the purchase of the Eyhorn property;
3. Authorization of manual check for purchase of the Eyhorn property.
D.
1. Presentation and/or necessary action in connection with the County Property and/or Health & Safety Issues due to Hurricane Ike.
2. Approval of "Emergency Declaration" due to Hurricane Ike for the following Precincts:
a. Precinct #1
b. Precinct #2
c. Precinct #3
d. Precinct #4
2. Approval of "Emergency Declaration" due to Hurricane Ike for the following Precincts:
a. Precinct #1
b. Precinct #2
c. Precinct #3
d. Precinct #4
E.
Discussion, consideration and approval of revised order authorizing issuance of Series 2008 USDA/County of Hidalgo loan in a principal amount not to exceed two hundred twenty-five thousand ($225,000.00); payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; and making other provisions regarding such note and matters incident thereto.
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
8.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and possible action on developing a plan or potential legislative action concerning weedy lot remediation.
C.
1. Requesting authorization and approval to accept the attached SDI Grant Contract #2009-029750, Attachment #001, in the amount of $454,557.00 for a total SDI award of $620,466.00 for the period 9/1/2008 to 8/31/2009.
2. Requesting authorization and appoval of the attached SDI Grant Budget and Salary schedules for the period 9/1/2008 to 8/31/2009 (Acct #8-1293-441-00-340-018-9).
2. Requesting authorization and appoval of the attached SDI Grant Budget and Salary schedules for the period 9/1/2008 to 8/31/2009 (Acct #8-1293-441-00-340-018-9).
D.
Human Services Division:
1. Approval of position reclassifications as follows:
2. Approval of revised salary schedule.
1. Approval of position reclassifications as follows:
|
Position/ Slot No.
|
Current Position Title |
Current Budgeted Salary |
New Proposed Title |
New Proposed Salary |
| 240-001-0006 | Eligibility Specialist | $28,629.00 | Billing Specialist | Same |
| 240-001-0026 | Billing Clerk | $21,840.00 | Eligibility Clerk | Same |
| 240-001-0028 | Eligibility Clerk | $28,865.00 | Eligibility Specialist | Same |
2. Approval of revised salary schedule.
9.
Elections Dept. - Yvonne Ramon:
A.
1. Approval of Agreement for Elections Services between County of Hidalgo and Donna I.S.D.
2. Approval of Contract for the Lease of Voting Systems between County of Hidalgo and Mission C.I.S.D.
2. Approval of Contract for the Lease of Voting Systems between County of Hidalgo and Mission C.I.S.D.
10.
Adult Probation:
A.
Requesting authority and approval to accept the Memorandum of Understanding between Hidalgo County CSCD and West Texas Community Supervision and Corrections Department in developing policies, practices and procedures to decrease employment turnover and increase employment retention of CSOs and DCS.
11.
Urban County - Diana Serna:
A.
The Urban County Program requests approval of an Interlocal Cooperation Agreement between Hidalgo County Precinct No. 1 and the City of Edcouch for the purchase of a Ferrara Fire Apparatus, Inc. model RP1003 Pumper mounted on an Intruder II Chassis with equipment, utilizing 2008 FY funds.
B.
The Urban County Program is requesting authority to purchase a Fire Truck (Ferrara Fire Apparatus, Inc., Model RP1003 Pumper mounted on an Intruder II Chassis with equipment through Hidalgo County's membership and participation with TASB (BuyBoard) awarded vendor Hall Buick Pontiac GMC in the amount not to exceed $257,000.00, which includes delivery, pre-payment discount and buyboard fees.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering services in connection with Hidalgo County-Urban County Program Year 19 (2007) for geotechnical testing in Precinct No. 4.;
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by UCP Home Staff) for the purposes of ranking by Commissioner's Court in connection with an Urban County Program Owner-Occupied Rehabilitation project for geotechnical testing in Precinct No. 4.;
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm___________ for the provision of geotechnical testing for a Precinct No. 4 Owner - Occupied Rehabilitation project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by UCP Home Staff) for the purposes of ranking by Commissioner's Court in connection with an Urban County Program Owner-Occupied Rehabilitation project for geotechnical testing in Precinct No. 4.;
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm___________ for the provision of geotechnical testing for a Precinct No. 4 Owner - Occupied Rehabilitation project.
D.
Requesting approval to cancel applications for Maria Del Rosario Aldana & Amelia Colunga at the request of HOME Staff.
E.
The Urban County Program is requesting the award of bid and approval of contract for the demolition and reconstruction of (1) unit in the City of Weslaco in the amount of $37,000.00 to GMH Construction.
F.
Presentation for discussion, consideration and action necessary on the "Emergency Declaration" approved by the City of Elsa in connection with the immediate replacement of the main lift station pumps, control panel and wiring, suction and discharge piping located at the City Sewer Plant. Improvements are to be funded by the City of Elsa Water/Sewer activity utilizing Urban County Program Year (16) 2003 and (18) 2005.
G.
A. Requesting exemption from competitive bidding requirements under 262.024 (a)(4), a professional service, engineering services required in connection with AI-11118 "Emergency Declaration" for the City of Elsa;
B. Presentation of the scoring grid (for the purposes of ranking by CC) of the firms scored, graded and evaluated throug the County's approved "pool" of engineers in connection with provision of engineering services as a result of AI-11118 "Emergency Declaration" for the City of Elsa's immediate replacement of the mail lift station and all other accessories;
1st.______________________; 2nd._________________________; 3rd. ________________________;
C. Approval for UCP to negotiate and execute a letter of engagement letter with the number one-ranked firm of __________________________ for the provision of engineering services related to the immediate replacement of the main lift station pumps, control panel and wiring, suction and discharge piping lacted at the City Sewer Plant
B. Presentation of the scoring grid (for the purposes of ranking by CC) of the firms scored, graded and evaluated throug the County's approved "pool" of engineers in connection with provision of engineering services as a result of AI-11118 "Emergency Declaration" for the City of Elsa's immediate replacement of the mail lift station and all other accessories;
1st.______________________; 2nd._________________________; 3rd. ________________________;
C. Approval for UCP to negotiate and execute a letter of engagement letter with the number one-ranked firm of __________________________ for the provision of engineering services related to the immediate replacement of the main lift station pumps, control panel and wiring, suction and discharge piping lacted at the City Sewer Plant
12.
Right of Way - Joe Pena:
A.
Presentation for discussion, consideration, acceptance and approval of Earnest Money Contract to purchase Lot 229 for the Precinct 2 Administrative Office with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check in the amount of $1,000.00 to Valley Land & Title Company as Earnest Money Deposit.
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of damaged equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Right of Way | Ricardo Deanda | IC 52 | $50.00 |
13.
Constable Pct. #2:
A.
Discussion, consideration, acceptance and approval of claim/invoice with authority for Hidalgo CO Treasurer to issue payment after they have been reviewed, audited and processing procedures are completed by the Hidalgo Co Auditor:
| Vendor | Invoice Date | Invoice # | Amount |
| Sepulvedas Auto Service #2 | 05/12/08 | 3102 | $559.92 |
| Sepulvedas Auto Service #2 | 05/12/08 | 3101 | $699.26 |
| Sepulvedas Auto Service #2 | 07/08/08 | 3106 | $383.00 |
14.
Office of the County Judge:
A.
Approval of Commissioners Court ORDER regarding the Hidalgo County Primary Care/Substance Abuse Facility.
B.
Recognition of Joseph Caballero, dependent of County Employee Zaira D. Caballero, and employee Rafael Cantu as recipients of the Fall 2008 Hidalgo County Scholarship.
C.
Approval of Proclamation for Hidalgo County Family Day- A Day to Eat Dinner with Your Children.
15.
Sheriff's Office - Chief Martinez:
A.
1. Authorization and approval to accept grant award for the Border Security Equipment and Technology (BSET) grant from the Governor's Division of Emergency Management in the amount of $363,000.00.
2. Authorization and approval for County Judge as Authorized Official to sign the Notice of Grant Award.
3. Approval of Budget Appropriation for the BSET Grant award in the amount of $363,000.00.
2. Authorization and approval for County Judge as Authorized Official to sign the Notice of Grant Award.
3. Approval of Budget Appropriation for the BSET Grant award in the amount of $363,000.00.
B.
Jail Commissary:
1. Approval to create one permanent full-time Accountant III position, slot no. 280-015-0010 budgeted at $43,284.00 per year.
2. Approval of 2008 appropriation of funds.
3. Approval of revised salary schedule
1. Approval to create one permanent full-time Accountant III position, slot no. 280-015-0010 budgeted at $43,284.00 per year.
2. Approval of 2008 appropriation of funds.
3. Approval of revised salary schedule
16.
Colonia Access Program - Agapito Vargas
A.
Discussion and authorization to allow Hidalgo County's Precinct 1 and Precinct 3 to substitute awarded population-allocation projects with non-awarded competitive projects. This option will be done through a special minute submitted by the local TXDOT District office to be presented to their Commission. The Project substitution will not increase or decrease the dollar amount appropriated to Hidalgo County.
17.
Precinct #2 - Comm. Palacios:
A.
Approval of appointment to the Commuter Rail District Board.
18.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Pursuant to contract #C-06-390-12-08- with Mary Ann R. Peralez (approved by CC in 1998) for the provision of : "Technical Supervisor For Alcohol Breath Test Program", presentation for discussion, consideration, and action in connection with Hidalgo County's options, including, but not limited to, the following:
A) review and action (if applicable) on vendor's correspondense requesting an increase in yearly fee with notification of necessity to replace intoxilizer equipment at several locations throughout the County (including County Jail);
B) action on County's position to continue to provide intoxilizer equipment and related breath test services at numerous locations (local law enforcement jurisdictions-i.e. PDs and/or DPS) in order to permit the use of the equipment by DPS and/or PDs for the purpose of gathering evidence in connection with DWIs;
C) action as to the entering into interlocal agreements with local jurisdictions and/or DPS for the placement of county-owned intoxilizer equipment and use of said equipment;
D) pursuant to Article III-of current contract, action to permit Hidalgo County to exercise and send notice of termination to Mary Ann R. Peralez to Administer and Supervise Alcohol Breath Test/Intoxilizer Services;
E) authority to advertise/publish a Request for Proposals packet i.e. specifications, requirments, terms, conditions, and draft contract document (approved as to form by legal counsel) for: RFP-Technical Supervisor For Alcohol Breath Test Services Program".
A) review and action (if applicable) on vendor's correspondense requesting an increase in yearly fee with notification of necessity to replace intoxilizer equipment at several locations throughout the County (including County Jail);
B) action on County's position to continue to provide intoxilizer equipment and related breath test services at numerous locations (local law enforcement jurisdictions-i.e. PDs and/or DPS) in order to permit the use of the equipment by DPS and/or PDs for the purpose of gathering evidence in connection with DWIs;
C) action as to the entering into interlocal agreements with local jurisdictions and/or DPS for the placement of county-owned intoxilizer equipment and use of said equipment;
D) pursuant to Article III-of current contract, action to permit Hidalgo County to exercise and send notice of termination to Mary Ann R. Peralez to Administer and Supervise Alcohol Breath Test/Intoxilizer Services;
E) authority to advertise/publish a Request for Proposals packet i.e. specifications, requirments, terms, conditions, and draft contract document (approved as to form by legal counsel) for: RFP-Technical Supervisor For Alcohol Breath Test Services Program".
6.
Pursuant to current AIA contract (page 5, paragraph 1.3.3) between Hdialgo County and AGADC in connection with Renovations to Administration Building at 100 E. Cano-Edinburg, Texas, presentation for discussion, consideration and approval for architect to engage professional consulting engineering firm to conduct the following listed and required assessments:
A. H-VAC System
B. Asbestos
C. Structural
A. H-VAC System
B. Asbestos
C. Structural
7.
Due to water damages sustained in March, requesting authority to purchase through the County's membership/participation with TASB Buyboard awarded vendor Collins & Aikman Floor Coverings contract#241-06 through local representative Diaz Floors and Interiors for the provision of all materials, accessories and labor to remove and install new flooring in an amount not to exceed $27,093.50 for County Courts at Law #s 1 & 2.
B.
Pct. 1
1.
Requesting authority to re-advertise a request for bids for: Citizens Collection Station Site for Monte Alto in as much as "no bids" were received.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 1 Mi 16N Between FM 1015 & Mi 4W;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County Precinct No 1 Mi 16N Between FM 1015 & Mi 4W;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County Precinct No 1 Mi 16N Between FM 1015 & Mi 4W.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County Precinct No 1 Mi 16N Between FM 1015 & Mi 4W;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County Precinct No 1 Mi 16N Between FM 1015 & Mi 4W.
C.
Pct. 2
1.
A. Presentation for discussion, consideration and approval to execute a "On Call" professional engineering services contract with R. Gutierrez Engineering Corporation for, "Various Projects" for Precinct No. 2 as approved for negotiations on CC 09/02/08;
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (9,600.00) for a "Phase 1 Environmental Site Assessment, and a Topographic & Boundary Survey in a 15-acre tract land located on Hall Acres Rd," with R. Gutierrez Engineering Corporation to provide engineer services to Hidalgo County Precinct No. 2.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (9,600.00) for a "Phase 1 Environmental Site Assessment, and a Topographic & Boundary Survey in a 15-acre tract land located on Hall Acres Rd," with R. Gutierrez Engineering Corporation to provide engineer services to Hidalgo County Precinct No. 2.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2576 in the amount of $14,963.20 (McColl Rd to Jackson Rd - Las Milpas Rd.) and Invoice 2577 in the amount of $12,740.00 (East of Irrigation Canal to McColl Rd - Anaya Rd.) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
D.
Pct. 3
1.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322750 in the amount of $63,315.00, from L & G Consulting Engineers Inc., contracted engineer for "La Homa Rd Project." C-08-031-02-12
2.
A. Approval of Request for Payment on Invoice No. 08094 in the amount of $2,000.00 for "Western Palm Subdivision" from contracted project engineer, Javier Hinojosa Engineering.
B. Approval of Request for Payment on Invoice No. 08095 in the amount of $6,000.00 for "Homeville Association Subdivision "A" & "D" from contracted project engineer, Javier Hinojosa Engineering.
C. Approval of Request for Payment on Invoice No. 08096 in the amount of $3,000.00 for "Homeville Association
Subdivision "D" from contracted project engineer, Javier Hinojosa Engineering.
B. Approval of Request for Payment on Invoice No. 08095 in the amount of $6,000.00 for "Homeville Association Subdivision "A" & "D" from contracted project engineer, Javier Hinojosa Engineering.
C. Approval of Request for Payment on Invoice No. 08096 in the amount of $3,000.00 for "Homeville Association
Subdivision "D" from contracted project engineer, Javier Hinojosa Engineering.
E.
Pct. 4
1.
Pursuant to Texas Local Government Code, 262.026 (a), notification and ratification of extension of bid opening date (Issued through Addendum by Purchasing Agent) from September 10, 2008 to September 17, 2008 for RFB - "Hauling of All Road Materials for Pct. 4", so as to allow more time for timely submission due to modifications to specificiations/requirements as specified through Addendum No. 1. (Bid No.: 2008-317-09-10-CGV).
F.
Health & Human Services Dept.
1.
Recommending award of bid and approval of contract to Cuartitos.com, sole bidder meeting all requirements as attached hereto for: "Purchase of Modular Offices" on an as needed basis - County wide (2008-174-07-23-YSI).
G.
Buildings & Grounds
1.
Recommending award of bid and approval of contract document (as reviewed and approved as to form by legal counsel) to lowest responsible bidder meeting all specifications and/or requirements as attached herto for "Hidalgo County Buildings and Grounds- Service and Repairs of Chillers and General H-VAC Equipment" (RFB-2008-322-09-03-SMA).
2.
A. Presentation, discussion, consideration, acceptance and approval to seek proposals/needs assessment for a power generator as back up for the Hidalgo County Courthouse to include but not limited to quantity of backup required (i.e 1/2, 3/4 or ful support/capacity and preferably a generator that will work with natural gas); or in the alternative,
B. Approval to seek proposals/needs assessment to remove, rebuild, and reinstall existing generator.
B. Approval to seek proposals/needs assessment to remove, rebuild, and reinstall existing generator.
3.
Presentation by Daniel Flores, Director of Hidalgo County Bldgs. & Grounds for consideration, discussion, acceptance and approval for the following (2) elevators- Delta Section of the former (old) County Jail site located at 3100 S. Business Highway 281 in Edinburg, Tx to exercise the following options:
A. Inspect both elevators and re-certify both elevators for passenger use in an amount not to exceed $_________and to inlcude payment of previous fines for years: 1996, 1998, 1999, 2003, 2004, 2005, 2006, 2007, and 2008 with an estimated cost of $80,000.00.
B. Inspect both elevators and convert to material lifts (freight purposes only-no passengers) in an amount not to exceed $_____________ and have them inspected by a State Inspector quickly and thus eliminating the imposition of (all) fines (as recommended by State Chief Inspector)
A. Inspect both elevators and re-certify both elevators for passenger use in an amount not to exceed $_________and to inlcude payment of previous fines for years: 1996, 1998, 1999, 2003, 2004, 2005, 2006, 2007, and 2008 with an estimated cost of $80,000.00.
B. Inspect both elevators and convert to material lifts (freight purposes only-no passengers) in an amount not to exceed $_____________ and have them inspected by a State Inspector quickly and thus eliminating the imposition of (all) fines (as recommended by State Chief Inspector)
H.
Juvenile Probation
1.
Requesting authority to advertise and approval of RFP Packet i.e. specifications, requirements, terms, conditions and draft contract document (approved as to form by legal counsel) for: RFP-Judge Mario E. Ramirez, Jr.-Juvenile Justice Center-Pool For Licensed Professional Counselor(s), for the purposes of expanding the "Licensed Professional Couselor(s) Existing Pool".
I.
Right of Way
1.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #1 in the amount of $2,500.00 with Professional Appraisal Service, Inc for the purposes of "Miscellaneous Right of Way Acquisition Projects" for "Two (2) Parcels out of Western Palms Subdivision" in connection to Contract No. C-08-166-07-08.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #2 in the amount of $1,250.00 with Professional Appraisal Service, Inc. for the purposes of "Miscellaneous Right of Way Acquisition Projects" for "One (1) Parcel known as Parcel 119 Mile 2 West Road, CSJ 0921-02-170" in connection to Contract No. C-08-166-07-08.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #2 in the amount of $1,250.00 with Professional Appraisal Service, Inc. for the purposes of "Miscellaneous Right of Way Acquisition Projects" for "One (1) Parcel known as Parcel 119 Mile 2 West Road, CSJ 0921-02-170" in connection to Contract No. C-08-166-07-08.
J.
County Clerk
1.
A. Presentation, discussion, consideration and approval to award the proposal received from Herrera and Hunt, Inc. meeting all specifications and/or requirements (through Hidalgo County's membership/participation with state, cooperative purchasing programs and/or interlocal awarded jocs or construction service vendors) for the provision of labor, material and related accessories, including , but not limited to, "Emergency Roof Repairs to County Clerks Warehouse located at 317 N. Closner in Edinburg, TX in an amount not to exceed $84,779.00 which includes Alternate #1 and 3.(Bid No.08-313); and, if approved,
B. Authority to cancel the publication/advertisement of a request for bids for same project previously approved by CC as a procurement options inasmuch as job order contractor proposal is most advantageous to the County due to the urgency to affect roof repairs and thus preserve and protect records
B. Authority to cancel the publication/advertisement of a request for bids for same project previously approved by CC as a procurement options inasmuch as job order contractor proposal is most advantageous to the County due to the urgency to affect roof repairs and thus preserve and protect records
K.
Colonia Access Program Pct. 3
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County BCAP Round III Projects: McColl Estates & Las Milpas Subd;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County BCAP Round III Projects: McColl Estates & Las Milpas Subd;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County BCAP Round III Projects: McColl Estates & Las Milpas Subd.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County BCAP Round III Projects: Miller Resubdivision Lot A & Esperanza Estates;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County BCAP Round III Projects Miller Resubdivision Lot A & Esperanza Estates;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County BCAP Round III Projects Miller Resubdivision Lot A & Esperanza Estates.
G. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County BCAP Round III Projects: Los Encinos I & Los Encinos II;
H. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County BCAP Round III Projects: Los Encinos I & Los Encinos II;
1st._____________________; 2nd._______________________; 3rd.________________________;
I. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County BCAP Round III Projects: Los Encinos I & Los Encinos II.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County BCAP Round III Projects: McColl Estates & Las Milpas Subd;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County BCAP Round III Projects: McColl Estates & Las Milpas Subd.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County BCAP Round III Projects: Miller Resubdivision Lot A & Esperanza Estates;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County BCAP Round III Projects Miller Resubdivision Lot A & Esperanza Estates;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County BCAP Round III Projects Miller Resubdivision Lot A & Esperanza Estates.
G. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County BCAP Round III Projects: Los Encinos I & Los Encinos II;
H. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County BCAP Round III Projects: Los Encinos I & Los Encinos II;
1st._____________________; 2nd._______________________; 3rd.________________________;
I. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Subdivided of land for Hidalgo County BCAP Round III Projects: Los Encinos I & Los Encinos II.
2.
Presentation for discussion, consideration, acceptance and approval of Application for payment No. 2 in the amount of $47,316.15 from Asago Construction, contracted vendor for Chula Vista and Walton Subdivision submitted by Hinojosa Engineering. C-CAP-08-007-04-22
3.
Presentation for consideration, discussion, acceptance and approval of Work Authorization #1 with Javier Hinojosa Engineering for the provision of the following engineering services for Plans, Specifications and Estimate (PS&E) plus Construction Inspection for Rounds I and II funded Proposition - Border Colonia Access Program Projects of Hidalgo county Precinct No. 3 with a proposed estimated fee of $91,800.49.
L.
Colonia Access Program Pct. 4
1.
A. Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 2 (final) in the amount of $115,734.82 and Application for Retainage Release in the amount of $18,740.93 from Lazaro Saenz, Sr., dba, Saenz Paving, contracted vendor for Rena Rae Subdivision submitted through project engineer-Quintanilla, Headly & Associates, Inc.. C-CAP-07-033-01-09
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer Quintanilla, Headly & Associates, Inc. reflecting the completion date of August 18, 2008 for Rena Rae Subdivision with contractor Lazaro Saenz, Sr. dba Saenz Paving. C-CAP-07-033-01-09
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer Quintanilla, Headly & Associates, Inc. reflecting the completion date of August 18, 2008 for Rena Rae Subdivision with contractor Lazaro Saenz, Sr. dba Saenz Paving. C-CAP-07-033-01-09
M.
Co. Wide
1.
A. Presentation for acknowledgment, acceptance and approval and/or ratification of the binding United States Bankruptcy Court-Southern District of Texas
McAllen Division-Order-Grantig Debtor's Motion Requesting Clarification from Court with Respect to Obligations under Service Contracts (#C-07-174-08-28 and #C-04-181-09-07) with the County of Hidalgo and Other Parties between Hidalgo County and Border Visions (Paul M. Vazaldua);
B. Authorization to cancel outstanding purchase orders under contract #C-07-174-08-28 and #C-04-181-09-07 between Hidalgo County and Border Visions (Paul M. Vazaldua).
B. Authorization to cancel outstanding purchase orders under contract #C-07-174-08-28 and #C-04-181-09-07 between Hidalgo County and Border Visions (Paul M. Vazaldua).
2.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
19.
Budget & Management - Valde Guerra:
A.
County Treasuer:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Treasuer in the amount of $2,236.54 to fund longevity pay expenditures and related fringe benefits.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Treasuer in the amount of $2,236.54 to fund longevity pay expenditures and related fringe benefits.
B.
District Clerk:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to District Clerk in the amount of $32,507.62 to fund the creation of three (3) temporary full-time Assistant Deputy clerk positions and related fringe benefits, previously approved by CC on 7/22/08.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to District Clerk in the amount of $32,507.62 to fund the creation of three (3) temporary full-time Assistant Deputy clerk positions and related fringe benefits, previously approved by CC on 7/22/08.
C.
Fifth Administrative Judicial Region of Texas:
1. Approval to pay the Fifth Administrative Judicial Region of Texas for the 2009 Assessment for Hidalgo County in the amount of $83,907.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to 5th Administrative Judicial Region (1100) in the amount of $75,835.00 to fund payment for the 2009 Assessment for Hidalgo County as stated above.
1. Approval to pay the Fifth Administrative Judicial Region of Texas for the 2009 Assessment for Hidalgo County in the amount of $83,907.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to 5th Administrative Judicial Region (1100) in the amount of $75,835.00 to fund payment for the 2009 Assessment for Hidalgo County as stated above.
D.
Approval of 2008 interdepartmental transfer from County Wide Admin to the Planning Department (1100) in the amount of $22,405.85.
E.
Approval of 2008 interdeptmental transfer from Computer Department- Computer Services (program 002, fund 1100) to Information Tech. Departmetn- Safety Supplies (program 001) in the amount of $2,000.00.
F.
Notes Payable (1401):
Approval of 2008 interfund transfer from Road Administration (1200) to Notes Payable (1401) in the amount of $0.01 to properly fund the SIB loan.
Approval of 2008 interfund transfer from Road Administration (1200) to Notes Payable (1401) in the amount of $0.01 to properly fund the SIB loan.
G.
1. Approval to accept the FY 08 Edward Byrne Memorial Justice Assistance Grant award (JAG) in the amount of $43,544.00.
2. Approval of 2008 appropriation of funds for the FY 08 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $43,544.00 (1282)
2. Approval of 2008 appropriation of funds for the FY 08 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $43,544.00 (1282)
H.
Sheriff:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sheriff - Vehicles (1100) in the amount of $15,000.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sheriff - Vehicles (1100) in the amount of $15,000.00.
I.
Court Reporter, Fund 1239:
Approval of 2008 interfund transfer from Countywide Administration- Contingency (1100) to Court Reporter- Court Costs & Investigation (1239) in the amount of $10,000.00.
Approval of 2008 interfund transfer from Countywide Administration- Contingency (1100) to Court Reporter- Court Costs & Investigation (1239) in the amount of $10,000.00.
J.
Approval and authorization to appropriate $500,000.00 from General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures resulting from Hurricane Ike as expressed in the Local State of Emergency approved on September 11, 2008.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Juan Jose Leija
E.
Claim of Roberto Davila
F.
Claim of Homer Salinas
G.
Claim of Chonemma Martinez
H.
Cause NO.: C-2061-08-C; Esmeralda Elizondo, Et Al vs Hidalgo County, Et Al
21.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Juan Jose Leija.
E.
Claim of Roberto Davila
F.
Claim of Homer Salinas
G.
Claim of Chonemma Martinez
H.
Cause No.: C-2061-08-C; Esmeralda Elizondo, Et Al vs Hidalgo County, Et Al
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn