CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 13, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Safety Division:
Discussion and approval to accept a check (#NB91172442) from Illinois Union Insurance Company in the amount of $70,844.79 for payment in connection with claim for Marcial Vasquez, C-800-07-G.
Discussion and approval to accept a check (#NB91172442) from Illinois Union Insurance Company in the amount of $70,844.79 for payment in connection with claim for Marcial Vasquez, C-800-07-G.
C.
Approval of the 2009 Hidalgo County Organizational Chart (Corrected Version).
D.
Historical Museum:
Discussion, consideration and action on approval of Annual Funding Agreement between County of Hidalgo and the Museum of South Texas History for 2009
Discussion, consideration and action on approval of Annual Funding Agreement between County of Hidalgo and the Museum of South Texas History for 2009
E.
Approval of Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Pharr, San Juan & Weslaco
F.
Constable Pct. #4 - Eddie Guerra:
Appointment of Reserve Deputy Constables
Appointment of Reserve Deputy Constables
G.
1. Presentation (by project architect firm) for discussion, consideration and action necessary in connection with the relocation of several department currently housed at the former Administration Building (100 E. Cano, Edinburg, Texas) so as to permit the renovation of the entire first and second floors (both north & south towers) and third floors;
2. Final determination and assignment of elected offices, departments, agencies and/or programs that currently occupy or be will be housed at the former Administration Buildings (100 E. Cano, Edinburg, Texas):
First Floor:
Commissioners Court/Auxiliary Court Room A - approx. 2,000 sq. ft.
Human Resources - approx. 2,700 sq. feet;
Hidalgo County Probate Court-Investigator & Auditor -approx. 1,000 sq. ft.
Second Floor:
County Judge's Office - approx. 5,500 sq. ft.
Office of Emergency Services - included above
Public Defenders Office - approx. 2,000 sq. ft.
Auxiliary Court Chambers & Staff Offices - 500
Child Protective Court Offices - approx. 500
Third Floor:
Hidalgo County District Attorney - approx. 13,000 sq. feet (vacant and under renovation)
Fourth Floor:
Hidalgo County IT Department - approx. 7,650 sq. ft. (does not need to vacate)
Adult Probation (Court Officers) - approx. 6,750 sq.ft. (does not need to vacate, but not using all space available)
Texas DPS - approx. 300 sq. ft.
Multimedia Coordinator - approx. 1000 sq. ft.
Fifth Floor:
Court of Appeals - approx. 13,000 sq. ft. (does not need to vacate)
3. Options for relocation of elected offices, departments, agencies or programs affected by upcoming renovations of first and second floors of former Administration Building (100 E. Cano, Edinburg, Tx) including, but not limited to, the following:
a. Authority to advertise sealed bids for leasing of office space within close proximity of Courthouse;
b. Designation or assignment of vacant space in other County-owned buildings;
c. Other options
2. Final determination and assignment of elected offices, departments, agencies and/or programs that currently occupy or be will be housed at the former Administration Buildings (100 E. Cano, Edinburg, Texas):
First Floor:
Commissioners Court/Auxiliary Court Room A - approx. 2,000 sq. ft.
Human Resources - approx. 2,700 sq. feet;
Hidalgo County Probate Court-Investigator & Auditor -approx. 1,000 sq. ft.
Second Floor:
County Judge's Office - approx. 5,500 sq. ft.
Office of Emergency Services - included above
Public Defenders Office - approx. 2,000 sq. ft.
Auxiliary Court Chambers & Staff Offices - 500
Child Protective Court Offices - approx. 500
Third Floor:
Hidalgo County District Attorney - approx. 13,000 sq. feet (vacant and under renovation)
Fourth Floor:
Hidalgo County IT Department - approx. 7,650 sq. ft. (does not need to vacate)
Adult Probation (Court Officers) - approx. 6,750 sq.ft. (does not need to vacate, but not using all space available)
Texas DPS - approx. 300 sq. ft.
Multimedia Coordinator - approx. 1000 sq. ft.
Fifth Floor:
Court of Appeals - approx. 13,000 sq. ft. (does not need to vacate)
3. Options for relocation of elected offices, departments, agencies or programs affected by upcoming renovations of first and second floors of former Administration Building (100 E. Cano, Edinburg, Tx) including, but not limited to, the following:
a. Authority to advertise sealed bids for leasing of office space within close proximity of Courthouse;
b. Designation or assignment of vacant space in other County-owned buildings;
c. Other options
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting approval to apply for the renewal of the following FY10 Grants:
1. RLSS - Local Public Health System (006)
2. Tuberculosis Prevention & Control - State (008)
3. Tuberculosis Prevention & Control - Federal (011)
4. Immunization Branch - LOCALS (012)
5. SDI - Fee For Services - (018)
6. CHS - Prenatal Services - (018)
7. CPS - Bioterrorism Preparedness (013)
8. CPC - Office of Border Health (028)
1. RLSS - Local Public Health System (006)
2. Tuberculosis Prevention & Control - State (008)
3. Tuberculosis Prevention & Control - Federal (011)
4. Immunization Branch - LOCALS (012)
5. SDI - Fee For Services - (018)
6. CHS - Prenatal Services - (018)
7. CPS - Bioterrorism Preparedness (013)
8. CPC - Office of Border Health (028)
8.
Urban County - Diana Serna:
A.
The Urban County Program is requesting approval of a best and final negotiated professional engineering service contract with Noe Garza Engineers, Inc. in the amount of $12,032.46 utilizing Year 16 & 18 (2003 & 2005) funds for a Water/Sewer Improvements Project (Improvements to the Waste Water Treatment Plant) in the City of La Villa.
B.
1. Public Hearing concerning a proposed Program Amendment for Urban County Program FY 16 (2003), FY 17 (2004), FY 18 (2005), FY 20 (2007) and FY 21 (2008) for Hidalgo County Precinct No. 3. The proposed amendment will add streets to the existing Street Improvement work plans.
2. Requesting approval of a Program Amendment for Hidalgo County Precinct No. 3 to add streets to the existing work plans for Urban County Program Year 16 (2003), Year 17 (2004), Year 18 (2005), Year 20 (2007) and Year 21 (2008).
2. Requesting approval of a Program Amendment for Hidalgo County Precinct No. 3 to add streets to the existing work plans for Urban County Program Year 16 (2003), Year 17 (2004), Year 18 (2005), Year 20 (2007) and Year 21 (2008).
C.
1. The Urban County Program is requesting authorization to rescind contract with Centerline Construction for Water/Sewer Improvements within the City of Donna inasmuch as Centerline Construction was unable to meet the Payment and Performance Bond obligations.
2. The Urban County Program is requesting authorization to advertise request for bids for the Water/Sewer Improvements in the City of Donna, utilizing FY 17, 18, & 19 (2004, 2005, & 2006) Urban County Program Funds.
2. The Urban County Program is requesting authorization to advertise request for bids for the Water/Sewer Improvements in the City of Donna, utilizing FY 17, 18, & 19 (2004, 2005, & 2006) Urban County Program Funds.
9.
Office of the County Judge:
A.
Recognition of Bernabe Pena as recipient of the Spring 2009 Hidalgo County Scholarship.
10.
Indigent Defense - Isidro Sepulveda:
A.
1. Authority to process payment to Staples in the amount of $ 2,443.70 for credit card purchases as detailed below, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
2. Authorization for Indigent Defense to utilize Staples required corporate account for acquisition of goods/products but in no event without first securing a properly executed purchase order
| INVOICE# | DATE | AMOUNT | PO# |
| 8968727001 | 9/17/08 | 1124.89 | 609567 |
| 8337434001 | 5/9/08 | 549.97 | 603380 |
| 8930902001 | 8/13/08 | 288.88 | 607746 |
| 8930902002 | 8/13/08 | 399.99 | 607746 |
| 8414672001 | 11/7/08 | 79.98 | 612591 |
11.
Sheriff's Office - Chief Martinez:
A.
Requesting approval for the 2009 Membership Dues for Sheriff Guadalupe Trevino to the Western States Sheriff's Association in the amount of $100.00
B.
Pursuant to HR 2401 through FY 1994 National Defense Authorization Act Section 1122 Program, requesting authority to purchase (1) Lenco Bear Armored Vehicle through US General Services Administration. (Contract #GS-07F-0390M-1122 Program).
C.
Approval to authorize Sheriff Trevino to sign the State Plan of Operations agreement for enrollment in the State 1033 Program.
12.
Right of Way - Joe Pena:
A.
Requesting approval to renew 2009 membership dues to the International Right of Way Association in the amount of $2,365.00 (req. # 146528)
B.
1. Authorization for discussion and/or approval to open cut Rojas Street approximately 500' east of "I" Road - Locate and install a 2" waterline - North Alamo Water Supply.
2. Authorization for discussion and/or approval to open cut Mile 12 Road approximately 30' North of the centerline. Install a 12" waterline for the proposed Winston Commercial Plaza Subdivision - North Alamo Water Supply.
2. Authorization for discussion and/or approval to open cut Mile 12 Road approximately 30' North of the centerline. Install a 12" waterline for the proposed Winston Commercial Plaza Subdivision - North Alamo Water Supply.
13.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to pay 2009 membership dues to the Texas Association of County Auditors in the amount of $405.00
14.
Colonia Access Program - Agapito Vargas
A.
Border Colonia Access Program Round III:
1. Approval of 2009 interdepartmental transfer within BCAP- Pct. 1, from Indian Hills (prog 932) to Brenda Gay (120), Chapa #2 (958), Colonia Boyce (958), L&P (362), Los Castillos Estates (423), Mary Ann (895), Colonia Saenz (181) and Valley View Estates (779) in the total amount of $1,247,496.51 for Border Colonia Access Program projects for Precinct #1.
2. 1. Approval of 2009 interdepartmental transfer within BCAP- Pct. 3, from Blue Star Enterprises #2 (prog 111), Havana Lomas #4 (310), Havana Lomas #5 (311), Jardin Terrace (348), Ramirez Subdivision (587), Ramirez Subdivision #2 (588), Ramirez Subdivision #3 (589), Randolph Barnett #1 (600), and Regal Estates (606) to Loma Linda Heights (421) and Casa De Los Vecinos (141) in the total amount of $1, 188,994.62 for Border Colonia Access Program projects for Precinct #3.
1. Approval of 2009 interdepartmental transfer within BCAP- Pct. 1, from Indian Hills (prog 932) to Brenda Gay (120), Chapa #2 (958), Colonia Boyce (958), L&P (362), Los Castillos Estates (423), Mary Ann (895), Colonia Saenz (181) and Valley View Estates (779) in the total amount of $1,247,496.51 for Border Colonia Access Program projects for Precinct #1.
2. 1. Approval of 2009 interdepartmental transfer within BCAP- Pct. 3, from Blue Star Enterprises #2 (prog 111), Havana Lomas #4 (310), Havana Lomas #5 (311), Jardin Terrace (348), Ramirez Subdivision (587), Ramirez Subdivision #2 (588), Ramirez Subdivision #3 (589), Randolph Barnett #1 (600), and Regal Estates (606) to Loma Linda Heights (421) and Casa De Los Vecinos (141) in the total amount of $1, 188,994.62 for Border Colonia Access Program projects for Precinct #3.
15.
Precinct #2 - Comm. Palacios:
A.
Approval of 2009 appropriation of funds for Precinct 2 McColl Rd (1202) in the amount of $511,466.00.
16.
Budget & Management - Raul Silguero Jr.:
A.
Salary Schedule Changes:
1.
Pct. #1 Road & Bridge:
a. Approval to adjust salary for slot #79, General Foreman (vacant position) by $8,000.00 (inc.).
b. Approval to correct title for slot #82, Personnel Manager (vacant position) to Human Resources Manager - No Salary Change.
c. Approval of revised salary schedule.
a. Approval to adjust salary for slot #79, General Foreman (vacant position) by $8,000.00 (inc.).
b. Approval to correct title for slot #82, Personnel Manager (vacant position) to Human Resources Manager - No Salary Change.
c. Approval of revised salary schedule.
2.
Human Resources:
a. Approval to create one (1) new regular full time Administrative Aide I position, slot no. 190-002-0010 and set salary at $22,000.00.
b. Approval of 2009 revised salary schedule
a. Approval to create one (1) new regular full time Administrative Aide I position, slot no. 190-002-0010 and set salary at $22,000.00.
b. Approval of 2009 revised salary schedule
B.
Countywide Administration - Contingency:
Approval of 2009 interdepartmental transfer from Countywide Administration, program no. 076 to Countywide Administration - Contingency, program no. 002, in the amount of $500,000.00 to fund unbudgeted expenditures for fiscal year 2009 (1100).
Approval of 2009 interdepartmental transfer from Countywide Administration, program no. 076 to Countywide Administration - Contingency, program no. 002, in the amount of $500,000.00 to fund unbudgeted expenditures for fiscal year 2009 (1100).
C.
Pct 4 Drainage Improvement Project (1204):
Approval of 2009 interdepartmental transfer from Pct 4 Paved/Unpaved Roads to Pct 4 Drainage Improvement Project (1204) in the total amount of $60,371.00.
Approval of 2009 interdepartmental transfer from Pct 4 Paved/Unpaved Roads to Pct 4 Drainage Improvement Project (1204) in the total amount of $60,371.00.
D.
Sheriff's Office:
Approval of 2009 interfund transfer from Tax Office (1246) to Sheriff's Office (1100) in the amount of $16,000.00 for future gasoline/diesel expenditures.
Approval of 2009 interfund transfer from Tax Office (1246) to Sheriff's Office (1100) in the amount of $16,000.00 for future gasoline/diesel expenditures.
E.
Presentation and discussion on status of Hidalgo County Self Funded Health Insurance Program.
F.
Presentation, discussion, consideration, and approval of an Order authorizing issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2009; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County's Parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.
G.
Countywide Law Enforcement- Contractual Services:
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to Countywide Law Enforcement- Contractual Services (1100) in the amount of $25,000.00 to fund awarded contract, for alcohol breath testing services as previously approved by CC on 01/06/09 (Item #15.A.6.) which was approved subject to funding.
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to Countywide Law Enforcement- Contractual Services (1100) in the amount of $25,000.00 to fund awarded contract, for alcohol breath testing services as previously approved by CC on 01/06/09 (Item #15.A.6.) which was approved subject to funding.
H.
1. Pursuant to federal, state and local "Declaration of Emergency" approved on 7-28-08 due to Hurricane Dolly, approval and authorization to appropriate two hundred fifty thousand dollars ($250,000.00) from the General Fund unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Precinct No. 1 Drainage Improvement Project (program no. 052) improvements. (Funds are eligible for reimbursement from C.O., Series 2009 Precinct 1 allocation as per reimbursement resolution approved on October 7th, 2008/amended on December 16th, 2008)
2. Approval of appropriation of funds to Precinct 1 Drainage Improvement Project (1201) in the amount of $637,458.84 (heavy equipment).
2. Approval of appropriation of funds to Precinct 1 Drainage Improvement Project (1201) in the amount of $637,458.84 (heavy equipment).
I.
District Clerk:
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to District Clerk - Computer Services (1100) in the amount of $42,000.00 to fund the ACS Juror System contract as previously approved by CC on 1-6-09 (item 15.E.1), which was approved subject to funding.
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to District Clerk - Computer Services (1100) in the amount of $42,000.00 to fund the ACS Juror System contract as previously approved by CC on 1-6-09 (item 15.E.1), which was approved subject to funding.
J.
Insurance - Claims & Judgements:
Approval of interdepartmental transfer from Countywide Administration - Contingency to Insurance - Claims and Judgements (1100) in the amount of $75,000
Approval of interdepartmental transfer from Countywide Administration - Contingency to Insurance - Claims and Judgements (1100) in the amount of $75,000
17.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting authority to advertise and approval of procurement packet (i.e. specifications and draft contract) as attached hereto for: Hidalgo County-"Sign Language Interpreting Services" Bid No. 2009-024
5.
A. Pursuant to Texas Local Government Code, 262.026 (a), notification and ratification of extension of RFQ opening date (issued through Addendum #1 by Purchasing Agent) from January 14, 2009 to January 28, 2009 for all professional services as follow:
1. Architectural Services (RFQ No. 2009-027-01-14-LRM)
2. Engineering Services (RFQ No. 2009-028-01-14-MSS)
3. Real Estate Appraisers (RFQ No. 2009-029-01-14-MSS)
4. Surveyors (RFQ No. 2009-030-01-14-MSS)
5. Construction Materials Testing (RFQ No. 2009-013-01-14-YSI)
so as to allow more time for timely submission of statements of qualifications to potential participants;
B. Ratification of the publication of an advertisement of "Extension" of acceptance date of RFQs noted in item A above from 1-14-09 to 1-28-09.
1. Architectural Services (RFQ No. 2009-027-01-14-LRM)
2. Engineering Services (RFQ No. 2009-028-01-14-MSS)
3. Real Estate Appraisers (RFQ No. 2009-029-01-14-MSS)
4. Surveyors (RFQ No. 2009-030-01-14-MSS)
5. Construction Materials Testing (RFQ No. 2009-013-01-14-YSI)
so as to allow more time for timely submission of statements of qualifications to potential participants;
B. Ratification of the publication of an advertisement of "Extension" of acceptance date of RFQs noted in item A above from 1-14-09 to 1-28-09.
6.
Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 8 (1st & 2nd floor) in the amount of $16,875.00; payment of Invoice No. 9 (3rd Floor) in the amount of $1,990.00 (3rd Floor), and payment of Invoice No. 10 (3rd Floor) in the amount of $5,940.00 from Alcocer Garcia Associates Design Consulting, contracted architect for the, "Remodel of Existing Old Administration Building." C-08-131-08-07
7.
A. Presentation by Mr. Gary Looney from Alamo Insurance,Hidalgo County's Group Health Insurance Consultant, a status report regarding Year End Medical Plan results and BCBS Administration Medical Plan for 2009;
B. Presentation by Mr. Gary Looney of the scoring and evaluation grid with recommendations for the responses received for RFP 2009-001-12-31CVG- " Individual Stop Loss for Self-Funded Medical Plan-(Specific Stop Loss Insurance)" in order that Commissioners Court take applicable action to award the project.
B. Presentation by Mr. Gary Looney of the scoring and evaluation grid with recommendations for the responses received for RFP 2009-001-12-31CVG- " Individual Stop Loss for Self-Funded Medical Plan-(Specific Stop Loss Insurance)" in order that Commissioners Court take applicable action to award the project.
B.
Pct. 1
1.
A. Presentation for discussion and consideration to rescind action taken by CC on 12/16/08 for approval to enter into a Lease Purchase Agreement (as yet not executed) between Caterpillar Financial Services Corporation and Hidalgo County through County's participation/membership with TASB Buyboard contract #268-07 as previously requested by Pct. 1 thus permitting the item B for action;
B. Presentation for consideration, discussion, acceptance and approval of proposal (s) received from Holt Cat, Weslaco Tx awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 for purchase of the following including, but not limited to, administration and/or delivery fees - Project #2008-487 :
1. 330DL Excavator-------------$294,415.00
2. D6N Track Type Tractor-----$221,998.00
3. 324DL LRF Excavator-------- $226,700.00
Total Amount not to exceed---------$743,113.00
B. Presentation for consideration, discussion, acceptance and approval of proposal (s) received from Holt Cat, Weslaco Tx awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 for purchase of the following including, but not limited to, administration and/or delivery fees - Project #2008-487 :
1. 330DL Excavator-------------$294,415.00
2. D6N Track Type Tractor-----$221,998.00
3. 324DL LRF Excavator-------- $226,700.00
Total Amount not to exceed---------$743,113.00
2.
Presentation for discussion, consideration and action to exercise the County's first-one (1) year extension option (of the possible two (2)-one (1) year term extensions) as provided in the current contract for: "C-08-030-01-30-Waste Water Management Services" for Hidalgo County Precinct #1, under the same rates, terms and conditions with "Agustin Gomez d/b/a Waste Water Services" effective: January 30, 2009.
3.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322880 in the amount of $27,657.02 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO # 596375) for: FM 493 from MILE 10 to SH 107-Hidalgo County Precinct No. 1.
4.
Approval of a "Correction and Clarification" to the request for bids for Aggregate Limestone Grade 4 project (awarded by CC on 12-23-08), reflecting the correct bid number of 2008-424-12-10CGV (as supporting documentation of 12-23-08 indicated) and not as erroneously posted on the agenda itself as (2008-757-12-10CGV).
C.
Pct. 2
1.
Requesting authority to purchase three (3) Single Pedestal Tables through the County's participation/membership with TASB Buyboard's from awarded vendor The Playwell Group contract # 269-07 for Precinct #2 South Tower Park in the total purchase price not to exceed $2,311.13 (Buyboard Fees, shipping and handling included).
2.
A. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source" in connection with providing turnkey lighting and maintenance services to South Tower Park for Pct. #2;
B. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $18,734.19 for the installation of a Single Phase and URD Trans to Serve Gazebo & Street Lighting with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
B. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $18,734.19 for the installation of a Single Phase and URD Trans to Serve Gazebo & Street Lighting with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
D.
Pct. 3
1.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11322881 in the amount of $2,685.43 from L & G Consulting Engineers Inc., contracted engineer for "La Homa Road Project." C-08-031-02-12
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 14 in the amount of $3,500.00 with Javier Hinojosa Engineering to provide engineering services for the "City of Alton Drain Ditch located north of Mile 5 and west of S.H. 107" in Pct. #3 through with Contract No. C-08-112-03-25.
E.
Pct. 4
1.
Presentation for discussion, consideration and approval of a "Preventative Maintenance Agreement" with Holt Cat from Weslaco, Texas on an "as needed basis" for heavy equipment purchased (previously approved by CC on 11/04/08 and referenced as project #2008-439 DIP-4) for the "San Carlos Drainage Improvement Project". (Project #09-044)
2.
Presentation for consideration, discussion, acceptance and approval of proposal (s) received from Holt Cat, Weslaco, Tx awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 for purchase of (2) CTI 60S Forks 46" Tines to include but not limited to any accesories as needed for mounting and delivery in an amount not to exceed $2,398.00 as needed for Project #09-043.
F.
Tax Office
1.
Tax Office (1246):
Requesting authority for Hidalgo County to purchase One (1) New 2009 Ford Ranger Reg Cab through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard #281-07 as requested by Tax Office in an amount not to exceed $13,089.00 to include but not limited to delivery and a one time Buyboard Administrative fee of $400.00
Requesting authority for Hidalgo County to purchase One (1) New 2009 Ford Ranger Reg Cab through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard #281-07 as requested by Tax Office in an amount not to exceed $13,089.00 to include but not limited to delivery and a one time Buyboard Administrative fee of $400.00
G.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #5 (with a proposed fee of $2,955.81) with L & G Engineering Laboratory LLC to provide Engineering services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round I Projects. C-CAP-08-022-09-02.
H.
Colonia Access Program Pct. 2
1.
Presentation for discussion and approval of claim from Raba-Kistner in the amount of $324.50 for material testing on Eldora Rd./1426 Subdivision with authority for county auditor to issue payment after review, audit and processing procedures are completed.
I.
Colonia Access Program Pct. 3
1.
A. Presentation for discussion, consideration, acceptance and approval of Application for Retainage Release in the amount of $18,562.69 from Asago, LLC dba Asago Construction contracted vendor for Chula Vista and Walton Subdivision submitted by Hinojosa Engineering, Inc. C-CAP-08-007-04-22;
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer Hinojosa Engineering, Inc. reflecting the completion date of Dec. 11, 2008 for Chula Vista Subdivision with contractor Asago, LLC dba Asago Construction. C-CAP-08-007-04-22.
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer Hinojosa Engineering, Inc. reflecting the completion date of Dec. 11, 2008 for Chula Vista Subdivision with contractor Asago, LLC dba Asago Construction. C-CAP-08-007-04-22.
2.
Amend action taken by Commissioner's Court on December 23, 2008 approving Application for Driveway Permit for Border Colonia Access Program Subdivision Chula Vista Precinct 3, to reflect the correct name of Subdivision from Chula Vista to Villa De Capri.
3.
Presentation for discussion, consideration, acceptance and approval of Supplemental Agreement No. 1 for Border Colonia Access Program Engineering Services contract for Precinct No. 3 with Javier Hinojosa Engineering C-CAP-08-030A-10-28 for an increase from $311,547.37 to $311,597.20.
4.
Presentation for discussion, consideration acceptance and approval of Application for Payment No. 5 (final) in the amount of $55,166.50 from Asago, LLC dba Asago Construction contracted vendor for El Sol I and El Sol II Subdivision submitted by project engineer Javier Hinojosa Engineering. C-CAP-08-021-7-01
5.
A. Presentation for consideration, discussion acceptance and approval of Application for Payment No. 1 in the amount of $40,077.90 from Valley Paving, Inc. contracted vendor for Villa De Capri Subdivision submitted by project engineer Hinojosa Engineering, Inc. C-CAP-08-008-03-26
B. Presentation for consideration, discussion acceptance and approval of Application for Payment No. 2 in the amount of $40,681.88 from Valley Paving, Inc. contracted vendor for Villa De Capri Subdivision submitted by project engineer Hinojosa Engineering, Inc. C-CAP-08-008-03-26
B. Presentation for consideration, discussion acceptance and approval of Application for Payment No. 2 in the amount of $40,681.88 from Valley Paving, Inc. contracted vendor for Villa De Capri Subdivision submitted by project engineer Hinojosa Engineering, Inc. C-CAP-08-008-03-26
J.
Auditor's Office
1.
A. Requesting approval of an "order" granting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(7((A) 'an item that can only be obtained from a sole source because of the existence of patents, copyrights (i.e. proprietary software) in connection with maintenance and support services of the financial accounting and human resources system software for the Hidalgo County Auditor's Office;
B. Approval of a "Sole Source Declaration" with authority to purchase and enter into a 12-month renewal maintenance and support services agreement with "WEIDENHAMMER SYSTEMS CORP." , fka, Information Design Inc. (IDI) for the Auditor's Department through Requisition #145762 in an amount not to exceed $35,011.00 for the year - effective: 01/01/09 - 12/31/09
B. Approval of a "Sole Source Declaration" with authority to purchase and enter into a 12-month renewal maintenance and support services agreement with "WEIDENHAMMER SYSTEMS CORP." , fka, Information Design Inc. (IDI) for the Auditor's Department through Requisition #145762 in an amount not to exceed $35,011.00 for the year - effective: 01/01/09 - 12/31/09
K.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
A. Pursuant to Texas Local Government Code, 262.026 (a), notification and ratification of extension of RFP acceptance date (issued through Addendum #1 , if applicable, by Purchasing Agent) from January 14, 2009 to January 28, 2009 for professional services for Section 125 Plan Administrator (RFP No.: 2009-036-01-14CGV) so as to allow more time for timely submission of proposals to potential participants;
B. Ratification of the publication of an advertisement of "Extension" of acceptance date of RFP noted in item A above from 1-14-09 to 1-28-09.
B. Ratification of the publication of an advertisement of "Extension" of acceptance date of RFP noted in item A above from 1-14-09 to 1-28-09.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-2972-08-A; Jose Luis Vargas vs Sheriff Lupe Trevino and County of Hidalgo
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. C-2972-08-A; Jose Luis Vargas vs Sheriff Lupe Trevino and County of Hidalgo
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn