CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 25, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
Intradepartmental transfers:
A.
2008 - 93rd District Court (1100)
B.
2008 - 93rd District Court (1100)
C.
2008 - 206th District Court (1100)
D.
2008 - 206th District Court (1100)
E.
2008 - 370th District Court (1100)
F.
2008 - 389th District Court (1100)
G.
2008 - 389th District Court (1100)
H.
2008 - Computer Department (1100)
I.
2008 - I.T. Dept. (1100)
J.
2008 - Historical Commission (1100)
K.
2008 - County Clerk (1100)
L.
2008 - Purchasing Dept. (1100)
M.
2008 - Purchasing Dept. (1100)
N.
2008 - J.P. Pct. 1, PL 2 (1100)
O.
2008 - J.P. Pct. 3, PL 1 (1100)
P.
2008 - Sheriff's Department (1100)
Q.
2008 - W.I.C Dept. (1292)
R.
2009 - W.I.C. Dept. (1292)
S.
2008 - Buildings & Grounds (1100)
T.
2008 - Buildings & Grounds (1100)
U.
2008 - Constable Pct. 1 (1100)
V.
2008 - Constable Pct. 3 (1285)
W.
2008 - Constable Pct. 3 (1100)
X.
2008 - Constable Pct. 4 LEOSE (1220)
Y.
2008 - Constable Pct. 5 (1100)
Z.
2008 - Tax Office (1100)
AA.
2008 - Pct. #1 R&B (1201)
BB.
2008 - Pct. #1 R&B (1201)
CC.
2008 - Pct. #1 San. (1100)
DD.
2008 - Pct. #1 Parks (1211)
EE.
2008 - Pct. #1 CIP (1336)
FF.
2008 - Pct. #1 CIP (1336)
GG.
2008 - Pct. #1 Adm. (1201)
HH.
2008 - Pct. #1 CRC (1100)
II.
2008 - Pct. #2 Parks (1212)
JJ.
2008 - Pct. #2 CAP (1311)
KK.
2008 - Pct. #2 CWS (1200)
LL.
2008 - Pct. #3 Adm. (1203)
MM.
2008 - Pct. #3 R&B (1203)
NN.
2008 - Pct. #4 R&B (1204)
OO.
2008 - Pct. #4 Adm. (1204)
PP.
2008 - Pct. #4 Parks (1214)
QQ.
2008 - Planning Department (1100)
RR.
2008 - Civil Service (1100)
SS.
2008 - DBM Countywide Adm. (1100)
TT.
2008 - Health & Human Services Dept. Adm. (1100)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
County Clerk:
Approval of monthly fees & court costs report for the month of October 2008.
Approval of monthly fees & court costs report for the month of October 2008.
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. El Nopal Subd.(S B83/W Whalen)- Carolina Garces- X Rd- 3/4" service connection;
2. La Joya I.S.D. No.25 School Subdivision:
a. Contractor shall install a 24" drain line crossing Abram Road approximately 322 feet north of mile 5 Road then run south approximately 1730 feet south along Abram Road to a manhole, discharge into the H.C.D.D. No. 1 Ditch via 36" drain line.
a. El Nopal Subd.(S B83/W Whalen)- Carolina Garces- X Rd- 3/4" service connection;
2. La Joya I.S.D. No.25 School Subdivision:
a. Contractor shall install a 24" drain line crossing Abram Road approximately 322 feet north of mile 5 Road then run south approximately 1730 feet south along Abram Road to a manhole, discharge into the H.C.D.D. No. 1 Ditch via 36" drain line.
6.
Tax Refunds:
A.
| Acct # | Property Owner | Payer | Amt |
| E5670.00.000.0025.00 | Cavazos, Guadalupe Javier | Gmac Mortgage | $6,382.11 |
7.
Urban County:
A.
Request approval of one (1) applicant in the City of San Juan, one (1) in the City of Elsa and two (2) in the Countywide area under the HOME Homeowner Occupied Housing Rehabilitation Program.
8.
Auditor's Office:
A.
Approval of the Monthly Financial Report for the month of October 2008.
9.
Purchasing Department:
A.
1. Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendors:
|
Requisition
|
Vendor
|
Department
|
Amount
|
Account Number
|
|
142512
|
Calence
|
Health
|
$390.00
|
81100441003400030665
|
|
143025
|
Dell
|
I. T.-Just. Crt. Tech.
|
$4,592.00
|
81242412000600010745
|
|
143144
|
Dell
|
I. T.-Just. Crt. Tech.
|
$4,592.00
|
81242412000600010745
|
|
143153
|
Dell
|
County Court at Law 5
|
$3,079.05
|
81100412000250010745
|
|
143155
|
Dell
|
County Court at Law 5
|
$4,033.80
|
81100412000250010745
|
|
143378
|
CDW
|
District Clerk
|
$997.00
|
81100412000900010665
|
|
143518
|
CDW
|
Tax Office
|
$598.00
|
81100415151400010661
|
|
143611
|
CDW
|
Tax Office
|
$298.99
|
81100415151400010661
|
|
143957
|
Dell
|
County Court at Law 1
|
$1,221.56
|
81100412000210010745
|
2. Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network with the following awarded vendors:
|
142804
|
CDW
|
Jail
|
$866.00
|
81100423212800020665
|
|
143245
|
CDW
|
Sheriff's
|
$598.48
|
81100421002800010665
|
|
143442
|
CDW
|
Constable Pct 1 Pl 1
|
$225.82
|
81100421002910010667
|
|
143498
|
CDW
|
Tax Office
|
$63.86
|
81100415151400010665
|
|
143507
|
CDW
|
Jail
|
$567.51
|
81100423212800020611
|
|
143510
|
CDW
|
District Attorney
|
$31.68
|
81222412000800060667
|
|
143539
|
Tech Depot
|
County Clerk
|
$135.80
|
81100415401800010667
|
|
143548
|
CDW
|
Tax Office
|
$1,320.00
|
81100415151400010665
|
|
143580
|
CDW
|
Tax Office
|
$677.24
|
81100415151400010665
|
|
143614
|
CDW
|
Tax Office
|
$545.70
|
81100415151400010665
|
|
143616
|
CDW
|
Tax Office
|
$595.99
|
81100415151400010665
|
|
143619
|
CDW
|
County Clerk
|
$536.00
|
81237415401800030601
|
|
143624
|
CDW
|
Tax Office
|
$1,082.02
|
81100415151400010664
|
|
143716
|
CDW
|
Treasurers
|
$401.24
|
81100415161500010667
|
|
143927
|
CDW
|
District Attorney
|
$1,473.60
|
81222412000800060745
|
|
143952
|
CDW
|
County Court at Law 1
|
$1,863.51
|
81100412000210010664
|
3. Requesting authority to enter into a 12-month renewal fax service agreement with Copy Graphics for the Adult Probation in the amount of $275.00/year requisition #143480. Effective: 12/20/08 through 12/19/09 (81297423003200029432)
4. Requesting ratification of purchase order #613091 for the total amount of $2,756.00 for the purchase of basic-maintenance renewal symantec endpoint protection through the County's membership/participation with (DIR) Department of Information Resource DIR-SDD-600 awarded vendor CDW Government Inc. due to support expires soon necessary renewal required to avoid work stoppage and interruption of County services. (8-1222-412-00-080-006-0-336)(8-1223-412-00-080-007-0-336)
5. Requesting ratification of purchase order #612901 for the total amount of $313.16 for the purchase of 16 amp power distribution unit 120v through the County's membership/participation with (DIR) Department of Information Resource DIR-SDD-192 awarded vendor Dell Marketing due to Odyssey project to connect/provide power distribution to all the servers. (8-1100-415-00-200-002-0-665)
6. Requesting authority to purchase (3) accessory kit, remote mount, 50watt and radio and charge guard removal, mount and installation of charge guard, through our membership/participation with (HGAC) contract #RA01-08 awarded vendor Dailey-Wells Communications for the Health Department through requisition #143972 for the amount of $1,568.21 (8-1293-441-00-340-005-0-664)
4. Requesting ratification of purchase order #613091 for the total amount of $2,756.00 for the purchase of basic-maintenance renewal symantec endpoint protection through the County's membership/participation with (DIR) Department of Information Resource DIR-SDD-600 awarded vendor CDW Government Inc. due to support expires soon necessary renewal required to avoid work stoppage and interruption of County services. (8-1222-412-00-080-006-0-336)(8-1223-412-00-080-007-0-336)
5. Requesting ratification of purchase order #612901 for the total amount of $313.16 for the purchase of 16 amp power distribution unit 120v through the County's membership/participation with (DIR) Department of Information Resource DIR-SDD-192 awarded vendor Dell Marketing due to Odyssey project to connect/provide power distribution to all the servers. (8-1100-415-00-200-002-0-665)
6. Requesting authority to purchase (3) accessory kit, remote mount, 50watt and radio and charge guard removal, mount and installation of charge guard, through our membership/participation with (HGAC) contract #RA01-08 awarded vendor Dailey-Wells Communications for the Health Department through requisition #143972 for the amount of $1,568.21 (8-1293-441-00-340-005-0-664)
B.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Tax Office
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. Tax Office
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
C.
1. Authorization and approval of Fleet Fueling System Card Requests Forms through Arguindegui Oil Co. II, Ltd. submitted by the Elections Department detailing the "holders and users" under the County's awarded contract for "Gasoline and Diesel Fuel (all grades)l" and subject to compliance with the adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures as an additional resource for the fueling of Elections vehicles other than the present procedure at Precinct #4;
2. Presentation for discussion, consideration, acceptance of statement received from Comdata/Transmontaigne reflecting an outstanding balance of $3,760.67 past due and owing since April 10, 2008 by the Elections Department (prior administration) with authority for Executive Officer to stamp, sign statement/bill and County Treasurer to issue payment after review and processing proceudres are completed by the County Auditor so as to release line of credit and receive newly authorized fuel cards to permit the more efficient operations of the Elections Office functions and responsibilities;
3. Presentation for discussion, consideration, acceptance of invoices received from Argenduigui Oil Co. II, Ltd. reflecting an outstanding balance of $284.25 past due and owing by the Elections Department (prior administration) with authority for Executive Officer to stamp, sign bils/invoices and County Treasurer to issue payment after review and processing procedures are completed by the County Auditor so as to release line of credit and receive the authorized fuel cards to permit the more efficient operations of the Elections Office functions and responsibilities;
2. Presentation for discussion, consideration, acceptance of statement received from Comdata/Transmontaigne reflecting an outstanding balance of $3,760.67 past due and owing since April 10, 2008 by the Elections Department (prior administration) with authority for Executive Officer to stamp, sign statement/bill and County Treasurer to issue payment after review and processing proceudres are completed by the County Auditor so as to release line of credit and receive newly authorized fuel cards to permit the more efficient operations of the Elections Office functions and responsibilities;
3. Presentation for discussion, consideration, acceptance of invoices received from Argenduigui Oil Co. II, Ltd. reflecting an outstanding balance of $284.25 past due and owing by the Elections Department (prior administration) with authority for Executive Officer to stamp, sign bils/invoices and County Treasurer to issue payment after review and processing procedures are completed by the County Auditor so as to release line of credit and receive the authorized fuel cards to permit the more efficient operations of the Elections Office functions and responsibilities;