CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 28, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
C.
Discussion, consideration and action on 457 Plan Hardship Withdrawal request for employee #072966.
D.
Elections
1. Approval to create one (1) permanent full-time Accountant I position, slot no. 130-001-0112 budgeted at $33,000.00 per year.
2. Approval of revised salary schedule.
1. Approval to create one (1) permanent full-time Accountant I position, slot no. 130-001-0112 budgeted at $33,000.00 per year.
2. Approval of revised salary schedule.
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
398th District Court - Judge Aida Salinas Flores:
A.
Requesting approval of 2008-2009 membership dues to the American Judges Association for the 398th District Court Jude Aida Salinas Flores in the amount of $150.00.
8.
Tax Office - Armando Barrera:
A.
Tax Office
1. Approval to create six (6) regular full time Tax Clerk/Cashier positions for the Alamo Sub-Station as follows:
2. Approval of revised salary schedule.
1. Approval to create six (6) regular full time Tax Clerk/Cashier positions for the Alamo Sub-Station as follows:
| Slot # | Position Title | Budgeted Salary |
| 0129 | Tax Clerk/Cashier | $ 24,000.00 |
| 0130 | Tax Clerk/Cashier | $ 24,000.00 |
| 0131 | Tax Clerk/Cashier | $ 24,000.00 |
| 0132 | Tax Clerk/Cashier | $ 24,000.00 |
| 0133 | Tax Clerk/Cashier | $ 24,000.00 |
| 0134 | Tax Clerk/Cashier | $ 24,000.00 |
2. Approval of revised salary schedule.
9.
HIDTA - Task Force - Dora Munoz:
A.
Presentation for discussion, consideration, acceptance and approval of claims/invoices with authority for Hidalgo County Treasurer to issue payment for the following invoice after they have been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
|
Vendor
|
Invoice Date | Invoice Amount |
| Copy Graphics | 40890 | $150.00 |
| Copy Graphics | 40757 | $87.34 |
| Lone Star Shredding & Document Storage | 0056451 | $115.22 |
10.
Urban County - Diana Serna:
A.
Requesting approval to cancel application for Housing Rehabilitation Assistance for Paula Rangel, at the request of the homeowner.
B.
Urban County Program on behalf of City of Palmview presents for consideration, discussion, acceptance and approval of final payment of Pre-Award Agreement for purchase of a pumper/rescue unit with rescue equipment through Hidalgo County's membership and participation with TASB (BuyBoard) awarded vendor Siddons Fire Apparatus in the amount of $10,000.00.
C.
Approval of Inter-local Agreement between the County of Hidalgo and Proyecto Azteca, a non-profit organization, for the 2008 Colonia Self Help Center Initiatives Program Contract # 728003.
D.
Urban County Program for the City of San Juan is requesting consideration and action to award and enter into a Construction Contract with D.M. Roth, Inc. (lowest bidder meeting all specifications and/or requirements) for the Chula Vista Subdivision Street Improvements Project located in the City of San Juan in the amount of $237,755.00 utilizing UCP Year 20(2007) and Year 21(2008) street improvement funds.
E.
Hidalgo County Precinct No. 3 for the City of Peñitas is requesting consideration and action to award and enter into a Construction Contract with Asago Construction, LLC (lowest bidder meeting all specifications and/or requirements) for the Camargo Subdivision Street Improvements Project located in the City of Peñitas in the amount of $731,990.00 utilizing UCP Year 17(2004), Year 18(2005), Year 20(2007) and Year 21(2008) street and water/sewer improvement funds.
11.
Office of the County Judge:
A.
Presentation and discussion by Texas Secretary of State Hope Andrade of the "Voter Information Tour".
B.
1. Discussion and approval of an Interlocal Agreement for services by and between Hidalgo County and the Rio South Texas Economic Council.
2. Authorization to pay annual membership dues in the amount of $30,000.00.
2. Authorization to pay annual membership dues in the amount of $30,000.00.
C.
Discussion, consideration, and approval to enter into an Interlocal Agreement between the City of Donna, Texas; Hidalgo County; Tax Increment Reinvestment Zone Number Two (2), City of Donna, TX; and Rhodes Enterprises, Inc. allowing for the County to participate in the Reinvestment Zone.
12.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
Los Compadres Subdivision - Pct. 1 (Julio Cordona)
2. Final Approval
Las Diana's No. 2 Subdivision - Pct. 3 (Diana Izaguirre)
Ellis No. 5 Subdivision - Pct. 3 (Gary Burch)
Los Compadres Subdivision - Pct. 1 (Julio Cordona)
2. Final Approval
Las Diana's No. 2 Subdivision - Pct. 3 (Diana Izaguirre)
Ellis No. 5 Subdivision - Pct. 3 (Gary Burch)
13.
WIC - Norma Longoria:
A.
1. Approval to delete one (1) vacant LVN position, slot#350-001-046 budgeted at $37,440.00
2. Approval to create the following regular full time positions:
3. Approval of revised salary schedule
2. Approval to create the following regular full time positions:
| Slot # | Position Title | Budgeted Salary |
| 350-001-0235 | Clerk | $ 18,640.00 |
| 350-001-0236 | Clerk | $ 18,640.00 |
3. Approval of revised salary schedule
14.
Sheriff's Office - Chief Martinez:
A.
1. Approval and authorization to accept the FY 2008 SCAPP (State Criminal Alien Assistance Program) grant from the U. S. Department of Justice, Bureau of Justice Assistance.
2. Approval of budget amendment to appropriate the grant award for $474,146.00.
2. Approval of budget amendment to appropriate the grant award for $474,146.00.
15.
Right of Way - Joe Pena:
A.
Authorization for discussion, action and/or approval to accept the donation of Bernal Drive in Bernal Subdivision located on Mile 12 North and FM 491.
16.
Precinct #1 - Comm. Handy:
A.
Approval of Proclamation honoring Claudia Pena.
17.
Precinct #2 - Comm. Palacios:
A.
Drainage Improvement Project:
1. Approval to create the following eleven (11) new regular full time position to be funded form Pct. 2- 2008 C.O. Series allocation:
2. Approval of salary schedule.
1. Approval to create the following eleven (11) new regular full time position to be funded form Pct. 2- 2008 C.O. Series allocation:
| Slot # | Position Title | Budgeted Salary | Civil Service |
| 0001 | Director of Construction | $ 48,500.00 | E |
| 0002 | Assistant Director of Construction | $ 45,000.00 | E |
| 0003 | Excavator - Heavy Equipment Operator | $ 38,500.00 | NE |
| 0004 | Excavator - Heavy Equipment Operator | $ 38,500.00 | NE |
| 0005 | Backhoe - Heavy Equipment Operator | $ 29,500.00 | NE |
| 0006 | Backhoe - Heavy Equipment Operator | $ 29,500.00 | NE |
| 0007 | Bulldozer - Heavy Equipment Operator | $ 29,500.00 | NE |
| 0008 | Pipe Layer/Fitter | $ 25,000.00 | NE |
| 0009 | Pipe Layer/Fitter | $ 25,000.00 | NE |
| 0010 | Laborer - Drainage/Construction | $ 20,000.00 | NE |
| 0011 | Laborer - Drainage/Construction | $ 20,000.00 | NE |
2. Approval of salary schedule.
B.
Discussion, consideration and action on Interlocal Agreement between County of Hidalgo and City of San Juan regarding Owassa Rd. Project
C.
Approval of Agreement with Spectra Energy Transmission, LLC to relocate pipeline in South Tower park.
18.
Precinct #3 - Comm. Flores:
A.
Approval of 2008 interdepartmental transfer for Precinct #3 Colonia Access Program (1310) from N.Country Estate (program 065), N.Country Estate #2 (program 066) and La Palma (program 062) to Basham 16 (program 462) in the amount of $20,116.45.
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 1 (Change in Services in connection with 3rd. floor renovations) in the amount of $4,070.00, from Alcocer Garcia Associates Design Consulting, contracted architect for the, "Remodel of Existing Old Administration Building." C-08-131-08-07
5.
Requesting authority to advertise for a Request For Bid for "Repairs, Removal & Installation Of Mobile Radios, Computers and Other Miscellaneous Equipment" for Hidalgo County District Attorney's Office & H.I.D.T.A. Task Force with specifications and requirements to be developed and drafted with both user departments and the Purchasing Department.
6.
County Court at Law #6
Requesting authority to purchase through the County's membership/participation with TASB-Buyboard pricing awarded vendor Tandus US, Inc. contract #241-06 through local representative Diaz Floors and Interiors for the provision of all materials, accessories and labor to remove and install new flooring and wood blinds in an amount not to exceed $9,900.75 through requisition #141735.
Requesting authority to purchase through the County's membership/participation with TASB-Buyboard pricing awarded vendor Tandus US, Inc. contract #241-06 through local representative Diaz Floors and Interiors for the provision of all materials, accessories and labor to remove and install new flooring and wood blinds in an amount not to exceed $9,900.75 through requisition #141735.
7.
Requesting authority to advertise a request for sealed bids with approval of procurement packet (i.e. specifications, legal notices and draft contract document) as attached hereto for "Hidalgo County - MS-1 Emulsified Asphalt" (Bid No. 2008-425) including the following determinations in connection with the escalation clause:
A. to leave the current cap at twenty-five (25%) percent;
B. increase the cap to ________________%;'
C. remove the cap on the escalation clause.
A. to leave the current cap at twenty-five (25%) percent;
B. increase the cap to ________________%;'
C. remove the cap on the escalation clause.
8.
Emergency Services Department:
Requesting authority for Hidalgo County to purchase Public Safety Supplies through the County's membership/participation with TASB-Buyboard #284-08 awarded vendor G. T. Distributors, Inc. in the total amount of $10,512.51 requisition #141888 for the Emergency Services Department
Requesting authority for Hidalgo County to purchase Public Safety Supplies through the County's membership/participation with TASB-Buyboard #284-08 awarded vendor G. T. Distributors, Inc. in the total amount of $10,512.51 requisition #141888 for the Emergency Services Department
9.
370th District Court:
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor-Dell Marketing L. P. cibtract #DIR-SDD-192 through requisition #141713 in the amount of $5,506.36
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor-Dell Marketing L. P. cibtract #DIR-SDD-192 through requisition #141713 in the amount of $5,506.36
10.
Presentation for discussion, consideration and approval to enter into an "Interlocal Agreement" between City Of Edinburg and Hidalgo County (reviewed and approved by legal counsel 10/20/08), providing certain County Property located at 3102 South Business Highway 281, Edinburg, Texas (and more specifically described in Exhibit A attached hereto) to the City Of Edinburg for the purposes of allowing the City to continue to operate a recycling center.
11.
Department of Emergency Services:
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor-Dell Marketing L. P. contract #DIR-SDD-192 through requisition #141611 in the amount of $6,347.50
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor-Dell Marketing L. P. contract #DIR-SDD-192 through requisition #141611 in the amount of $6,347.50
12.
Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e. draft specifications and draft contract) as attached hereto for: Roadway Light Fixture Maintenance on an as needed basis for Precincts Project-RFQ No. 2008-109-11-19.
13.
Presentation for discussion, consideration, acceptance and approval to comply with Agua Special Utility District Resolution No. 040 (Subdivision Water Facilities Construction) for the Hidalgo County Headstart Central Kitchen and pay fees in the amount of $32,810.00 with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
14.
Recommending award of bid and approval of contracts to multiple bidders (Hollon Oil Co. and Oil Patch Fuel & Supply, Inc.) with the lowest bid (item by item) meeting all requirements as attached hereto for: Lubricants (Grease, Oil, Hydraulic Fluids) and Anti-Freeze Products. RFB No. 2008-355-09-24-otm
15.
Presentation for discussion, consideration and approval to authorize County Auditor to process and issue payment for schedule renewal premiums/fees for the referenced "Property And Casualty Insurance Policies" (see attachment of 2009-2010 Coverage Summary), in the amount of $1,584,215.00 for policy renewal term of January 1, 2009 through January 1, 2010. Renewal/Extension previously approved by Commissioners Court on 09/30/08.
16.
A. Requesting authority to advertise request for bids with approval of procurement packet (i.e. draft specifications and draft contract) as attached hereto for: "PIPES-Reinforced Concrete, Polyethylene, Heavy Wall Concrete, Polyvinyl Chloride (PVC) Irrigation Pipe 80 PSI, Corrugated PVC & Steel Storm Sewer Pipes, Rubber Gasket Joint Concrete Pipes & Additional Miscellaneous Items - RFB No. 2008-343-11-19-otm;
B. Determination by Commissioners Court in connection with assignment of:
1. a twenty-five (25%) percent cap/limit on escalation clause;
2. no cap on escalation clause;
3. a ___________ percent (____%) cap on escalation clause;
Note: During the current contract term no escalation has been requested by vendor(s).
B. Determination by Commissioners Court in connection with assignment of:
1. a twenty-five (25%) percent cap/limit on escalation clause;
2. no cap on escalation clause;
3. a ___________ percent (____%) cap on escalation clause;
Note: During the current contract term no escalation has been requested by vendor(s).
17.
Approval of Request for Application No. 5 in the amount of $83,744.40 from awarded contractor, Enriquez Enterprises, Inc., for the, "Construction of Hidalgo County Headstart Central Kitchen," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects.
18.
District Clerks Office:
Requesting authority to purchase file shelving for the criminal and civil divisions of the District Clerk 's Office through Hidalgo County's membership/participation with the Texas Multiple Award Schedule (TXMAS) (Contract TXMAS-3-51V020-1) through requisition #142178 in the amount of $23,322.53.
Requesting authority to purchase file shelving for the criminal and civil divisions of the District Clerk 's Office through Hidalgo County's membership/participation with the Texas Multiple Award Schedule (TXMAS) (Contract TXMAS-3-51V020-1) through requisition #142178 in the amount of $23,322.53.
19.
A. Presentation for discussion, consideration and action on "Hidalgo County Individual Stop Loss Policy" with "ING". Policy will expire on January 31, 2009 but Hidalgo County has the option to renew/extend for an additional year with Commissioners Court approval. The insurance carrier (ING) is currently working the preliminary documentation for the purposes of providing renewal premium pricing/terms for coverages expiring January 31, 2009; or, in the alternative,
B. Requesting authority to advertise for: "Hidalgo County Individual Stop Policy"
B. Requesting authority to advertise for: "Hidalgo County Individual Stop Policy"
B.
Pct. 1
1.
A. Requesting approval of an "On-Call professional Engineering Services Contract" with DOS LOGISITICS, INC. for "ON-CALL for VARIOUS ROAD and BRIDGE and/or C.I.P. Projects" (on an as needed basis) for Hidalgo County Pct. 1 (as selected after evaluation of S.O.Q. s from the POOL OF ENGINEERS and previously approved by C.C. on 09/23/08 for negotiation of the contract with DOS LOGISTICS, INC and as approved by legal counsel to proceed with final execution of contract).
B. Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $ 196,176.03 with DOS LOGISITICS, INC. to provide engineering services in connection with Contract No. C-08-389-10-28 -"ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Engineering Assessement of approximately 80.25 Miles of Drainage Ditch) within Hidalgo County Precinct No. 1.
B. Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $ 196,176.03 with DOS LOGISITICS, INC. to provide engineering services in connection with Contract No. C-08-389-10-28 -"ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Engineering Assessement of approximately 80.25 Miles of Drainage Ditch) within Hidalgo County Precinct No. 1.
2.
Hidalgo County Pct. 1 Delta Lake Park Department located at 2831-2- FM88 , Edcouch, Texas 78538 is presenting for discussion, consideration, and approval to declare as "Salvage Property",(personal property, other that items routinely discarded as waste, that because of use, time, accident, or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended) for disposition through sale as scrap metal through County's vendor the following items:
A. Center section bicycle rack.
B. Seven (7) 2 Ft. park sign poles.
C. Two (2) merry-go-rounds.
D. One (1) monkey bar set.
E. One (1) totter park play set.
F. One (1) 18 Ft. light pole.
G. Rope braided steel barrier cable (Approx. 1500 Ft.)
H. One (1) iron metal welding shop table.
I. Four (4) small bar-b-que pits.
J. Three (3) rod iron window burglar bars.
K. One (1) Steel metal glass bulletin board frame.
A. Center section bicycle rack.
B. Seven (7) 2 Ft. park sign poles.
C. Two (2) merry-go-rounds.
D. One (1) monkey bar set.
E. One (1) totter park play set.
F. One (1) 18 Ft. light pole.
G. Rope braided steel barrier cable (Approx. 1500 Ft.)
H. One (1) iron metal welding shop table.
I. Four (4) small bar-b-que pits.
J. Three (3) rod iron window burglar bars.
K. One (1) Steel metal glass bulletin board frame.
3.
Presentation for discussion, consideration and approval of procurement packet for RFB 2008-320A-11-12-LRM (ie. Specifications, legal notice and draft contract document) as attached hereto for Hidalgo County Precinct No 1 "Repair-Reconstruction of Culvert Pipe-Bridge Washout at Mile 3N & FM 491". Previously approved to advertise by CC on July 28, 2008.
4.
Requesting authority to purchase Five (5) New 2009 Chevrolet Pickup Trucks:
through the County's membership/participation with HGAC (Houston-Galveston) Contract #VE-03-06 awarded vendor Caldwell Country Chevrolet in the total amount of $145,074.00. (Administration and delivery fees included) Bid No.:2008-427-10-28
| One (1) Extended Cab | $27,542.00 |
| Four (4) Crew Cab | $117,532.00 |
through the County's membership/participation with HGAC (Houston-Galveston) Contract #VE-03-06 awarded vendor Caldwell Country Chevrolet in the total amount of $145,074.00. (Administration and delivery fees included) Bid No.:2008-427-10-28
5.
Requesting approval of a professional engineering services contract with DOS LOGISTICS, INC. for the "Water Storm Improvements for various colonias (Spanish Palm, Encinal, La Pinata, Olivarez #2 and Chapa #2 (Estancia)" for Hidalgo County Precinct No. 1. and (as approved by legal counsel to proceed with final execution of contract).
C.
Pct. 2
1.
Recommending award of bid to vendor (Waukesaha-Pearce Industries, Inc.) meeting all required specifications/requirements for Bid No. 2008-396-10-22-SMA-"Hidalgo County Precinct No. 2- New 4 X 4 Excavator" in the amount not to exceed the total of $271,325.35
2.
A. Presentation for discussion, consideration and approval to execute a Construction Materials Testing Services contract with Millennium Engineers Group for, "Road and Bridge Projects" for Precinct No. 2 (on an as needed basis) as approved for negotiations on CC 07/22/08.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 ($9,619.12) for "South Tower Park," with Millennium Engineers Group, to provide engineer services to Hidalgo County Precinct No. 2.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 ($9,619.12) for "South Tower Park," with Millennium Engineers Group, to provide engineer services to Hidalgo County Precinct No. 2.
3.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 12 (with an estimated cost of $2,750.00) for "Dicker Rd at McColl Rd West of Las Milpas" with TEDSI Infrastructure, to provide engineering services to Hidalgo County Precinct No. 2.
D.
Pct. 3
1.
Requesting authority to exercise the sixty (60) day grace period extension (as provided in contract) for the "Hauling Services of Crushed Caliche for Precinct No. 3" under the same rates, terms and conditions with Roy's Hauling Services, Inc. with an effective date of 11/01/08 - 12/30/08 so as to have no lapse in service while the procurement process is completed.
2.
Approval of Request for Payment on Invoice No. 08107 in the amount of $6,054.34 for "7 Mile Line, Part 1- Iowa Rd" from contracted project engineer, Javier Hinojosa Engineering.
3.
Presentation for consideration, discussion, acceptance and approval of proposal(s) from Doggett Heavy Machinery Services, LTD located at 705 E. Nolana, Pharr, TX through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 to purchase (2) Two New 670D Motor Graders in the amount of $373,796.00; price includes Buyboard pricing & fees.
4.
Approval of Request for Payment on Invoice No. 08111 in the amount of $13,311.11 for "Rabbit Patch Subd. Unit I and II" from contracted project engineer, Javier Hinojosa Engineering.
5.
Presentation for consideration, discussion, acceptance and approval of proposal(s) Holt Cat, Weslaco, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 to purchase One (1) New 816F2 Landfill Compactor in the amount of $379,600.00 price includes Buyboard Pricing & Fees-pProject #2008-436 DIP-3
6.
Requesting authority for Hidalgo County to purchase Three (3) vehicles through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard for Precinct #3 (quotes attached hereto) in the total purchase price as follows for Project #08-437:
Ford F-550 Cab/Chasis-------------------$38,882.00
Ford F-350 Cab/Chasis SRW------------ $26,744.00
Ford F-250 Cab/Chasis-------------------$ 26,804.00
One time Buyboard Administrative Fee $ 400.00
Total Amount Not to Exceed $ 92,830.00
Ford F-550 Cab/Chasis-------------------$38,882.00
Ford F-350 Cab/Chasis SRW------------ $26,744.00
Ford F-250 Cab/Chasis-------------------$ 26,804.00
One time Buyboard Administrative Fee $ 400.00
Total Amount Not to Exceed $ 92,830.00
E.
Pct. 4
1.
Requesting discussion, consideration and approval to purchase (6) Six New 2009 Chevrolet Diesel Trucks through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet in the amount of $203,719.00 which included administration and delivery fees for Precinct #4's Drainage Improvements Project #2008-434-DIP-4-001-10-28.
F.
Elections Dept.
1.
Presentation for discussion, consideration and approval to enter into an "Interlocal Agreement" with City Of Pharr and The Pharr Economic Development Corporation for the lease of approximately 9500 sq. feet (at a rate of $1.10/square foot) of space to store the elections voting sytem, related equipment and use as training center for the Hidalgo County Elections Department with new agreeement changing only one article (2.04-Right of Terminiation) to read: Either party will have option to terminate upon sixty-day (60) written notice instead of Lessee's option to termination upon sixty-day (60) wriiten notice to Lessor and all other rates, terms and coniditions remaining the same.
G.
Buildings & Grounds
1.
Presentation for discussion, consideration, and approval on completing and submitting The Home Depot Commercial Account (PROX) Application For State and Local Government to purchase items (in tangent with executed Hidalgo County purchase orders) from Home Depot U.S.A., Inc. through Hidalgo County's Membership/Participation with the Texas Multiple Award Schedule (TXMAS) (Contract TXMAS-8-51V020) on an as needed basis for RFB 2008-201-08-20-ysi "Carpentry, Construction, & Building Supplies & Materials" including signing any applicable documents.
H.
Tax Office
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network with the following awarded vendor-CDW Government, contract #TCPN R-4713 through requisition #142010 in the total amount of $8,485.62
I.
Colonia Access Program
1.
Presentation for discussion, consideration and approval of the following contracts for Border Colonia Access Program Round III;
A. C-CAP-08-028 TEDSI Infrastructure-Pct. No. 1;
B. C-CAP-08-029A R. Gutiérrez-Pct. No. 2;
C. C-CAP-08-030A Javier Hinojosa-Pct. No. 3.
A. C-CAP-08-028 TEDSI Infrastructure-Pct. No. 1;
B. C-CAP-08-029A R. Gutiérrez-Pct. No. 2;
C. C-CAP-08-030A Javier Hinojosa-Pct. No. 3.
J.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $6,151.56) with TEDSI Infrastructure to provide Engineer services to Hidalgo County Precinct No. 1 for the remainder of Border Colonia Access Program-Round II Projects. C-CAP-08-014-09-30.
K.
Colonia Access Program Pct. 2
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 3 (with a estimated cost of $12,000.00) for "RSW Unit #1 Subdivision"; Work Authorization No. 4 (with a estimated cost of $3,000.00) for "Tiny Acres Subdivision"; and Work Authorization No. 5 (with a estimated cost of $8,000.00) for Eldora Gardens Subdivision, with R. Gutierrez Engineering for the provision of engineering related services to Hidalgo County Precinct No. 2. C-08-381-09-16
L.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #3 (with a proposed fee of $68,956.25) with L & G Engineering Laboratory, LLC to provide Construction Material Testing Engineer services to Hidalgo County Precinct No. 3 for the remainder of Border Colonia Access Program-Round II Projects.
M.
Sheriff's Office
1.
Presentation for discussion, acceptance, and approval of the final negotiated agreements (previously reviewed by legal counsel) including acceptance of the "best and final offer" (BAFO) with "Orion Communications, Inc." for RFP NO: 2008-Hidalgo County Sheriff's Office-Police Administration Software.
N.
Auditor's Office
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network with the following awarded vendor-CDW Governement TCPN R-4713 through requisition #141682 in the amount of $7,266.93
O.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Requesting authority to advertise a Request for Proposals (RFP) with approval of draft specifications for: "Voluntary Group Dental Plan for Employees" for a contract term of one (1) year as directed by CC on 10-21-08.
3.
Approval to accept a 3rd QRT 2008 rebate check from Comdata Check no. 1339383 in the amount of $6.89 dated 10/14/08.
20.
Budget & Management - Valde Guerra:
A.
Juvenile Probation:
1. Approval to deobligate cash match funds from the CJD JAIBG grant for FY 2009 (fund 1286) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $15,000.00.
2. Approval to deobligate remaining cash match funds from the TJPC-Z-2008 grant for FY 2008 (fund 1294, program no. 007) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $5,000.00.
3. Approval to deobligate remaining cash match funds from the TJPC-F-2008 grant for FY 2008 (fund 1294, program no. 036) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $10,670.91.
1. Approval to deobligate cash match funds from the CJD JAIBG grant for FY 2009 (fund 1286) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $15,000.00.
2. Approval to deobligate remaining cash match funds from the TJPC-Z-2008 grant for FY 2008 (fund 1294, program no. 007) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $5,000.00.
3. Approval to deobligate remaining cash match funds from the TJPC-F-2008 grant for FY 2008 (fund 1294, program no. 036) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $10,670.91.
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of damaged equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Parking Lot Security | Robert Lugo | IC 502 | $50.00 |
C.
Approval of interfund transfer from Capital Outlay (1301) to Certificate of Obligation series 2006 (1336) in the total amount of $175,063.27.
D.
Approval of 2008 interdepartmental transfer from County Wide Administration-Contingency to County Commissioners-Dues & Memberships (1100) in the amount of $30,000.00.
E.
Approval of 2008 interdepartmental transfer from County Wide Administration- Contingency to Tax Office (1100) in the amount of $45,000.00.
F.
Approval of 2008 appropriation of funds - Tax Notes, Series 2007 (1302) - Drainage Impr. Proj. for Precinct 1, Precinct 2, Precinct 3, and Precinct 4 in the amount of $820,000.00.
G.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Juvenile Probation Longevity Pay (1100) in the amount of $5,500.00
H.
Approval of 2008 interdepartmental transfer within CO series 2004-B&G (1334) from Sally Port (program 015) to Courthouse (010) in the amount of $1,450.00.
I.
Approval to deobligate funds from Public Defender Grant (1282) and appropriate into Countywide Administration - Contingency (1100) in the amount of $34,659.00.
J.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Court at Law #5 (1100) in the amount of $17,049.85
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Jose A. Medellin
22.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Jose A. Medellin
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn