CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 25, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
C.
Discussion and approval on amending 2009 Holiday Schedule
D.
Discussion, consideration, and approval to amend Hidalgo County's Substance Abuse/Drug Policy and related sections of the Hidalgo County Personnel Manual to reflect that post-offer or pre-employment screenings may only be required for safety-sensitive positions.
E.
Approval of 457 Plan withdrawal requests due to hardship for the following employees:
Employee #031119
Employee #057886
Employee #062251
Employee #023825
Employee #100935
Employee #015598
Employee #031119
Employee #057886
Employee #062251
Employee #023825
Employee #100935
Employee #015598
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization and approval to set up an account with TCEQ Website and authorize the following Designees to submitt OSSF Monthly Activity Reports. Designees: Maria Guzman, Nora Gonzalez, Dan Beltran, & Sandra Garza.
C.
Health & Human Services Dept - Imm (1293):
1. Approval to delete one (1) vacant regular full-time TVFC Assistant Manager position, slot no 340-012-0009 budgeted at $22,942.00 per year.
2. Approval to increase the budgeted salary from $20,445.00 to $25,445.00 for four (4) Community Service Aide positions as a result of a deleted TVFC Assistant Manager position & re-distribution of this position salary.
3. Approval of revised salary schedule.
1. Approval to delete one (1) vacant regular full-time TVFC Assistant Manager position, slot no 340-012-0009 budgeted at $22,942.00 per year.
2. Approval to increase the budgeted salary from $20,445.00 to $25,445.00 for four (4) Community Service Aide positions as a result of a deleted TVFC Assistant Manager position & re-distribution of this position salary.
| Position Slot No. | Position Title | Budgeted Salary | New Proposed Salary |
| 340-012-0010 | Community Service Aide | $20,445.00 | $25,445.00 |
| 340-012-0011 | Community Service Aide | $20,445.00 | $25,445.00 |
| 340-012-0012 | Community Service Aide | $20,445.00 | $25,445.00 |
| 340-012-0013 | Community Service Aide | $20,445.00 | $25,445.00 |
3. Approval of revised salary schedule.
7.
Emergency Services Division - Tony Pena:
A.
Fire Marshal:
Approval of 2008 interdepartmental transfer from various fire departments to Alamo Fire Department (Program 002), Donna Fire Department (Program 004), La Villa Fire Department (Program 010) McAllen Fire Department (Program 012), Monte Alto Fire Department (Program 015), Weslaco Fire Department (Program 019), and Alton Fire Department (Program 003) in the total amount of $11,529.00 (1100).
Approval of 2008 interdepartmental transfer from various fire departments to Alamo Fire Department (Program 002), Donna Fire Department (Program 004), La Villa Fire Department (Program 010) McAllen Fire Department (Program 012), Monte Alto Fire Department (Program 015), Weslaco Fire Department (Program 019), and Alton Fire Department (Program 003) in the total amount of $11,529.00 (1100).
8.
IT Department for Buildings & Grounds:
A.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Basic Rate Plan: | Total Per Month: |
| Buildings and Grounds | Gabriel Homer Garza | BE 1000 | $55.00 |
| Buildings and Grounds | Javier Palacios | BE 1000 | $55.00 |
| Buildings and Grounds | Noe Garza | BE 1000 | $55.00 |
| Buildings and Grounds | Jimmy Hernandez | BE 1000 | $55.00 |
| Buildings and Grounds | Fernando Rodriguez | BE 1000 | $55.00 |
| Buildings and Grounds | Javier Adame | BE 1000 | $55.00 |
| Buildings and Grounds | Joe Chavarria | BE 1000 | $55.00 |
| Buildings and Grounds | Ramiro Castro | BE 1000 | $55.00 |
| Buildings and Grounds | Ramon Garate | BE 1000 | $55.00 |
| Buildings and Grounds | Pablo Herrera | BE 1000 | $55.00 |
9.
HIDTA - Task Force - Dora Munoz:
A.
Approval to make payment to the City of Pharr Police Department in the amount of $1,721.79, pursuant to the Interlocal Governmental Agreement between the Hidalgo County HIDTA Task Force and the United States Immigration and Customs Enforcement, as part of the 2007 Grant Number I7PSSP573Z between the County of Hidalgo and the Executive Office of the President - Office of National Drug Control Policy with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County - Diana Serna:
A.
The Urban County Program requests approval to award a Subrecipient Agreement with the Community Hope Projects, Inc. dba Hope Family Health Center (Health Services) in the amount of $10,000.00 for Urban County Program Year 21 (2008).
B.
The Urban County Program, on behalf of City of Peñitas, is requesting approval and award of best and final negotiated contract with Raba-Kistner Consultants, Inc. (highest ranked firm), in the amount of $11,054.67 utilizing Year 17 (2004) Peñitas Street Improvement funds. Testing services will be performed at the Camargo Subdivision Street Improvements project in the City of Peñitas.
C.
The Urban County Program is requesting approval of the final negotiated Professional Engineering Services contract with Millennium Engineers Group, Inc. in the amount of $7,078.00 utilizing Year 20 (2007) Urban County Program Owner-Occupied Rehabilitation Program for Hidalgo County Precinct 4, as previously authorized for negotiations by Commissioners' Court on 11-18-08.
D.
The Urban County Program requests approval of an Interlocal Cooperation Agreement between Hidalgo County Precinct No. 1 and the City of La Villa for a Water/Sewer Improvements project, utilizing Hidalgo County Urban County Program Precinct No. 1 funds from FY 21 (2008).
E.
The Urban County Program requests approval to amend Section II – Statement of Work of the Subrecipient Agreement with the Senior Community Outreach Services (Senior Services) for Urban County Program Year 21 (2008).
11.
Planning Department - Raul Sesin:
A.
1. Final Approval
a. Elizondo Subdivision – Pct. 1 (Myrna Elizondo)
2. Final Approval with Financial Guarantee
a. Alcantar Pedroza Subdivision – Pct. 3 (Javier Alcantar)
3. Reimbursement of a Cash Deposit
a. Berny Estates Unit 1 – Pct. 4 (Omar Garza)
4. Discussion and Possible Action on temporary change of schedule of Subdivision Advisory Board Meetings from 1st and 3rd Tuesday of the month to allow only one meeting on the 3rd Tuesday of the month.
a. Elizondo Subdivision – Pct. 1 (Myrna Elizondo)
2. Final Approval with Financial Guarantee
a. Alcantar Pedroza Subdivision – Pct. 3 (Javier Alcantar)
3. Reimbursement of a Cash Deposit
a. Berny Estates Unit 1 – Pct. 4 (Omar Garza)
4. Discussion and Possible Action on temporary change of schedule of Subdivision Advisory Board Meetings from 1st and 3rd Tuesday of the month to allow only one meeting on the 3rd Tuesday of the month.
12.
Head Start Program - Teresa Flores:
A.
Report on the Language Assessment Profile-Development (LAP-D)
B.
Discussion/Approval to advertise including procurement specifications (as attached hereto) for sealed bids for Lease of Classroom Space/Land in the following areas:
CLASSROOM SPACE:
LAND SPACE:
CLASSROOM SPACE:
| AREA | BID NUMBER | AREA | BID NUMBER |
| Donna | 2008-11-010 | Mercedes | 2008-11-017 |
| Edinburg | 2008-11-011 | Mission | 2008-11-018 |
| Pharr | 2008-11-013 | Mission | 2008-11-019 |
| McAllen | 2008-11-014 | Weslaco | 2008-11-021 |
| McAllen | 2008-11-015 | Weslaco | 2008-11-022 |
| Mercedes | 2008-11-016 |
LAND SPACE:
| AREA | BID NUMBER |
| Granjeno | 2008-11-012 |
| La Joya | 2008-11-020 |
C.
Discussion/approval for consideration and acceptance of providers meeting all specifications and requirements for the following request for qualifications (RFQs):
1. Special Services RFQ:2008-08-007
2. Medical and Dental RFQ: 2008-08-008
3. Mental Health RFQ: 2008-08-009
1. Special Services RFQ:2008-08-007
2. Medical and Dental RFQ: 2008-08-008
3. Mental Health RFQ: 2008-08-009
D.
Discussion/approval to declare obsolete the attached list of items and transfer to the County's Surplus Department for proper disposition.
E.
Discussion/Approval of Financial Reports: September 2008 and October 2008
F.
Discussion/Approval of Area Distribution 2008-2009
G.
Discussion/Approval of the Strategic Plan
H.
Discussion/Approval of Longevity Pay
I.
Discussion/Approval of Administrative Plan
13.
Sheriff's Office - Chief Martinez:
A.
Requesting approval to renew 2008-2009 membership dues for the membership of Sheriff Lupe Trevino to the Sheriff's Association of Texas for the amount of $25.00.
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of malfunctioning equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Sheriff's Office | Guadalupe "Lupe" Trevino | Treo 755p |
C.
1. Approval of two agreements for $3,500 each between the Organized Crime Drug Enforcement Task Force (OCDETF) Program and the Hidalgo County Sheriff's Office.
2. Approval to appropriate OCDETF Grant award for $3,500.00 reference to OCDETF Investigation No. SW-TXS-0621 and $3,500.00 reference to OCDETF Investigation No. SW-TXS-0672.
2. Approval to appropriate OCDETF Grant award for $3,500.00 reference to OCDETF Investigation No. SW-TXS-0621 and $3,500.00 reference to OCDETF Investigation No. SW-TXS-0672.
D.
Requesting approval for membership dues for Captain Andres Guzman to the American Association of Police Polygraphists, Inc. AAPP in the amount of $ 125.00
14.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Requesting approval to pay the 2008 - 2009 membership dues to the International Association of Clerks, Recorders, Election Officials, and Treasurers in the amount of $175.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
15.
Precinct #2 - Comm. Palacios:
A.
Approval of 2008 appropriation of funds for Precinct 2 Parks (1212) account in the amount of $88,501.53.
B.
Pct. No 2 - P/U RD:
1. Approval to reclassify one (1) Inventory Clerk position in slot no. 122-006-0019 and budgeted at $27,798.00 per year to Shop Foreman request to set salary at $36,000.00 per year, effective next full pay period (12/08/08). Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
2. Approval of revised salary schedule.
1. Approval to reclassify one (1) Inventory Clerk position in slot no. 122-006-0019 and budgeted at $27,798.00 per year to Shop Foreman request to set salary at $36,000.00 per year, effective next full pay period (12/08/08). Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
2. Approval of revised salary schedule.
16.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration and approval on Amendment to Interlocal Cooperation Agreement between County of Hidalgo and the City of La Joya.
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of malfunctioning equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Comm. Pct. 3 | Mona Parras | IC 502 | $50.00 |
17.
Precinct #4 - Comm. Garza:
A.
1. Approval to increase the budgeted salary from $10,060.00 to $15,023.00 for one (1) part-time Custodian position, slot no. 124-007-0050 as a result of increased work hours (from 20 to 30 per week).
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
B.
Discussion, consideration and action on Interlocal Agreement between County of Hidalgo and Irrigation District No. 1
18.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
A. Approval to declare as "surplus" one (1)-10X10 office (vacant and not needed by County) on the fourth (4th) floor of the former administration building located at 100 E. Cano, Edinburg, Texas for the purposes of entering into a Memorandum of Understanding;
B. Presentation for discussion, consideration and approval of corrections to Memorandum of Understanding (approved by CC on 11-18-08) between Hidalgo County and Department of Public Safety-Fraud Investigation Unit to reflect:
1. Under Exhibit "A" Three (3)-10X10 Offices and not two (2)-10X10 offices;
2. Memorandum of Understading Document- Page 2 - #5 - deletion of second sentence in its entirety.
B. Presentation for discussion, consideration and approval of corrections to Memorandum of Understanding (approved by CC on 11-18-08) between Hidalgo County and Department of Public Safety-Fraud Investigation Unit to reflect:
1. Under Exhibit "A" Three (3)-10X10 Offices and not two (2)-10X10 offices;
2. Memorandum of Understading Document- Page 2 - #5 - deletion of second sentence in its entirety.
5.
Presentation for discussion, consideration, and approval of responses received in connection with "Funeral and Burial Services for Paupers", with approval to proceed including but not limited to the following options:
A. Proceed to accept the qualified responses received for the project to establish and implement the "pool" of providers; or,
B. Reject all responses received and cancel the project of establishing and implementing a "pool" of providers;
C. Requesting authority to re-advertise the project and convert specifications/requirements to an award based on sealed bids.
A. Proceed to accept the qualified responses received for the project to establish and implement the "pool" of providers; or,
B. Reject all responses received and cancel the project of establishing and implementing a "pool" of providers;
C. Requesting authority to re-advertise the project and convert specifications/requirements to an award based on sealed bids.
6.
Presentation for discussion, consideration, acceptance and action to accept the proposal submitted and engage Beck Disaster Recovery, awarded contractor through the County's membership/participation with the HGAC Disaster Debris Clearance and Removal Services to provide consulting services as outlined and detailed in documentation attached hereto (with a fee of $24,960.00) in order for Hidalgo County to contract a Disaster Recovery Services provider utilizing the "pool" of providers under the HGAC's (as previously authorized through CC on 8-19-08.
7.
A. Requesting rescission of CC action on 7-08-08 to declare as "surplus" the building, fka, the Rudy de la Vina Juvenile Detention Facility inasmuch as fair market value is not in the best interest of the County to dispose through sale; and, if approved;
B. Presentation for discussion, consideration and action to relocate, designate or assign a County elected offices, departments, programs or agencies to the former Rudy de la Vina Juvenile Detention Facility;
C. Requesting authority to seek proposals from job order contractors or construction services awarded vendors through the County memberships/participation with cooperative purchasing programs for the provision of labor, materials and accessories for any necessary renovations or remodeling to accommodate the relocated, assigned or designated occupants of the building;
D. Discussion and possible action to seek proposals through job order contractors or construction services awarded vendors on additional renovations and additions to the new administration building, fka, the K-Mart property so as to create additional office space and possibly accommodate the relocation of County elected offices, departments, programs or agencies
B. Presentation for discussion, consideration and action to relocate, designate or assign a County elected offices, departments, programs or agencies to the former Rudy de la Vina Juvenile Detention Facility;
C. Requesting authority to seek proposals from job order contractors or construction services awarded vendors through the County memberships/participation with cooperative purchasing programs for the provision of labor, materials and accessories for any necessary renovations or remodeling to accommodate the relocated, assigned or designated occupants of the building;
D. Discussion and possible action to seek proposals through job order contractors or construction services awarded vendors on additional renovations and additions to the new administration building, fka, the K-Mart property so as to create additional office space and possibly accommodate the relocation of County elected offices, departments, programs or agencies
8.
A. Presentation for discussion, consideration, and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with the US Communities Cooperative Purchasing Program's awarded pricing contracts including, but not limited to, Precincts, Departments, Program, Agencies, etc.:
|
Vendor
|
Contract Description
|
Contract Number
|
|
The Home Depot
|
Maintenance and Hardware Supplies
|
#05091
|
|
Hagemeyer
|
Homeland Security and Public Safety
|
#RQ 06-814063-10A
|
|
Tech Depot
|
Technology Products and Solutions
|
RQ03-605674-16A
|
B. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
with term of authority to purchase from contracts detailed herein (Items A & B) commencing upon approval and expiring December 31, 2009.
|
Dell Marketing L. P.
|
Computer Equipment, software and/or Peripherals
|
DIR-SDD-192
DIR-SDD-251 DIR-SDD-600 DIR-SDD-568 |
|
CDW-Government
|
Computers, Components, Peripherals and Software
|
R4713
|
|
M&A Technology
|
Computers, Components, Peripherals and Software
|
R4721
|
|
Tech Depot
|
Computers, Components, Peripherals and Software
|
R4716
|
|
Xerox
|
Xerox supplies
|
R4662
|
9.
A. Approval to declare as "surplus" the following equipment/items (forward lifts & hydraulic jacks-more accurately described herein) located at and part of the property formerly known as Robert's Chevrolet including authority to transfer same to the requesting departments as follow:
Hidalgo County Precinct 2:
1. Forward Lift: Lift Model No. DP97A; Serial No. 158DJ4786; Motor Model No. AB-1135-H; Serial No. 24706
2. Forward Lift: Lift Model No. DP10A; Serial No. 143CI8165; Motor Model No. AB-1205-E; Serial No. 2718
Hidalgo County Sheriff's Office:
1. Forward Hydraulic Jack: Model DP97 Serial No. 158DG5526; Motor No. xxx150
2. Forward Hydraulic Jack: Model DP97A Serial No. 158DJ4787; Motor No. 24699
3. Assembled Forward Lift: Model GML 401
B. Requesting approval to declare as "surplus" the remaining four (4) lifts (more accurately identified and detailed herein)located at and part of the property formerly known as Robert's Chevrolet for the purposes of disposing through sealed bids with authority to advertise the project including the setting of a minimum bid (if applicable).
Hidalgo County Precinct 2:
1. Forward Lift: Lift Model No. DP97A; Serial No. 158DJ4786; Motor Model No. AB-1135-H; Serial No. 24706
2. Forward Lift: Lift Model No. DP10A; Serial No. 143CI8165; Motor Model No. AB-1205-E; Serial No. 2718
Hidalgo County Sheriff's Office:
1. Forward Hydraulic Jack: Model DP97 Serial No. 158DG5526; Motor No. xxx150
2. Forward Hydraulic Jack: Model DP97A Serial No. 158DJ4787; Motor No. 24699
3. Assembled Forward Lift: Model GML 401
B. Requesting approval to declare as "surplus" the remaining four (4) lifts (more accurately identified and detailed herein)located at and part of the property formerly known as Robert's Chevrolet for the purposes of disposing through sealed bids with authority to advertise the project including the setting of a minimum bid (if applicable).
B.
Pct. 1
1.
Presentation for discussion, consideration and approval to utilize the option to renew/extend the term of this lease agreement(s) for an additional one (1) year option at the same rates, terms and conditions, as stated and reflected in lease agreements for the following leases:
A. C-06-354-12-05-Lease Of Citizen Collection Station Site-Hidalgo County Prct. 1 with Ray Jones;
B. C-06-425-12-12-Lease Of Parcel For A Citizen Collection Station-Hidalgo County Prct. 1 with Richard Cohrs.
A. C-06-354-12-05-Lease Of Citizen Collection Station Site-Hidalgo County Prct. 1 with Ray Jones;
B. C-06-425-12-12-Lease Of Parcel For A Citizen Collection Station-Hidalgo County Prct. 1 with Richard Cohrs.
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice Nos. 01.08 PA in the total amount of $9,000.00 from Dos Land Surveying, contracted surveyor for the "Various Road & Bridge and C.I.P. Projects (on an as needed basis) and in connection to Work Authorization No. 1 (Pecan Avenue & Mile 1 East) for Hidalgo County Precinct No. 1 (Contract No. C-08-225-09-09).
3.
Requesting authority for Hidalgo County to purchase a new Terex Loader/Backhoe (model TX860) thru County's membership/participation with TASB Buyboard's awarded vendor Lansdowne-Moody Co. in the total amount of $80,835.00. (includes Buyboard fees and one (1) year/1500 Hour Full Machine Warranty-Contract No.: 268-07)
4.
Presentation for consideration, discussion, and approval of Work Authorization #3 in the amount of $19,140.00 with DOS LAND SURVEYING, LLC. to provide surveying services in connection with Contract No. C-08-225-09-09 "ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Mile 171/2 N Rd & Mile 6 West) and (Mile 14 N & Mile 14 N Rd at FM 88) within Hidalgo County Precinct No. 1.
C.
Pct. 2
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 6 in the amount of $9,600.00 for the "approx. 13-acre tract of land Located on Moore Rd" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
2.
Presentation for discussion, consideration, acceptance, and approval of Requests for Payment of Invoices 2599, 2600, 2601, and 2610 from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review, audit and complete processing procedures and County Treasurer to issue payment/check(s).:
|
Invoice No.
|
Description
|
Invoice Amount
|
| 2599 | Val-Mex Drive |
5,730.00
|
| 2600 | South Tower Park Construction Staking |
11,756.61
|
| 2601 | Hurricane Dolly Damage Assessment |
10,001.95
|
| 2610 | Val-Mex Drive |
8,500.00
|
D.
Pct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 10 in the amount of $2,000.00 for the "30' Roadway located within Barney Groves Subdivision" with Javier Hinojosa Engineering to provide engineering services to Hidalgo County Precinct No. 3 in connection with Contract No. C-08-112-03-25.
2.
Requesting discussion, consideration and approval to purchase (1) One New 2009 Chevrolet Silverado through the County's membership/participation with HGAC (Houston Galveston) awarded vendor Caldwell Chevrolet in the amount of $___________ which include HGAC administration and delivery fees for Precinct #3. Project #08-462
3.
Requesting authority for Hidalgo County to purchase One (1) vehicle through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard for Precinct #3 (quote attached hereto) in the total purchase price not to exceed $ 30,519.00 to include but not limited to Buyboard Fees and any accessories as requested by Pct. #3 as follows for Project #08-461:
- Ford F-350 Cab/Chasis
- Ford F-350 Cab/Chasis
E.
Pct. 4
1.
A. Request for consideration, discussion and authorization to proceed with, including, but not limited to the follwing: request for title reports, appraisals and approval to negotiate acquisition of:
1. lots #1,2, 3,7,8,9, and 10 of Blk 4 Curry Subdivision located on Tex-Mex Rd West of Sunflower south of US Hwy 107;
2. lots #1 thru #25 of Rankin Subdivision located on NE corner of Holmes & US Hwy 107;
3. lots as outlined on Diagram #1 attached hereto;
4. 100 feet of abandoned Railroad property located north of Rankin Subdivision for installation of possible construction of under ground drainage system;
B. Requesting exemption from competitive requirements under Texas Local Government Code 262.024 (A) (4), a professional service in connection with engineering services for the "San Carlos Drainage Improvements Project";
C. Presentation fo the scoring grid of the three (3) engineering firms nominated by Pct. 4 from the County's approval "pool" of engineering firms for the purposes of ranking by CC in connection with required engineering services for the "San Carlos Drainage Improvements Project for Pct. 4";
1st._________________ 2nd._________________; 3rd._________________;
D. Authority for the Purchasing Department to negotiate a professional engineering services contract with the number ranked firm of _____________________________.
1. lots #1,2, 3,7,8,9, and 10 of Blk 4 Curry Subdivision located on Tex-Mex Rd West of Sunflower south of US Hwy 107;
2. lots #1 thru #25 of Rankin Subdivision located on NE corner of Holmes & US Hwy 107;
3. lots as outlined on Diagram #1 attached hereto;
4. 100 feet of abandoned Railroad property located north of Rankin Subdivision for installation of possible construction of under ground drainage system;
B. Requesting exemption from competitive requirements under Texas Local Government Code 262.024 (A) (4), a professional service in connection with engineering services for the "San Carlos Drainage Improvements Project";
C. Presentation fo the scoring grid of the three (3) engineering firms nominated by Pct. 4 from the County's approval "pool" of engineering firms for the purposes of ranking by CC in connection with required engineering services for the "San Carlos Drainage Improvements Project for Pct. 4";
1st._________________ 2nd._________________; 3rd._________________;
D. Authority for the Purchasing Department to negotiate a professional engineering services contract with the number ranked firm of _____________________________.
2.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 13 (with a proposed fee of $2,000.00) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-07-051-02-06 for a "Traffic Engineering Study" (at the intersection of Tex Mex Road @ 87th Street East of San Carlos, Texas).
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 6987 in the amount of $ 70,195.00 for professional surveying services in connection to Contract No. C-08-433-11-04-"Paved/Un-Paved County Roads Projects"(on an as needed basis) and Work Authorization No. 1 for the "San Carlos Drainage Improvements Project" from Quintanilla, Headley & Associates, Inc., contracted surveyor for Precinct No. 4
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 6987 in the amount of $ 70,195.00 for professional surveying services in connection to Contract No. C-08-433-11-04-"Paved/Un-Paved County Roads Projects"(on an as needed basis) and Work Authorization No. 1 for the "San Carlos Drainage Improvements Project" from Quintanilla, Headley & Associates, Inc., contracted surveyor for Precinct No. 4
F.
Constables
1.
Ratification of declaration as "surplus" (for the purposes of destruction through the County Sheriff's Department scheduled on the week of 11-17-08) of uniforms for Constable Precinct #1 inasmuch as uniforms are unusable and cannot be used by anyone other that Deputy Constables.
G.
Health & Human Services Dept.
1.
Request authority to advertise for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) for "Mosquito Control Chemicals" as attached hereto for Hidalgo County Health & Human Services (Bid No. 2008-351-12-17-MEG)
H.
Buildings & Grounds
1.
Recommending to reject all bids received (due to modification of specification) for the project of: "Mowing & Lawn Care Services for Hidalgo County Owned Properties" (RFB 2008-042-09-17)
2.
Recommending award of bid and approval of contract to the lowest bidder meeting all specifications and/or requirements as attached hereto for Hidalgo County Buildings and Grounds-"Fire Extinguishers Equipment and Maintenance Services" RFB: 2008-198-10-29-SMA
I.
Colonia Access Program
1.
Presentation for consideration, discussion acceptance and approval of the following contracts for Border Colonia Access Program Round III;
A. C-CAP-08-029C – Izaguirre Engineer-Pct. No. 2
B. C-CAP-08-030B – Izaguirre Engineer-Pct. No. 3
A. C-CAP-08-029C – Izaguirre Engineer-Pct. No. 2
B. C-CAP-08-030B – Izaguirre Engineer-Pct. No. 3
J.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Application for Payment No. 3 in the amount of $135,323.70 from Asago, LLC dba Asago Construction contracted vendor for El Sol #1 and El Sol #2 Subdivision submitted by project engineer Javier Hinojosa Engineering. C-CAP-08-021-07-01
2.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 08112 (several colonia projects) in the amount of $44,147.99 as submitted by project engineer Javier Hinojosa Engineering.
K.
Sheriff's Office
1.
A. Requesting authority to exercise the sixty (60) day grace period extension (as provided in Contract 06-014-01-31) for the "Repairs, Installation and Removal of Communications & Radio Tower Miscellaneous Equipment" under the same rates, terms and conditions with South Texas Communications, with an effective date of January 01, 2009 - February 28, 2009 so as to have no lapse in service while the procurement process is completed;
B. Requesting authority to advertise request for sealed bids with approval of procurement packets (i.e. specifications and draft contract documents) as attached hereto for: "Repairs, Installation and Removal of Communications & Radio Tower Miscellaneous Equipment". RFB No. 2008-346-otm
B. Requesting authority to advertise request for sealed bids with approval of procurement packets (i.e. specifications and draft contract documents) as attached hereto for: "Repairs, Installation and Removal of Communications & Radio Tower Miscellaneous Equipment". RFB No. 2008-346-otm
2.
Requesting authority to re-advertise a request for sealed bids including approval of the procurement packet (to be given an additional & final review by the Sheriff's Office in the event modifications are required) for: "Service & Maintenance to Adult Detention Facility Electronics System" - 2008-464-12-17
L.
Juvenile Probation
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network awarded vendor-CDW Government TCPN-R4713 through requisition #143542 in the amount of $6,384.00.
M.
Right of Way
1.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #1 in the amount of $ 1,800.00 with Rio Delta Surveying for the purposes of "Right of Way Map & Metes and Bounds (Bernal Subdivision)" through Contract No. C-08-167-07-08.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #2 in the amount of $ 2,500.00 with Rio Delta Surveying for the purposes of "Right of Way Map & Bounds & Stake out of Existing Roadways" through Contract No. C-08-167-07-08.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #2 in the amount of $ 2,500.00 with Rio Delta Surveying for the purposes of "Right of Way Map & Bounds & Stake out of Existing Roadways" through Contract No. C-08-167-07-08.
N.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Requesting approval to declare as "surplus" numerous items and vehicles (County-owned and/or Seized) for the purposes of disposition through auction as set forth through Texas Local Government Code, Section 263.152(a)(1) and as futher on the Exhibit attached hereto.
19.
Budget & Management - Valde Guerra:
A.
430th DC:
Approval of 2008 Interdepartmental transfer from Countywide Administration - Contingency to 430th District Court (1100) in the amount of $400.00
Approval of 2008 Interdepartmental transfer from Countywide Administration - Contingency to 430th District Court (1100) in the amount of $400.00
B.
Pct. 1 Drainage Improvement Project:
Approval of 2008 interdepartmental transfer from Pct. 1 P/U Rd, program no. 005, to Pct. 1 Drainage Improvement Project, program no. 052, (1201) in the amount of $260,140.09 to fund pending drainage project(s).
Approval of 2008 interdepartmental transfer from Pct. 1 P/U Rd, program no. 005, to Pct. 1 Drainage Improvement Project, program no. 052, (1201) in the amount of $260,140.09 to fund pending drainage project(s).
C.
Pct. 1 Drainage Improvement Project:
Approval of 2008 interdepartmental transfer from Pct. 1 P/U Rd, program no. 005, to Pct. 1 Drainage Improvement Project, program no. 0052, (1201) in the amount of $61,614.09 to fund salaries, longevity pay, and related fringe benefits.
Approval of 2008 interdepartmental transfer from Pct. 1 P/U Rd, program no. 005, to Pct. 1 Drainage Improvement Project, program no. 0052, (1201) in the amount of $61,614.09 to fund salaries, longevity pay, and related fringe benefits.
D.
Notes Payable:
Approval of 2008 appropriation of funds for Notes Payable (1401) in the amount of $500.00 to fund fiscal agent fees.
Approval of 2008 appropriation of funds for Notes Payable (1401) in the amount of $500.00 to fund fiscal agent fees.
E.
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Arbitrage Calculations (1100) in the amount of $1,000.00.
F.
Health Benefits (2201):
Approval of 2008 appropriation of funds for Health Benefits-CSA (2201) in the amount of $75,000.00 to cover negative balance and to fund possible claims through year end.
Approval of 2008 appropriation of funds for Health Benefits-CSA (2201) in the amount of $75,000.00 to cover negative balance and to fund possible claims through year end.
G.
Pct. #2 - Drainage Improvement Project:
Approval of 2008 Interdepartmental transfer from Pct. #2 - Paved/Unpaved Roads to Pct. #2 - Drainage Improvement Project (1202) in the amount of $342,501.00 to fund pending drainage project(s).
Approval of 2008 Interdepartmental transfer from Pct. #2 - Paved/Unpaved Roads to Pct. #2 - Drainage Improvement Project (1202) in the amount of $342,501.00 to fund pending drainage project(s).
H.
Approval of 2008 interdepartmental transfer from County Wide Administration to Financial Adviser (1100) in the amount of $2,464.08 to pay for pending invoice from Estrada Hinojosa.
I.
Criminal Auxilliary Court
Approval of request for exemption from general fund hiring freeze for one (1) Court Reporter position, slot#045-001-0001.
Approval of request for exemption from general fund hiring freeze for one (1) Court Reporter position, slot#045-001-0001.
J.
93rd District Court:
Approval of 2008 interdepartmental transfer from County Wide Administration to 93rd District Court (1100) in the amount of $7,342.93 for needed equipment.
Approval of 2008 interdepartmental transfer from County Wide Administration to 93rd District Court (1100) in the amount of $7,342.93 for needed equipment.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Baudelio Reyes Vasquez
E.
Claim of Wilson Heacock
F.
Claim of Omar Cura
G.
Cause No. C-818-08-D; Benito and Sandra Gonzalez, Individually and as Representatives of the Estate of Benito Gonzalez Jr. and Yesenia Lisbeth Santos, Individually and as Next Friend of Joel Alejandro Gonzalez and Leslie Michelle Gonzalez, Minors vs Hidalgo County
21.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Baudelio Reyes Vasquez
E.
Claim of Wilson Heacock
F.
Claim of Omar Cura
G.
Benito and Sandra Gonzalez, Individually and as Representative of the Estate of Benito Gonzalez Jr. and Yesenia Lisbeth Santos, Individually and as Next Friend of Joel Alejandro Gonzalez and Leslie Michelle Gonzalez, Minors vs Hidalgo County
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn