CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 12, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
C.
Discussion, consideration, and approval of Letter of Support for Department of Public Safety's Selective Traffic Enforcement Program (STEP).
D.
1. Authorization for County Treasurer to issue payment to Beck Disaster Recovery, Inc. for invoices totaling $1,502,477.00 after Auditor review and audit procedures have been completed.
2. Approval and authorization to appropriate $375,619.25 (25% of Beck Disaster Recovery, Inc. invoices) from General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3. Approval and authorization to set up a receivable in the amount of $1,126,857.75 which represents a 75% reimbursement from FEMA and or Local Jurisdictions for Debris Monitoring Services.
2. Approval and authorization to appropriate $375,619.25 (25% of Beck Disaster Recovery, Inc. invoices) from General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3. Approval and authorization to set up a receivable in the amount of $1,126,857.75 which represents a 75% reimbursement from FEMA and or Local Jurisdictions for Debris Monitoring Services.
E.
Approval of 457 Plan Withdrawal due to hardship for employee #088099.
F.
Discussion, consideration, and action on Authorization to change TCDRS Plan Provisions for Plan Year 2009 to include a 4% COLA for retirees (as approved during the 2009 budget process) and increase the county's contribution rate from 8.81% to 9.02%
G.
Discussion, consideration and action on General Fund hiring freeze, excluding Law Enforcement
H.
Appointment of an Hidalgo County representative to the Rio South Texas Economic Council.
I.
Discussion, consideration, and approval of Resolution Approving Notice of Intent to Issue Certificates of Obligation in an amount not to exceed $26,000,000.00.
J.
Discussion, consideration and appropriate action regarding the implementation of the OJJDP (Office of Juvenile Justice and Delinquency Prevention) Truancy Program Grant Award accepted by Commissioners' Court on 9/23/08 in the amount of $491,892.00
6.
Constable Pct. #5 - Danny Marichalar:
A.
Consideration and action on the Appointment of Juan Rivas as Deputy Constable for Pct. #5 in accordance with Section 86.011 of the Texas Local Government Code
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion on adoption of procedures to register dangerous animals in
the County. (i.e. bears, tigers, lions)
the County. (i.e. bears, tigers, lions)
8.
WIC - Norma Longoria:
A.
1. Presentation for discussion, consideration, acceptance and approval of claims/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoice after it has been reviewed , audited and processing procedures are completed by the Hidalgo County Auditor.
| Date | Vendor | Amount | Reason | Invoice # |
| 6/18/08 | Mission Regional Hospital | $1,393.20 | Installation of a 2" backflow low preventor at water meter. | 70 |
2. Request and approval to pay the annual membership dues to the Texas Association of WIC Directors calendar year Jan. 1 - Dec. 31, 2009 in the amount of $125.00 for Norma L. Longoria, WIC Director. Req. # 143193.
9.
HIDTA - Task Force - Dora Munoz:
A.
Discussion, consideration, and approval of the "Hidalgo County HIDTA Task Force Uniform Policy".
10.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Materials Testing Services in connection with City of Peñitas Urban County Program Year 18 (2005) for the Camargo Subdivision Street Improvements Project in the City of Peñitas.
2. Presentation of the scoring grid five (5) Material Testing firms from the County's approved "pool" as graded and evaluated by the City of Peñitas for the purposes of ranking by Commissioners' Court in connection with City of Peñitas UCP Year 18 (2005) Camargo Subdivision Street Improvements project.
3. Authority to negotiate a Materials Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of material testing services for the City of Peñitas Camargo Subdivision Street Improvements project.
2. Presentation of the scoring grid five (5) Material Testing firms from the County's approved "pool" as graded and evaluated by the City of Peñitas for the purposes of ranking by Commissioners' Court in connection with City of Peñitas UCP Year 18 (2005) Camargo Subdivision Street Improvements project.
3. Authority to negotiate a Materials Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of material testing services for the City of Peñitas Camargo Subdivision Street Improvements project.
B.
Presentation of monthly status report by Dos Logistics, Inc. on the development of an Environmental Informatin Study and a Preliminary Engineering Report in connection with Pct. #1 Water / Sewer Improvement and Planning Activity.
C.
1. Request to rescind the authority to negotiate contract with Raba-Kistner consultants, Inc. the highest rated firm for the City of Weslaco Water/Sewer Improvements project utilizing Hidalgo County Urban County Program funds.
2. Request to negotiate a professional engineering service contract with the No. 2 or No. 3 ranked firms as necessary for an Urban County Program-City of Weslaco Water/Sewer Improvements project.
2. Request to negotiate a professional engineering service contract with the No. 2 or No. 3 ranked firms as necessary for an Urban County Program-City of Weslaco Water/Sewer Improvements project.
D.
1. Public Hearing concerning a proposed Budget & Program Amendment for Urban County Program FY 20 (2007) & FY 21 (2008) for Hidalgo County Precinct No. 2. The proposed amendment will transfer funds and create a Fire Station/Equipment line item, Health Services line item and Public Facilities line item.
2. Requesting approval of a Budget & Program Amendment for Hidalgo County Precinct No. 2 to transfer funds and create a Fire Station/Equipment line item, Health Services line item and Public Facilities line item to the existing workplans for Urban County Program Year 20 (2007) & Year 21 (2008).
2. Requesting approval of a Budget & Program Amendment for Hidalgo County Precinct No. 2 to transfer funds and create a Fire Station/Equipment line item, Health Services line item and Public Facilities line item to the existing workplans for Urban County Program Year 20 (2007) & Year 21 (2008).
11.
Office of the County Judge:
A.
Project status report regarding the Hidalgo County Primary Care/ Substance Abuse Facility.
12.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
A. Ash Subdivision – Pct. 1 (Roger Beethel)
B. Monte Alto Acres Phase 5 Subdivision – Pct. 1(Richard Ruppert)
2. Final Approval with Financial Guarantee
A. Cardinal Star Subdivision – Pct. 4 (Franz Schamberger)
A. Ash Subdivision – Pct. 1 (Roger Beethel)
B. Monte Alto Acres Phase 5 Subdivision – Pct. 1(Richard Ruppert)
2. Final Approval with Financial Guarantee
A. Cardinal Star Subdivision – Pct. 4 (Franz Schamberger)
13.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract or parcel of land described as parcel #24 - 10th Street Project.
B.
Authorization for County Judge to execute Closing Documents for the Precinct No. 2 Administration Office Property - a 15.75 acre tract of land out of Lot 229 Kelly Pharr Subdivision.
C.
Authorization for consideration, action and/or approval to accept Kantunil Avenue as per affidavits executed by property owners to be included in the County Wide Roadway System. (PCT 3)
D.
Consideration and approval to purchase a certain tract or parcel of land described as parcel #45 - North "I" Road Project.
14.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Requesting approval to pay the 2008 memebership dues to the Property Records Industry Association-Government Sector in the amount of $350.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
15.
Tax Office - Armando Barrera:
A.
Approval of 2008 Tax Roll Totals as per Sec. 26.09 E of the Texas Property Tax Code.
16.
Precinct #1 - Comm. Handy:
A.
Sanitation (121-001):
1. Approval to create one (1) full-time temporary Attendant position, slot no. 121-001-T025 budgeted at $20,800.00 per year ($10.00 per hour) not to exceed six (6) months.
2. Approval of revised salary schedule.
1. Approval to create one (1) full-time temporary Attendant position, slot no. 121-001-T025 budgeted at $20,800.00 per year ($10.00 per hour) not to exceed six (6) months.
2. Approval of revised salary schedule.
B.
Paved/Unpaved Rd. (121-005):
1. Approval to delete two (2) vacant regular full-time Maintenance I positions, slot no's. 121-005-0059 & 121-005-0060 budgeted at $20,345.00 each.
2. Approval to create one (1) new regular full-time Diesel Mechanic position, slot no. 121-005-078 budgeted at $40,000.00.
3. Approval of revised salary schedule.
1. Approval to delete two (2) vacant regular full-time Maintenance I positions, slot no's. 121-005-0059 & 121-005-0060 budgeted at $20,345.00 each.
2. Approval to create one (1) new regular full-time Diesel Mechanic position, slot no. 121-005-078 budgeted at $40,000.00.
3. Approval of revised salary schedule.
C.
1. Approval of modifications to the interlocal agreement with the City of Donna relating to the Tax Increment Reinvestment Zone No. 1 (Red River Subdivision).
2. Appointment of one board member to represent the County of Hidalgo on the City of Donna's Tax Increment Reinvestment Zone #1 Board of Directors.
2. Appointment of one board member to represent the County of Hidalgo on the City of Donna's Tax Increment Reinvestment Zone #1 Board of Directors.
D.
1. Discussion, consideration, and approval to enter into an Interlocal Agreement between the City of Donna, Texas; Hidalgo County; Tax Increment Reinvestment Zone Number Two (2), City of Donna, Texas; and Rhodes Enterprises, Inc. allowing for the County to participate in the Reinvestment Zone.
2. Appointment of one board member to represent the County of Hidalgo on the City of Donna's Tax Increment Reinvestment Zone Number Two (2) Board of Directors.
2. Appointment of one board member to represent the County of Hidalgo on the City of Donna's Tax Increment Reinvestment Zone Number Two (2) Board of Directors.
17.
Precinct #3 - Comm. Flores:
A.
Drainage Improvement Project - Pct. #3:
1. Approval to create the following regular full-time positions:
2. Approval of salary schedule.
1. Approval to create the following regular full-time positions:
|
Slot No.
|
Position Title
|
Budgeted Salary
|
| 001 | Director of Construction | $65,000.00 |
| 002 | Backhoe/ Heavy Equipment Operator | $31,086.00 |
| 003 | Loader/ Heavy Equipment Operator | $31,086.00 |
| 004 | Heavy Equipment Operator III | $31,086.00 |
| 005 | Bulldozer/ Heavy Equipment Operator | $31,086.00 |
| 006 | Truck Driver III | $27,756.00 |
| 007 | Truck Driver III | $27,756.00 |
| 008 | Truck Driver III | $27,756.00 |
| 009 | Excavator/ Heavy Equipment Operator | $38,500.00 |
| 010 | Laborer-Drainage/ Construction | $22,880.00 |
| 011 | Laborer-Drainage/ Construction | $22,880.00 |
| 012 | Pipe Layer/ Fitter | $25,000.00 |
| 013 | Pipe Layer/ Fitter | $25,000.00 |
Sanitation:
1. Approval to create the following regular full time positions as follows:
|
Slot No.
|
Position Title
|
Budgeted Salary
|
| 025 | Solid Waste Enforcement Officer | $33,060.00 (Per Grade & Step Pay Plan) |
| 026 | Maintenance I | $22,880.00 |
| 027 | Maintenance I | $22,880.00 |
| 028 | Maintenance I | $22,880.00 |
2. Approval of revised salary schedule.
18.
Precinct #4 - Comm. Garza:
A.
Discussion, consideration and action on Interlocal Agreement between County of Hidalgo and Irrigation District No. 1
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
A. Presentation for discussion, consideration, and action in connection with the responses received for "RFP NO: 2008-386-10-15-VYG-TIME CLOCKS (Equipment and Warranty)" for the purposes of CC ranking as "qualified" in order to proceed forward with the next phase of the proposal process;
B. Requesting authority for Purchasing Department to enter into negotations with qualified proposer including any best and final offers in order to finalize a contract for consideration and award.
B. Requesting authority for Purchasing Department to enter into negotations with qualified proposer including any best and final offers in order to finalize a contract for consideration and award.
5.
A. Recommendation to reject all responses received for "RFP NO: 2008-391-10-15-Structure Valuations And Insurance Appraisals For Hidalgo County Owned Real Estate Properties/Buildings (i.e. replacement costs) with authority to re-advertise in order to modify requirements, scope or work , scope of services and/or specifications through the Safety Division and the Purchasing Department;
B. Presentation for discussion, consideration and action to nominate at least three (3) surveying firms from the County's approved "Pool" and proceed to score, grade and evaluate for the purposes of ranking by CC in connection with the need to obtain current "certificates of elevation" for county-owned real estate properties/buildings with designation of graders;
B. Presentation for discussion, consideration and action to nominate at least three (3) surveying firms from the County's approved "Pool" and proceed to score, grade and evaluate for the purposes of ranking by CC in connection with the need to obtain current "certificates of elevation" for county-owned real estate properties/buildings with designation of graders;
6.
Hidalgo County Adult Detention Facility,aka, County Jail;
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network's awarded vendor-CDW Government TCPN-R4713 through requisition #142942 in the amount of $5,805.20.
7.
Presentation for discussion, consideration and applicable action realted to the "As Built drawings of the existing Couthouse to include Annexes and the surrounding Parking Areas & Sidewalks Project" including, but not limited to, the following options and recommendations:
A. Proceed with completing the current on-going process of selection of the architect and continue negotiations with the number one-ranked firm of ERO International, Inc. by utilizing the;
a) AIA Document B141-1997-Standard Form of Agreement Between Owner and Architect using Hidalgo County's form; or,
b) AIA Document B141-1997-Standard Form of Agreement Between Owner and Architect using McAllen ISD's form (as requested by architect ERO International, Inc.); or, in the alternative;
B. Cancel the project so as to determine the final costs, construction timelines including occupancy asssociated with the current renovations to the former Administration Building located at 100 E. Cano, Edinburg, Texas; and, if approved;
C. Proceed to send notice to the architect firm of ERO International, Inc. of the County's cancellation of the project and cease negotiations.
A. Proceed with completing the current on-going process of selection of the architect and continue negotiations with the number one-ranked firm of ERO International, Inc. by utilizing the;
a) AIA Document B141-1997-Standard Form of Agreement Between Owner and Architect using Hidalgo County's form; or,
b) AIA Document B141-1997-Standard Form of Agreement Between Owner and Architect using McAllen ISD's form (as requested by architect ERO International, Inc.); or, in the alternative;
B. Cancel the project so as to determine the final costs, construction timelines including occupancy asssociated with the current renovations to the former Administration Building located at 100 E. Cano, Edinburg, Texas; and, if approved;
C. Proceed to send notice to the architect firm of ERO International, Inc. of the County's cancellation of the project and cease negotiations.
8.
Pursuant to Texas Local Government Code, 262.026 (a), notification and ratification of extension of bid opening date (Issued through Addendum #1 by Purchasing Agent) from November 5, 2008 to November 12, 2008 for RFP/Q NO: 2008-409-11-05-VYG-"Professional Consultant For Services For Asset Mapping And Strategic Planning To Guide Economic Development In Hidalgo County", so as to allow more time for timely submission of questions and responses to potential participants.
9.
Presentation for discussion, consideration and approval of Guidelines Memo in connection with use of Travel Card as requested and recommended by Purchasing Department.
10.
Requesting Authority to advertise request for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for: Hidalgo County - Traffic Road Signs and Accessories" (Bid No. 2008-338)
B.
Pct. 1
1.
Presentation for discussion, consideration, and approval of procurement packet and authority to advertise for RFB 2008-320B-12-13-LRM (ie. Specifications, legal notice and draft contract document) as attached hereto for Hidalgo County Precinct No 1 "Repair-Reconstruction of Mile 6 & Mile 13".
2.
A. Presentation for discussion, consideration, acceptance, and approval of Inv. # 11322813 in the amount of $22,163.35 from L & G Consulting Engineers, Inc., dba, L & G Engineering, contracted engineer for the "FM 493 Project" for Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08003 in the amount of $3,750.00 from Leo L. Rodriguez, Jr. d/b/a Rodriguez Engineering, contracted engineer for the "Design Construction of Barrera Street" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-332-09-30).
C. Presentation for discussion, consideration, acceptance, and approval of Invoice Nos. 01.08 M3 & 01.08 M6 in the total amount of $52,602.00 from Dos Logistics, Inc., contracted engineer for the "Culvert Pipe Bridge Washout Project" (Mile 3 N. and FM 491) & ( Mile 6 and Mile 13 N. Including Martin Moralez Road) for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-320-10-07).
D. Presentation for consideration, discussion, and approval of Work Authorization #2 in the amount of $11,100.00 with DOS LAND SURVEYING, LLC. to provide surveying services in connection with Contract No. C-08-225-09-09 "ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Surveying Assessement of approximately 1.0 Mile of Valley View Road from US Highway 281 (Military Hwy) North to Anaya Road within Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08003 in the amount of $3,750.00 from Leo L. Rodriguez, Jr. d/b/a Rodriguez Engineering, contracted engineer for the "Design Construction of Barrera Street" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-332-09-30).
C. Presentation for discussion, consideration, acceptance, and approval of Invoice Nos. 01.08 M3 & 01.08 M6 in the total amount of $52,602.00 from Dos Logistics, Inc., contracted engineer for the "Culvert Pipe Bridge Washout Project" (Mile 3 N. and FM 491) & ( Mile 6 and Mile 13 N. Including Martin Moralez Road) for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-320-10-07).
D. Presentation for consideration, discussion, and approval of Work Authorization #2 in the amount of $11,100.00 with DOS LAND SURVEYING, LLC. to provide surveying services in connection with Contract No. C-08-225-09-09 "ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Surveying Assessement of approximately 1.0 Mile of Valley View Road from US Highway 281 (Military Hwy) North to Anaya Road within Hidalgo County Precinct No. 1.
C.
Pct. 2
1.
Recommending award of bid and approval of contract document to "Benardo Saenz Jr. dba Universal Truckers, Inc.", the lowest bidder meeting all specifications and/or terms and conditions as attached hereto for "Hidalgo County Pct 2 -Loading and Hauling of Dirt"(Bid No. 2008-337-10-15-MEG)
2.
Presentation for discussion, consideration and approval of proposal received from "The Playwell Group, Inc." awarded vendor through our membership/participation with TASB's BUYBOARD Cooperative Purchasing Program Contract #269-07, in the amount of $16,253.01 for the South Tower Road Multi-Purpose Facility (CRC). Bid No. 2008-445-otm
3.
Approval of Request for Payment No. 1 in the amount of $31,955.63, from V-A Architecture, contracted architect for "South Tower Rd Park Project" C-07-042-04-17
4.
Presentation for discussion, consideration, and approval to award proposal submitted by SimplexGrinnell LP through Hidalgo County's membership/participation with the Texas Multiple Award Schedule (TXMAS Contract-5-84070) in an amount not to exceed $11,892.43, for installation of additional surveillance cameras to Precinct #2 South Tower CRC/Park to include but limited to equipment, labor, installation set up and any other accessories as may be needed for a turnkey solution.
5.
Presentation of bids received for the purposes of award for: "Hidalgo County Precinct No. 2-Construction of McColl Road Irrigation Canal Siphon" (RFB No. 08-334) to the lowest responsible bidder meeting all specifications including bid price clarification, as attached hereto, and as recommended by project engineering firm R. Gutierrez Engineering.
6.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 in the amount of $82,124.00 for the "South Tower Estates Subdivision" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 in connection with Contract No. C08-381-09-16.
D.
Pct. 3
1.
Requesting approval of plans and specifications developed and drafted by project architect Alcocer Garcia Associates Design Consulting for Hidalgo County Precinct No. 3- "Construction and Site improvements of Meeting Hall/Pavilion" (RFB No. 2008-406-12-17-MSS)
E.
Pct. 4
1.
Request for consideration, discussion and authorization to proceed with, including, but not limited to the follwoing:
(A) request title reports, appraisals and approval to negotiate possible acquisition;
(B) to enter into a license agreement with lot #12, of Kaylen Heights #3 with legal owner in the amount of $1,500.00
for Drainage Improvements Project #2008-446-DIP-4.
(A) request title reports, appraisals and approval to negotiate possible acquisition;
(B) to enter into a license agreement with lot #12, of Kaylen Heights #3 with legal owner in the amount of $1,500.00
for Drainage Improvements Project #2008-446-DIP-4.
2.
Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $ 99,095.00 with QUINTANILLA, HEADLEY & ASSOCIATES, INC. to provide "surveying services" in connection with Contract No. C-08-433-11-04 - "PAVED/UN-PAVED ROAD CONSTRUCTION/DRAINAGE PROJECTS" (on an as needed basis) for (SAN CARLOS DRAINAGE IMPROVEMENTS) within Hidalgo County Precinct No. 4
F.
Buildings & Grounds
1.
Presentation for discussion, consideration and approval to award proposal received (through Hidalgo County's membership/participation with state, cooperative purchasing programs or interlocal awarded jobs or construction services vendors) from Clean Air Solutions for the provision of labor, materials and related accessories, to include but not limited to Retrofit to Mechanic Shop for use of Elections Department in an amount not to exceed $240,000.00 under project #2008-300-11-06-MSS.
G.
Tax Office
1.
A. Requesting exception from "Order" approved designating 10-17-08 as deadline for major purchases for the Tax Office for the purchase of computer equipment, software and/or peripherals with assurances by the Tax office and vendor that all requested goods and/or services will be received prior to 12-31-08;
B. Presentation for discussion, consideration, acceptance and approval of a proposal received from Dell Marketing L. P. though the County's participation/membership with (DIR) Department of Information Resource contract #DIR-SDD-192 requisition #141990 in the amount not to exceed $17,666.40
B. Presentation for discussion, consideration, acceptance and approval of a proposal received from Dell Marketing L. P. though the County's participation/membership with (DIR) Department of Information Resource contract #DIR-SDD-192 requisition #141990 in the amount not to exceed $17,666.40
H.
Colonia Access Program
1.
Presentation for consideration, discussion acceptance and approval of the following contracts for Border Colonia Access Program Round III;
C-CAP-08-029B– Dos Logistics Inc. Pct No 2
C-CAP-08-031A - Quintanilla, Headley & Associates Inc Pct No 4
C-CAP-08-031B – J.E. Saenz & Associates Pct No 4
C-CAP-08-029B– Dos Logistics Inc. Pct No 2
C-CAP-08-031A - Quintanilla, Headley & Associates Inc Pct No 4
C-CAP-08-031B – J.E. Saenz & Associates Pct No 4
I.
Colonia Access Program Pct. 3
1.
Requesting approval of "Certificate of Construction Completion" submitted by project engineer Hinojosa Engineering reflecting the completion date of July 07, 2008 for North Cross Subdivision with contractor Asago dba Asago Construction. C-CAP-08-006-03-06
J.
Sheriff's Office
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource contract #SDD-223 awarded vendor-SHI through requisition #142948 in the amount of $6,488.00
K.
Planning Department
1.
Requesting ratification of purchase order #612478 to CDW Government TCPN contract R4713 in the amount of $5,441.62 for the purchase of computer equipment and/or peripherals through the County's membership/participation with (TCPN) The Cooperative Purchasing Network's Cooperative Purchasing Program in order to benefit from a cost effective promotion offered and expiring on 11/10/08.
L.
County Clerk
1.
A. Requesting authority to exercise the sixty (60) day grace period extension (as provided in contract) for the "Records, Management, and Imaging" for the County Clerk's Office under the same rates, terms and conditions with ACS/Government Records Services with an effective date of 11/10/08 - 01/08/09 so as to have no lapse in service while the procurement process is completed.
B. Requesting authority to advertise a request for proposal for: "Records, Management, and Imaging " and approval of specifications to be developed and drafted by County Clerk's Office.
M.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Budget & Management - Valde Guerra:
A.
General Fund Salary Sweep:
Requesting authorization and approval to transfer General Fund lapsed salaries and related fringe benefits from various departments to the Countywide Admininstration - Contingency account. The sweep includes salaries, fica, retirement, and unemployment compensation.
Requesting authorization and approval to transfer General Fund lapsed salaries and related fringe benefits from various departments to the Countywide Admininstration - Contingency account. The sweep includes salaries, fica, retirement, and unemployment compensation.
B.
Sanitation Precinct No. 1:
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Sanitation Precinct No. 1 - Contractual Services (1100) in the amount of $100,000.00.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Sanitation Precinct No. 1 - Contractual Services (1100) in the amount of $100,000.00.
C.
Constable Pct. 3 Investigation HB 65:
Approval of 2008 interfund transfer from HIDTA Chapter 59 (1251) to Constable Pct. 3 Investigation HB 65 (1230) in the amount of $20,000.00 (memorandum of understanding between HIDTA and Constable Pct. 3 previously approved by CC on 11-4-08, AI 11961/ 7.C.).
Approval of 2008 interfund transfer from HIDTA Chapter 59 (1251) to Constable Pct. 3 Investigation HB 65 (1230) in the amount of $20,000.00 (memorandum of understanding between HIDTA and Constable Pct. 3 previously approved by CC on 11-4-08, AI 11961/ 7.C.).
D.
Department of Budget & Management - Insurance:
Approval of 2008 interdepartmental transfer from County Wide Administration to Insurance Account (1100) in the amount of $ 50,000.00, to fund pending and future invoices/settlements.
Approval of 2008 interdepartmental transfer from County Wide Administration to Insurance Account (1100) in the amount of $ 50,000.00, to fund pending and future invoices/settlements.
E.
Presentation for discussion, consideration, acceptance of statement received from Comdata/Transmontaigne reflecting outstanding balance of $3,760.67 past due and owing since April 10, 2008 by the Elections Department (prior administration) with authority for Executive Officer to stamp, sign statement/bill and County Treasurer to issue payment after review and processing procedures are completed by the County Auditor so as to release line of credit and receive newly authorized fuel cards to permit more efficient operations of Elections Office functions and responsibilities.
F.
Purchasing Department:
Approval of 2008 interdepartmental transfer from County Wide Administration to Purchasing Department (1100) in the amount of $10,000.00 for advertising expenditures.
Approval of 2008 interdepartmental transfer from County Wide Administration to Purchasing Department (1100) in the amount of $10,000.00 for advertising expenditures.
G.
Planning Department:
Approval of 2008 interdepartmental transfer from County Wide Administration to the Planning Department (1100) in the amount of $20,649.87 to offset the cost of computers, software and peripherals.
Approval of 2008 interdepartmental transfer from County Wide Administration to the Planning Department (1100) in the amount of $20,649.87 to offset the cost of computers, software and peripherals.
H.
Insect Eradicaton:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Insect Eradiction - Other R & M Supplies (1100) in the amount of $470.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Insect Eradiction - Other R & M Supplies (1100) in the amount of $470.00.
I.
Autopsies:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Autopsies - Autopsy Services (1100) in the amount of $100,000.00.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Autopsies - Autopsy Services (1100) in the amount of $100,000.00.
J.
C. O.'s Series 2004 - Precinct# 4:
Approval of 2008 interdepartmental transfer within Certificate of Obligation Series 2004 - Precinct# 4 (1334) from (program 020) to Trenton "I" Rd. - Fm 493 (program 031) and to Wallace Fm 1925 - Fm 490 (program 035) in the total amount of $700,000.00 to fund road improvements.
Approval of 2008 interdepartmental transfer within Certificate of Obligation Series 2004 - Precinct# 4 (1334) from (program 020) to Trenton "I" Rd. - Fm 493 (program 031) and to Wallace Fm 1925 - Fm 490 (program 035) in the total amount of $700,000.00 to fund road improvements.
K.
Pct 2 Drainage Improvement Project (1202):
Approval of 2008 interdepartmental transfer from Pct 2 Paved/Unpaved Roads to Pct 2 Drainage Improvement Project (1202) in the total amount of $68,997.61, to fund salaries and fringes for the remainder on 2008.
Approval of 2008 interdepartmental transfer from Pct 2 Paved/Unpaved Roads to Pct 2 Drainage Improvement Project (1202) in the total amount of $68,997.61, to fund salaries and fringes for the remainder on 2008.
L.
Precinct# 4 - Drainage Improvement Project (1204).
Approval of 2008 appropriation of funds to Precinct# 4 R&B (1204) - Drainage Improvement Project in the amount of $100,595.00.
Approval of 2008 appropriation of funds to Precinct# 4 R&B (1204) - Drainage Improvement Project in the amount of $100,595.00.
M.
C.O. Series 2006 - (1336)
1. Approval of unappropriation of funds from Certificates of Obligation, Series 2006-Buildings and Grounds in the amount of $ 280,000.00 for arbitrage payment reserve.
2. Approval of 2008 interdepartmental transfer within Certificate of Obligation Series 2006 from Buildings and Grounds - Courts Old/Juvenile Detention Building (program 026) to Elections (program 035) $85,000.00 and Mansion (program 014) $35,000.00 for total amount of $120,000.00 to fund additions and renovations.
1. Approval of unappropriation of funds from Certificates of Obligation, Series 2006-Buildings and Grounds in the amount of $ 280,000.00 for arbitrage payment reserve.
2. Approval of 2008 interdepartmental transfer within Certificate of Obligation Series 2006 from Buildings and Grounds - Courts Old/Juvenile Detention Building (program 026) to Elections (program 035) $85,000.00 and Mansion (program 014) $35,000.00 for total amount of $120,000.00 to fund additions and renovations.
N.
TXDOT FUND (1336):
1. Approval of appropriation of funds from SIB loan proceeds for TxDOT Project - Mile 2 West (Mile 12 to U.S. 83) in the amount of $321,266.52.
2. Approval of interfund transfer from TxDOT Project - Mile 2 West (Mile 12 to U.S. 83) and TxDOT Project Mile 6 West to Certificates of Obligation, 2006 Series in the amount of $ 360,593.90
1. Approval of appropriation of funds from SIB loan proceeds for TxDOT Project - Mile 2 West (Mile 12 to U.S. 83) in the amount of $321,266.52.
2. Approval of interfund transfer from TxDOT Project - Mile 2 West (Mile 12 to U.S. 83) and TxDOT Project Mile 6 West to Certificates of Obligation, 2006 Series in the amount of $ 360,593.90
O.
Approval of 2008 appropriation of funds for Courthouse Security (1241) in the amount of $640.00.
P.
Pct 4 Drainage Improvement Project (1204):
Approval of 2008 interdepartmental transfer from Pct 4 Paved/Unpaved Roads to Pct 4 Drainage Improvement Project (1204) in the total amount of $28,085.13 to fund salaries and fringes for the remainder of 2008 (Director of Construction & Assistant Director of Construction).
Approval of 2008 interdepartmental transfer from Pct 4 Paved/Unpaved Roads to Pct 4 Drainage Improvement Project (1204) in the total amount of $28,085.13 to fund salaries and fringes for the remainder of 2008 (Director of Construction & Assistant Director of Construction).
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-800-07-G; Marcial Vasquez, Guadalupe Vasquez and Manuel Silva vs Hidalgo County Sheriff Department and Ernestina Molina Garcia
E.
Cause No. C1374-08-I; Dolores Nava Huerta vs Hidalgo County
22.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-800-07-G; Marcial Vasquez, Guadalupe Vasquez and Manuel Silva vs Hidalgo County Sheriff Department and Ernestina Molina Garcia
E.
Cause No. C-1374-08-I; Dolores Nava Huerta vs Hidalgo County
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn