CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 28, 2009
2:00 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Requesting approval to accept settlement payment from Noelia Garcia for the amount of $545.00 for an auto accident with County vehicle (Sheriff).
C.
Safety Division:
1. Acceptance of monthly installment agreement of $50.00 per month from Ms. Sujeth Rodriguez to settle $800.00 for an auto accident with County vehicle. (Sheriff)
2. Acceptance of monthly installment agreement of $50.00 per month from Ms. Beatriz A. Cervantes to settle $500.00 for an auto accident with County vehicle. (P1)
1. Acceptance of monthly installment agreement of $50.00 per month from Ms. Sujeth Rodriguez to settle $800.00 for an auto accident with County vehicle. (Sheriff)
2. Acceptance of monthly installment agreement of $50.00 per month from Ms. Beatriz A. Cervantes to settle $500.00 for an auto accident with County vehicle. (P1)
D.
Approval of 457 Plan withdrawal request due to hardship for employee #017663
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Presentation for discussion, consideration and approval of claim from Memorial Funeral Home in the amount of $6,900.00 for funeral and burial services rendered for pauper funeral & burial services with authority for auditor to issue payment after review, audit, and processing procedures are completed.
8.
Buildings & Grounds - Daniel Flores:
A.
Presentation for discussion and approval of claim to pay Dealers Electrical Supply for invoice numbers 3871630-00 and 3871633-00, in the amounts of $347.60 and $2,326.14 (respectively). Additional electrical supplies were needed for repairs made at the Old Jail and the B&G offices. Requesting authority for county auditor to issue payment after review, audit and processing procedures are completed.
B.
Presentation for discussion, consideration, acceptance, and approval of request for payment of Invoice No. Six (Final) in the amount of $1,450.00 from Alcocer after Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment/check.
9.
Emergency Services - Tony Pena:
A.
1. Discussion and action on Burn Ban for 90 Days
2. Discussion regarding the possible Declaration of State of Emergency due to fire issues
2. Discussion regarding the possible Declaration of State of Emergency due to fire issues
10.
Urban County - Diana Serna:
A.
Approval to cancel application for Melquiades Zepeda, at the request of HOME Staff.
B.
Consideration and Approval of an amendment to the Urban County Program (Weslaco) Year 17, Year 18, Year 19 & Year 20(2004, 2005, 2006 & 2007) CDBG work plans. Amendment will include a new water/sewer improvements project, and a flood drain improvements project.
C.
The City of Sullivan City is requesting authorization to cancel purchase order with Hinojosa Engineering, Inc. in the amount of $10,000.00 for the professional engineering services at El Pinto Road. Urban County Program Year 18 (2005) Street Improvement funds were utilized.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services in connection with Hidalgo County Urban County Program Year 17 (2004) & Year 18 (2005) for the Street Improvements Project in the City of Sullivan City.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City of Sullivan City) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvements project in the City of Sullivan City.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Sullivan City Street Improvements project.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City of Sullivan City) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvements project in the City of Sullivan City.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Sullivan City Street Improvements project.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Testing Services in connection with Hidalgo County Urban County Program Year 17 (2004) & Year 18 (2005) for the Street Improvements Project in the City of Sullivan City.
2. Presentation of the scoring grid (of at least three (3) Testing firms from the County's approved "pool" as graded and evaluated by the City of Sullivan City) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvements project in the City of Sullivan City.
3. Authority to negotiate a Professional Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Sullivan City Street Improvements project.
2. Presentation of the scoring grid (of at least three (3) Testing firms from the County's approved "pool" as graded and evaluated by the City of Sullivan City) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvements project in the City of Sullivan City.
3. Authority to negotiate a Professional Testing Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Sullivan City Street Improvements project.
F.
The Urban County Program is requesting approval of a construction contract with Sol Technologies, LLC in the amount of $135,358.00 Years 19 & 21 (2006 & 2008) funds for a Street Improvements Project (Installation of Solar Lights) within the three colonias within Precinct No. 1 boundaries.
11.
Constable Pct. #5:
A.
Presentation for discussion, consideration, acceptance, and approval of request for payment of Invoice No. 12006 in the amount of $46.00 and Invoice No. 12007 in the amount of $46.00 from R & R Auto Repair after Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s).
12.
Head Start Program - Teresa Flores:
A.
Mid Learning Accomplishment Profile Diagnostic (LAP-D) Report
B.
Discussion/Approval of Bid Awards and Contracts to Bidders Meeting all Specifications for the Lease of Classroom Space/Land in the Following Areas:
1. Weslaco Area #2008-11-021
2. Weslaco Area #2208-11-022
3. Granjeno Area #2008-11-012
1. Weslaco Area #2008-11-021
2. Weslaco Area #2208-11-022
3. Granjeno Area #2008-11-012
C.
Discussion/Approval of Financial Reports: November 2008 and December 2008
D.
Discussion/Approval of Self Assessment Schedule
E.
Discussion/Approval to Re-Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Classroom Space/Land for the Following Areas:
1. Classroom Space -Donna 6. Classroom Space -Mercedes
2. Classroom Space -Edinburg 7. Classroom Space -Mercedes
3. Classroom Space -Pharr 8. Classroom Space -Mission
4. Classroom Space -McAllen 9. Classroom Space -Mission
5. Classroom Space -McAllen 10. Land Space -La Joya
1. Classroom Space -Donna 6. Classroom Space -Mercedes
2. Classroom Space -Edinburg 7. Classroom Space -Mercedes
3. Classroom Space -Pharr 8. Classroom Space -Mission
4. Classroom Space -McAllen 9. Classroom Space -Mission
5. Classroom Space -McAllen 10. Land Space -La Joya
13.
Public Defender's Office - Jaime Gonzalez:
A.
Request and approval to pay the 2009 Membership Dues in the amount of $100.00 to the National College for DUI Defense for Chief Public Defender Jaime Gonzalez
B.
Request and approval to pay the 2009 membership dues in the amount of $40.00 to the National Defender Investigator Association for Investigator L. Yvette Pacheco.
14.
Sheriff's Office - Chief Martinez:
A.
Requesting approval to reimburse Senior Deputy Romeo Rodriguez from the Sheriff's Office for the purchase of fuel using personal funds. Deputy Rodriguez purchased 15.073 gallons of fuel at the cost of $23.50 for unit # 223 at the Stripes in Pharr (8001 S. Jackson). Deputy Rodriguez was working a special assignment and was not able to return to the Sheriff's Office for refueling.
15.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Requesting approval to pay the 2009 National Association of County Recorders, Election Officials & Clerks (NACRC) membership dues in the total amount of $250.00 for Arturo Guajardo, Jr., with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
16.
Tax Office - Armando Barrera:
A.
1. Approval for Membership dues for Armando Barrera Jr. payable to TACA in the amount of $85.00
2. Approval for membership dues for Armando Barrera Jr., Paul Villarreal, Elvia De La Rosa, Yolanda Villescas, Neida Chavana, Fernando Cantu and Eva Mireles for BTPE ( Board of Tax Professional Examiners for $ $55.00 ea total $385.00.
2. Approval for membership dues for Armando Barrera Jr., Paul Villarreal, Elvia De La Rosa, Yolanda Villescas, Neida Chavana, Fernando Cantu and Eva Mireles for BTPE ( Board of Tax Professional Examiners for $ $55.00 ea total $385.00.
17.
Precinct #4 - Comm. Garza:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Commissioner Pct. 4 | John R. Kaufold | IC 502 | $50.00 |
B.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Form for the following elected official(s), department head(s), program director(s) adn employee(s):
| Department Name: | Name of Employee: | Basic Rate Plan: | Total Per Month: | One Time Equipment Cost: |
| Commissioner Pct. 4 | John Robert Kaufold | Data Plan | $55.00 | $99.99 |
| Commissioner Pct. 4 | Jorge Guerra | Data Plan | $55.00 | $99.99 |
18.
Budget & Management - Raul Silguero Jr.:
A.
Constable Precinct No. 4 (1100):
1. Approval to correct the budgeted salary for one (1) temporary full-time Secretary position, slot no. T010 to $26,090.00. (previously approved by CC on 01/06/09).
2. Approval of revised salary schedule.
1. Approval to correct the budgeted salary for one (1) temporary full-time Secretary position, slot no. T010 to $26,090.00. (previously approved by CC on 01/06/09).
2. Approval of revised salary schedule.
B.
DBM- W/C Division (2202):
1. Approval to correct the program no. for one (1) Planning Analyst I position, should have been program 065, slot no. 0015, not program 060, slot no. 0001.
2. Approval of revised salary schedule
1. Approval to correct the program no. for one (1) Planning Analyst I position, should have been program 065, slot no. 0015, not program 060, slot no. 0001.
2. Approval of revised salary schedule
C.
93rd District Court (1100):
1. Approval to allocate Supplemental Pay for slot no. 0002, employee no. 023302, in the amount of $3,000.00 for administrative duties transferred to the 93rd District Court.
2. Approval of 2009 revised salary schedule.
1. Approval to allocate Supplemental Pay for slot no. 0002, employee no. 023302, in the amount of $3,000.00 for administrative duties transferred to the 93rd District Court.
2. Approval of 2009 revised salary schedule.
D.
1. Discussion, consideration and action to proceed with refunding certain county debt obligations resulting in savings to the county.
2. Adoption of an Order Authorizing Issuance of the Hidalgo County, Texas General Obligation Refunding Bonds, Series 2009, delegating certain discretionary authority to the County Judge and other designated officials of the County to authorize issuance upon the satisfaction of certain Parameters.
2. Adoption of an Order Authorizing Issuance of the Hidalgo County, Texas General Obligation Refunding Bonds, Series 2009, delegating certain discretionary authority to the County Judge and other designated officials of the County to authorize issuance upon the satisfaction of certain Parameters.
E.
1. Discussion, consideration, and approval of mutual service agreement between Hidalgo County (County) and Hidalgo County Drainage District No. 1 (HCDD1) for services to be provided by County and be reimbursed by HCDD1 as allowed under Section 2 of Interlocal Cooperation Agreement approved on April 22, 2008.
2. Approval of certification of estimated revenue (as certified by the County Auditor) in the amount of $526,885.00 as a result of mutual service agreement between County and HCDD1.
3. Approval of 2009 appropriation of funds into County Wide Administration in the amount of $526,885.00.
2. Approval of certification of estimated revenue (as certified by the County Auditor) in the amount of $526,885.00 as a result of mutual service agreement between County and HCDD1.
3. Approval of 2009 appropriation of funds into County Wide Administration in the amount of $526,885.00.
F.
Sanitation Pct. 2 (1100):
1. Approval to create one (1) regular fulltime Custodian position, slot no.0026 budgeted at $18,720.00 per year.
2. Approval of revised salary schedule.
1. Approval to create one (1) regular fulltime Custodian position, slot no.0026 budgeted at $18,720.00 per year.
2. Approval of revised salary schedule.
G.
Elections Department (130):
1. Approval to delete (1) one vacant, permanent full time Voter Registration Assistant position, slot no. 0008 at $31,935.00 per year.
2. Approval to create (1) one permanent full time Street Indexing Specialist position, slot no. 0086 at $34,000.00 per year.
3. Approval of position reclassifications for the following:
1. Approval to delete (1) one vacant, permanent full time Voter Registration Assistant position, slot no. 0008 at $31,935.00 per year.
2. Approval to create (1) one permanent full time Street Indexing Specialist position, slot no. 0086 at $34,000.00 per year.
3. Approval of position reclassifications for the following:
| slot no. | Current Position Title | Current Budgeted Salary | Proposed Position Title | Proposed Budgeted Salary |
| 0010 | Administrative Secretary/Bookkeeper | $29,445.00 | Accounting Clerk | $32,000.00 |
| 0014 | Data Processor | $24,149.00 | Data Processor III | $27,000.00 |
| 0015 | Data Processor | $21,149.00 | Data Processor II | $25,500.00 |
| 0016 | Election Clerk | $21.424.00 | Data Processor II | $25,500.00 |
| 0017 | Election Clerk | $21,424.00 | Data Processor I | $24,000.00 |
| 0018 | Election Clerk | $21,424.00 | Data Processor I | $24,000.00 |
| 0019 | Election Clerk | $21,424.00 | Data Processor I | $24,000.00 |
| 0020 | Election Clerk | $21,424.00 | Data Processor I | $24,000.00 |
| 0021 | Election Clerk | $21,424.00 | Data Processor I | $24,000.00 |
| 0022 | Data Processor | $21,424.00 | Data Processor I | $24,000.00 |
|
Total
|
$224,711.00 | $254,000.00 |
H.
Sheriff's Office (1100):
1. Approval to delete one (1) Director of Maintenance position, slot no. 0043 budgeted at $39,940.00, effective upon Commissioners Court approval.
2. Approval to create one (1) regular full-time Electrician position, slot no. 0395 budgeted at $31,969.00 and transfer employee no. 120901 to position effective upon Commissioners Court approval.
3. Approval of revised salary schedule.
1. Approval to delete one (1) Director of Maintenance position, slot no. 0043 budgeted at $39,940.00, effective upon Commissioners Court approval.
2. Approval to create one (1) regular full-time Electrician position, slot no. 0395 budgeted at $31,969.00 and transfer employee no. 120901 to position effective upon Commissioners Court approval.
3. Approval of revised salary schedule.
I.
Interdepartmental transfers:
1.
Pct. #3 Colonia Access Program:
Requesting approval of 2009 inter-departmental transfer for Precinct #3 Colonia Access Program fund (1310) from La Palma (program 062) to Basham 16 (program 462) in the amount of $772.89.
Requesting approval of 2009 inter-departmental transfer for Precinct #3 Colonia Access Program fund (1310) from La Palma (program 062) to Basham 16 (program 462) in the amount of $772.89.
2.
Indigent Defense:
Approval of 2008 Interdepartmental transfer from Countywide Administration - Contingency to Indigent Defense (1100) in the amount of $75,000.00 to fund year end expenditures.
Approval of 2008 Interdepartmental transfer from Countywide Administration - Contingency to Indigent Defense (1100) in the amount of $75,000.00 to fund year end expenditures.
3.
Insurance Claims & Judgements:
Approval of 2009 Interdepartmental Transfer from Countywide Administration - Contingency to Insurance Claims & Judgements (1100) in the amount of $50,000.00 to fund claims and judgement expenditures.
Approval of 2009 Interdepartmental Transfer from Countywide Administration - Contingency to Insurance Claims & Judgements (1100) in the amount of $50,000.00 to fund claims and judgement expenditures.
4.
County Auditor:
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to County Auditor (1100) in the amount of $6,000.00 to fund auto allowance expenditures.
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to County Auditor (1100) in the amount of $6,000.00 to fund auto allowance expenditures.
5.
Pct 4 Drainage Improvement Project (1204):
Approval of 2009 interdepartmental transfer from Pct 4 Paved/Unpaved Roads to Pct 4 Drainage improvement Projects (1204) in the amount of $80,000.00 to cover the acquisition of land and easements related to the San Carlos Drainage Improvement Projects.
Approval of 2009 interdepartmental transfer from Pct 4 Paved/Unpaved Roads to Pct 4 Drainage improvement Projects (1204) in the amount of $80,000.00 to cover the acquisition of land and easements related to the San Carlos Drainage Improvement Projects.
6.
Constable Pct. 4:
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to Constable Pct. 4 (1100) in the amount of $11,805.62 to fund temporary full-time secretary position salary and related fringes.
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to Constable Pct. 4 (1100) in the amount of $11,805.62 to fund temporary full-time secretary position salary and related fringes.
7.
Health Benefits Fund (2201):
Approval of 2008 interdepartmental transfer within the Health Benefits Fund (2201) from Hidalgo County (program 003) to Third Party Administration (program 010) in the amount of $48,515.95 to fund payment of Blue Cross Blue Shield invoice for the month of December 2008.
Approval of 2008 interdepartmental transfer within the Health Benefits Fund (2201) from Hidalgo County (program 003) to Third Party Administration (program 010) in the amount of $48,515.95 to fund payment of Blue Cross Blue Shield invoice for the month of December 2008.
8.
Pct. #2 R & B (1202):
Approval of 2008 interdepartmental transfer within Precinct #2 R&B from Paved/Unpaved Roads (prog. 006) to Owassa Road Project (prog. 036) in the amount of $10,000.00.
Approval of 2008 interdepartmental transfer within Precinct #2 R&B from Paved/Unpaved Roads (prog. 006) to Owassa Road Project (prog. 036) in the amount of $10,000.00.
9.
County Court at Law #5 (1100):
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to County Court at Law #5 in the amount of $14,281.90 to fund various operating expenditures.
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to County Court at Law #5 in the amount of $14,281.90 to fund various operating expenditures.
10.
Precinct #3 Sanitation (1100):
Approval of 2008 interdepartmental transfer from County Wide Administation to Precinct #3 - Sanitation in the amount of $50,000.00.
Approval of 2008 interdepartmental transfer from County Wide Administation to Precinct #3 - Sanitation in the amount of $50,000.00.
11.
Emergency Services-EM (1100):
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to Emergency Services-EM in the amount of $61,000.00 to fund equipment and maintenance services expenditures.
Approval of 2009 interdepartmental transfer from Countywide Administration - Contingency to Emergency Services-EM in the amount of $61,000.00 to fund equipment and maintenance services expenditures.
J.
Interfund transfers:
1.
Precinct No. 1 P/U Rd.:
Approval of 2008 interfund transfer from ROW Dept (1200) to Pct. 1 P/U Rd (1201) in the amount of $4,300.00 to fund subdivision right of way & right of way expenditures (PO #613842).
Approval of 2008 interfund transfer from ROW Dept (1200) to Pct. 1 P/U Rd (1201) in the amount of $4,300.00 to fund subdivision right of way & right of way expenditures (PO #613842).
2.
Pct. #2 S. Tower CRC:
Approval of 2008 interfund transfer from County Wide Adminstration (1100) to Pct. 2 S. Tower Community Resource Center (1212) in the amount of $90,000.00 to fund a portion of the Solar Lighting Project at the Pct. 2 South Tower Park.
Approval of 2008 interfund transfer from County Wide Adminstration (1100) to Pct. 2 S. Tower Community Resource Center (1212) in the amount of $90,000.00 to fund a portion of the Solar Lighting Project at the Pct. 2 South Tower Park.
3.
Approval of interfund transfer from County Wide Administration - Contingency to TX DOT Illumination in the amount of $719.41.
K.
Budget Appropriations:
1.
Precinct No. 2 R & B:
Approval to appropriate 2008 revenues and expenditures for Precinct No. 2 R & B in the amount of $252,861.29 for the interlocal agreement with the Cities of Pharr & San Juan (1202).
Approval to appropriate 2008 revenues and expenditures for Precinct No. 2 R & B in the amount of $252,861.29 for the interlocal agreement with the Cities of Pharr & San Juan (1202).
2.
TXDOT & CO's 2006:
Approval to appropriate 2008 revenues and expenditures for various TXDOT projects and for the 10th St. project in the amount of $1,321,100.65 (1315 & 1336).
Approval to appropriate 2008 revenues and expenditures for various TXDOT projects and for the 10th St. project in the amount of $1,321,100.65 (1315 & 1336).
3.
Elections Dept:
1. Approval to appropriate 2008 revenues and expenditures for the Elections Dept. in the amount of $6,000.00 in accordance with the Texas Election Code Section 13.121 and the Voters Registration Postage Report as submitted by the Secretary of State (1100).
1. Approval to appropriate 2008 revenues and expenditures for the Elections Dept. in the amount of $6,000.00 in accordance with the Texas Election Code Section 13.121 and the Voters Registration Postage Report as submitted by the Secretary of State (1100).
4.
Pct. #3 R & B:
Requesting approval of 2009 appropriation of funds from Precinct #3 unreserved fund balance into Precinct #3 Road & Bridge fund (1203) in the amount $72,929.77.
Requesting approval of 2009 appropriation of funds from Precinct #3 unreserved fund balance into Precinct #3 Road & Bridge fund (1203) in the amount $72,929.77.
5.
Pct. #3 R & B:
Requesting Approval of 2009 appropriation of funds into Precinct #3 Drain Improvements Project fund (1203) in the amount of $100,000.00.
Requesting Approval of 2009 appropriation of funds into Precinct #3 Drain Improvements Project fund (1203) in the amount of $100,000.00.
6.
CO's 2006 B&G-Elections-Bldg Add & Renov:
Approval of 2009 appropriation of funds for the "Retrofit to Mechanic Shop Project 08-300" (1336) in the amount of $68,569.00 to fund additional sewer line repairs.
Approval of 2009 appropriation of funds for the "Retrofit to Mechanic Shop Project 08-300" (1336) in the amount of $68,569.00 to fund additional sewer line repairs.
7.
Precinct No. 1 P/U Rd:
Approval of 2009 appropriation of funds for the Pct 1 P/U Rd, fund 1201 program no. 005, in the amount of $10,847.62 to fund pending Pct. 1 BCAP project expenditures (El Monte & Dimas #1 subdivisions).
Approval of 2009 appropriation of funds for the Pct 1 P/U Rd, fund 1201 program no. 005, in the amount of $10,847.62 to fund pending Pct. 1 BCAP project expenditures (El Monte & Dimas #1 subdivisions).
8.
Pct 2 S. Tower CRC (1287 & 1212):
1. Approval of 2008 appropriation of funds for Pct 2 South Tower Community Resource Center (1287) in the amount of $100,000.00 to fund a portion of the Solar Lighting Project at the Pct 2 South Tower Park.
2. Approval of 2009 appropriation of funds for Pct 2 South Tower Community Resource Center (1212) in the amount of $90,000.00 due to close of 2008 funds to fund balance for the Solar Lighting Project at the Pct 2 South Tower Park.
1. Approval of 2008 appropriation of funds for Pct 2 South Tower Community Resource Center (1287) in the amount of $100,000.00 to fund a portion of the Solar Lighting Project at the Pct 2 South Tower Park.
2. Approval of 2009 appropriation of funds for Pct 2 South Tower Community Resource Center (1212) in the amount of $90,000.00 due to close of 2008 funds to fund balance for the Solar Lighting Project at the Pct 2 South Tower Park.
9.
Approval of 2009 appropriation of funds for Pct. 2 R&B Drainage Improvement Project Dept. 122 (1202) in the total amount of $60,000.00 for Cesar Chavez Drainage Project (between Sioux Rd & Eldora Rd) and LJ Drainage Project (Cesar Chavez Rd east to the Donna Main Canal)
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation for discussion, consideration, and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buy Board" awarded pricing including, but not limited to, Precincts, Departments, Program, Agencies, etc.:
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
|
Vendor
|
Contract Description
|
Contract #
|
|
Commercial Security Integration
|
Radio Communication Products
|
285-08
|
|
The PlayWell Group
|
Parks & Recreation & Field Lighting Products & Installation
|
269-07
|
5.
Presentation for discussion, consideration, action and/or approvals in connection with: Bank Depository and/or Remittance-Processing (Lockbox) Agreement including but not limited to, the following:
A. Options available to Counties under Texas Local Government Code 116-Depository and Subdepository Contracts more specifically contracting terms detailed in Chapter 116.021 (a) (b) (c);
1. Renogotiate current agreement for an additional 2 year term;
2. Selection or designation of negotiating team
B. Authority to Advertise Bank Depository and/or Remittance-Processing (Lockbox) Agreement pusuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto);
C. Approval of the proposed advertising dates for Bank Depository and/or Remittance-Processing (Lockbox) Agreement Specification Packets subject to legal review and therefore the publication dates proposed are:
1. January 31st-February 7th & 14th with acceptance date for bank of applications/proposals/bids at CC agenda meeting of 2-24-09 pursuant to 116; or
2. February 7th, 14th and 21st. with acceptance date for bank applications/proposals/bids at CC meeting of 3-3-09 pursuant to 116
D. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository & Remittance-Processing (Lockbox) Bank Applications filed with the Court;
Notes: 1. Historically Hidalgo County Investement Committee (comprised of the County Treasurer,
County Auditor and County Judge) including Purchasing Dept. and County Tax Assessor as
consultant to Evaluation Committee:
2. In recent past County Judge has chosen not participate in Evaluation Committee inasmuch
as a member of Commissioner Court which will select and award;
Evaluation Committee Members:
1. _____________________________
2. _____________________________
3. _____________________________
4. _____________________________
5. _____________________________
A. Options available to Counties under Texas Local Government Code 116-Depository and Subdepository Contracts more specifically contracting terms detailed in Chapter 116.021 (a) (b) (c);
1. Renogotiate current agreement for an additional 2 year term;
2. Selection or designation of negotiating team
B. Authority to Advertise Bank Depository and/or Remittance-Processing (Lockbox) Agreement pusuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto);
C. Approval of the proposed advertising dates for Bank Depository and/or Remittance-Processing (Lockbox) Agreement Specification Packets subject to legal review and therefore the publication dates proposed are:
1. January 31st-February 7th & 14th with acceptance date for bank of applications/proposals/bids at CC agenda meeting of 2-24-09 pursuant to 116; or
2. February 7th, 14th and 21st. with acceptance date for bank applications/proposals/bids at CC meeting of 3-3-09 pursuant to 116
D. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository & Remittance-Processing (Lockbox) Bank Applications filed with the Court;
Notes: 1. Historically Hidalgo County Investement Committee (comprised of the County Treasurer,
County Auditor and County Judge) including Purchasing Dept. and County Tax Assessor as
consultant to Evaluation Committee:
2. In recent past County Judge has chosen not participate in Evaluation Committee inasmuch
as a member of Commissioner Court which will select and award;
Evaluation Committee Members:
1. _____________________________
2. _____________________________
3. _____________________________
4. _____________________________
5. _____________________________
6.
Requesting authority to advertise and approval of procurement packet (i.e. specifications and draft contract) as attached hereto for: Hidalgo County - "New & Used Guardrail Beam Materials & Installation" Bid No. 2009-009
7.
Presentation for discussion, consideration and action to exercise the County's option to renew/extend for an additional one (1) year period as provided in the current contract agreement (under the same rates, terms and conditions). Effective date of renew/extension is February 24, 2009.
8.
Requesting authority to advertise request for sealed bids with approval of procurement packet (i.e. specifications and draft contract document) as attached hereto for Hidalgo County Division of Emergency Services (Department of Emergency Management) "Lease of Tower Space" (Bid No 2009-023)
9.
Presentation for discussion, consideration and action in connection with the contract between Hidalgo County and Ceballos Funeral Home as an Autopsy Facility including, but not limited to, the following:
A. Renew for the additional one (1) year (as provided in the current contract) under the same rates, terms and conditions; and
B. Cancel the authority to advertise the project as approved by Commissioners Court on 01/20/09.
A. Renew for the additional one (1) year (as provided in the current contract) under the same rates, terms and conditions; and
B. Cancel the authority to advertise the project as approved by Commissioners Court on 01/20/09.
B.
Pct. 1
1.
Requesting approval of the final negotiated professional surveying services agreement (approved as to form by legal counsel) with a fee of $2,500.00 between Hidalgo County and QUINTANILLA, HEADLEY & ASSOCIATES, INC. for the provision of surveying services for "Mile 5 1/2 West Road @ Mile 21 North Drainage (20.0 Acre Tract)" for Hidalgo County Precinct No.1 (as selected & ranked by CC for negotiations after evaluation from the County's Pool on 12/09/08) .
C.
Pct. 3
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice # THREE (Change in Service) and SIX (Basic Services) in the total amount of $ 4,740.00 submitted by Alcocer Garcia Associates Design Consulting (AGADC) subject to County Auditor's's review and completion of processing procedures with authority for County Treasurer issue payment/check in connection with Contract # C-07-228-07-10 (PO # 592805) for: "Anzaldua's Park Improvement, Boat Ramp & Dock Improvements"
2.
Approval of Request for Payment on invoice no. 09004 in the amount of $20,779.50 for "Moorefield Rd (Paula Dr North approx. 2,400 linear feet)" and invoice no. 09006 in the amount of $5,081.35 for "Moorefield Road (Mile 7 to FM 681)" from contracted engineer, Javier Hinojosa Engineering.
3.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 15 in the amount of $32,618.25 with Javier Hinojosa Engineering to provide engineering services for the "Paving Improvements of Brushline Road from Mile 7 to Mile 8" in Pct. #3 through with Contract No. C-08-112-03-25.
4.
Approval of AIA Document A101between Hidalgo County-Owner and GAS Enterprises, Inc.-Contractor (forwarded to legal counsel for approval as to form) and awarded through bid by CC on 12/23/08 for the "Construction of Precinct No. 3 Pavilion/Meeting Hall," including authorization for County to execute document and for project architect, Alcocer Garcia Associates Design Consulting, to issue and forward "Notice to Proceed" to contractor.
D.
Pct. 4
1.
Presentation for discussion, consideration and action on a recommendation by project engineer Quintanilla, Headley & Associates, Inc. to award to the lowest bidder meeting all specifications for 08-449-01-07-LRM "Rena Rae Subdivision New Curb and Gutter" and approval of contract subject to legal Review and TXDOT approval after receipt of Bonds.
E.
IT Department:
1.
Requesting authority to purchase computer equipment, software and/or peripherals through our membership/participation with the Department of Information Resource (DIR) awarded vendor, Calence LLC, contract #DIR-SDD-236 through requisition #147112 in the amount of $129,010.00.
2.
Requesting authority to purchase computer hardware, software and/or peripheral on-site technical support through our membership/participation with the Department of Information Resource (DIR) awarded vendor, Calence LLC, contract #DIR-SDD-235 through requisition #147087 in the amount of $11,200.00.
F.
Health & Human Services Dept.
1.
Approval of Request for Payment No. 4 (Reimbursable) in the amount of $551.28, from V-A Architecture, contracted architect for "Health Clinic Renovations for the Hidalgo Co. Health and Human Services." C-08-221-05-06
2.
Recommending award of bid and approval of contract document (approved as to form by legal counsel) to the lowest bidder meeting all specification and/or terms and conditions as attached hereto for "Hidalgo County Health and Human Services-Mosquito Control Chemical" ( Bid No. 2008-351-MEG)
G.
Buildings & Grounds
1.
Presentation for discussion, consideration and acceptance of proposal submitted by CAS Companies through the County's membership/participation with "The Interlocal Purchasing System (TIPS)" in connection to additional sewer line repairs for the Retrofit and/or renovations to Mechanic Shop/Bays located at 317 N. Closner for use by Elections Department in the amount not to exceed $69,225.00.(project #08-300)
2.
Requesting authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard (Contract No. 281-07) awarded vendor Philpott Motors; Four (4) New 2009 Ford Cargo Vans; Two (2) New Ford F-150 Pickup and One (1) New Ford F-250 Pickup in the amount not to exceed $121,547.00 which includes buy-board pricing and accessories. (Bid No. 2009-059-SMA)
H.
Sheriff's Office
1.
Requesting authority for Hidalgo County to purchase Law Enforcement Equipment and Supplies through the County's membership/participation with TASB-Buyboard cooperative purchasing program's awarded vendor Commercial Security Integration #285-08 for the Sheriff's Department through the following requisition numbers:
A. 147006 in the amount of $ 88,660.00
B. 147145 in the amount of $ 14,350.00
C. 147150 in the amount of $ 6,700.00
D. 147151 in the amount of $ 5,360.00
E. 147153 in the amount of $ 10,000.00
F. 147156 in the amount of $ 900.00
totaling $125,970.00
A. 147006 in the amount of $ 88,660.00
B. 147145 in the amount of $ 14,350.00
C. 147150 in the amount of $ 6,700.00
D. 147151 in the amount of $ 5,360.00
E. 147153 in the amount of $ 10,000.00
F. 147156 in the amount of $ 900.00
totaling $125,970.00
2.
Approval of Request for Invoice No. 6 in the amount of $15,569.45, from Gignac & Associates Architects LLP., contracted architect for "Construction of Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area." C-08-051-01-30
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn