CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 30, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Auditor's Office - Ray Eufracio:
A.
Presentation of Independent Audit Report for the year ended December 31, 2007-Burton McCumber & Cortez.
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Appointment of member to the Commuter Rail District Board for Pct. #3 & Pct. #4
B.
1. Authorization for County Treasurer to issue payment to Ashbrit Environmental,Inc. for invoices totaling $6,186,134.59 after Auditor review and audit procedures have been completed.
2. Approval and authorization to appropriate $1,546,533.65.(25% of Ashbrit Invoices) from General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3. Approval and authorization to set up a receivable account in the amount of $4,639,600.94 which represent a 75% reimbursement from FEMA and or Local Jurisdictions for debris removal and water extraction services.
2. Approval and authorization to appropriate $1,546,533.65.(25% of Ashbrit Invoices) from General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3. Approval and authorization to set up a receivable account in the amount of $4,639,600.94 which represent a 75% reimbursement from FEMA and or Local Jurisdictions for debris removal and water extraction services.
C.
Approval of 2009 Proposed Holiday Schedule
D.
1. Approval to waive Civil Service Comm. Rules Sections 3.22 - 3.24 to reclassify position slot #115-001-0022, Community Resource Center Coordinator, Budgeted Salary $30,000, to Risk Management Specialist (Head Start) - Budgeted Salary $37,000 position slot number 115-060-0002.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
E.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services and or legal representation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services and or Legal Representation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services and or Legal Representation"
7.
Budget & Management - Valde Guerra:
A.
Buildings & Grounds:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Buildings & Grounds (1100) in the amount of $150,000.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Buildings & Grounds (1100) in the amount of $150,000.00.
B.
The following transfers are to fund the purchase of Security equipment from Simplex Grinnell for various Precinct 2 Departments:
1. Approval of 2008 intradepartmental transfer for County Wide Shop in the amount of $17,977.31 (1200).
2. Approval of 2008 intradepartmental transfer for Precinct 2 - Parks in the amount of $10,526.37 (1212).
3. Approval of 2008 interdepartmental transfer from County Wide Administration to various Precinct 2 Departments in the total amount of $39,388.25. (1100)
1. Approval of 2008 intradepartmental transfer for County Wide Shop in the amount of $17,977.31 (1200).
2. Approval of 2008 intradepartmental transfer for Precinct 2 - Parks in the amount of $10,526.37 (1212).
3. Approval of 2008 interdepartmental transfer from County Wide Administration to various Precinct 2 Departments in the total amount of $39,388.25. (1100)
C.
Sanitation Pct. 1:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sanitation Pct. 1 (1100) in the amount of $72,000.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sanitation Pct. 1 (1100) in the amount of $72,000.00.
D.
Approval of interdepartmental transfer from County Wide Contingency Acct. to General Litigation in the amount of $ 230,000.00
E.
Approval of 2008 interdepartmental transfer from County Wide Administration to Visiting Judges (1100) in the amount of $53,825.00.
F.
Approval of 2008 interdepartmental transfer within the Department of Budget and Management from Budget Division to Safety Division (1100) in the amount of $117.30.
G.
Approval of 2008 interdepartmental transfer within Certificate of Obligation Series 2006 - Buildings & Grounds from Auxiliary Court (program 036) and Sheriff's Evidence (program 037) to Mansion Bldg (program 014) in the total amount of $242,968.00. (1336)
H.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Tax Office (1100) in the amount of $15,000.00.
I.
Approval of 2008 interdepartmental transfer from County Wide Administration to Planning Department (1100) in the amount of $7,500.00.
J.
Sheriff:
Approval of 2008 interdepartmental transfer from Jail - Room & Board, program no. 002 to Sheriff - Gasoline/Diesel Bulk, program no. 001 (1100) in the amount of $200,000.00.
Approval of 2008 interdepartmental transfer from Jail - Room & Board, program no. 002 to Sheriff - Gasoline/Diesel Bulk, program no. 001 (1100) in the amount of $200,000.00.
K.
Approval to pay invoice/payment request from The Guardian Life Insurance Company of America in the amount of $10,435.33 with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment. Check is to be made payable to the National Plan Administrator's (County's TPA) for this policy.
8.
Emergency Services Division - Tony Pena:
A.
Approval of 2008 interdepartmental transfer from various fire departments to Alton Fire Department in the amount of $22,895.00 (1100), Edinburg Fire Department in the amount of $9,345.00 (1100), Hidalgo Fire Department in the amount of $110.00 (1100), and La Joya Fire Department in the amount of $6,825.00 (1100).
9.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization to designate the McAllen Clinic Health Department Parking lot as "Parking for County Business Only" located at 300 East Hackberry, McAllen, Texas.
C.
Requesting authorization to accept the equipment donation from Texas Association of Local Health Officials to the Health & Human Services of a HP Server DL320G5P 2GB A160 STAT (worth $1,519.00) to be used for the department s communication and infrastructure efforts.
D.
Presentation for discussion, consideration and approval of claim from Petra Rubio in the amount of $74.51 (transaction #36805) for fuel purchased on 9/18/08 for the HD-34 county van with authority for county auditor to issue payment after review, audit and processing procedures are completed.
10.
Community Service Agency:
A.
1. Approval to accept Neighbor to Neighbor Amendment 1 for FY 2008
2. Approval to accept CSBG Contract No. 61080000222 Amendments 1 & 2 for FY 2008
3. Approval to accept CSBG/MSFW Contract No. 61080000244 Amendments 1 & 2 for FY 2008
4. Approval to accept CEAP Contract No. 58080000169 Amendments 1 & 2 for FY 2008
5. Approval to accept CSBG Contract No. 61080000257 for FY 2008
6. Requesting electronic authorization for all programmatic data between CSA and funding sources.
2. Approval to accept CSBG Contract No. 61080000222 Amendments 1 & 2 for FY 2008
3. Approval to accept CSBG/MSFW Contract No. 61080000244 Amendments 1 & 2 for FY 2008
4. Approval to accept CEAP Contract No. 58080000169 Amendments 1 & 2 for FY 2008
5. Approval to accept CSBG Contract No. 61080000257 for FY 2008
6. Requesting electronic authorization for all programmatic data between CSA and funding sources.
11.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (1) Unit in the City of Hidalgo in the amount of $41,000.00 to GMH Construction.
2. (1) Unit in the Countywide area in the amount of $38,740.00 to G & G Contractors.
1. (1) Unit in the City of Hidalgo in the amount of $41,000.00 to GMH Construction.
2. (1) Unit in the Countywide area in the amount of $38,740.00 to G & G Contractors.
B.
The Urban County Program is requesting approval of the final negotiated Professional Engineering Services contract with Millennium Engineers Group, Inc. in the amount of $1,800.50 utilizing Year 20 (2007) Urban County Program Owner-Occupied Rehabilitation Program for Hidalgo County Precinct 4, as previously authorized for negotiations by Commissioners' Court on 09-16-08.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering services in connection with Hidalgo County - Urban County Program Year 19 (2007) for a survey within Precinct No. 1.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by UCP Home Staff) for the purpose of ranking by Commissioner's Court in connection with an Urban County Program Owner-Occupied Rehabilitation project survey in Precinct No. 1.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm for the provision of surveying services for a Precinct No. 1 Owner - Occupied Rehabilitation project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by UCP Home Staff) for the purpose of ranking by Commissioner's Court in connection with an Urban County Program Owner-Occupied Rehabilitation project survey in Precinct No. 1.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm for the provision of surveying services for a Precinct No. 1 Owner - Occupied Rehabilitation project.
D.
Hidalgo County Urban County Program requests approval to amend the Interlocal Agreement between Hidalgo County Precinct #3, and La Joya Water Supply Corporation, to include a name change as follows: Hidalgo County Precinct #3 and Agua Special Utility District to consent to the assignment of the Subject Contract.
E.
Public Hearing to consider public comments on the County of Hidalgo's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 21(2008) for a Water/Sewer Improvement Project in the City of Weslaco.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Weslaco and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Water/Sewer Improvement Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for an Urban County Program -City of Weslaco Water/Sewer Improvement project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Weslaco and Hidalgo County Purchasing Department for the purposes of ranking by CC in connection with an Urban County Program Water/Sewer Improvement Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for an Urban County Program -City of Weslaco Water/Sewer Improvement project.
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Material Testing Services in connection with Hidalgo County Urban County Program from Program Year 21 (2008) for a Water/Sewer Improvement Project in the City of Weslaco.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Weslaco and Hidalgo County Purchasing Department for the purpose of ranking by CC in connection with an Urban County Program Water/Sewer Improvement Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of Material Testing Services for an Urban County Program - City of Weslaco Water/Sewer Improvement project.
2. Presentation of the scoring grid of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Weslaco and Hidalgo County Purchasing Department for the purpose of ranking by CC in connection with an Urban County Program Water/Sewer Improvement Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of Material Testing Services for an Urban County Program - City of Weslaco Water/Sewer Improvement project.
H.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services in connection with Hidalgo County Urban County Program from Program Year 20 (2007) for a Street Improvements (Solar Light) Project in the Hidalgo County Precinct #1 area.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department for the purpose of ranking by CC in connection with an Urban County Program Street Improvements (Solar Light) Project in the Hidalgo County Precinct No. 1 area.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Hidalgo County Precinct No. 1 Street Improvements (Solar Light) project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department for the purpose of ranking by CC in connection with an Urban County Program Street Improvements (Solar Light) Project in the Hidalgo County Precinct No. 1 area.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Hidalgo County Precinct No. 1 Street Improvements (Solar Light) project.
I.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services in connection with Hidalgo County Urban County Program from Program Year 21(2008) for a Public Facility Improvement Project in the City of Weslaco.
2. Presentation of the scoring grid (of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by the City of Weslaco and Hidalgo County Purchasing Department for the purpose of ranking by CC in connection with an Urban County Program - Public Facility Improvement Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of professional architectural services for an Urban County Program - City of Weslaco Public Facility Improvement project.
2. Presentation of the scoring grid (of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by the City of Weslaco and Hidalgo County Purchasing Department for the purpose of ranking by CC in connection with an Urban County Program - Public Facility Improvement Project in the City of Weslaco.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of professional architectural services for an Urban County Program - City of Weslaco Public Facility Improvement project.
J.
Presentation for discussion, consideration and action including, but not limited to the following items:
1. Request permission to declare the attached list as surplus assets.
2. Request permission to transfer the property to the County's surplus.
1. Request permission to declare the attached list as surplus assets.
2. Request permission to transfer the property to the County's surplus.
12.
Office of the County Judge:
A.
Presentation of winning images for 2008 Hidalgo County Photography Contest: "Hidalgo County: Past, Present and Future." Recognition of winners.
B.
1. Discussion, consideration, and possible action on the use of Family Protection Fee (Government Code Section 51.961) for the creation and funding of a Domestic Relations Office endorsed by the Hidalgo County Board of Judges; or in the alternative
2. Discussion, consideration, and possible action on the use of Family Protection Fee (Government Code Section 51.961) for contracting a private agency that can provide social services in accordance with the Family Code Section 107.
2. Discussion, consideration, and possible action on the use of Family Protection Fee (Government Code Section 51.961) for contracting a private agency that can provide social services in accordance with the Family Code Section 107.
C.
Request approval for the Development Corporation of McAllen, Inc. to construct a reservoir within Hidalgo County and outside of the city limits of McAllen, Texas.
13.
WIC - Norma Longoria:
A.
Approval of contract between DSHS and Hidalgo County for the provision of WIC Services from October 1, 2008 to September 30, 2009.
14.
Constable Pct. #3 - Larry Gallardo:
A.
1. Acceptance and approval of the Interlocal Contract between County of Hidalgo and Lower Rio Grande Valley Development Council (LRGVDC) from September 1, 2008 thru August 31, 2009 Law Enforcement Implementation Project Contract. Contract Number 09-21-G16.
2. Approval of appropriation of funds for the LRGVDC FY9 (Project Sweep 8-1285-421-00-293-006-8-XXX) in the amount of $30,000.00.
3. Approval of salary schedules.
2. Approval of appropriation of funds for the LRGVDC FY9 (Project Sweep 8-1285-421-00-293-006-8-XXX) in the amount of $30,000.00.
3. Approval of salary schedules.
15.
Sheriff's Office - Chief Martinez:
A.
1. Approval of the Organized Crime Drug Enforcement Task Forces Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Aministration McAllen District Office/Houston Division Office OCDETF Strike Force Group D-81.
2. Approval to appropriate OCDE Grant award in the amount of $100,000.00.
2. Approval to appropriate OCDE Grant award in the amount of $100,000.00.
B.
Approval to appropriate monies received on a seizure award in the Sheriff's Federal Sharing - U.S. Department of Justice Fund 1229.
16.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as Parcel #4 for the FM 907 - Alamo Road Project.
17.
Precinct #2 - Comm. Palacios:
A.
Request authority to advertise for a 4x4 Excavator with 60" clean-out bucket and fixed thumb grapple with specifications (including attachments and/or accessories) to be developed, drafted and approved with and by Precinct #2 staff.
B.
Discussion and approval of Interlocal Cooperation Agreement between the Hidalgo County, Texas and The Valley View Independent School District of Texas for general purpose in multiple projects.
18.
Precinct #3 - Comm. Flores:
A.
Presentation of status report on the Texas Parks and Wildlife for the Anzalduas Boat Ramp Reconstruction Project.
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
5.
Presentation for discussion, consideration and approval to utilize the option to renew/extend the first year of two (2)-one (1) year renewal/extension options as stated and reflected in the specifications and agreement for "Quality Claims Administration Services For Workers Compensation" with "TRISTAR RISK MANAGEMENT".
6.
Presentation for discussion, consideration and approval to utilize the option to renew/extend the first renewal/extension of the two (2)-one (1) year renewal/extension options at the same rates, terms and conditions, as stated and reflected in the specifications of the RFP and Policy No: 2007-445-12-26 with McGriff, Seibles And Williams for the "Excess Workers Compensation Insurance" Project.
7.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262, Section .024 (a)(2), an item necessary to protect the health and safety of the residents of the County;
B. Requesting approval of a short term agreement (until completion of procurement process and award of new contract)with current provider-Palm Valley Animal Center under the same rates, terms and conditions for the provision of statutory services required by Hidalgo County for: Impoundment and Quarantine of small animals within the unincorporated areas of Hidalgo County including an emergency disaster related plan.
C. Presentation, discussion, consideration and approval if applicable for sole bid #2008-239-09-10-MSS received for "Impoundment and Quarantine of small animals within Hidalgo County" to include but not limited to the following options:
1. Award of sole bid received from Palm Valley Animal Center including approval of contract document (approved as to form by legal counsel) in the amount of $400,000.00; or, in the alternative,
2. Reject the sole bid received with authority to re-advertise project with modification of specifications to allow for multiple year/term options with pricing.
B. Requesting approval of a short term agreement (until completion of procurement process and award of new contract)with current provider-Palm Valley Animal Center under the same rates, terms and conditions for the provision of statutory services required by Hidalgo County for: Impoundment and Quarantine of small animals within the unincorporated areas of Hidalgo County including an emergency disaster related plan.
C. Presentation, discussion, consideration and approval if applicable for sole bid #2008-239-09-10-MSS received for "Impoundment and Quarantine of small animals within Hidalgo County" to include but not limited to the following options:
1. Award of sole bid received from Palm Valley Animal Center including approval of contract document (approved as to form by legal counsel) in the amount of $400,000.00; or, in the alternative,
2. Reject the sole bid received with authority to re-advertise project with modification of specifications to allow for multiple year/term options with pricing.
8.
Presentation for discussion, consideration, and approval of a request from "Lower Rio Grande Valley Community Health Management Corporation, Inc., d/b/a, El Milagro Clinic" for Hidalgo County to accept the "revised" budget which does not exceed the original awarded amount of $215,559.00 ( Commissioners Court - 04/07/08) for: Demonstration Program Primary/Specialty Health Care Services and.or Targeted Case Management.
9.
District Clerk:
Requesting authority to purchase computer equipment, peripherals and/or maintenance through our membership/participation thru Department of Information Resource with the following awarded vendor Dell Marketing L. P. DIR-SDD-192 req. #140194 for the total amount of $7,519.59.
Requesting authority to purchase computer equipment, peripherals and/or maintenance through our membership/participation thru Department of Information Resource with the following awarded vendor Dell Marketing L. P. DIR-SDD-192 req. #140194 for the total amount of $7,519.59.
10.
Requesting authority to exercise the additional one year extension as provided under contract for "Concrete Mix & Delivery Services" for Hidalgo County, under the same rates, terms and conditions with South-Tex Concrete. C-07-344-10-09 Effective: 10/10/08-10/09/09
11.
Presentation for discussion, consideration and action on "Hidalgo County Property And Casualty Policies". Policies will expire on 12/31/08 but have the options to renew/extend two (2)-one(1) year terms with Commissioners Court approval. The insurance carriers are requesting documentation for the purposes of providing renewal premium pricing/terms for coverages expiring at the end of this year.
12.
Presentation of options in connection with disposition of county surplus through auction, including, but not limited to, the following:
A. Exercise the County's current option to extend for an additional sixty (60) days with Abrego Towing & Storage, LLC for contract #s C-07-069 & C-07-370 so as to have no lapse in service and thus permit the development and drafting of modifications of the current specifications, requirements, terms and conditions with the user departments to address numberous concerns which will be in the best interest of Hidalgo County's surplus and/or confiscated property auction program;
B. Requesting authority to advertise sealed bids with concurrence and approval of final procurement packet (i.e. specifications and draft contract document-approved by legal counsel) by the user departments for: "Auctioneer Services-Hidalgo County" on an "as needed basis". (Bid No. 2008-370);
C. Authority to initiate an on-line web based surplus and confiscated property auction program on an "as needed basis" with an awarded vendor through the County's membership/participation with a cooperative purchasing program as an additional dispostion of surplus and/or confiscated property.
A. Exercise the County's current option to extend for an additional sixty (60) days with Abrego Towing & Storage, LLC for contract #s C-07-069 & C-07-370 so as to have no lapse in service and thus permit the development and drafting of modifications of the current specifications, requirements, terms and conditions with the user departments to address numberous concerns which will be in the best interest of Hidalgo County's surplus and/or confiscated property auction program;
B. Requesting authority to advertise sealed bids with concurrence and approval of final procurement packet (i.e. specifications and draft contract document-approved by legal counsel) by the user departments for: "Auctioneer Services-Hidalgo County" on an "as needed basis". (Bid No. 2008-370);
C. Authority to initiate an on-line web based surplus and confiscated property auction program on an "as needed basis" with an awarded vendor through the County's membership/participation with a cooperative purchasing program as an additional dispostion of surplus and/or confiscated property.
13.
Requesting authority to exercise the one (1) year option to extend (as provided in current contract) for: C-06-231-01-16-HIDALGO COUNTY-ACTUARIAL SERVICES FOR GASB 43 and/or 45, under the same rates, terms, and conditions with Milliman Consultants and Acturaries.
14.
A. Presentation for discussion, consideration, acceptance and action regarding the on-going negotiations of the AIA B141 Standard Form of Agreement between Hidalgo County and Architect with the number ranked firm of ERO International, L.L.P (as approved for negotiation by CC on 2-26-08) for: "As Built drawings of the existing Courthouse to include Annexes and the surrounding Parking Areas & Sidewalks" for the purposes of addressing required renovations;
or, in the alternative,
B. Approval to cease negotiations with the number one (1) ranked firm of ERO International, L.L.P and open negotiations with the number two (2) ranked firm of _________________________________ for: "As Built drawings of th existing Courthouse to include Annexes and the surrounding Parking areas & Sidewalks" for the purposes of addressing required renovations.
or, in the alternative,
B. Approval to cease negotiations with the number one (1) ranked firm of ERO International, L.L.P and open negotiations with the number two (2) ranked firm of _________________________________ for: "As Built drawings of th existing Courthouse to include Annexes and the surrounding Parking areas & Sidewalks" for the purposes of addressing required renovations.
15.
Requesting authority to advertise a request for sealed bids with approval of procurement packet. (i.e. specifications and draft contract document) as attached hereto for " Hidalgo County Pre-Cast Safety End Treatment" (RFB No. 2008-340-MEG)
16.
Presentation by project architect firm, Alcoser Garcia Assoicates for discussion, consideration and action on items necessary to complete the development phase of the plans and specifications for the renovations required of the Administration Building, including, but not limited to, size/capacity and projected cost for the following:
A. Emergency Generator
B. Elevators
C. Other necessary items
A. Emergency Generator
B. Elevators
C. Other necessary items
17.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262, Section .024 (a) (4), a professional service in connection with the reorganization and/or consolidation of Precinct #1;
B. Requesting engagement and approval of a professional consulting services contract with Dr. Lori Ochoa, PhD. for the provision of professional consulting services in connection with the reorganization and/or consolidation of Precinct #1 functions and operations, including, but not limited to, the following: road and bridge, park, sanitation, grants, border colonia access program and all other applicable divisions or programs in the amount of $4,000.00.
B. Requesting engagement and approval of a professional consulting services contract with Dr. Lori Ochoa, PhD. for the provision of professional consulting services in connection with the reorganization and/or consolidation of Precinct #1 functions and operations, including, but not limited to, the following: road and bridge, park, sanitation, grants, border colonia access program and all other applicable divisions or programs in the amount of $4,000.00.
B.
Pct. 1
1.
A. Requesting approval of a "Professional Engineering Services Contract" with TEDSI Infrastructure Group for "Mile 2 West Road (from Mile 12 North and 0.44 Miles North of US-83)" for Hidalgo County Pct. 1;
B. Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $ 604,859.71 with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-226-09-23 for "Mile 2 West Road (from Mile 12 North and 0.44 Miles North of US-83)"
B. Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $ 604,859.71 with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-226-09-23 for "Mile 2 West Road (from Mile 12 North and 0.44 Miles North of US-83)"
2.
A. Requesting approval of a professional engineering services contract with LEO L. RODRIGUEZ, JR. d/b/a RODRIGUEZ ENGINEERING for "Design Construction of Barrera Street" for Hidalgo County Pct. 1. (ss selected after evaluation of S.O.Q. s from the POOL OF ENGINEERS and previously approved by C.C. on 08/12/08 for negotiation of the contract with LEO L. RODRIGUEZ, JR. d/b/a RODRIGUEZ ENGINEERING and approved by legal counsel to proceed with final execution of contract).
B. Requesting approval of a professional engineering services contract with LEO L. RODRIGUEZ, JR. d/b/a RODRIGUEZ ENGINEERING for "Design Construction and Paving Improvements of Mile 16 from Mile 4 to FM 1015" for Hidalgo County Pct. 1. (As selected after evaluation of S.O.Q. s from the POOL OF ENGINEERS and previously approved by C.C. on 09/16/08 for negotiation of the contract with LEO L. RODRIGUEZ, JR. d/b/a RODRIGUEZ ENGINEERING and approved by legal counsel to proceed with final execution of contract).
B. Requesting approval of a professional engineering services contract with LEO L. RODRIGUEZ, JR. d/b/a RODRIGUEZ ENGINEERING for "Design Construction and Paving Improvements of Mile 16 from Mile 4 to FM 1015" for Hidalgo County Pct. 1. (As selected after evaluation of S.O.Q. s from the POOL OF ENGINEERS and previously approved by C.C. on 09/16/08 for negotiation of the contract with LEO L. RODRIGUEZ, JR. d/b/a RODRIGUEZ ENGINEERING and approved by legal counsel to proceed with final execution of contract).
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for engineering services for Hidalgo County Precinct No 1;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineering services required for Hidalgo County Precinct No 1 in connection with CAPTIAL IMPROVEMENT PROJECTS;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Hidalgo County Precinct No 1 in connection with CAPITAL IMPROVEMENT PROJECTS;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for engineering services for Hidalgo County Precinct No 1;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County Precinct No 1 in connection with FM 493 from Business 83, South to US 281;
1st._________________; 2nd._________________; 3rd._________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Hidalgo County Precinct No 1 in connection with FM 493 from Business 83, South to US 281.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineering services required for Hidalgo County Precinct No 1 in connection with CAPTIAL IMPROVEMENT PROJECTS;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Hidalgo County Precinct No 1 in connection with CAPITAL IMPROVEMENT PROJECTS;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for engineering services for Hidalgo County Precinct No 1;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County Precinct No 1 in connection with FM 493 from Business 83, South to US 281;
1st._________________; 2nd._________________; 3rd._________________;
F. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for the Hidalgo County Precinct No 1 in connection with FM 493 from Business 83, South to US 281.
C.
Pct. 2
1.
Requesting approval of specifications developed and drafted by project engineering firm R. Gutierrez Engineering for: "Hidalgo County Precinct No. 2-Construction of McColl Road Irrigation Canal Siphon" (RFB No. 2008-334-10-22-MSS)
2.
Presentation for discussion, consideration, and approval to award proposal received from awarded vendor "SimplexGrinnell LP" through Hidalgo County's membership/participation through "TXMAS Contract-5-84070" in an amount not to exceed $67,891.96, for installation of surveillance cameras to 5 locations in Precinct #2 area to include but limited to equipment, labor, installation set up and any other accessories as may be needed for a turnkey solution.
D.
Pct. 3
1.
Presentation for discussion, consideration, acceptance, and approval Payment No. 4 in the amount of $7,853.50, from Alcocer Garcia Associates Design Consulting, contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3."
E.
Pct. 4
1.
Recommending bid award to multiple vendors (lowest bidders) meeting all specificaitions, requirements and/or terms and conditions and approval of contracts with an effective date of 11-18-08 for : RFB-"Pit Run Caliche Base", project. Precinct# 4, Bid No. 2008-214-09-10CGV.
2.
Recommending bid award to the sole participant for the request for bids for "Hauling Services of All Road Materials (excluding Hot-Mix) for Precinct No. 4 " and approval of contract commencing on September 30, 2008. Bid No. 2008-317-09-10CGV.
F.
IT Department:
1.
Presentation for discussion, consideration, acceptance, and approval of a payment to Texas Conference of Urban Counties in the amount of $380,250.00, for the CIJS (Criminal Information Justice System) software-license payment for the Court Administration System for civil and family courts, requisition #140312 for the I. T. Department after review, audit and processing procedures completed by Auditor's Office with authority for County Treasurer to issue check.
G.
WIC
1.
Recommending award of bid and approval of contract document to the lowest bidder meeting all specifications and/ or terms and conditions as attached hereto for "Hidalgo County WIC Program-Lease of Office Space in Las Milpas-WIC Clinic" (Bid No. 2008-199-09-17-SMA)
H.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration, and approval of final negotiated contract #C-CAP-08-014 for Professional Engineering Services with TEDSI Infrastructure Group, Inc. in connection with BCAP Round II projects.
I.
Colonia Access Program Pct. 2
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $41,151.98) with R. Gutierrez Engineering Corporation to provide engineer services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Round II Projects. C-CAP-08-015-05-06
J.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Application for Payment No. 1 in the amount of $63,138.90 from Asago, L.L.C. dba, Asago Construction contracted vendor for El Sol #1 and El Sol #2 Subdivision submitted by project engineer Javier Hinojosa Engineering. C-CAP-08-021-07-01
K.
Adult Probation
1.
Presentation for discussion, consideration, and approval of documentation of proposal received from awarded vendor "SimplexGrinnell LP" through Hidalgo County's membership/participation through "TXMAS Contract-5-03FAC010" in the amount of $2,265.68, for the annual inspection on fire and sprinkler alarms (to include semi-annual and quarterly testing) for Hidalgo County Community Supervision And Corrections Department, aka Adult Probation.
L.
Auditor's Office
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (GSA) General Services Administration with the following awarded vendor CDW Government contract #GS-35F-0195J-Requisition #140046 - for the total amount of $7,192.02
M.
Co. Wide
1.
Presentation for consideration, discussion, and action (if applicable) to award to sole bid received meeting all specifications and requirements with the approval of contract for: "Laboratory Services" for Hidalgo County (RFB 08-196-08-27-otm/ysi)
2.
Pursuant to Section III: Selection and Schedules in the Request for Proposal with Qualifications for: Consulting Services for Part I: Self-Funded Insured Group Health and Part II: Voluntary Insurance Plans for Employees- Hidalgo County" approval of the following:
Grading & Scoring and Evaluation of responses received in connection with RFP identified above:
A. Recommendation to assign and designate the following evaluation committee:
1. Two staff members from each: The Auditor's Office-Office of Budget & Management-Purchasing Department - total of six (6); or, in the alternative;
2. assign and designate the following evaluation committee members:
a) ___________________________________________;
b) ___________________________________________;
c) ___________________________________________;
d) ___________________________________________;
e) ___________________________________________.
Grading & Scoring and Evaluation of responses received in connection with RFP identified above:
A. Recommendation to assign and designate the following evaluation committee:
1. Two staff members from each: The Auditor's Office-Office of Budget & Management-Purchasing Department - total of six (6); or, in the alternative;
2. assign and designate the following evaluation committee members:
a) ___________________________________________;
b) ___________________________________________;
c) ___________________________________________;
d) ___________________________________________;
e) ___________________________________________.
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Civil Action No. CV-08-900006; Jimmy S. Calton, Sr., and Jim S. Calton, Jr., d/b/a Calton & Calton vs Shred-it USA Inc., a foreign corporation
E.
Case Number: M-08-268; Jessie Harper, Individually and as Administrator of the Deceased Estate of Bennie Harper vs Sheriff Guadalupe Trevino, Hidalgo County Texas Officially and Individually
F.
Claim of Ricardo Vaiz
G.
Claim of Cesar Morin
H.
Claim of Francisco Sanchez
21.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Civil Action No. CV-08-900006; Jimmy S. Calton, Sr., and Jim S. Calton, Jr., d/b/a Calton & Calton vs Shred-It USA Inc., a foregin corporation
E.
Case Number: M-08-268; Jesse Harper, Individually and as Adminitrator of the Deceased Estate of Bennie Harper vs Sheriff Guadalup Trevino, Hidalgo County Texas Officailly and Individually
F.
Claim of Ricardo Vaiz
G.
Claim of Cesar Morin
H.
Claim of Francisco Sanchez
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn