CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 2, 2008
2:00 PM
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Presentation, discussion, and appropriate action regarding disaster recovery activities related to Hurricane Dolly including. but not limited to the following:
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
1. Contractors (i.e. AshBritt, Beck Disaster Recovery, etc.)
2. FEMA or other agency applications for Public Assistance or other sources/avenues/methods of reimbursements
C.
Approval of 457 Plan withdrawal requests due to hardship for Employee #102717
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Urban County - Diana Serna:
A.
The Urban County Program is requesting approval and award of contract to D.M. Roth in the amount of $82,081.00 for the Street Improvements project in the City of Edcouch utilizing Year 20 & 21 (2007 & 2008) funds.
B.
Hidalgo County Precinct No. 3 for the City of Palmview is requesting approval to amend the professional service contract to Dannenbaum Engineering Company. The original amount of the contract for $19,745.82 will increase in the amount of $6,149.67 for additional services to the Park Drive-Access Road project utilizing recaptured Year 20 (2007) Precinct 3 Street Improvement funds.
C.
The City of Alton is requesting authorization to cancel the purchase order with Ferrera Fire Apparatus, Inc. in the amount of $9,249.00 for the purchase of fire protective equipment and gear for the City of Alton Fire Department. Urban County Program Year 19 (2006) Fire Station/Equipment funds were utilized.
8.
TX. Agri-Life Extension Services-Brad Cowan:
A.
Requesting approval to pay the Annual Membership Dues for the Texas AgriLife Extension Service Employees for calendar year January thru December 2009, in the amount of $1,715.00 with authority for County Treasurer to issue checks after review, audit, and processing procedures are completed by the County Auditor.
9.
Precinct #3 - Comm. Flores:
A.
Approval to re-appoint Becky Villarreal as member to the Civil Service Commission.
10.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting authority to exercise the additional six (6) month extension as provided under contract for "MS-1 Emulsified Asphalt" for Hidalgo County, under the same rates, terms and conditions with Performance Grade Asphalt. C-08-053-06-10 Effective: 12/13/08-6/12/09
5.
Approval of Request for Application No. 6 in the amount of $45,624.70 from awarded contractor, Enriquez Enterprises, Inc., for the, "Construction of Hidalgo County Headstart Central Kitchen," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects.
6.
District Attorney's Office:
Requesting authority to purchase (2) HV-5100XG Elmo Document Cameras and related accessories/items through the County's membership/participation with TASB Buyboard's awarded vendor Audio Visual Aids Corp. contract # 242-06 through requisition # 143350 in the total amount of $5,185.00, which includes delivery fees.
Requesting authority to purchase (2) HV-5100XG Elmo Document Cameras and related accessories/items through the County's membership/participation with TASB Buyboard's awarded vendor Audio Visual Aids Corp. contract # 242-06 through requisition # 143350 in the total amount of $5,185.00, which includes delivery fees.
7.
Presentation for discussion, consideration, and action to reject responses received for RFB No. 2008-370-11-05-YSI- Hidalgo County for Auctioneer Services inasmuch as responses received did not meet specifications and/or requirements; with authority to re-advertise same.
8.
A. Presentation for discussion, consideration, and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buy Board" awarded pricing including, but not limited to, Precincts, Departments, Program, Agencies, etc.:
B. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
with term of authority to purchase from contracts detailed herein (Items A & B) commencing upon approval and expiring December 31, 2009.
|
Vendor
|
Contract Description
|
Contract Number
|
|
Carrier Corporation
|
HVAC Equipment & Supplies & Insulation of HVAC Equipment
|
#305-08
|
|
Audio Visual Aids Corp.
|
Audio Visual Equipment & Supplies
|
#242-06
|
|
Moore Medical LLC
|
First Aid Supplies & Equipment
|
#294-08
|
B. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
|
DLT Solutions, Inc.
|
|
DIR-SDD-513
|
|
SHI Government Solutions, Inc.
|
|
DIR-SDD-198
|
with term of authority to purchase from contracts detailed herein (Items A & B) commencing upon approval and expiring December 31, 2009.
9.
Presentation for discussion, consideration and approval to utilize the County's option to exercise the sixty (60) day grace period under the same rates, terms and conditions for the current extended contract in place while procurement process is completed for the following:
A. E-07-457-11-20-Traffic Road Signs And Miscellaneous Equipment with Delta Specialties Signs and Supplies
B. E-07-457A-11-20-Traffic Road Signs And Miscellaneous Equipment with Custom Products Corporation
A. E-07-457-11-20-Traffic Road Signs And Miscellaneous Equipment with Delta Specialties Signs and Supplies
B. E-07-457A-11-20-Traffic Road Signs And Miscellaneous Equipment with Custom Products Corporation
10.
Recommending award of bid and approval of contract to lowest bidder meeting all specifications/requirements for Bid No: 2008-340-10-22-MEG-Pre-Cast Safety End Treatment-MEG.
11.
Discussion, consideration and action on amending/updating the Fuel Credit Card Policy.
B.
Pct. 1
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network's awarded vendor-CDW Government TCPN-R4713 through requisition #143950 in the amount of $5,959.83.
2.
Presentation for discussion, consideration and action on a recommendation by project engineer Dos Logistics to award Bid to the lowest bidder meeting all specifications for bid No 08-320A-11-12-LRM "Repair, Reconstruction of Culvert Pipe Bridge Washed-out at mi 3N & fm 491" and to enter into a contract with the approval date the same as bid award date and therefore complying with date requirements for applicable bonds.
3.
A. Presentation for discussion, consideration and approval to exercise the County's sixty (60) day grace period extension (under the same rates terms and conditions) under the current contract with BFI Waste Systems of North America, Inc., so as to maximize the County's budget with an effective date of 1-01-09 through 3-01-09;
B. Requesting approval to advertise a request for bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for: "Landfill Access for Precinct No. 1".(Bid No.: 2008-344)
B. Requesting approval to advertise a request for bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for: "Landfill Access for Precinct No. 1".(Bid No.: 2008-344)
4.
Presentation for consideration, discussion, and approval of Work Authorization No. 4 in the amount of $8,000.00 with DOS LAND SURVEYING, LLC. to provide surveying services in connection with Contract No. C-08-225-09-09 "ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Mile 11 1/2 Road from FM 491)within Hidalgo County Precinct No. 1.
C.
Pct. 2
1.
Presentation, for discussion, consideration, acceptance and approval (for the purpose of clarification) of company name change from Clean Air Solutions to CAS Companies, LP in connection with action taken by Commissioners' Court on November 12, 2008 to award the proposal received (through Hidalgo County's membership/participation with The Interlocal Puchasing System's awarded construction services vendor) for: Retrofit to Mechanic Shop for use of Elections Department (Project No. 2008-300-11-06-MSS).
2.
Presentation for discussion, consideration and action on a recommendation by project engineer R. Gutierrez Engineering to award to the lowest bidder meeting all specifications for Bid No.: 2008-399-10-29MSS-"Construction of Tower Road Drainage Items"- Precinct No. 2.
3.
Approval of Request for Payment No. 2 (Reimbursables) in the amount of $632.50, from V-A Architecture, contracted architect for "South Tower CRC/Park Project" C-07-042-04-17.
D.
Pct. 3
1.
Requesting authority for Hidalgo County to purchase one (1) new Ford F-550 Cab/Chasis vehicle through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard for Precinct #3 in the total purchase price not to exceed $ ____________ to include but not limited to Buyboard Fees and any accessories as requested by Pct. #3 as follows for Project #08-461.
2.
Presentation for discussion, consideration, and approval to award proposal submitted by SimplexGrinnell LP through Hidalgo County's membership/participation with the Texas Multiple Award Schedule (TXMAS Contract-5-84070) in an amount not to exceed $34,285.76, for installation of new fire alarm system to the county building known as "The Mansion" to house Precinct No. 3 Administration Offices to include but limited to equipment, labor, installation set up and any other accessories as may be needed for a turnkey solution.
E.
Health & Human Services Dept.
1.
A. Presentation for dicussion, consideration and approval to seek proposals from job order contractors and/or construction services awarded vendors (through the County's membership/participation with state, cooperative purchasing programs or interlocals) for the provision of, including but not limited to, construction labor and materials and related accessories/appurtenances as may be needed for: Hidalgo County Health and Human Services -Renovation of Clinics with plans and specifications to be developed and drafted by project architect, V-A Architecture. (project #2008-221A); or, in the alternative,
B. Requesting authority to advertise a request for sealed bids for: Hidalgo County Department of Health & Human Services-Renovation of Clinics" with plans, specifications, etc. developed and drafted by project architect, V-A Architecture.
B. Requesting authority to advertise a request for sealed bids for: Hidalgo County Department of Health & Human Services-Renovation of Clinics" with plans, specifications, etc. developed and drafted by project architect, V-A Architecture.
F.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration, acceptance and approval of Supplemental Agreement No 1 for Border Colonia Access Program Engineering Services contract for Precinct No 1 with TEDSI INFRASTRUCTURE Group, Inc. reflecting a decrease from $348,388.00 to $290,304.40.
G.
Sheriff's Office
1.
Approval of Request for Payment No. 4 in the amount of $14,500.00, from Gignac & Associates Architects LLP., contracted architect for "Construction of Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area." C-08-051-01-30
2.
Requesting authority to exercise the second (2nd)- one (1) year term extension (of the three (3) possible) as provided in current contract for: "Inmate Pay Telephone Services" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with Evercom Systems, Inc. a division of Securus Technologies- Effective: 12/06/08 - 12/05/09
H.
Planning Department
1.
Requesting authority to purchase computer hardware, software, technical support and/or peripherals through our membership/participation with (DIR) Department of Information Resource for Planning Department with DLT Solutions, Inc. DIR-SDD-513 requisition #142971 & 142963 for the total amount of $9,264.67.
I.
Juvenile Probation
1.
A. Presentation for discussion, consideration, action in connection with the responses received for RFP NO: 2008-408-11-05-VYG-Expansion of Licensed Professional Counselor(s) Pool of providers for the purposes of ranking by CC as "qualified" and thus allowing qualified participants to be added to the existing "Pool" in order to provide necessary/required services on an as needed basis for "RFP NO: 2008-408-11-05-VYG-Expansion of Licensed Professional Counselor(s) Pool" at the "Judge Mario E. Ramirez, Jr. Juvenile Justice Center".
B. Requesting authority for Purchasing Department to enter into negotations with qualified participants including any best and final offers in order to finalize contract process.
B. Requesting authority for Purchasing Department to enter into negotations with qualified participants including any best and final offers in order to finalize contract process.
J.
Co. Wide
1.
Pursuant to Texas Local Government Code, 262.026 (a), notification and ratification of extension of bid opening date (Issued through Addendum by Purchasing Agent) from December 03, 2008 to December 10, 2008 for RFB 2008-338-12-03-YSI "Traffic Road Signs & Miscellaneous Equipment-Hidalgo County", so as to allow more time for answering questions/inquries submitted by vendors.
2.
IT Department:
Approval of Changes to the Agreement between Hidalgo County and the Texas Conference of Urban Counties for Phase 2 of the Hidalgo County Common Intergrated Justice System Project including, but not limited to, the following:
A. An Amendment No. 2 ("Amendment") to TechShare Resource Sharing Addendum Common Integrated Justice System (CIJS) Court Administration System originally approved by CC in July of 2007;
B. Implementation Plan;
C. Notice to Proceed with Phase 2 of the CIJS Implementation in Hidalgo County which includes Criminal Courts and Prosecutors as well as the Jail Management, Law Enforcement, Community Supervision and Hot Checks Modules.
Approval of Changes to the Agreement between Hidalgo County and the Texas Conference of Urban Counties for Phase 2 of the Hidalgo County Common Intergrated Justice System Project including, but not limited to, the following:
A. An Amendment No. 2 ("Amendment") to TechShare Resource Sharing Addendum Common Integrated Justice System (CIJS) Court Administration System originally approved by CC in July of 2007;
B. Implementation Plan;
C. Notice to Proceed with Phase 2 of the CIJS Implementation in Hidalgo County which includes Criminal Courts and Prosecutors as well as the Jail Management, Law Enforcement, Community Supervision and Hot Checks Modules.
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
11.
Budget & Management - Valde Guerra:
A.
Safety Division:
Requesting approval to accept settlement check from Allstate Insurance Company in the amount of $385.00 for property damages to County fence (P3 Collection Site).
Requesting approval to accept settlement check from Allstate Insurance Company in the amount of $385.00 for property damages to County fence (P3 Collection Site).
12.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Subrogation of Nicolas Cano
E.
Cause No. C-818-08-D; Benito and Sandra Gonzalez, Individually and as Representative of the Estate of Benito Gonzalez Jr. and Yesenia Lisbeth Santos, Individually and as Next Friend of Joel Alejandro Gonzalez and Leslie Michelle Gonzalez, Minors vs Hidalgo County
F.
Claim of Maurilio Perez
13.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Subrogation of Nicolas Cano
E.
Cause No. 818-08-D; Benito and Sandra Gonzalez, Individually and as Representative of the Estate of Benito Gonzalez Jr. and Yesenia Lisbeth Santos, Individually and as Next Friend of Joel Alejandro Gonzalez and Leslie Michelle Gonzalez, Minors vs Hidalgo County
F.
Claim of Maurilio Perez
14.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
15.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
16.
Adjourn