CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 23, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Presentation of the 2009 Adopted Budget as prepared for submission to the Government Finance Officers Association (GFOA).
2. Discussion and appropriate action/approval of Financial Management Policies as presented in the 2009 Adopted Budget to be submitted to GFOA.
2. Discussion and appropriate action/approval of Financial Management Policies as presented in the 2009 Adopted Budget to be submitted to GFOA.
B.
Approval to rescind action taken by Comm. Court on 12/16/08 item #6.B.,
"Discussion, consideration and appropriate action regarding a Civil Service Commission agenda item to exclude Deputy Constables from the County Civil Service System"
C.
Approval of 457 Plan withdrawal requests due to hardship for employee #029939.
D.
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners' Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS' COURT
Week of the Month: ___________________
Day of the Week: ___________________
Time of the Day: ___________________a.m./p.m. for the calendar year of 2009
HIDALGO COUNTY COMMISSIONERS' COURT
Week of the Month: ___________________
Day of the Week: ___________________
Time of the Day: ___________________a.m./p.m. for the calendar year of 2009
E.
Discussion, consideration and action on payment of backpay for employee no. 158305 for meeting the requirements of the Grade and Step Pay Plan on March 04, 2008.
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Approval to continue payroll for employees on the Adm Program Income account (Acct # 9-1293-441-00-340-005-0).
2. Approval of the attached salary schedule.
2. Approval of the attached salary schedule.
C.
Presentation for discussion, consideration and approval of Contract for Participation for out stationed Eligibility Specialist in Health Care Facility at Doctor's Hospital at Renaissance.
8.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval to accept the Interlocal Governmental Agreement between the Hidalgo County HIDTA Task Force and the McAllen Independent School District.
9.
Urban County - Diana Serna:
A.
1. Discussion, consideration and approval to increase auto allowance to $3,600.00 for one (1) permanent full-time Compliance Division Manager, slot no. 250-001-003,employee no. 86282, effective next full pay period beginning on January 05, 2009.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
B.
The Urban County Program is requesting approval of the final negotiated Professional Engineering Services contract with Millennium Engineers Group, Inc. in the amount of $2,950.00 utilizing Year 20 (2007) Urban County Program Owner-Occupied Housing Rehabilitation Program for Hidalgo County Precinct 4, as previously authorized for negotiations by Commissioners' Court on 12-16-08.
C.
The Urban County Program requests approval of Change Order No.2 on construction contract with Joe Williamson Construction Company, Inc. to increase contract in the amount of $79,873.10, utilizing City of Alamo general funds.
10.
Office of the County Judge:
A.
Discussion & appropiate action to waive tax obligations for Hope Family Health Center Tax years 2000 to 2002.
B.
Recognition of Monica Guajardo as recipient of the Spring 2009 Hidalgo County Scholarship.
C.
Discussion, consideration and action on rescheduling the meeting of January 6, 2009 to Monday, January 5, 2009 due to court member's absence
11.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. La Joya ISD No. 25 Subdivision – Pct. 3
b. Carolina No. 1 Subdivision – Pct. 3 (Juan Pena Jr.)
c. Carolina No. 2 Subdivision – Pct. 3 (Juan Pena Jr.)
2. Final Approval
a. Re-subdivision of Lot 1, Texas Valley Subdivision – Pct. 3 (Julio Rodriguez)
a. La Joya ISD No. 25 Subdivision – Pct. 3
b. Carolina No. 1 Subdivision – Pct. 3 (Juan Pena Jr.)
c. Carolina No. 2 Subdivision – Pct. 3 (Juan Pena Jr.)
2. Final Approval
a. Re-subdivision of Lot 1, Texas Valley Subdivision – Pct. 3 (Julio Rodriguez)
12.
Elections Administration - Yvonne Ramon:
A.
Requesting approval of 2009 membership dues to the Texas Association of Elections Administrators in the amount of $75.00.
B.
Approval of payment of check payable to the Office of the Secretary of the State (Attn: Vanessa Miller) for repayment of over-reimbursed delivery & training fees in the amount of $12,847.07 with authority of County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
13.
Sheriff's Office - Chief Martinez:
A.
Authorization and approval to apply for the FY 2009 STEP Impaired Driving Mobilization (IDM) Grant with the Texas Department of Transportation.
B.
Requesting approval for 2009 membership and payment in the amount of $ 500.00 for Sheriff Lupe Trevino to the National Sheriff's Association. (P.O. # 597033)
14.
Right of Way - Joe Pena:
A.
Authorization for surveys, metes & bounds, title reports, appraisals and possible acquisition of additional right of way for LJ Drainage Project. Project limits: Cesar Chavez Road east to the Donna Main Canal as approved by CC on 9/9/08. (PCT 2)
B.
Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Jose Garcia & Elida C. Garcia for the storage of road construction materials and spoil on Lot 22 RSW Subdivision Unit No. 1.
C.
Authorization for surveys, metes & bounds, title reports, appraisals and acquisition of additional right for the Mile 5 1/4 & Moorefield Road Drainage Project.
D.
Authorization for County Judge to execute Earnest Money Contract for a 2.41 acre tract of land out of Block 200, La Blanca Tract out of Llano Grande Subdivision and a 20.00 acre tract of land out of the 25 acres of Lot 15 Section 260 Texas Mexican Railroad Company's Survey Subdivision for the the San Carlos Drainage Improvement Project with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check.
E.
Authorization for surveys, metes & bounds, title reports, appraisals and possible acquisition of right of way for the Cesar Chavez Drainage Project. Project limits: Cesar Chavez Road to 1320' east of FM 907 (Alamo Road) between Sioux Road and Eldora Road as approved by CC 9/9/08.
15.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Presentation for discussion, consideration, acceptance and approval of claims/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoice after it has been reviewed , audited, and processing procedures are completed by the Hidalgo County Auditor:
-The Software Group, Inc. Invoice#70425 for $7,540.00
-The Software Group, Inc. Invoice#70425 for $7,540.00
16.
Tax Office - Armando Barrera:
A.
Approval of Amendment to the Motor Vehicle License and Point of Sale Sticker Lease Agreement between Hidalgo County and HEB Grocery Company, LP, increase from 16 locations to 17.
17.
Precinct #1 - Comm. Handy:
A.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Basic Rate Plan: | Total Per Month: | One Time Equipment Cost: |
| Commissioner Pct. 1 | Patricio Rene Avila | Data Plan | $55.00 | $99.99 |
| Commissioner Pct. 1 | Maria Martha Mena | Data Plan | $55.00 | $99.99 |
18.
Precinct #2 - Comm. Palacios:
A.
Approval of Interlocal Cooperation Agreement between City of Hidalgo and County of Hidalgo - Val-Mex Drive
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Discussion, consideration and action in connection with amending/updating the current Hidalgo County Fuel Credit Card Policy.
5.
Requesting authority to advertise a "Request For Proposal" with approval of procurement packet (i.e. qualifications, scope of services, requirements and/or specifications and draft contract document) as attached hereto for a "Section 125 Plan Administrator".
6.
A. Requesting authority to reject bids received for RFB NO: 2008-459-12-03-VYG- Structure Valuations And Insurance Appraisals For Hidalgo County Owned Real Estate Properties/Buildings (i.e. replacement costs) inasmuch as bids are incomplete and thus cannot be considered;
B. Requesting approval to re-advertise RFB for: Structure Valuations And Insurance Appraisals For Hidalgo County Owned Real Estate Properties/Buildings (i.e. replacement costs) with modified specifications.
B. Requesting approval to re-advertise RFB for: Structure Valuations And Insurance Appraisals For Hidalgo County Owned Real Estate Properties/Buildings (i.e. replacement costs) with modified specifications.
7.
Requesting authority to exercise the "sixty (60) day exension", as provided in the current contract for:"MATS, DUST MOPS & SHOP RAGS-JANITORIAL SERVICES" for Hidalgo County, under the same rates, terms and conditions with UNIFIRST CORPORATION-Effective: 01/01/09
8.
Requesting approval for the B141- AIA 1997 Standard Form of Agreement between Owner (Hidalgo County) and Architect (ERO International, LLP) in connection with the "Hidalgo County Courthouse As Built Drawings, Assessments & Renovations" using contract document modeled from McAllen ISD form of agreement and accepted by ERO including compliance with all Hidalgo County requirements and insurances.
9.
Presentation for discussion, consideration and approval to reject the sole bid receveid with authority to re-advertise same for: "Roadway Light Fixtures and Maintenance" inasmuch as sole bid submitted was incomplete and thus cannot be considered.
10.
Presentation for discussion, consideration, acceptance, and approval of request for payments/checks needed/required to record plat/subdivision for the "Primary Care and Substance Abuse Facility" for Hidalgo County including, but not limited to:
A. to the City of Edinburg for $250.00;
B. to Hidalgo County Drainage District #1 for $250.00;
C. to Hidalgo County Irrigation District #1 for $600.00;
D. to Hidalgo County Clerk for $96.00;
as instructed through project engineer, Quintanilla, Headley & Associates, Inc. with authority for Auditor to process and County Treasurer issue manuel checks, so, as to comply with the City and other jurisdiction's ordinances and requirements.
A. to the City of Edinburg for $250.00;
B. to Hidalgo County Drainage District #1 for $250.00;
C. to Hidalgo County Irrigation District #1 for $600.00;
D. to Hidalgo County Clerk for $96.00;
as instructed through project engineer, Quintanilla, Headley & Associates, Inc. with authority for Auditor to process and County Treasurer issue manuel checks, so, as to comply with the City and other jurisdiction's ordinances and requirements.
11.
A. Presentation for discussion, consideration and approval to reject the sole proposal received for: "Title Report Services", due to proposal being incomplete. RFP No. 2008-419-12-10-otm
B. Requesting authority to re-advertise request for proposals with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for: "Title Report Services".
RFP No. 2009-032-01-14-otm
RFP No. 2009-032-01-14-otm
12.
Requesting authority to advertise and approval of qualifications, requirements and scopes of services as attached hereto for: "Hidalgo County Pool for Professional Services" for the following:
A. Architectural Services (RFQ No. 2009-027-01-14-LRM)
B. Engineering Services (RFQ No. 2009-028-01-14-MSS)
C. Real Estate Appraisers (RFQ NO. 2009-029-01-14-OTM)
D. Surveyors (RFQ No. 2009-030-01-14-OTM)
E. Construction Materials Testing Services (RFQ No. 2009-031-01-14-YSI)
for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol- as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Progams or Agencies requiring said services as set forth.
A. Architectural Services (RFQ No. 2009-027-01-14-LRM)
B. Engineering Services (RFQ No. 2009-028-01-14-MSS)
C. Real Estate Appraisers (RFQ NO. 2009-029-01-14-OTM)
D. Surveyors (RFQ No. 2009-030-01-14-OTM)
E. Construction Materials Testing Services (RFQ No. 2009-031-01-14-YSI)
for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol- as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Progams or Agencies requiring said services as set forth.
13.
Requesting authority for Hidalgo County to exercise option to utilize the one (1) year extension term as provided in current contract for the following contracts , under the same rates, terms and conditions.
A. C-07-115-12-11-Countywide Mailing Services-Upper Valley Mail Services, L.L.P.
B. C-07-123-12-18-Photo Processing-Hidalgo County-Trevino's Photo Center
C. C-07-219-06-25-Drug and Alcohol Testing Services-Hidalgo County-N.T.C. Drug Testing Services
A. C-07-115-12-11-Countywide Mailing Services-Upper Valley Mail Services, L.L.P.
B. C-07-123-12-18-Photo Processing-Hidalgo County-Trevino's Photo Center
C. C-07-219-06-25-Drug and Alcohol Testing Services-Hidalgo County-N.T.C. Drug Testing Services
14.
A. Presentation for discussion, consideration, and action in connection with the "sole response" received for "RFP NO: 2008-447-11-26-VYG-"CERTIFIED TECHNICAL SUPERVISOR FOR HIDALGO COUNTY'S ALCOHOL BREATH TEST PROGRAM";
B. Requesting authority for Purchasing Department to enter into negotiations with qualified sole proposer including any best and final offers (BAFO) in order to finalize a contract for consideration and award;
C. Determination, direction and applicable action by Commissioners Court as to extent of contractual support for the current four (4) locations where intoxilizer equipment is located and serviced by Hidalgo County inasmuch as not all is County-owned;
D. Determination, direction and applicable action by CC as to Interlocal Agreement(s) with jurisdictions utilizing county-owned equipment or state-owned equipment including, but not limited to, Texas DPS (Highway Patrol Division), Cities of Weslaco, San Juan and Palmview.
B. Requesting authority for Purchasing Department to enter into negotiations with qualified sole proposer including any best and final offers (BAFO) in order to finalize a contract for consideration and award;
C. Determination, direction and applicable action by Commissioners Court as to extent of contractual support for the current four (4) locations where intoxilizer equipment is located and serviced by Hidalgo County inasmuch as not all is County-owned;
D. Determination, direction and applicable action by CC as to Interlocal Agreement(s) with jurisdictions utilizing county-owned equipment or state-owned equipment including, but not limited to, Texas DPS (Highway Patrol Division), Cities of Weslaco, San Juan and Palmview.
15.
Presentation for discussion, consideration, acceptance and approval of the final negotiated contract (reviewed and approved as form by legal counsel) including acceptance of the "Best And Final Offer" (BAFO) with Ruperto Lee Gonzalez d/b/a Lava Concepts for RFP NO: 2008-386-10-15-VYG-TIME CLOCKS (Equipment and Warranty).
B.
Pct. 1
1.
Presentation for consideration, discussion, acceptance and approval of Work Authorization #8 with L & G Engineering Laboratory, LLC for the provision of "Construction Materials Testing Services" (through contract #C-07-264-08-14) for: Mile 16 (between FM 1015 & 4 West) & Mile 13 1/2 (between FM 1015 & 4 West) project.
2.
A. Recommending bid award to the lowest bidder meeting all specifications and/or requirements for the request for bids No.: 2008-251-12-10CGV-Hauling Services for Millings Materials for Prct. No. 1" with approval of contract.
B. Recommending bid award to the sole participant received for the request for bids No.: 2008-757-12-10CGV-Aggregate Limestone Grade 4 for Prct. No. 1 with approval of contract.
B. Recommending bid award to the sole participant received for the request for bids No.: 2008-757-12-10CGV-Aggregate Limestone Grade 4 for Prct. No. 1 with approval of contract.
C.
Pct. 2
1.
Presentation for consideration, discussion, acceptance, and approval of contract C-08-334-11-12 for "Hidalgo County Precinct No. 2-Construction of McColl Road Irrigation Canal Siphon" reviewed and approved as to foem by legal counsel, and previouslyawarded by Commissioners' Court on 11/12/2008.
2.
Presentation for discussion, consideration, acceptance, and approval of request for payment of Invoice No. 2618 in the amount of $2,818.75 (RSW Unit #1 Subdivision) and invoice no. 2619 in the amount of $60,464.40 (Southfork Drainage Lateral) from R. Gutierrez Engineering Corporation, contracted project engineer for Precinct No. 2, after Auditor's review and processing procedures completed including authority for County Treasurer to issue payment(s)/check(s);
3.
Requesting approval of Change Order No. 6 (additional sixty (60) days) in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge or Court member to execute document
4.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 (with a proposed fee of $4,048.00) for "Val-Mex Drive in Hidalgo, Texas," with Millennium Engineers Group, to provide engineer services to Hidalgo County Precinct No. 2. C-08-316-10-28
D.
Pct. 3
1.
Approval of Request for Payment on Invoice Nos. 08124 ($2,000.00-Barney Groves Subdivision-C-08-112-03-25) and #08125($7,914.37-Monica Acres Drainage Outfall-C-07-077-03-27) submitted by contracted project engineer, Javier Hinojosa Engineering.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Hidalgo County Precinct No 3 Drainage Improvement Project;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County Precinct No 3 Drainage Improvement Project;
1st._________________; 2nd.__________________; 3rd._________________C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 3 Drainage Improvement Project.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Hidalgo County Precinct No 3 Drainage Improvement Project;
1st._________________; 2nd.__________________; 3rd._________________C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineering Services for Hidalgo County Precinct No 3 Drainage Improvement Project.
3.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 13 in the amount of $50,421.00 for the "Bridge Improvements for the Hidalgo County Irrigation District No. 6 Canal located on Mi 2 North between Abram Rd and FM 492" with Javier Hinojosa Engineering to provide engineering services to Hidalgo County Precinct No. 3 in connection with Contract No. C-08-112-03-25
4.
Presentation by project architect Alcocer Garcia Associates Design Consulting of bids received with recommedations for award in connection with "Hidalgo County Precinct No. 3 Construction and Site improvements of Meeting Hall/Pavilion" to lowest responsible bidder meeting all specifications (Bid No. 2008-406-12-17-MSS)
E.
Health & Human Services Dept.
1.
A. Presentation for discussion, consideration, acceptance and approval of request for payment of claimsfor Invoice Nos. 08M-22-1 thru 08M-22-13 in the total amount of $ 3,751.68 for (PH II of the Hidalgo County Health and Human Services Department's Parking Lot Project) and as submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 for the purposes of "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
B. Presentation for discussion, consideration, acceptance and approval of request for payment of claims for Invoice Nos. 08M53-1 thru 08M53-7 in the total amount of $ 1,945.87 for (PH III of the Hidalgo County Health and Human Services Department's Parking Lot Project) and as submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 for the purposes of "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
B. Presentation for discussion, consideration, acceptance and approval of request for payment of claims for Invoice Nos. 08M53-1 thru 08M53-7 in the total amount of $ 1,945.87 for (PH III of the Hidalgo County Health and Human Services Department's Parking Lot Project) and as submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 for the purposes of "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
F.
Buildings & Grounds
1.
Requesting ratification of purchase order #614409 to CAS Companies TIPS Contract No. 1052507 in the amount of $6,000.0 for the assesment for repairs to the court house main electrical disconnect. A letter from B & G was submitted for this emergency purchase due to the importance and safety of the public and employees in the building.
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice #08-104STCO in the total amount of $ 43,306.71 submitted by Clean Air Solutions with clarification due to date on the Invoice is prior to purchase order order date and subject to County Auditor's review and completion of processing procedures with authority for County Treasurer issue payment/check in connection with PO # 604242 for: "Asbestos abatement services in courtroom (CCL#5) & hallway" .
G.
Colonia Access Program Pct. 2
1.
Requesting authority to advertise for "Road & Drainage Construction of Sundowner Recreational Center and Citriana Village Subdivision" a BCAP Project with plans, specifications and procurements packet developed and drafted through project engineer, Dos Logistics Engineering.
H.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration, acceptance and approval of Application for Retainage Release in the amount of $11,086.82 from Asago LLC, dba Asago Construction contracted vendor for North Cross Estates Subdivision submitted by engineer Hinojosa Engineering, Inc. C-CAP-08-006-03-06.
2.
Authorization for County Judge to sign TXDOT Application for Driveway Permit, Border Colonia Access Program - Subdivision Chula Vista Precinct 3.
3.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 08126 in the amount of $99,396.99 (Round III several colonias) as submitted by project Engineer Javier Hinojosa Engineering.
I.
Sheriff's Office
1.
Recommending award of bid and approval of contract to vendor submitting the lowest pricing and meeting all specifications/requirements as attached hereto for: Hidalgo County Sheriff's Office-"Pest Control Services" Bid No. 2008-339-12-10-SMA
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 01.08SO in the amount of $53,803.00 from Dos Logistics, Inc., contracted civil engineer for "Hidalgo County Sheriff's Office Sub-Station in the Pct. 1 Area" C-08-223-11-04
J.
County Clerk
1.
A. Presentation for discussion, consideration and action in connection with the responses received for RFP. No. 2008-448-12-10-otm-"Records, Management and Imaging System" for the purposes of ranking by CC as "qualified" in order to proceed forward with the next phase of the proposal process;
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer in order to finalize a contract for consideration and award for "Records, Management and Imaging System" for Hidalgo County Clerk's Office.
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer in order to finalize a contract for consideration and award for "Records, Management and Imaging System" for Hidalgo County Clerk's Office.
2.
A. Presentation for discussion, consideration, acceptance and approval of invoice 0625309802-001 (P.O.#611839 dated 10-27-08) from Best Buy in the amount of $422.49 with authority for County Treasurer to issue payment/check after County Auditor's processing procedures are completed;
B. Authorization for County Clerk to utilize Best Buy required corporate account for acquisition of goods/products but in no event without first securing a properly executed purchase order.
B. Authorization for County Clerk to utilize Best Buy required corporate account for acquisition of goods/products but in no event without first securing a properly executed purchase order.
K.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Approval to accept a rebate check from The Local Government Purchasing Cooperative (BuyBoard) in the amount of $19,699.58 (check # 00004499). (This is an annual Coop Rebate.)
20.
Budget & Management - Valde Guerra:
A.
Safety Division:
Discussion an action to accept Check #40040653 and Check #40040024 in the amount of $179,501.30 and $8,125.03 respectively from Landmark American Insurance Company for damages sustained to County owned buildings by Hurricane Dolly.
Discussion an action to accept Check #40040653 and Check #40040024 in the amount of $179,501.30 and $8,125.03 respectively from Landmark American Insurance Company for damages sustained to County owned buildings by Hurricane Dolly.
B.
Approval of 2008 interdepartmental transfer from County Wide Administration-Contingency to General Litigation (1100) in the amount of $60,000.00.
C.
Sanitation Pct. 1:
Approval of 2008 Inter-departmental transfer from Co-Wide Adm. Contingency to Sanitation Pct. 1 Supplemental pay in the amount of $400.00 to fund expected supplemental pay expenditures.
Approval of 2008 Inter-departmental transfer from Co-Wide Adm. Contingency to Sanitation Pct. 1 Supplemental pay in the amount of $400.00 to fund expected supplemental pay expenditures.
D.
Criminal DA:
Approval of 2008 Inter-departmental transfer from Co-Wide Adm. Contingency to Criminal DA Longevity pay in the amount of $7,600.00 to fund expected longevity pay expenditures.
Approval of 2008 Inter-departmental transfer from Co-Wide Adm. Contingency to Criminal DA Longevity pay in the amount of $7,600.00 to fund expected longevity pay expenditures.
E.
Approval of 2008 interdepartmental transfer from County Wide Administration to Buildings & Grounds (1100) in the amount of $59,839.73, for pending invoices for services rendered by Toromont for building repair and maintenance.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. CL-06-3028-B; Martha Patricia Garza, et al vs Hidalgo County
E.
Cause No. C-2213-06-H; Sylvia Torres, et al vs Hidalgo County
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. CL-06-3028-B; Martha Patricia Garza, et al vs Hidalgo County
E.
Cause No. C-2213-06-H; Sylvia Torres; et al vs Hidalgo County
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn