CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 9, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Pursuant to federal, state and local "Declaration of Emergency" approved on 7/28/08 due to Hurricane Dolly, Approval and authorization to appropriate four million dollars ($4,000,000) from the General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to county wide drainage system improvements. (Funds are eligible for reimbursement from C.O., Series 2009 as per reimbursement resolution approved on October 7th, 2008)
C.
Discussion, consideration, and approval to amend Hidalgo County's Substance Abuse/Drug Policy and related sections of the Hidalgo County Personnel Manual to reflect that post-offer or pre-employment screenings may only be required for safety-sensitive positions.
D.
Approval of 457 Plan withdrawal requests due to hardship for Employees #028355, #101273, #071188
E.
Approval of an Order calling for the establishment of Transportation Reinvestment Zone Number One, County of Hidalgo and the Future Abatement of Ad Valorem Taxes on Property located in Transportation Reinvestment Zone Number One, County of Hidalgo
F.
Discussion of Order regarding Salvage Culvert Pipe - Steve Crain
G.
Discussion, acceptance and approval of bids received on Tax Resale Properties (Delinquent Tax Attorneys).
H.
Discussion, consideration, and action on authorization to change TCDRS Plan Provisions for Plan Year 2009 to include buyback authorization allowing all eligible employees the option of buying back service credits and receive matching credits upon retirement from Hidalgo County.
I.
Discussion, consideration, and approval of revisions/ratification to County personnel policies allowing for the compensation to FLSA exempt employees for overtime hours worked, on an hourly wage basis, during Federal or State declared disasters/emergencies.
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting approval to accept the attached amended TB Control Grant Contract #2009-028470, amendment #001A, for the period of 09/01/08-08/31/09.
C.
Health & Human Services Dept. - Imm. (1293):
1. Approval to delete one (1) vacant regular full-time TVFC Assistant Manager position, slot no. 340-012-0009 budgeted at $22,942.00 per year.
2. Approval to reclassify four (4) Community Service Aide positions, budgeted salary $20,445.00 each to Community Service Aide II, proposed salary $25,445.00 each, effective next full pay period. Reviewed and Recommended as per Section 3.22 of the Civil Service Commission Rules - Budgeted slots are as follows:
1. Approval to delete one (1) vacant regular full-time TVFC Assistant Manager position, slot no. 340-012-0009 budgeted at $22,942.00 per year.
2. Approval to reclassify four (4) Community Service Aide positions, budgeted salary $20,445.00 each to Community Service Aide II, proposed salary $25,445.00 each, effective next full pay period. Reviewed and Recommended as per Section 3.22 of the Civil Service Commission Rules - Budgeted slots are as follows:
|
CURRENT
|
PROPOSED
|
|||
|
Slot No.
|
Position Title
|
Budgeted Salary
|
Position Title
|
Budgeted Salary
|
|
340-012-0010
|
Community Service Aide
|
$20,445.00
|
Community Service Aide II
|
$25,445.00
|
|
340-012-0011
|
Community Service Aide
|
$20,445.00
|
Community Service Aide II
|
$25,445.00
|
|
340-012-0012
|
Community Service Aide
|
$20,445.00
|
Community Service Aide II
|
$25,445.00
|
|
340-012-0013
|
Community Service Aide
|
$20,445.00
|
Community Service Aide II
|
$25,445.00
|
7.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (2) units in the City of Elsa in the amount of $75,000.00 to GMH Construction.
2. (1) unit in the City of Progreso in the amount of $41,880.00 to G & G Contractors.
3. (1) unit in the City of Alamo in the amount of $37,500.00 to De Leon Construction.
4. (1) unit in the City of Mercedes in the amount of $47,000.00 to J.D. Villarreal.
5. (1) unit in the Countywide area in the amount of $48,000.00 to Rolando's General Construction.
1. (2) units in the City of Elsa in the amount of $75,000.00 to GMH Construction.
2. (1) unit in the City of Progreso in the amount of $41,880.00 to G & G Contractors.
3. (1) unit in the City of Alamo in the amount of $37,500.00 to De Leon Construction.
4. (1) unit in the City of Mercedes in the amount of $47,000.00 to J.D. Villarreal.
5. (1) unit in the Countywide area in the amount of $48,000.00 to Rolando's General Construction.
8.
Office of the County Judge:
A.
Presentation, discussion, and possible action on the El Morillo Drain Project.
9.
Planning Department - Raul Sesin:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Planning Department | Angel Pedroza | IC 502 | $50.00 |
10.
Sheriff's Office - Chief Martinez:
A.
Discussion, authorization, and approval to accept the Operation Stonegarden Grant Award from the Governor's Division of Emergency Management (GDEM) for $2,480,000.00.
B.
Presentation for discussion, consideration and approval of a Memorandum of Understanding (MOU) between Immigration and Customs Enforcement (ICE) and Local, County, or State Law Enforcement Agency for the Reimbursement of Joint Operations expenses from the Treasury Forfeiture Fund.
11.
Right of Way - Joe Pena:
A.
North Alamo Water Supply:
Discussion, consideration, action and/or approval of open cut on Elizabeth Moya Street approximately 300' south of FM 2128 on the west side of Elizabeth Moya Street - Proposed open cut to repair a 4" sewer line - Palma Subdivision.
Discussion, consideration, action and/or approval of open cut on Elizabeth Moya Street approximately 300' south of FM 2128 on the west side of Elizabeth Moya Street - Proposed open cut to repair a 4" sewer line - Palma Subdivision.
B.
1. Consideration and approval to purchase an easement on a certain tract of land described as Lot 6 RSW Subdivision Unit 1.
2. Approval to authorize County Treasurer to issue check to David Pardo, Jr. & Maria M. Pardo after review and processing procedures are completed by County Auditor.
2. Approval to authorize County Treasurer to issue check to David Pardo, Jr. & Maria M. Pardo after review and processing procedures are completed by County Auditor.
C.
Authorization for consideration action and/or approval to accept Barney Groves Drive, as per affidavits executed by property owners, to be included in the County Wide Roadway System. (PCT 3)
D.
Authorization for consideration, action and/or approval to accept Mile 11 1/4 as a County Road.
E.
Consideration and approval to issue payment in the amount of $2,400 for license agreement on a certain tract of land described as Lot 12 Kaylen Heights Subdivision- San Carlos Drainage Improvement Project.
12.
Colonia Access Program - Agapito Vargas
A.
Border Colonia Access Program - Pct. 2:
Approval of 2008 interdepartmental transfer within BCAP Pct. 2 from Eldora/1426 Santana Subdivision (program 253) to Tiny Acres Subdivision (program 740) in the amount of $3,066.22, to fund on-going project.
Approval of 2008 interdepartmental transfer within BCAP Pct. 2 from Eldora/1426 Santana Subdivision (program 253) to Tiny Acres Subdivision (program 740) in the amount of $3,066.22, to fund on-going project.
13.
Precinct #2 - Comm. Palacios:
A.
Discussion, consideration and approval of Interlocal Agreement between the County of Hidalgo and the City of San Juan (for purchase of a Fire Rescue Vehicle to be used by San Juan Fire Dept.).
14.
Precinct #4 - Comm. Garza:
A.
Drainage Improvement Project (1204):
Approval of 2008 interdepartmental transfer within Pct. #4 from R & B to Drainage Improvement Project (1204) in the total amount of $18,400.00.
Approval of 2008 interdepartmental transfer within Pct. #4 from R & B to Drainage Improvement Project (1204) in the total amount of $18,400.00.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation of the scoring grid for Hidalgo County's RFP: "Group Voluntary Dental Plan" from the responses received for discussion, consideration and action in order that Commissioners Court rank and award the project.
5.
Presentation for consideration, discussion and action (if applicable) to award to the sole bid received meeting all specifications and requirements with approval of contract for: Off Premises Records Storage, Management, Pickup, Retrieval & Delivery Services for Hidalgo County WIC Program, HIDTA Task Force and Other County Departments" on an "as needed basis". RFB No. 2008-162-09-24-otm
6.
Presentation for discussion, consideration, and action to amend current agreement between Hidalgo County & Abrego Towing & Storage (C-07-370-10-09) to include thirty (30) days of storage of existing inventory on vendor's site at no cost to County so as to permit the removal of said inventory commencing from bid opening date of December 24, 2008 in the event a new vendor is awarded.
7.
Purchasing Department:
Requesting authority to purchase computer software licenses and/or peripherals through our membership/participation with (DIR) Department of Information Resources for the Purchasing Department with SHI Government Solutions, DIR-SDD-198, requisition # 144389 for the total amount of $6,017.52 so as to prepare department system to acquire and implement a management software.
Requesting authority to purchase computer software licenses and/or peripherals through our membership/participation with (DIR) Department of Information Resources for the Purchasing Department with SHI Government Solutions, DIR-SDD-198, requisition # 144389 for the total amount of $6,017.52 so as to prepare department system to acquire and implement a management software.
8.
A. Presentation for discussion, consideration, and action in connection with the "sole response" received for "RFP NO: 2008-447-11-26-VYG-"CERTIFIED TECHNICAL SUPERVISOR FOR HIDALGO COUNTY'S ALCOHOL BREATH TEST PROGRAM";
B. Requesting authority for Purchasing Department to enter into negotiations with qualified sole proposer including any best and final offers (BAFO) in order to finalize a contract for consideration and award;
C. Determination and direction by Commissioners Court as to extent of contractual support for the current four (4) locations where intoxilizer equipment is located and serviced by Hidalgo County inasmuch as not all is County-owned;
D. Determination and direction by CC as to Interlocal Agrements with jurisdictions utilizing county-owned equipment or state-owned equipment;
B. Requesting authority for Purchasing Department to enter into negotiations with qualified sole proposer including any best and final offers (BAFO) in order to finalize a contract for consideration and award;
C. Determination and direction by Commissioners Court as to extent of contractual support for the current four (4) locations where intoxilizer equipment is located and serviced by Hidalgo County inasmuch as not all is County-owned;
D. Determination and direction by CC as to Interlocal Agrements with jurisdictions utilizing county-owned equipment or state-owned equipment;
9.
A. Presentation for discussion, consideration and action in connection with the responses received for RFP. No. 2008-302-11-19-otm-"Purchase of New Jury Software" for the purposes of ranking by CC as "qualified" in order to proceed forward with the next phase of the proposal process;
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer in order to finalize a contract for consideration and award for: "Purchase of New Jury Software" for the Hidalgo County District Clerk's Office.
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer in order to finalize a contract for consideration and award for: "Purchase of New Jury Software" for the Hidalgo County District Clerk's Office.
B.
Pct. 1
1.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 3 in the amount of $ 1,250.00 with Leonel Garza Jr. & Associates to provide appraisal services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-040-03-25 for "FM 493 Project" on South One-Half(1/2) of Lt 3, Blk Seventy Seven (77) Las Mestenas Ranch(which will consist of approximately one (1) individual parcel).
B. Presentation for discussion, consideration, acceptance, and approval of Invoice Nos. 01.08 E, 02.08OC & 02.08 SP in the total amount of $ 43,287.00 from Dos Logistics, Inc., contracted engineer for the "Storm Water Improvement Project" (Estancia), (Olivarez #2 and Chapa #2) and (Colonia Spanish Palm) for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-242-10-28).
C. Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08004 in the amount of $ 7,500.00 from Leo L. Rodriguez Jr., dba Rodriguez Engineering, contracted engineer for the "Barrera Street Project" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-332-09-30).
D. Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08005 in the amount of $ 2,554.76 from Leo L. Rodriguez Jr., dba Rodriguez Engineering, contracted engineer for the "Mile 16 from Mile 4 East to FM 1015" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-385-09-30).
B. Presentation for discussion, consideration, acceptance, and approval of Invoice Nos. 01.08 E, 02.08OC & 02.08 SP in the total amount of $ 43,287.00 from Dos Logistics, Inc., contracted engineer for the "Storm Water Improvement Project" (Estancia), (Olivarez #2 and Chapa #2) and (Colonia Spanish Palm) for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-242-10-28).
C. Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08004 in the amount of $ 7,500.00 from Leo L. Rodriguez Jr., dba Rodriguez Engineering, contracted engineer for the "Barrera Street Project" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-332-09-30).
D. Presentation for discussion, consideration, acceptance, and approval of Invoice No. 08005 in the amount of $ 2,554.76 from Leo L. Rodriguez Jr., dba Rodriguez Engineering, contracted engineer for the "Mile 16 from Mile 4 East to FM 1015" for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-385-09-30).
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Surveying Services in connection with Hidalgo County Precinct No1 for Mi 5 ½ West Road @ Mi 21 North Drainage;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of surveyors in connection with professional Surveying Services required for Hidalgo County Precinct No1 for Mi 5 ½ West Road @ Mi 21 North Drainage;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Surveyor Services Contract with the No.1 ranked firm of ____________________________ for the provision of Surveying Services for Hidalgo County Precinct No1 for Mi 5 ½ West Road @ Mi 21 North Drainage;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of surveyors in connection with professional Surveying Services required for Hidalgo County Precinct No1 for Mi 5 ½ West Road @ Mi 21 North Drainage;
1st._________________; 2nd._________________; 3rd._________________;
C. Authority for the Purchasing Department to negotiate a professional Surveyor Services Contract with the No.1 ranked firm of ____________________________ for the provision of Surveying Services for Hidalgo County Precinct No1 for Mi 5 ½ West Road @ Mi 21 North Drainage;
3.
A. Requesting approval of a professional engineering services contract (as approved as to form by legal counsel) with L & G CONSULTING ENGINEERS INC. d/b/a L & G ENGINEERING for the provision of engineering services for "FM 493 from US 281 (MILITARY HIGHWAY) North 6.65 Miles to Business 83 Project" for Hidalgo County Precinct No. 1. (as selected through the County's protoccol from the "POOL" of engineers for negotiations on 09/30/08)
B. Presentation for consideration, discussion, acceptance, and approval of WORK AUTHORIZATION NO. 1 in the amount of $ 1,144,000.00 with L & G CONSULTING ENGINEERS INC. d/b/a L & G ENGINEERING to provide engineering services for the (Preparation of Schematics, Environmental Assessment, Public Involvement, ROW Mapping, Surveying, and Roadway Design for the Reconstruction of "FM 493 from US 281 (MILITARY HIGHWAY) North 6.65 Miles to Business 83" within Hidalgo County Precinct No. 1, in connection with Contract No. C-08-417-12-09.
B. Presentation for consideration, discussion, acceptance, and approval of WORK AUTHORIZATION NO. 1 in the amount of $ 1,144,000.00 with L & G CONSULTING ENGINEERS INC. d/b/a L & G ENGINEERING to provide engineering services for the (Preparation of Schematics, Environmental Assessment, Public Involvement, ROW Mapping, Surveying, and Roadway Design for the Reconstruction of "FM 493 from US 281 (MILITARY HIGHWAY) North 6.65 Miles to Business 83" within Hidalgo County Precinct No. 1, in connection with Contract No. C-08-417-12-09.
C.
Pct. 2
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with (DIR) Department of Information Resources awarded vendor-Calence LLC, DIR-SDD-236, requisition # 144376 in the total amount of $21,761.60 for Precinct #2 South Tower Road Community Resource Center.
2.
Presentation for discussion, consideration, acceptance, and approval of request for payment of Invoice No. 2616 in the amount of $51,328.00 (South Tower Estates Subdivision) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, after Auditor's review and processing procedures completed and authority for County Treasurer to issue payments/checks;
3.
Approval of Request for Payment No. 1 in the amount of $9,838.40, Payment No. 3(Reimbursable) in the amount of $1,112.93 and Payment No. 4 in the amount of $1,019.50, from V-A Architecture, contracted architect for "South Tower CRC/Park Project" C-07-042-04-17.
4.
A. Presentation for consideration, discussion, acceptance and approval of an "Amendment" to the current service contract between Hidalgo County and Millennium Engineers Group, Inc. for construction material testings services to reflect to all Precinct No. 2 Projects as awarded to negotiate contract on 7/22/08. C-08-315-09-23;
B. Presentation for consideration, discussion, acceptance, and approval to ratify Work Authorization No. 1 (CC 10/28/08) for "Construction Material Testing for Various Construction Projects at South Tower Park " with Millennium Engineers Group, Inc., to provide engineer services to Hidalgo County Precinct No. 2. C-08-316-10-28
B. Presentation for consideration, discussion, acceptance, and approval to ratify Work Authorization No. 1 (CC 10/28/08) for "Construction Material Testing for Various Construction Projects at South Tower Park " with Millennium Engineers Group, Inc., to provide engineer services to Hidalgo County Precinct No. 2. C-08-316-10-28
5.
A. Presentation for consideration, discussion, acceptance, and approval of an "Amendment" to the current service contract, between Hidalgo County and Raba-Kister for construction material testing services to reflect all Precinct No. 2 Projects and not as originally captioned for road & bridge as approved by CC on 07/22/08. C-08-315-09-23;
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (with a estimated cost of $6,812.00) for "Construction Material Testing Services for Site/Civil Improvements for Hidalgo County Pct. 2 South Tower Park." with Raba-Kistner Consultants, to provide engineer services to Hidalgo County Precinct No. 2. C-08-315-09-23
C. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 (with a estimated cost of $13,156.00) for "Construction Material Testing Services for McColl Road Levee Improvements Projects" with Raba-Kistner Consultants, to provide engineer services to Hidalgo County Precinct No. 2. C-08-315-09-23
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (with a estimated cost of $6,812.00) for "Construction Material Testing Services for Site/Civil Improvements for Hidalgo County Pct. 2 South Tower Park." with Raba-Kistner Consultants, to provide engineer services to Hidalgo County Precinct No. 2. C-08-315-09-23
C. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 (with a estimated cost of $13,156.00) for "Construction Material Testing Services for McColl Road Levee Improvements Projects" with Raba-Kistner Consultants, to provide engineer services to Hidalgo County Precinct No. 2. C-08-315-09-23
6.
Presentation for consideration, discussion and action (if applicable) to award to vendor submitting the lowest bid and meeting all specifications and requirements with approval of contract for: "Purchase and Installation of Solar Powered Lights-South Tower Road Multi-Purpose Facility (CRC). RFB No. 2008-388-11-26-otm
D.
Pct. 3
1.
Requesting authority to exercise the additional one year extension as provided under current contract for "Lease of Landfill" for Precinct No. 3, under the same rates, terms, and conditions with Jose Ramirez, Jr. C-05-401-12-20. Effective: 01/02/09-01/01/10.
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322848 in the amount of $62,903.40 from L & G Consulting Engineers Inc., contracted engineer for "La Homa Road Project." C-08-031-02-12
E.
Pct. 4
1.
A. Requesting approval of a professional engineering services contract (sent to legal counsel for review as to form) with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for the purposes of engineering services for the "SAN CARLOS DRAINAGE IMPROVEMENTS PROJECT" for Hidalgo County Precinct No. 4 (as selected for negotiations through County's protocol from the "POOL" of engineers by C.C. on 11/25/08);
B. Presentation for consideration, discussion, acceptance, and approval of WORK AUTHORIZATION #1 with a proposed fee of $750,000.00 with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for "SAN CARLOS DRAINAGE IMPROVEMENTS PROJECT" (ROW Surveying of 300 estimated parcels) within Hidalgo County Precinct No. 4, in connection to Contract No. C-08-477-12-09.
B. Presentation for consideration, discussion, acceptance, and approval of WORK AUTHORIZATION #1 with a proposed fee of $750,000.00 with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for "SAN CARLOS DRAINAGE IMPROVEMENTS PROJECT" (ROW Surveying of 300 estimated parcels) within Hidalgo County Precinct No. 4, in connection to Contract No. C-08-477-12-09.
F.
District Courts
1.
93rd State District Court:
Presentation for discussion, consideration, acceptance and approval of proposal submitted by Visual Innovations Company, Inc. through Hidalgo County's membership/participation with the Texas Multipile Award Schedule (TXMAS) Contract # TXMAS-4-581010 for the removal of water damaged audio equipment and replacement with new: "Audio/Visual Systems-Equipment and Installation" for the 93rd State District Courtroom" in the amount of $33,450.44- project #2008-405.
Presentation for discussion, consideration, acceptance and approval of proposal submitted by Visual Innovations Company, Inc. through Hidalgo County's membership/participation with the Texas Multipile Award Schedule (TXMAS) Contract # TXMAS-4-581010 for the removal of water damaged audio equipment and replacement with new: "Audio/Visual Systems-Equipment and Installation" for the 93rd State District Courtroom" in the amount of $33,450.44- project #2008-405.
G.
Buildings & Grounds
1.
Presentation for discussion, acceptance and approval of a proposal from Weatherproofing Technologies, Inc./WTI/Tremco Commercial Line Item Pricing through the county's participation/membership with (TCPN) The Cooperative Purchasing Network contract #R4812 for the provision roofing inspections (i.e. surveys and assessments) for various County Buildings with authority to issue a purchase order for same in the amount of $6,247.00 for the following:
A. Requisition #143635
1. San Juan CRC, 509 Earling Rd. San Juan
2. Mcallen Health Department, 300 E. Hackberry, Mcallen
3. Mcallen Tax & Auto License Office, 300 E. Hackberry, Mcallen
4. Elsa Multi-Service Center, 708 E. Edinburg, Elsa
5. Pct. 1, Pl. 1 JP & Constable Office, 1902 Joe Stephens, Weslaco
6. Pct. 1 Adm., Tax & Auto Lic. Office, 1902 Joe Stephens, Weslaco
7. Head Start, 601 Earling Road, San Juan
8. Hidalgo County Health Department, 1304 S. 15th Street, Edinburg
9. Head Start-Las Milpas, 714 Zapata, Pharr
10. Head Start, FM 1015 & Palm, Progreso
11. Hidalgo County Elections Warehouse, 86th & Hwy 107, San Carlos
12. Head Start 1402 Silver Ave. Donna
13. Edinburg WIC, 3105 E. Schunior, Edinburg
14. Pct. 2 Middle Shop, 329 E. State St. Pharr
15. Hidalgo County Building, 1901 N. Bridge, Weslaco
16. Pct. 3 Motor Pool, FM 2221 East of Iowa Rd., La Joya
17. Pct. 1 Portable Building-Sunrise, Mile 11 & Mile 1.5, Weslaco
18. Old Administration Building, 100 E. Cano, Edinburg
19. Hidalgo County Courthouse, 100 N. Closner, Edinburg
20. Annex II-Elections Administration Building, 105 S.10th Ave. Edinburg
21. Annex I-Auxiliary Courts, 100 N. Closner, Edinburg
22. Administration Building, 2802 US Bus. 281, Edinburg
23. Pct. 4 JP Charlie Espinoza, 212 N. 12th, Edinburg
24. Pct. 3 Multi-Purpose (Planning, DPS, WIC, Health, Tax, Auto License), 722 Breyfogle, Mission
25. Pct. 3 Multi-Purpose (Admin. CRC. Veterans), 724 Breyfogle, Mission
26. Pct. 3 Multi-Purpose (JP Garza, JP Ochoa, Constable), 730 Breyfogle, Mission
27. Delta Park Office, 1.5 Mi. N. of Monte Alto E. Side of FM 88, Monte Alto
28. Kitchen/ESL, W. Hwy. 107 & Mi. 4 N. Edcouch
29. Progreso Community Center, 5 Mi. S. of Bus. 83 on new FM 1015, Progreso
A. Requisition #143635
1. San Juan CRC, 509 Earling Rd. San Juan
2. Mcallen Health Department, 300 E. Hackberry, Mcallen
3. Mcallen Tax & Auto License Office, 300 E. Hackberry, Mcallen
4. Elsa Multi-Service Center, 708 E. Edinburg, Elsa
5. Pct. 1, Pl. 1 JP & Constable Office, 1902 Joe Stephens, Weslaco
6. Pct. 1 Adm., Tax & Auto Lic. Office, 1902 Joe Stephens, Weslaco
7. Head Start, 601 Earling Road, San Juan
8. Hidalgo County Health Department, 1304 S. 15th Street, Edinburg
9. Head Start-Las Milpas, 714 Zapata, Pharr
10. Head Start, FM 1015 & Palm, Progreso
11. Hidalgo County Elections Warehouse, 86th & Hwy 107, San Carlos
12. Head Start 1402 Silver Ave. Donna
13. Edinburg WIC, 3105 E. Schunior, Edinburg
14. Pct. 2 Middle Shop, 329 E. State St. Pharr
15. Hidalgo County Building, 1901 N. Bridge, Weslaco
16. Pct. 3 Motor Pool, FM 2221 East of Iowa Rd., La Joya
17. Pct. 1 Portable Building-Sunrise, Mile 11 & Mile 1.5, Weslaco
18. Old Administration Building, 100 E. Cano, Edinburg
19. Hidalgo County Courthouse, 100 N. Closner, Edinburg
20. Annex II-Elections Administration Building, 105 S.10th Ave. Edinburg
21. Annex I-Auxiliary Courts, 100 N. Closner, Edinburg
22. Administration Building, 2802 US Bus. 281, Edinburg
23. Pct. 4 JP Charlie Espinoza, 212 N. 12th, Edinburg
24. Pct. 3 Multi-Purpose (Planning, DPS, WIC, Health, Tax, Auto License), 722 Breyfogle, Mission
25. Pct. 3 Multi-Purpose (Admin. CRC. Veterans), 724 Breyfogle, Mission
26. Pct. 3 Multi-Purpose (JP Garza, JP Ochoa, Constable), 730 Breyfogle, Mission
27. Delta Park Office, 1.5 Mi. N. of Monte Alto E. Side of FM 88, Monte Alto
28. Kitchen/ESL, W. Hwy. 107 & Mi. 4 N. Edcouch
29. Progreso Community Center, 5 Mi. S. of Bus. 83 on new FM 1015, Progreso
2.
Presentation for discussion, consideration, ratification and/or approval of revised proposal submitted (previously approved by CC on 10/07/08 by Weatherproofing Technologies, Inc./WTI/Tremco Commercial line item pricing through the County's participation/membership with The Cooperative Purchasing Network (TCPN) contract #R4812 for the provision of labor and materials including, but not limited to, roofing replacement, with 10 year warranty, 10 year service & maintenance agreement with annual inspections and any other accessories as may be needed for the roof replacement to the County-owned building (property) located on Moorefield Rd., aka, the Longoria property with the authority to issue a purchase order in the amount of $433,862.96.
3.
A. Requesting approval to transfer two (2) out of the four (4) lifts surplused, for disposal on the November 25, 2008 Commissioner's Court, to Buildings and Grounds:
1. Forward Hydraulic Jack; Serial No. 143C18163; Motor Serial No. 3115
2. Gemini Hydraulic Jack; ID #6RH; Motor Doerr; Serial No. LR22132
B. Requesting approval to declare as "surplus" the following equipment (water softener & tire balancer more accurately described herein) located at and part of the property formerly known as Robert's Chevrolet including authority to transfer same to the requesting department as follows:
Buildings & Grounds:
1. Water Softener System
-(1) Black Plastic Tank
-(1) Hydro System (Gauges & Switches); Motor Product No. 136791; Brand F&W (Pump Motor)
-(1) Small Metal Blue Tank (Back Wash Program); Park International; Part No. RT-948
-(1) Large Blue tank Hydro System, Inc.; Brand Structural (Pentair); Manufacturer No. 0638003
-(1) Small Eclectic Pump; Brand Grun Fos X; Serial No. 100301B; Model: 96515513
2. Tire Balancer (Sun Computer Balancer)
-Serial No. 0489B2440
-Model CWB-1762-326
1. Forward Hydraulic Jack; Serial No. 143C18163; Motor Serial No. 3115
2. Gemini Hydraulic Jack; ID #6RH; Motor Doerr; Serial No. LR22132
B. Requesting approval to declare as "surplus" the following equipment (water softener & tire balancer more accurately described herein) located at and part of the property formerly known as Robert's Chevrolet including authority to transfer same to the requesting department as follows:
Buildings & Grounds:
1. Water Softener System
-(1) Black Plastic Tank
-(1) Hydro System (Gauges & Switches); Motor Product No. 136791; Brand F&W (Pump Motor)
-(1) Small Metal Blue Tank (Back Wash Program); Park International; Part No. RT-948
-(1) Large Blue tank Hydro System, Inc.; Brand Structural (Pentair); Manufacturer No. 0638003
-(1) Small Eclectic Pump; Brand Grun Fos X; Serial No. 100301B; Model: 96515513
2. Tire Balancer (Sun Computer Balancer)
-Serial No. 0489B2440
-Model CWB-1762-326
4.
Presentation for discussion, acceptance and approval of a proposal submitted by Weatherproofing Technologies, Inc./WTI/Tremco Commercial Line Item Pricing through the County's participation/membership with The Cooperative Purchasing Network (TCPN) contract #4812. Items 1-6 as follows, in the total amount of $585,554.31:
1. San Juan CRC Building $ 128,085.43
2. Mcallen Health Department $162,488.20
3. Mcallen Tax & Auto License Office $ 111,651.33
4. Elsa Multi-Service Center $ 78,526.58
5. Pct 1 Pl 1 JP & Constables Office $ 42,882.70
6. Pct 1 Administration, Tax & Auto License Office $61,920.07
1. San Juan CRC Building $ 128,085.43
2. Mcallen Health Department $162,488.20
3. Mcallen Tax & Auto License Office $ 111,651.33
4. Elsa Multi-Service Center $ 78,526.58
5. Pct 1 Pl 1 JP & Constables Office $ 42,882.70
6. Pct 1 Administration, Tax & Auto License Office $61,920.07
5.
Presentation for discussion, consideration and action (ratification and/or approval) to correct original authority to purchase through TXMAS Contract #3-23V040 (approved by CC on 10-21-08 one tractor, front loader, rotary cutter totaling $18,788.56-req.#141427/PO#6111719) to reflect the purchase of a different tractor, front loader & rotary cutter totaling $16,851.00-req.144664) through the same TXMAS contract with John Deere Company including the cancellation of original purchase order.
H.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $290,304.40) with TEDSI Infrastructure Group, Inc. to provide engineering services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round III Projects. C-CAP-08-028-10-28.
I.
Colonia Access Program Pct. 2
1.
A. Presentation for discussion, consideration, acceptance and approval of Supplemental Agreement No 1 (an amendment) for Border Colonia Access Program engineering services contract for Precinct No 2 with Dos Logistics, Inc. to reflect an increase from $31,291.02 to $50,716.88 which includes an additional Subdivision;
B. Presentation for consideration, discussion, acceptance and approval of Work Authorization #1 (with a proposed fee of $50,716.88) with DOS Logistics, Inc. to provide engineering services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Round III Projects. C-CAP-08-029B-11-12.
B. Presentation for consideration, discussion, acceptance and approval of Work Authorization #1 (with a proposed fee of $50,716.88) with DOS Logistics, Inc. to provide engineering services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Round III Projects. C-CAP-08-029B-11-12.
2.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 2611 in the amount of $10,444.76 (Las Milpas Subdivision), and Invoice 2612 in the amount of $9,976.08 (McColl Estates Subdivision) as submitted by project Engineer R. Gutierrez Engineering, Corporation.
3.
A. Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $10,082.50) with Millennium Engineers Group, Inc. to provide Engineering services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Projects. C-CAP-08-023A-09-02;
B. Presentation for consideration, discussion acceptance and approval of Work Authorization #2 (with a proposed fee of $4,114.43) with Millennium Engineers Group, Inc. to provide Engineering services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Projects. C-CAP-08-023A-09-02.
B. Presentation for consideration, discussion acceptance and approval of Work Authorization #2 (with a proposed fee of $4,114.43) with Millennium Engineers Group, Inc. to provide Engineering services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Projects. C-CAP-08-023A-09-02.
J.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Application for Payment No. 1 in the amount of $40,077.90 from Valley Paving, Inc. contracted vendor for Villa Capri Subdivision submitted by project engineer Hinojosa Engineering, Inc. C-CAP-08-008-04-22
2.
Presentation for consideration, discussion, acceptance and approval of Application for Payment No. 3 in the amount of $50,358.69 from Asago, LLC dba Asago Construction contracted vendor for Chula Vista and Walton Subdivision submitted by project engineer Hinojosa Engineering Inc. C-CAP-08-007-04-22
3.
Presentation for consideration, discussion acceptance and approval of fully executed contract C-CAP-08-027-11-04 for BCAP Paving & Drainage Construction for BASHAM Subd No 16 & North Country Estates No 2 Subd previously approved to award on CC 11-4-08.
K.
Colonia Access Program Pct. 4
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $102,593.55) with Quintanilla, Headley & Associates, Inc. to provide Engineering services to Hidalgo County Precinct No. 4 for Border Colonia Access Program Round III Projects. C-CAP-08-031A-11-12.
L.
Juvenile Probation
1.
Presentation by and request from Juvenile Probation Department for authority to purchase food service equipment, specifically one (1) electric 36" range/stove quoted from Kitchen Resources, L.P. (awarded vendor) through Hidalgo County's membership/participation of Region One Education Service Center -South Texas Cooperative throught requisition #144369 in the total amount of $5,628.75 for the new Judge Mario E. Ramirez, Jr. Juvenile Justice Center.
M.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
16.
Budget & Management - Valde Guerra:
A.
Approval of 2008 interdepartmental transfer (1100) from County Wide Administration to Independent Audit in the amount of $3,532.50 for audit of funds held in trust.
B.
Approval of 2008 interdepartmental transfer from Precinct 3 - Road and Bridge (program 005) to Precinct 3 Drainage Project (program (049) in the amount of $23,387.79 to cover personnel cost through year end.
C.
Fire Marshal's Office:
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Emergency Services - Various Fire Departments (1100) in the total amount of $54,281.00 to fund fire call expenditures.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Emergency Services - Various Fire Departments (1100) in the total amount of $54,281.00 to fund fire call expenditures.
D.
Court Reporter Fund (1239):
Approval of inter-fund transfer from Countywide Administration - Contingency (1100) to Court Reporter (1239) in the amount of $15,000.00
Approval of inter-fund transfer from Countywide Administration - Contingency (1100) to Court Reporter (1239) in the amount of $15,000.00
E.
PCT.1 FM493(US281-BUS83) (1201):
Approval of interfund transfer of $1,144,000.00 of new source of General Fund revenue as certified by the County Auditor and approved by Commissioners' Court on 8/26/08 (AI-10753 16.A.) from the General Fund (1100) fund balance to PCT.1 FM493(US281-BUS83)-Aid to Governmental Agency (1201).
Approval of interfund transfer of $1,144,000.00 of new source of General Fund revenue as certified by the County Auditor and approved by Commissioners' Court on 8/26/08 (AI-10753 16.A.) from the General Fund (1100) fund balance to PCT.1 FM493(US281-BUS83)-Aid to Governmental Agency (1201).
F.
Pct. 1 Drainage Improvement Project:
Approval of 2008 interdepartmental transfer from Pct. 1 Paved/Unpaved Roads, to Pct. 1 Drainage Improvement Project, (1201) in the amount of $358,840.03 to fund pending drainage project(s).
Approval of 2008 interdepartmental transfer from Pct. 1 Paved/Unpaved Roads, to Pct. 1 Drainage Improvement Project, (1201) in the amount of $358,840.03 to fund pending drainage project(s).
G.
Approval of 2008 interdepartmental transfer from County Wide Administration to Financial Advisor (1100) in the amount of $18,700.00 to pay for pending invoice from Estrada Hinojosa.
H.
Pct. 2 Val-Mex Project (1202):
Approval of 2008 interdepartmental transfer from Pct. 2 Paved/Unpaved Roads to Pct.2 Intergovernmental Expense-Hidalgo-Val-Mex Drive (1202) in the total amount of $77,700.00, to fund the Val-Mex Drive project.
Approval of 2008 interdepartmental transfer from Pct. 2 Paved/Unpaved Roads to Pct.2 Intergovernmental Expense-Hidalgo-Val-Mex Drive (1202) in the total amount of $77,700.00, to fund the Val-Mex Drive project.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Frank Saenz, Arturo Saenz & Miguel Angel Silva vs Sabino Hernandez
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Frank Saenz, Arturo Saenz & Miguel Angel Silva vs Sabino Hernandez
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn