CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 21, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
C.
Discussion, consideration and action on 457 Plan Hardship withdrawal request for employee #017663.
D.
Constable Pct. #5:
1. Approval of Bond for Daniel Marichalar, Constable Pct. #5
2. Consideration and action on the Appointment of Deputy Constables and Reserve Deputy Constables for Pct. #5 in accordance with Section 86.011 of the Texas Local Government Code through December 31, 2008
1. Approval of Bond for Daniel Marichalar, Constable Pct. #5
2. Consideration and action on the Appointment of Deputy Constables and Reserve Deputy Constables for Pct. #5 in accordance with Section 86.011 of the Texas Local Government Code through December 31, 2008
6.
Buildings & Grounds:
A.
1. Acceptance of donation and planting of a historic tree at the Hidalgo County Courthouse Square as requested by State Representative Aaron Pena
2. Acceptance of donation and planting of various plants at the Elections Department Building
2. Acceptance of donation and planting of various plants at the Elections Department Building
7.
Office of the County Judge:
A.
Action to call a Public Hearing on the creation of Hidalgo County Transportation Reinvestment Zone No. 1 to be located on property impacted by the Hidalgo County Loop Project.
B.
1. Receive a formal presentation from the City of Edinburg as required by Section 311.003 (f) Texas Tax Code relating to the creation of a Tax Reinvestment Zone for the La Sienna Project.
2. Allow the City of Edinburg a waiver of the sixty (60) day notice requirement of the public hearing required for the creation of "Proposed Tax Increment Reinvestment Zone (TIRZ), City of Edinburg" under Section 311.003 of the Texas Tax Code and authorize County Judge to sign.
3. Appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of Edinburg concerning "Proposed Tax Increment Reinvestment Zone (TIRZ), City of Edinburg."
2. Allow the City of Edinburg a waiver of the sixty (60) day notice requirement of the public hearing required for the creation of "Proposed Tax Increment Reinvestment Zone (TIRZ), City of Edinburg" under Section 311.003 of the Texas Tax Code and authorize County Judge to sign.
3. Appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of Edinburg concerning "Proposed Tax Increment Reinvestment Zone (TIRZ), City of Edinburg."
C.
Proclamation recognizing October 23, 2008 as "The Day of The Migrants".
D.
Resolution honoring Tropical Texas Behavioral Health for receiving national accreditation.
8.
Elections Department - Yvonne Ramon:
A.
Approval of Poll Workers and temporary positions for the November 4, 2008 General Election to include early voting.
9.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Indigent Health Care Program:
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $1,380.26 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $1,380.26.
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $1,380.26 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $1,380.26.
C.
Presentation for discussion, consideration and approval of claim from Irene Vargas in the amount of $50.69 (Transaction#35734) for fuel purchased on 10/02/08 for the HD-34 county van with authority for county auditor to issue payment after review, audit, and processing procedures are completed.
10.
Urban County - Diana Serna:
A.
The Urban County Program is requesting approval of a best and final negotiated contract with TEDSI Infrastructure Group in the amount of $ 26,230.00 utilizing Year 15-19 (2002 - 2006) funds for a Street Improvements (Solar Lighting) Project for the Hidalgo County Precinct No. 1 area.
B.
Hidalgo County Precinct No. 1 is requesting authorization to submit a grant application to Border Environmental Corporation Commission for the Water and Waste Water Plants in the cities of Edcouch, Elsa and La Villa.
11.
Planning Department - Raul Sesin:
A.
Cancellation of Valley Star Acres Subdivision - Pct. 4
12.
Right of Way - Joe Pena:
A.
1. Consideration and approval to purchase a certain tract of land described as Parcel # 105 Mile 2 West Road Project.
2. Consideration and approval to purchase a certain tract of land described as Parcel # 106 Mile 2 West Road Project.
3. Consideration and approval to purchase a certain tract of land described as Parcel # 129 Mile 2 West Road Project.
4. Consideration and approval to purchase a certain tract of land described as Parcel # 160 Mile 2 West Road Project.
5. Consideration and approval to purchase a certain tract of land described as Parcel # 161 Mile 2 West Road Project.
2. Consideration and approval to purchase a certain tract of land described as Parcel # 106 Mile 2 West Road Project.
3. Consideration and approval to purchase a certain tract of land described as Parcel # 129 Mile 2 West Road Project.
4. Consideration and approval to purchase a certain tract of land described as Parcel # 160 Mile 2 West Road Project.
5. Consideration and approval to purchase a certain tract of land described as Parcel # 161 Mile 2 West Road Project.
B.
Discussion and/or approval to hold Course 802 - Legal Aspects of Easements at the San Juan Community Resource Center on November 20, 2008.
C.
1. Consideration and/or approval to purchase a certain tract of land described as Parcel # 121 Mile 2 West Road Project.
2. Consideration and/or approval to purchase a certain tract of land described as Parcel # 126 Mile 2 West Road Project.
3. Consideration and/or approval to purchase a certain tract of land described as Parcel # 144 Mile 2 West Road Project.
4. Consideration and/or approval to purchase a certain tract of land described as Parcel # 145 Mile 2 West Road Project.
5. Consideration and/or approval to purchase a certain tract of land described as Parcel # 146 Mile 2 West Road Project.
2. Consideration and/or approval to purchase a certain tract of land described as Parcel # 126 Mile 2 West Road Project.
3. Consideration and/or approval to purchase a certain tract of land described as Parcel # 144 Mile 2 West Road Project.
4. Consideration and/or approval to purchase a certain tract of land described as Parcel # 145 Mile 2 West Road Project.
5. Consideration and/or approval to purchase a certain tract of land described as Parcel # 146 Mile 2 West Road Project.
13.
Precinct #1 - Comm. Handy:
A.
Requesting approval to rename Mile 17 1/2 North between FM 88 & Mile 4 West to: TINO BERNAL ROAD. LRGVDC 911 Department has been advised.
B.
Requesting approval to name a rural road West of Mile 6 West on Mile 13 North, JUAN CASARES JR. LRGVDC 911 Department has been advised.
C.
1. Approval to acknowledge receipt of signed petition of at least 25% of owners or tenants of residences of La Estancia Estates Subdivision in Precinct 1 that prohibits parking of any commercial motor vehicles in the Subdivision or on a street adjacent to La Estancia Estates subdivision.
2. Requesting approval of a request from residents of La Estancia Estates to post signs at each entrance of La Estancia Subdivision or on a street adjacent to La Estancia Estates with letters of at least two inches in height stating,"Overnight parking of a commercial motor vehicle is prohibited in the subdivision or on a street adjacent to La Estancia Subdivision",subject to receipt for payment of costs of providing the signs by the residents of La Estancia Estates to Hidalgo County.
2. Requesting approval of a request from residents of La Estancia Estates to post signs at each entrance of La Estancia Subdivision or on a street adjacent to La Estancia Estates with letters of at least two inches in height stating,"Overnight parking of a commercial motor vehicle is prohibited in the subdivision or on a street adjacent to La Estancia Subdivision",subject to receipt for payment of costs of providing the signs by the residents of La Estancia Estates to Hidalgo County.
D.
Requesting approval to name a non-dedicated county road (CR 1204) located on Mile 16 North to the West side of FM 88 and to the South of Mile 16 North, NICOLAS LANE for 9-1-1 purposes only.
E.
Pct. No. 1- Drainage Improvement Project:
1. Approval to create the following thirteen (13) new regular full time positions to be funded from Pct. 1 2008 C.O. Series allocation:
2. Approval of salary schedule.
1. Approval to create the following thirteen (13) new regular full time positions to be funded from Pct. 1 2008 C.O. Series allocation:
| Slot # | Position Title | Budgeted Salary | Civil Service |
| 0001 | Director of Operations | $ 65,000.00 | E |
| 0002 | Construction Manager |
$ 48,500.00 | E |
| 0003 | Assistant Construction Manager |
$ 45,000.00 | E |
| 0004 | Excavator - Heavy Equipment Operator | $ 38,500.00 | NE |
| 0005 | Excavator - Heavy Equipment Operator | $ 38,500.00 | NE |
| 0006 | Backhoe - Heavy Equipment Operator | $ 29,500.00 | NE |
| 0007 | Backhoe - Heavy Equipment Operator | $ 29,500.00 | NE |
| 0008 | Bulldozer - Heavy Equipment Operator | $ 29,500.00 | NE |
| 0009 | Pipe Layer/Fitter | $ 25,000.00 | NE |
| 0010 | Pipe Layer/Fitter | $ 25,000.00 | NE |
| 0011 | Laborer - Drainage/Construction | $ 20,00.00 | NE |
| 0012 | Laborer - Drainage/Construction | $ 20,00.00 | NE |
| 0013 | Drafting Technician II | $ 35,00.00 | NE |
2. Approval of salary schedule.
F.
1. Receive a formal presentation from the City of Alamo as required by Section 311.003 (f) Texas Tax Code relating to the creation of the Tax Reinvestment Zone No. 1
2. Allow the City of Alamo a waiver of the sixty (60) day notice requirement of the public hearing required for their creation of "Proposed Tax Increment Reinvestment Zone (TIRZ) No. 1, City of Alamo" under Section 311.003 of the Texas Tax Code and authorize County Judge to sign.
3. Appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of Alamo concerning "Proposed Tax Increment Reinvestment Zone (TIRZ) No. 1, City of Alamo.
2. Allow the City of Alamo a waiver of the sixty (60) day notice requirement of the public hearing required for their creation of "Proposed Tax Increment Reinvestment Zone (TIRZ) No. 1, City of Alamo" under Section 311.003 of the Texas Tax Code and authorize County Judge to sign.
3. Appoint a representative on behalf of Hidalgo County to meet with the governing body of the City of Alamo concerning "Proposed Tax Increment Reinvestment Zone (TIRZ) No. 1, City of Alamo.
G.
Approval of 2008 interfund transfer from Right of Way (1200) to TXDOT Mile 2 West Project (1315) in the amount of $200,000.00 for additional right of way.
14.
Precinct #2 - Comm. Palacios:
A.
Request approval for the Development Corporation of McAllen, Inc. to construct a reservoir within Hidalgo County and outside of the city limits of McAllen, Texas.
15.
Precinct #3 - Comm. Flores:
A.
Approval of 2008 appropriation of funds into Precinct #3 Road & Bridge fund (1203) in the amount of $75,000.00.
16.
Precinct #4 - Comm. Garza:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of stolen equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Commissioner Pct. 4 | Juan M. Carranza | IC 502 | $50.00 |
B.
Precinct No. 4- Drainage Improvement Project
1. Approval to create one (1) new permanent full-time Drafting Technician II position, slot no. 124-037-0012 budgeted at $35,000.00 per year.
2. Approval of revised salary schedule.
1. Approval to create one (1) new permanent full-time Drafting Technician II position, slot no. 124-037-0012 budgeted at $35,000.00 per year.
2. Approval of revised salary schedule.
17.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation for discussion, consideration, and approval of a request from " Community Hopes Project, Inc. d/b/a Hope Family Health Center", for Hidalgo County to accept the "revised" budget which does not exceed the original awarded amount of $174,287.00 (Commissioners Court-04/07/08) for: Demonstration Program Primary/Specialty Health Care Services and/or Targeted Case Management.
5.
275th State District Court:
A. Requesting authority for Hidalgo County to purchase (1) e-studio 281c-copier through the County's membership/participation with TASB-Buyboard's awarded vendor Office Communications/Toshiba Business Solutions contract #299-08 requisition #141291 for the 275th District Court 1 in the total amount of $6,878.90;
B. Requesting authority to enter into 12-month copier service agreement for the e-studio 281c copier machine with Toshiba Business Solutions for the 275th District Court requisition #141307 for the amount of $720.00/year. Effective: Upon approval/installation.
A. Requesting authority for Hidalgo County to purchase (1) e-studio 281c-copier through the County's membership/participation with TASB-Buyboard's awarded vendor Office Communications/Toshiba Business Solutions contract #299-08 requisition #141291 for the 275th District Court 1 in the total amount of $6,878.90;
B. Requesting authority to enter into 12-month copier service agreement for the e-studio 281c copier machine with Toshiba Business Solutions for the 275th District Court requisition #141307 for the amount of $720.00/year. Effective: Upon approval/installation.
6.
A. Presentation for discussion, consideration, and action in connection with the sole response received meeting all requirements as set forth in RFP No.: 2008-330-09-17-SMA- Hidalgo County-"Long Distance Telephone Services Provider" for the purposes of CC ranking as "qualified" in order to proceed forward with the next phase of the proposal process;
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer including any best and final offers in order to finalize a contract for consideration and award.
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer including any best and final offers in order to finalize a contract for consideration and award.
B.
Pct. 1
1.
Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08001 in the amount of $7,741.69 from Leo L. Rodriguez, Jr. d/b/a Rodriguez Engineering, contracted engineer for the "Design Construction and Paving Improvements of Mile 16 from Mile 4 to FM 1015" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-385-09-30).
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Environmental assessment for Partial Occupied & Vacant Hidalgo County Buildings within Pct. #1 area
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Environmental assessment for Partial Occupied & Vacant Hidalgo County Buildings ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Environmental assessment for Partial Occupied & Vacant Hidalgo County Buildings.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Environmental assessment for Partial Occupied & Vacant Hidalgo County Buildings ;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Environmental assessment for Partial Occupied & Vacant Hidalgo County Buildings.
C.
Pct. 2
1.
Presentation for discussion, consideration and approval of proposal received from "The PlayWell Group, Inc. through our membership/participation with awarded vendor through BUYBOARD Contract #269-07", in the amount of $237,547.39 for the South Tower Road Multi-Purpose Facility (CRC). Bid No. 2008-263-otm
2.
A. Pursuant to correspondence received from contracted vendor, R. Gutierrez Engineering Corporation, requesting discussion, consideration, acceptance and approval of an error/oversight in engaging a firm (Raba-Kistner) to provide materials testing services as opposed to Hidalgo County engaging the materials testing services as detailed on Work Authorization #3 (approved by CC on 1-16-07) for the: "McColl Road II (Dicker to Orangewood),";
B. Presentation for discussion, consideration, acceptance, and approval of invoices from Raba-Kistner totaling $19,804.36 for the provision of material testing services for the "McColl Road II (Dicker to Orangewood)" with authority for County Treasurer to issue payment after review, audit and processing procedures completed by the County Auditor. Invoices as follow:
B. Presentation for discussion, consideration, acceptance, and approval of invoices from Raba-Kistner totaling $19,804.36 for the provision of material testing services for the "McColl Road II (Dicker to Orangewood)" with authority for County Treasurer to issue payment after review, audit and processing procedures completed by the County Auditor. Invoices as follow:
|
Invoice Date
|
Invoice No.
|
Invoice Amount
|
|
11/09/07
|
017122
|
$4,872.34
|
|
12/10/07
|
017205
|
$2,913.67
|
|
01/09/08
|
017332
|
$3,783.34
|
|
02/05/08
|
017467
|
$4,154.77
|
|
03/07/08
|
017586
|
$619.52
|
|
04/02/08
|
017700
|
$1,092.77
|
|
05/07/08
|
017845
|
$762.34
|
|
06/05/08
|
017975
|
$852.19
|
|
08/06/08
|
018269
|
$753.42
|
D.
Pct. 4
1.
Presentation by Hidalgo County Precinct #4 for approval to declare as "Salvage Property" ( personal property, other than items routinely discarded as waste, that because of use, time, accident, or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended) the followng items for disposition through sale as scrap metal through County's contracted vendor including, but not limited to:
A) Roll off garbage container asset tag no. 11764 containing miscellaneous scrap metal (estimated to have about fifty U channel bars; one axle, one small empty rusted tank);
B) Roll off garbage container asset tag no. 11765 containing miscellaneous scrap metal (estimated to have about four hundred fifty U channel bars; ten misc. signs, seven street signs);
C) Solid waste collection dumpster asset tag no. 33753 containing miscellaneous scrap metal (estimated to have about two hundred U channel bars);
D) Old motor grader cab (replaced)- asset tag no. N/A.
A) Roll off garbage container asset tag no. 11764 containing miscellaneous scrap metal (estimated to have about fifty U channel bars; one axle, one small empty rusted tank);
B) Roll off garbage container asset tag no. 11765 containing miscellaneous scrap metal (estimated to have about four hundred fifty U channel bars; ten misc. signs, seven street signs);
C) Solid waste collection dumpster asset tag no. 33753 containing miscellaneous scrap metal (estimated to have about two hundred U channel bars);
D) Old motor grader cab (replaced)- asset tag no. N/A.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 23 ENG 1169 in the amount of $ 15,000.00 submitted by J. E. Saenz & Associates, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with Contract No. C-00-057-02-01 (PO #583717) - "Landfill Cap and Closure, Phase II D" for HIdalgo County Precinct No. 4.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Surveying Services in connection with Hidalgo County Precinct No 4 Paved & Unpaved Project on an as needed basis;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of surveyors in connection with professional Surveying Services required for Hidalgo County Precinct No 4 Paved & Unpaved Project on an as needed basis;
1st._________________________; 2nd.___________________________; 3rd.____________________________;
C. Authority for the Purchasing Department to negotiate a professional Surveyor Services Contract with the No.1 ranked firm of ____________________________ for the provision of Surveying Services for Hidalgo County Precinct No 4 Paved & Unpaved Project on an as needed basis;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of surveyors in connection with professional Surveying Services required for Hidalgo County Precinct No 4 Paved & Unpaved Project on an as needed basis;
1st._________________________; 2nd.___________________________; 3rd.____________________________;
C. Authority for the Purchasing Department to negotiate a professional Surveyor Services Contract with the No.1 ranked firm of ____________________________ for the provision of Surveying Services for Hidalgo County Precinct No 4 Paved & Unpaved Project on an as needed basis;
E.
Constables
1.
Constable Pct. No. 1
Requesting authority for Hidalgo County to purchase six (6) 53 SL EF Johnson VHF 100 watt 256 channel radios through the County's membership/participation with TASB-Buyboard's awarded vendor Sat Radio Communication, LTD, dba, Industrial Communications contract #285-08 req. #137934 for the Constable Precinct 1 in the amount of $17,353.44.
Requesting authority for Hidalgo County to purchase six (6) 53 SL EF Johnson VHF 100 watt 256 channel radios through the County's membership/participation with TASB-Buyboard's awarded vendor Sat Radio Communication, LTD, dba, Industrial Communications contract #285-08 req. #137934 for the Constable Precinct 1 in the amount of $17,353.44.
F.
IT Department:
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor:
A. Calence DIR-SDD-235 through requisition #140641 in the amount of $29,817.40
B. Calence DIR-SDD-235 through requisition #141121 in the amount of $10,289.40
A. Calence DIR-SDD-235 through requisition #140641 in the amount of $29,817.40
B. Calence DIR-SDD-235 through requisition #141121 in the amount of $10,289.40
2.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendors:
A. Dell Marketing L. P., contract #DIR-SDD-192 through requisition #141058 in the amount of $ 5,239.81;
B. Dell Marketing L. P., contract #DIR-SDD-192 through requisition #141057 in the amount of $ 6, 272.25; Total requisition amount of $11,512.06
A. Dell Marketing L. P., contract #DIR-SDD-192 through requisition #141058 in the amount of $ 5,239.81;
B. Dell Marketing L. P., contract #DIR-SDD-192 through requisition #141057 in the amount of $ 6, 272.25; Total requisition amount of $11,512.06
3.
Requesting authority to purchase computer hardware, software and/or peripheral on-site technical support through our membership/participation with (DIR) Department of Information Resources awarded vendor, Environmental Systems Research Institution, Inc. contract #DIR-SDD-492 through requisition #141232 in the amount of $31,817.00
G.
Health & Human Services Dept.
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network's awarded vendor, CDW Government, Inc. contract #TCPN-R4713 through requisition #141492 in the amount of $22,562.87.
2.
Requesting authority for Hidalgo County to purchase "(100) Medroxyproges Acet Injections" through the County's membership/participation with TASB-Buyboard's awarded vendor, Henry Schein, Inc. contract #294-08 requisition #140907 for the Hidalgo County Department of Health in the amount of $5,237.49.
3.
A. Presentation for discussion, consideration and action to ratify purchase order #605797 for the purchase of medical equipment, instruments and related accessories from Henry Schein, Inc. awarded vendor through our membership/particiaption in TASB's Buyboard coop. program in the amount of $28,535.12 inadvertently not placed on CC agenda for approval;
B. Requesting approval to increase P. O. #605797 to Henry Shein, Inc. to correct vendor pricing on an item in the amount of $750.00. (Req., # 141791).
B. Requesting approval to increase P. O. #605797 to Henry Shein, Inc. to correct vendor pricing on an item in the amount of $750.00. (Req., # 141791).
H.
WIC
1.
Requesting authority to purchase phone equipment, support and maintenance through Department of Information Resources awarded vendor AT&T contract # DIR-SDD-233 as timely submitted through requisition #140440 on 9-29-08 and forwarded to the I. T. Department for review with an amount of $55,365.80.
I.
Buildings & Grounds
1.
Recommending the award of RFB "Carpentry, Construction, & Building Supplies & Materials:
A. Recommending award of bid and approval of contract (of submitted items) to sole responding bidder meeting all requirements as attached hereto for: "Carpentry, Construction, & Building Supplies & Materials") RFB 2008-201-08-20-ysi
B. Presentation for discussion, consideration and approval to purchase items on "Carpentry, Construction & Building Supplies & Materials" bid through Hidalgo County's Membership/Participation with Texas Multiple Award Schedule (TXMAS) Awarded Vendor Home Depot U.S.A., Inc. (Contract TXMAS-8-51V020) on an as needed basis
A. Recommending award of bid and approval of contract (of submitted items) to sole responding bidder meeting all requirements as attached hereto for: "Carpentry, Construction, & Building Supplies & Materials") RFB 2008-201-08-20-ysi
B. Presentation for discussion, consideration and approval to purchase items on "Carpentry, Construction & Building Supplies & Materials" bid through Hidalgo County's Membership/Participation with Texas Multiple Award Schedule (TXMAS) Awarded Vendor Home Depot U.S.A., Inc. (Contract TXMAS-8-51V020) on an as needed basis
2.
Requesting authority to purchase computer equipment, software and/or peripherals for the Buildings & Grounds Department through our membership/participation with (DIR) Department of Information Resource awarded vendor, Dell Marketing L. P. contract #DIR-SDD-192 through requisition #141275 in the amount of $5,728.00.
3.
Requesting authority to purchase "One (1) tractor for Buildings & Grounds through John Deere/Weaks Martin Implement Co., through the County's participation/membership with TPSS Texas Participation Support Services TXMAS contract #3-23V040 in the amount of $18,788.56 which includes (1) front loader, (1) rotary cutter, through requisition #141427.
4.
Hidalgo County Building & Grounds Department located at 3100 South Bus. Hwy 281, Edinburg, Texas is presenting for discussion, consideration and approval to declare as "Salvage Property" ( personal property, other than items routinely discarded as waste, that because of use, time, accident, or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended) for disposition through sale as scrap metal through County's contracted vendor of the following:
A) Medium size oxygen bottle
B) Four water heater cores
C) Five water fountain wall mount units
D) Twenty-seven A/C units cores
E) Miscellaneous A/C unit covers
Ff) Miscellaneous A/C unit pulleys
G) Rope braided steel cable
H) Steel cat walk
I) Miscellaneous metal material - Steel, Stainless Steel, Copper, Aluminum
J) Fifty double edge frames (items located at Old Adm. Building 3rd Floor)
K) One three window frame (item located at Old Adm. Building 3rd Floor)
L) Two Bathroom type door frames (Items located at Old Adm. Building 3rd Floor)
A) Medium size oxygen bottle
B) Four water heater cores
C) Five water fountain wall mount units
D) Twenty-seven A/C units cores
E) Miscellaneous A/C unit covers
Ff) Miscellaneous A/C unit pulleys
G) Rope braided steel cable
H) Steel cat walk
I) Miscellaneous metal material - Steel, Stainless Steel, Copper, Aluminum
J) Fifty double edge frames (items located at Old Adm. Building 3rd Floor)
K) One three window frame (item located at Old Adm. Building 3rd Floor)
L) Two Bathroom type door frames (Items located at Old Adm. Building 3rd Floor)
J.
Tax Office
1.
Presentation for consideration, discussion and approval of Amendment One to Lease between the County of Hidalgo and the State of Texas Registration and Title Systems (RTS) Information Resources and Support to include the use of Remote Sticker Printing Systems (RSPS) to reflect additional equipment at the Tax Office located in the new Administration Building in Edinburg.
K.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion, acceptance, and approval of Application for Payment No. 1 in the amount of $50,980.95 from J.M. Construction, contracted vendor for Bernal and Highland Subdivision submitted through project engineer, TEDSI Infrastructure Group. C-CAP-08-004-02-20
2.
Presentation for consideration, discussion, acceptance, and approval of Application for Payment No. 1(final) in the amount of $33,610.05 from IOC Company, LLC , contracted vendor for Chapa III Subdivision submitted by project engineer TEDSI Infrastructure Group. C-CAP-07-015-02-20
3.
Presentation for discussion, consideration, and approval of corrected Work Authorization No 1 with a proposed fee of $1,310.40 and not $1,026.18 between L & G Engineering Laboratory, LLC and Hidalgo County for the Border Colonia Access Program.
L.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Application for Payment No. 2 in the amount of $79,207.67 from Asago, L.L.C. dba Asago Construction contracted vendor for El Sol #1 and El Sol #2 Subdivision submitted by project engineer Javier Hinojosa Engineering. C-CAP-08-021-07-01
M.
Sheriff's Office
1.
Requesting authority to purchase computer equipment, software and/or peripherals through the County's membership/participation with (TCPN) The Cooperative Purchasing Network with the following awarded vendor CDW Government Inc. TCPN-R4713 through requisition #141327 in the amount of $5,635.85
N.
Planning Department
1.
Presentation for discussion, consideration and clarification of the request to purchase "Trimble R6 Rover Kit" accessories and membership fees solicited through quotes previously approved by CC on 10/07/08 totaling $2,300.00 as follows:
A. Requesting approval to purchase through quotes the accessories for the the "Trimble R6 Rover Kit", through Martin Instrument for an amount not to exceed $ 300.00 and;
B. Requesting approval of a one-time membership fee and agreement of $2,000.00 to utilize the "Texas VRS Network Membership " through Western Data Systems (authorized provider) for network services required for the "Trimble R6 Rover Kit" equipment/system.
A. Requesting approval to purchase through quotes the accessories for the the "Trimble R6 Rover Kit", through Martin Instrument for an amount not to exceed $ 300.00 and;
B. Requesting approval of a one-time membership fee and agreement of $2,000.00 to utilize the "Texas VRS Network Membership " through Western Data Systems (authorized provider) for network services required for the "Trimble R6 Rover Kit" equipment/system.
O.
Co. Wide
1.
Presentation for discussion, consideration and action including, but not limited to, the following:
A. Approval of scoring grids for the purposes of ranking the firms/participants submitting responses to the Request for Proposals "Consulting Services" for:Hidalgo County-Parts I & II:
Part I: Self-Funded Group Health Part II: Voluntary Insurance Plans
1)________________________ 1)_______________________
2)________________________ 2)_______________________
3)________________________ 3)_______________________
4)________________________ 4)_______________________
B. Authority for Purchasing Department to proceed to negotiate a professional services contract(s) with the number one ranked firm/participant for the provision of: Consulting Services for: Part I: Self-Funded Insured Group Health and Part II: Voluntary Insurance Plans for Employees for Hidalgo County.
A. Approval of scoring grids for the purposes of ranking the firms/participants submitting responses to the Request for Proposals "Consulting Services" for:Hidalgo County-Parts I & II:
Part I: Self-Funded Group Health Part II: Voluntary Insurance Plans
1)________________________ 1)_______________________
2)________________________ 2)_______________________
3)________________________ 3)_______________________
4)________________________ 4)_______________________
B. Authority for Purchasing Department to proceed to negotiate a professional services contract(s) with the number one ranked firm/participant for the provision of: Consulting Services for: Part I: Self-Funded Insured Group Health and Part II: Voluntary Insurance Plans for Employees for Hidalgo County.
2.
Requesting approval to declare as "surplus" numerous items and vehicles (County-onwed and/or Seized) for the purposes of disposition through auction as set forth through Texas Local Government Code, Section 263.152.(a)(1) and as further detailed on the Exhibit attached hereto.
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
18.
Budget & Management - Valde Guerra:
A.
Computer Department:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Computer Dept (1100) in the amount of $10,300.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Computer Dept (1100) in the amount of $10,300.00.
B.
JP Pct# 4 Pl 2
1.- Approval of 2008 appropriation of funds for the OJJDP FY 08 Earmarks Programs - Truancy Program Grant with the U.S. Department of Justice - Office of Juvenile Justice and Delinquency Prevention (OJJDP) in the amount of $491,892.00.
2.- Approval of salary schedules.
1.- Approval of 2008 appropriation of funds for the OJJDP FY 08 Earmarks Programs - Truancy Program Grant with the U.S. Department of Justice - Office of Juvenile Justice and Delinquency Prevention (OJJDP) in the amount of $491,892.00.
2.- Approval of salary schedules.
C.
Approval of 2008 interfund transfer from County Wide Shop (1200) to Precinct 2 - Road Administration (1202) and Precinct 2 - Paved/Unpaved Roads (1202) in the amounts of $6,803.22 and $6,180.89 (respectively) to properly fund the Security Camera project for the precinct.
D.
Approval of 2008 interdepartmental transfer within C.O., Series 2002 (1332) from I.T. Dept. to Landfill Pct. 4 in the amount of $15,000.00.
E.
Insurance:
Approval of 2008 interdepartmental transfer from County Wide Administration- Contingency to Insurance- Claims & Judgments (1100) in the amount of $60,000.00.
Approval of 2008 interdepartmental transfer from County Wide Administration- Contingency to Insurance- Claims & Judgments (1100) in the amount of $60,000.00.
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Jessica Ibarra
20.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Jessica Ibarra
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn