CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 23, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Public hearing on the 2009 Proposed Budget as per Texas Local Government Code 111.067.
2. Adoption of the 2008 Hidalgo County Ad Valorem Tax Rate.
3. Discussion, consideration, and action on changes and corrections to the Proposed Budget.
4. Adoption of the 2009 Annual Budget.
5. Approval to set salaries, allowances, and other compensation.
2. Adoption of the 2008 Hidalgo County Ad Valorem Tax Rate.
3. Discussion, consideration, and action on changes and corrections to the Proposed Budget.
4. Adoption of the 2009 Annual Budget.
5. Approval to set salaries, allowances, and other compensation.
B.
Acknowledgment of Findings/Recommendation Letter regarding 2006 Audit of the Head Start Program prepared by Burton, McCumber and Cortez with authority for Court Executive Officer to sign document.
C.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Indigent Health Care Program:
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $3,830.64 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent Health Care Program in the amount of $469.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $4,299.64
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $3,830.64 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent Health Care Program in the amount of $469.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $4,299.64
8.
Office of the County Judge:
A.
Discussion and approval to submit the Hidalgo County Primary Care/Substance Abuse Facility Operations Plan.
9.
Adult Probation - Joe Lopez:
A.
Requesting approval to reimburse the Restitution Center Director Mr. Robert Lizcano the amount of $78.00 for gasoline expenditures paid from personal funds to operate a County vehicle with authority for County Treasuer to issue check after review and processing procedures are completed by the County Auditor.
B.
Presentation for discussion, consideration, acceptance and approval of claim/ invoice with authority for Hidalgo County Treasurer to issue a check in the amount of $32.17 for the following invoice after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
| Invoice # | Vendor | Description | Amount |
| 64423 | Pueblo Tires & Service | Oil Change | $32.17 |
C.
Discussion, consideration, aceptance and approval of claim/invoice (#1369) from El Paso County West Texas CSCD in the amount of $5,000.00 with authority for Hidalgo County Treasurer to issue payment after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
10.
Urban County - Diana Serna:
A.
The Urban County Program requests approval of an Interlocal Cooperation Agreement between Hidalgo County Precinct No. 1 and the City of Edcouch for the purchase of a Ferrara Fire Apparatus, Inc. model RP1003 Pumper mounted on an Intruder II Chassis with equipment, utilizing 2008 FY funds.
B.
The Urban County Program is requesting authority to purchase a Fire Truck (Ferrara Fire Apparatus, Inc, Model RP1003 Pumper) mounted on an Intruder II Chassis with equipment through Hidalgo County's membership and participation with TASB (BuyBoard) awarded vendor Hall Buick Pontiac GMC in the amount not to exceed $257,000.00, which includes delivery, pre-payment discount and buyboard fees.
C.
The Urban County Program is requesting approval of the final negotiated Professional Engineering Services contract with Millennium Engineers Group, Inc. in the amount of $4,652.50 utilizing Year 20 (2007) Urban County Program Owner-Occupied Rehabilitation Program for Hidalgo County Precinct 2, City of San Juan as previously authorized for negoitations by Commissioners' Court on 08-26-08.
D.
Urban County Program on behalf of City of Palmview presents for consideration, discussion, acceptance and approval of payment of Pre-Award Agreement for purchase of a pumper/rescue unit with rescue equipment through Hidalgo County's membership and participation with TASB (BuyBoard) awarded vendor Siddons Fire Apparatus in the amount of $300,000.00.
E.
The Urban County Program requests approval to cancel the Subrecipient Agreement with the Delta Youth Center (Youth Services) in the amount of $40,000.00 for Urban County Program Year 21 (2008).
F.
The Urban County Program is requesting approval of a best and final negotiated contract with J.E. Saenz & Associates in the amount of $ 26,536.00 utilizing Year 16 & 18 (2003 & 2005) funds for a Water/Sewer Improvement Project for the City of Elsa.
11.
Elections Administration - Yvonne Ramon:
A.
1. Approval of Election Services Agreement (elections contract) between County of Hidalgo and Lyford I.S.D. for their November 04, 2008 General Election of the School Board.
2. Approval of Election Services Agreement (elections contract) between County of Hidalgo and City of Progreso for their November 04, 2008 Election
2. Approval of Election Services Agreement (elections contract) between County of Hidalgo and City of Progreso for their November 04, 2008 Election
B.
Approval of Election Services Agreement (elections contract) between Hidalgo County and Sullivan City for their November 04, 2008 Elections.
12.
Head Start Program - Teresa Flores:
A.
Discussion/Approval for Hidalgo County Head Start Program to Exercise the Option to Extend for an Additional One (1) Year Term the Lease Agreements for Facilities and/or Land with the Following Private Entities:
1. Texas Regional Properties
2. Knights of Columbus Club of Weslaco
3. Horacio Aguirre
1. Texas Regional Properties
2. Knights of Columbus Club of Weslaco
3. Horacio Aguirre
B.
Discussion/Approval to Submit the 2009 Continuation Application to the Department of Health and Human Services Administration for Children and Families (ACF)
C.
Approval of a Right of Way Easement granted to AEP Texas Central Company, A Texas Corporation for the Hidalgo County Headstart Kitchen.
D.
Discussion/Approval of Training and Technical Assistance (T/TA) Plan
E.
Discussion/Approval of Appointment of One (1) Community Representative by each member of the Commissioners' Court, to serve on the Hidalgo County Head Start Program Policy Council, for a one (1) year term according to 45 CFR Chapter XIII, 1304.50 (b)(1)-(b)(7) beginning October 2008
F.
Presentation for Discussion, Consideration and Approval of an Interlocal Agreement between Monte Alto Independent School District and Hidalgo County Head Start Program.
G.
Discussion/Approval for Hidalgo County Head Start Program to Exercise the Option to Extend for an Additional One (1) Year Term Interlocal Agreements for Facilities and/or Land with the Following Municipalities, Housing Authorities and Independent School Districts:
| City of Alamo | City of McAllen | City of Progreso | McAllen Housing Authority |
| City of Alton | City of Mission | City of San Juan | Edcouch-Elsa I.S.D. |
| City of Donna | City of Palmview | City of Weslaco | La Joya I.S.D. |
| City of Elsa | City of Penitas | Edinburg Housing Authority | |
| City of Hidalgo | City of Pharr | Mercedes Housing Authority |
H.
Discussion/Approval to Extend Interlocal Agreement with South Texas Cooperative through Region One Education Service Center for the Purpose of Purchasing all Food Commodities, Uniforms, Supplies and Services.
I.
Discussion/Approval to Submit 2009 Child and Adult Care Food Program Application to the Texas Department of Agriculture.
J.
Discussion/Approval of Financial Report: August 2008
13.
Public Defender's Office - Jaime Gonzalez:
A.
1. Approval to accept grant award from the Task Force on Indigent Defense for the Discretionay Grant for FY 2009 (Program Title- H.C. Public Defender Office, Grant period 10-01-2008 to 08-31-2009).
2. Approval to appropriate funds in the total amount of $443,524.00 for the FY 2009 Discretionary Grant including County cash match.
3. Approval to set salaries for FY 2009.
2. Approval to appropriate funds in the total amount of $443,524.00 for the FY 2009 Discretionary Grant including County cash match.
3. Approval to set salaries for FY 2009.
14.
WIC - Norma Longoria:
A.
1. Permission to continue the provision of W.I.C. Services for FY 2009 commencing October 1, 2008 to September 30, 2009 pending contract.
2. Approval W.I.C. Budget for FY. 2009
3. Approval W.I.C. Salary Schedule for FY 2009
4. Approval B.F. Peer Counselor Budget pending award
5. Approval B.F.Grant Salary Schedule
2. Approval W.I.C. Budget for FY. 2009
3. Approval W.I.C. Salary Schedule for FY 2009
4. Approval B.F. Peer Counselor Budget pending award
5. Approval B.F.Grant Salary Schedule
15.
Sheriff's Office - Chief Martinez:
A.
1. Approval to accept the Texas Border Sheriffs' Coalition Operation Linebacker Grant.
2. Approval of resolution and authorization for signature by Commissioners' Court members.
3. Authorization for County Judge to sign Grant Application; Notice of Sub Grant Award; and Assurances and Certifications Statement.
4. Approval of Budget Appropriation in the amount of $249,100.00.
5. Approval to transfer four (4) officers currently assigned under the Operation Border Star Grant (Account Number 8-1284-421-00-280-043-8) to the Texas Border Sheriffs' Coalition (TBSC) Operation Linebacker Federal Grant(1284-421-00-280-038-0), effective 10/01/08.
6. Approval of salary schedule.
2. Approval of resolution and authorization for signature by Commissioners' Court members.
3. Authorization for County Judge to sign Grant Application; Notice of Sub Grant Award; and Assurances and Certifications Statement.
4. Approval of Budget Appropriation in the amount of $249,100.00.
5. Approval to transfer four (4) officers currently assigned under the Operation Border Star Grant (Account Number 8-1284-421-00-280-043-8) to the Texas Border Sheriffs' Coalition (TBSC) Operation Linebacker Federal Grant(1284-421-00-280-038-0), effective 10/01/08.
6. Approval of salary schedule.
B.
Approval of Sheriff/Constable Fee Schedule for Year 2009.
16.
Right of Way - Joe Pena:
A.
Consideration, and approval to purchase a certain tract of land described as Parcel # 10 for the FM 2061 - Jackson Road Project.
B.
Authorization for discussion and/or approval to open cut Mile 11 1/2 Road approximately 500' east of Val Verde Road - 3/4" Service Connection - North Alamo Water Supply.
C.
Requesting approval to reimburse ROW Empoyee for the purchase of fuel for ROW Vehicle - Unit 54 from United Drive In No. 1 located on 111 E. Griffin Pkwy Mission, Texas in the amount of $96.48. Employee purchased fuel using personal funds due to COMPDATA card being declined at the pump.
17.
Colonia Access Program - Agapito Vargas
A.
Border Colonia Access Program Round III:
Approval of 2008 Revenue appropriation of funds for the Border Colonia Access Program Round III in the total amount of $12,691,299.46.
Approval of 2008 Revenue appropriation of funds for the Border Colonia Access Program Round III in the total amount of $12,691,299.46.
B.
Approval of 2008 interdepartmental transfer from Pct. #1 C.A.P. - La Blanca Heights to Chapa III (1311) in the amount of $ 2,314.00.
18.
Precinct #2 - Comm. Palacios:
A.
Road & Bridge (1202):
1. Approval to create one (1) permanent full-time Mechanic II position, slot #122-006-0061 budgeted at $26,500.00 per year.
2. Approval of revised salary schedule.
1. Approval to create one (1) permanent full-time Mechanic II position, slot #122-006-0061 budgeted at $26,500.00 per year.
2. Approval of revised salary schedule.
B.
Discussion and approval of Interlocal Cooperation Agreement between the City of Pharr, Texas and County of Hidalgo, Texas for general purpose in multiple project.
19.
Precinct #3 - Comm. Flores:
A.
Approval of 2008 interdepartmental transfer for Precinct #3 Colonia Access Program (1311) from El Paraiso (program 247) to North Cross Estates (program 498) in the amount of $2,401.90.
20.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Requesting authority to advertise and approval of specifications and/or requirements as attached hereto for: RFP-Hidalgo County Time Clocks (equipment and warranty) on an "As Neede Basis" with the added provision that equipment must be compatible with Hidalgo County's current proprietary Time and Attendance Application.
6.
Presentation and recommendation by project architect (for Alcocer Garcia & Associates) to engage professional engineering services pursuant to the AIA form of agreement between Hidalgo County and Architect under provision (page 5, paragraph 1.3.3) in connection with the "Renovations to Administration Building at 100 E. Cano" (Contract No. C-08-131-08-07) including but not limited to the following necessary and required assessments:
A. H-VAC System
B. Asbestos
C. Structural
A. H-VAC System
B. Asbestos
C. Structural
7.
Indigent Defense:
Requesting authority to purchase (6) six tandberg T150 cameras including maintenance agreement through our membership/participation with (DIR) Department of Information Resource's awarded vendor, Designs That Compute, d/b/a, Visionality DIR contract #-SDD-214 through requisition #139729 for the total amount of $9,766.00.
Requesting authority to purchase (6) six tandberg T150 cameras including maintenance agreement through our membership/participation with (DIR) Department of Information Resource's awarded vendor, Designs That Compute, d/b/a, Visionality DIR contract #-SDD-214 through requisition #139729 for the total amount of $9,766.00.
8.
Approval of Request for Application No. 4 in the amount of $119,618.30 from awarded contractor, Enriquez Enterprises, Inc., for the, "Construction of Hidalgo County Headstart Central Kitchen," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects.
9.
Requesting authority to advertise a "Request For Proposal" with approval of procurement packet (i.e. specifications, scopes of services, requirements and draft contract document) as attached hereto for "RFP- Structure Valuations and Insurance Appraisals for Hidalgo County Owned Real Estate Properties/Buildings" (i.e. replacement and/or reproduction costs analysis, certificates of elevation for buildings more than one (1) year old" so as to assure proper coverages.
10.
Urban County Program:
Requesting authority to advertise and approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for "Urban County Program- Lease of Office Space" (RFB No. 2008-345)
Requesting authority to advertise and approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for "Urban County Program- Lease of Office Space" (RFB No. 2008-345)
11.
A. Requesting authority to exercise the sixty (60) day grace period extension (as provided in contract C-06-264-10-10) for the "Funeral and Burial Services for Paupers" under the same rates, terms and conditions with Memorial Funeral Home, Inc. with an effective date of 10/11/08 - 12/10/08 so as to have no lapse in service while the procurement process is completed.
B. Requesting authority to advertise request for sealed bids with approval of procurement packets (i.e. specifications and draft contract documents) as attached hereto for:
1. "Funeral and Burial Services for Paupers"- RFB No. 2008-197-10-22-otm; and,
2. "Turnkey Burial Services (Including Cemetery Plots) for Unidentified Pauper Remains" RFB No. 2008-033-10-22-otm
B. Requesting authority to advertise request for sealed bids with approval of procurement packets (i.e. specifications and draft contract documents) as attached hereto for:
1. "Funeral and Burial Services for Paupers"- RFB No. 2008-197-10-22-otm; and,
2. "Turnkey Burial Services (Including Cemetery Plots) for Unidentified Pauper Remains" RFB No. 2008-033-10-22-otm
12.
A. Requesting authority to exercise the one (1) year extension (as provided in specifications) for "Title Company Services-Pool" under the same rates, terms and conditions with Valley Land Title Company, Ltd. with an effective date of 09/28/08 - 09/27/09 so as to have no lapse in service while the procurement process is completed. RFQ No. 2006-331-09-20-otm
B. Requesting authority to exercise the one (1) year extension (as provided in specifications) for "Title Company Services-Pool" under the same rates, terms and conditions with Edwards Abstract and Title Company with an effective date of 09/28/08 - 09/27/09 so as to have no lapse in service while the procurement process is completed. RFQ No. 2006-331-09-20-otm
C. Requesting authority to exercise the one (1) year extension (as provided in specifications) for "Title Company Services-Pool" under the same rates, terms and conditions with Sierra Title Company with an effective date of 09/28/08 - 09/27/09 so as to have no lapse in service while the procurement process is completed. RFQ No. 2006-375-11-15-otm
B. Requesting authority to exercise the one (1) year extension (as provided in specifications) for "Title Company Services-Pool" under the same rates, terms and conditions with Edwards Abstract and Title Company with an effective date of 09/28/08 - 09/27/09 so as to have no lapse in service while the procurement process is completed. RFQ No. 2006-331-09-20-otm
C. Requesting authority to exercise the one (1) year extension (as provided in specifications) for "Title Company Services-Pool" under the same rates, terms and conditions with Sierra Title Company with an effective date of 09/28/08 - 09/27/09 so as to have no lapse in service while the procurement process is completed. RFQ No. 2006-375-11-15-otm
13.
Requesting approval of a professional appraisal services contract with LEONEL GARZA, JR. & ASSOCIATES, LLC for the provision of "Fair Market Value Appraisals and Other Related Services" in connection to the acquisitions of land and/or disposition of County-owned Property or Properties" on an "as needed basis" for Hidalgo County Precinct No. 2 & Hidalgo County Precinct No. 4 (as selected after evaluation of S.O.Q. s from the POOL OF APPRAISERS and previously approved by C.C. on 09/02/08 for negotiation of the contract with LEONEL GARZA, JR. & ASSOCIATES, LLC. C-08-371-09-23.
14.
Requesting authority to exercise the second (2nd) year of the additional two (2) one (1) year term extensions as provided in current contract for:"Repairs, Removal & Installation of Mobile Radios and Other Miscellaneous Equipment" for Hidalgo County, under the same rates, terms and conditions with SOUTH TEXAS COMMUNICATIONS, INC.- Effective: 09/28/08 - 09/27/09
15.
Presentation by Hidalgo County Auditor's Office, Budget Office and Purchasing Department for discussion, consideration and approval of an "ORDER" for all General Fund Budgets and any other applicable budget:
A. Cut-off date for the submission of Requisitions by Friday, October 17, 2008 on goods and/or services that require sufficient time to order and receive prior to 12-31-08, i.e. major purchases: vehicles, furniture and/or equipment;
B. Approval to notify all applicable departments that open purchase orders at 12-31-08 for which there is not a proper invoice adn physical receipt of goods and/or services will be charged to the 2009 budgets.
A. Cut-off date for the submission of Requisitions by Friday, October 17, 2008 on goods and/or services that require sufficient time to order and receive prior to 12-31-08, i.e. major purchases: vehicles, furniture and/or equipment;
B. Approval to notify all applicable departments that open purchase orders at 12-31-08 for which there is not a proper invoice adn physical receipt of goods and/or services will be charged to the 2009 budgets.
B.
Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services for Hidalgo County Precinct No 1 in connection with "On-Call" engineering services;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with as needed "on call" professional engineering services required by Precinct No 1;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional as needed "on call" engineering services contract with the No.1 ranked firm of ____________________________ for Hidalgo County Precinct No. 1 including a "non-exclusive provision and clause.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with as needed "on call" professional engineering services required by Precinct No 1;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional as needed "on call" engineering services contract with the No.1 ranked firm of ____________________________ for Hidalgo County Precinct No. 1 including a "non-exclusive provision and clause.
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322749 in the amount of $88,825.00, from L & G Consulting Engineers, Inc., d/b/a, L & G Engineering, contracted engineer for the "FM 493 Project" for Hidalgo County Precinct No. 1.
C.
Pct. 2
1.
Requesting authority to advertise a request for sealed bids with approval of procurement packet. (i.e. specifications and draft contract document) as attached hereto for " Hidalgo County Pct 2 for Loading and Hauling of Dirt" (RFB No. 2008-337-MEG)
2.
Requesting authority for Hidalgo County to purchase (2) 7G18 Commercial Walk-behind lawn mowers 18 HP Kohler 48" 7iron deck 5 speed through the County's membership/participation with TASB Buyboard's awarded vendor Barbee Neuhaus Implement Company contract #292-08 in the total amount of $7,205.66.
3.
Requesting authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard (Contract No. 281-07) awarded vendor Rush Truck Centers of Texas LP; One (1) New 2007 New Hino with 5-6 Yd. Dump Body in the amount not to exceed $56,719.64 which includes Buyboard pricing and accessories. (Bid No. 2008-384)
4.
A. Requesting approval of Change Order No. 4 (additional 40 days) in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge or Court member to execute document;
B. Requesting approval of Change Order No. 5 (additional 43 days) in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge or Court member to execute document.
B. Requesting approval of Change Order No. 5 (additional 43 days) in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge or Court member to execute document.
5.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2531 in the amount of $6,234.84 (South Tower Park Construction Staking) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
6.
Presentation for discussion, consideration and approval to execute a Construction Material Testing Services contract with Raba-Kistner Consultants, Inc. for, "Road and Bridge Projects" for Precinct No. 2 (on an as needed basis) as approved for negotiations on CC 07/22/08.
D.
Pct. 3
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for appraisal services;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraiser in connection with professional appraisal services (obtaining a fair market value appraisal) as required in connection with the Eyhorn Property located in Precinct No 3;
1st._________________; 2nd._________________; 3rd._________________;
C. Authorizing the Purchasing Dept. to negotiate a fee for a fair maket value appraisal for the Eyhorn property with the number one (1) ranked firm and approve a purchase order for same.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraiser in connection with professional appraisal services (obtaining a fair market value appraisal) as required in connection with the Eyhorn Property located in Precinct No 3;
1st._________________; 2nd._________________; 3rd._________________;
C. Authorizing the Purchasing Dept. to negotiate a fee for a fair maket value appraisal for the Eyhorn property with the number one (1) ranked firm and approve a purchase order for same.
E.
Elections Department
1.
Requesting authority to enter into a (2) months rental agreement for (35) laptops for the Elections Department with "SmartSource Computer & AV Rentals" in the amount of $212.00/ea. & damage waiver for $222.60, round trip shipping/freight charges of $275.00 total amount of $7,917.60 requisition #139577 Effective: 09/23/08 thru 11/23/08.
F.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion acceptance and approval of Change Order No 1 (increase) in the amount of $2,314.00 submitted by IOC Company, L.L.C. contracted vendor for Chapa 3 Subd. for material and work adjustments and recommended by project engineer TEDSI Infrastructure Group Consulting Engineers C-CAP-07-015-02-20.
2.
Presentation for discussion, consideration and approval of final negotiated contract (approved as to form by legal counsel and concurred by TXDOT) for Construction Material Testing with Millennium Engineers for BCAP Precinct No 1 Mel Gray Subdivision.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 1 BCAP Round III Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No. 1, BCAP Round III Projects;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 1 BCAP Round III Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No. 1, BCAP Round III Projects;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 1 BCAP Round III Projects.
G.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 1(final) in the amount of $213,742.80 from The 5125 Company contracted vendor for Casa De Los Vecinos Subdivision Drainage Improvements submitted by Javier Hinojosa Engineering/Consulting Engineers. C-CAP-08-009-05-13-LRM
2.
A. Presentation for consideration, discussion, acceptance and approval of Change Order No. 1 (increase) for North Cross Estates Subdivision for material and work adjusments in the amount of $2,401.90 as submitted by contracted vendor, Asa, L.L.C., dba, Asago Construciton through project engineer, Hinojosa Engineering, Inc.;
B. Presentation for consideration, discussion acceptance and approval of Application for Payment No. 3 (final) in the amount of $2,161.71 from Asago, L.L.C., dba, Asago Construction contracted vendor for North Cross Estates Subdivision submitted by project engineer Hinojosa Engineering, Inc. C-CAP-08-006-03-06
B. Presentation for consideration, discussion acceptance and approval of Application for Payment No. 3 (final) in the amount of $2,161.71 from Asago, L.L.C., dba, Asago Construction contracted vendor for North Cross Estates Subdivision submitted by project engineer Hinojosa Engineering, Inc. C-CAP-08-006-03-06
H.
Colonia Access Program Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group A;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group A;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group A;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group B;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group B;
1st._________________; 2nd._________________; 3rd._________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group B.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group A;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Construction Material Testing Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group A;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group B;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for the design construction of Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group B;
1st._________________; 2nd._________________; 3rd._________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Construction Material Testing Engineering Services for Hidalgo County Precinct No 4 BCAP Round III Projects: Colonias in Group B.
I.
Juvenile Probation
1.
Recommending award of bid and approval of contract to bidder meeting all specifications and/or requirements as attached hereto for: RFB NO: 2008-321-09-03-VYG-MOBILE X-RAY SERVICES for Judge Mario E. Ramirez, Jr.-Juvenile Justice Center.
2.
Presentation for discussion, consideration, documentation and ratification of proposal received and subsequent purchase order from awarded vendor "SimplexGrinnell LP" through Hidalgo County's membership/participation through "TXMAS Contract 5-03FACO10" in the amount of $6,067.32, for the annual inspection of the fire alarm and semi-annual inspection of suppression system and the fire sprinkler system (to include semi-annual and quarterly testing) for Hidalgo County Juvenile Probation.
J.
IT Dept.
1.
Requesting authority to enter into a one-year maintenance BMC service through the County's membership/participation with (DIR) Department of Information Resource awarded vendor Carahsoft Technology Corporation contract DIR-SDD-587 for the I. T. Department, requisition #139513 for the total amount of $16,857.00. Effective: 10/01/08-09/30/09
K.
WIC
1.
Presentation for discussion, consideration, acceptance and approval to purchase telephone system components to convert from existing WIC system and integrate with the current Hidalgo County telephone system, including, but not limited to equipment, handsets, peripheral, software, licenses and installation through the County's membership/participation with the Dapartment of Information Resources (DIR contract # SDD-233) in the amount of $101,694.20 which may require the increase to account for shipping/freight and handling, if appliable.
L.
Co. Wide
1.
Pursuant to contract #C-06-390-12-08- with Mary Ann R. Peralez (approved by CC in 1998) for the provision of : "Technical Supervisor For Alcohol Breath Test Program", presentation for discussion, consideration, and action in connection with Hidalgo County's options, including, but not limited to, the following:
A. Review and action (if applicable) on vendor's correspondence requesting an increase in yearly fee with notification of necessity to replace intoxilizer equipment at several locations throughout the County (including County Jail);
B. Action on County's position to continue to provide intoxilizer equipment, accessories and related adminsitration and supervision of alcohol breath test services at numerous locations (local law enforcement jurisdictions-i.e. PDs and/or DPS) in order to permit the use of the equipment by DPS and/or PDs for the purpose of gathering evidence in connection with DWIs;
C. Action as to the entering into interlocal agreements with local jurisdictions and/or DPS for the placement of county-owned intoxilizer equipment and use of said equipment;
D. Pursuant to Article III-of current contract, action to permit Hidalgo County to exercise and send notice of termination to Mary Ann R. Peralez to Administer and Supervise Alcohol Breath Test/Intoxilizer Services;
E. Authority to advertise/publish a Request for Proposals packet i.e. specifications, requirements, terms, conditions, and draft contract document (approved as to form by legal counsel) for: RFP-Technical Supervisor For Alcohol Breath Test Services Program".
A. Review and action (if applicable) on vendor's correspondence requesting an increase in yearly fee with notification of necessity to replace intoxilizer equipment at several locations throughout the County (including County Jail);
B. Action on County's position to continue to provide intoxilizer equipment, accessories and related adminsitration and supervision of alcohol breath test services at numerous locations (local law enforcement jurisdictions-i.e. PDs and/or DPS) in order to permit the use of the equipment by DPS and/or PDs for the purpose of gathering evidence in connection with DWIs;
C. Action as to the entering into interlocal agreements with local jurisdictions and/or DPS for the placement of county-owned intoxilizer equipment and use of said equipment;
D. Pursuant to Article III-of current contract, action to permit Hidalgo County to exercise and send notice of termination to Mary Ann R. Peralez to Administer and Supervise Alcohol Breath Test/Intoxilizer Services;
E. Authority to advertise/publish a Request for Proposals packet i.e. specifications, requirements, terms, conditions, and draft contract document (approved as to form by legal counsel) for: RFP-Technical Supervisor For Alcohol Breath Test Services Program".
2.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
21.
Budget & Management - Valde Guerra:
A.
1. Approval of 2008 interdepartmental transfer within Certificate of Obligations series 2002 (1332) from Buildings & Grounds (progam 033) to Precinct 2 Road & Bridge (program 016), in the amount of $17,958.53 for the purchase of a dump truck.
2. Approval of 2008 intradepartmental transfer in the amount of $38,761.11 for the purchase of a dump truck. (Contingent on item "A" approval).
2. Approval of 2008 intradepartmental transfer in the amount of $38,761.11 for the purchase of a dump truck. (Contingent on item "A" approval).
B.
TX DPS:
Approval of 2008 interdepartmental transfer in the amount of $425.00 from Co Wide Administration-Contingency to TX DPS (1100).
Approval of 2008 interdepartmental transfer in the amount of $425.00 from Co Wide Administration-Contingency to TX DPS (1100).
C.
Approval to accept the OJJDP FY 08 Earmarks Programs - Truancy Program Grant Award with the U.S. Department of Justice - Office of Juvenile Justice and Delinquency Prevention (OJJDP) in the amount of $491,892.00
D.
93rd District Court:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to 93rd District Court (1100) in the amount of $12,400.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to 93rd District Court (1100) in the amount of $12,400.00.
E.
Approval of 2008 interdepartmental transfer within the Certificate of Obligation Series 2004 (1334) from Health Department Pharr (program 021) to Precinct 2 (program 021) in the amount of $1,200,000.00.
F.
1. Approval of the following 2008 appropriations:
2. Approval of 2008 interdepartmental transfer from County Wide Administration to General Fund (1100) in the amount of $299,843.41 to fund Appraisal Fees.
|
|
Account Number
|
Account Name
|
Amount
|
|
A.
|
8-1401-415-00-000-000-0-854
|
NOTES PAYABLE-APPRAISAL FEES
|
$3,205.80
|
|
B.
|
8-1427-415-00-000-000-0-854
|
REF BONDS,1998-APPRAISAL FEES
|
$143.16
|
|
C.
|
8-1430-415-00-000-000-0-854
|
CERT OF OBLIG,2000-APPRAISAL FEES
|
$1,612.96
|
|
D.
|
8-1431-415-00-000-000-0-854
|
CERT OF OBLIG,2001-APPRAISAL FEES
|
$445.20
|
|
E.
|
8-1434-415-00-000-000-0-854
|
CERT OF OBLIG,2004-APPRAISAL FEES
|
$1,241.60
|
|
F.
|
8-1435-415-00-000-000-0-854
|
REF BONDS,2005-APPRAISAL FEES
|
$2,196.88
|
|
G.
|
8-1436-415-00-000-000-0-854
|
CERT OF OBLIG,2006-APPRAISAL FEES
|
$1,637.60
|
|
H.
|
8-1437-415-00-000-000-0-854
|
REF BONDS,2006-APPRAISAL FEES
|
$351.24
|
|
I.
|
8-1438-415-00-000-000-0-854
|
REF BONDS,2007-APPRAISAL FEES
|
$984.36
|
2. Approval of 2008 interdepartmental transfer from County Wide Administration to General Fund (1100) in the amount of $299,843.41 to fund Appraisal Fees.
G.
Approval of 2008 interdepartmental transfer from County Wide Administration to Computer Department (1100) in the amount of $41,973.94.
H.
Requesting authorization and approval to transfer General Fund lapsed salaries and related fringe benefits from various departments to the Countywide Administration - Contingency account. The sweep includes salaries, fica, retirement, and unemployment compensation.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Marisol Garcia
E.
Case No. CV06-5849 PSG (PLA); Gibson & Company Insurance Brokers, Inc. a California corporation and other similarly situated vs QFA Royalties LLC, et al
23.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Marisol Garcia
E.
Case No. CV06-5849 PSG (PLA); Gibson & Company Insurance Brokers, Inc. a California corporation, and others similarly situated vs QFA Royalties LLC, et al
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn