DRAINAGE DISTRICT
DRAINAGE DISTRICT #1
HIDALGO COUNTY BOARD OF DIRECTORS
HIDALGO COUNTY BOARD OF DIRECTORS
January 28, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Discussion, consideration, and approval of mutual service agreement between Hidalgo County (County) and Hidalgo County Drainage District No. 1 (HCDD1) for services to be provided by County and be reimbursed by HCDD1 as allowed under Section 2 of Interlocal Cooperation Agreement approved on April 22, 2008.
5.
A. Request approval of Change Order No. 1 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-4A. Subject to Department of Homeland Security (DHS) concurrence.
B. Request approval of Change Order No. 1 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-4C. Subject to Department of Homeland Security (DHS) concurrence.
C. Request approval of Change Order No. 9 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-5. Subject to Department of Homeland Security (DHS) concurrence.
D. Request approval of Change Order No. 1, No. 2, No. 5 and No. 6 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-6A. Subject to Department of Homeland Security (DHS) concurrence.
E. Request approval of Change Order No. 1, No. 2, No. 5 and No. 6 on the Contract with SER Construction Partners, LTD. for the Construction of DHS Segment 0-6BC. Subject to Department of Homeland Security (DHS) concurrence.
F. Request approval of Change Order No. 8 on the Contract with SER Construction Partners, LTD. for the Construction of DHS Segment 0-7. Subject to Department of Homeland Security (DHS) concurrence.
G. Request approval of Change Order No. 7 on the Contract with Zachry Construction Corporation for the Construction of DHS Segment 0-8. Subject to Department of Homeland Security (DHS) concurrence.
H. Request approval of Change Order No. 2, No. 5A, No. 7, No. 10 and No. 12 on the Contract with McAllen Construction, Inc. for the Construction of DHS Segment 0-9 Ph II. Subject to Department of Homeland Security (DHS) concurrence.
B. Request approval of Change Order No. 1 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-4C. Subject to Department of Homeland Security (DHS) concurrence.
C. Request approval of Change Order No. 9 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-5. Subject to Department of Homeland Security (DHS) concurrence.
D. Request approval of Change Order No. 1, No. 2, No. 5 and No. 6 on the Contract with Ballenger Construction Company for the Construction of Levee DHS Segment 0-6A. Subject to Department of Homeland Security (DHS) concurrence.
E. Request approval of Change Order No. 1, No. 2, No. 5 and No. 6 on the Contract with SER Construction Partners, LTD. for the Construction of DHS Segment 0-6BC. Subject to Department of Homeland Security (DHS) concurrence.
F. Request approval of Change Order No. 8 on the Contract with SER Construction Partners, LTD. for the Construction of DHS Segment 0-7. Subject to Department of Homeland Security (DHS) concurrence.
G. Request approval of Change Order No. 7 on the Contract with Zachry Construction Corporation for the Construction of DHS Segment 0-8. Subject to Department of Homeland Security (DHS) concurrence.
H. Request approval of Change Order No. 2, No. 5A, No. 7, No. 10 and No. 12 on the Contract with McAllen Construction, Inc. for the Construction of DHS Segment 0-9 Ph II. Subject to Department of Homeland Security (DHS) concurrence.
6.
A. Request approval of Payment Request No. 6 to Ballenger Construction Company for the Construction of Levee DHS Segment 0-5 (1.76 miles).
B. Request approval of Payment Request No. 3 to Ballenger Construction Company for the Construction of Levee DHS Segment 0-6A (2.59 miles).
C. Request approval of Payment Request No. 3 to SER Construction Partners, LTD. for the Construction of Levee DHS Segment 0-6B & 0-6C (1.38 miles).
D. Request approval of Payment Request No. 3 to Zachry Construction Corporation for the Construction of Levee DHS Segment 0-8 (3.31 miles).
E. Request approval of Payment Request No. 3 to McAllen Construction, Inc. for the Construction of Levee DHS Segment 0-9 Ph II (1.75 miles).
F. Request approval of Payment Request No. 5 to Williams Brothers Construction Company, Inc. for the Construction of Levee DHS Segment 0-9 Ph I (2.33 miles).
G. Request approval of Payment Request No. 5 to Williams Brothers Construction Company, Inc. for the Construction of Levee DHS Segment 0-10 (2.12 miles).
H. Request approval to process manual checks to Ballenger Construction Company, SER Construction Partners, LTD., Zachry Construction Company, McAllen Construction, Inc. and Williams Brothers Construction Company, Inc. for the above mentioned projects pending the approval from County Auditor and pending the electronic transfer of funds from Department of Homeland Security (DHS).
I. Request approval of Payment Request No. 7 to Ballenger Construction Company for the Construction of the Mission Levee Improvement Project, Banker Weir to Inspiration Rd.
J. Request approval of Payment Request No. 6 to Ballenger Construction Company for the Construction of the Common Levee/Anzalduas Dike Improvements, Hidalgo Loop Levee to Anzalduas Dam Project.
K. Request approval to process manual checks for the above mentioned projects to Ballenger Construction Company pending completion of the auditing process.
B. Request approval of Payment Request No. 3 to Ballenger Construction Company for the Construction of Levee DHS Segment 0-6A (2.59 miles).
C. Request approval of Payment Request No. 3 to SER Construction Partners, LTD. for the Construction of Levee DHS Segment 0-6B & 0-6C (1.38 miles).
D. Request approval of Payment Request No. 3 to Zachry Construction Corporation for the Construction of Levee DHS Segment 0-8 (3.31 miles).
E. Request approval of Payment Request No. 3 to McAllen Construction, Inc. for the Construction of Levee DHS Segment 0-9 Ph II (1.75 miles).
F. Request approval of Payment Request No. 5 to Williams Brothers Construction Company, Inc. for the Construction of Levee DHS Segment 0-9 Ph I (2.33 miles).
G. Request approval of Payment Request No. 5 to Williams Brothers Construction Company, Inc. for the Construction of Levee DHS Segment 0-10 (2.12 miles).
H. Request approval to process manual checks to Ballenger Construction Company, SER Construction Partners, LTD., Zachry Construction Company, McAllen Construction, Inc. and Williams Brothers Construction Company, Inc. for the above mentioned projects pending the approval from County Auditor and pending the electronic transfer of funds from Department of Homeland Security (DHS).
I. Request approval of Payment Request No. 7 to Ballenger Construction Company for the Construction of the Mission Levee Improvement Project, Banker Weir to Inspiration Rd.
J. Request approval of Payment Request No. 6 to Ballenger Construction Company for the Construction of the Common Levee/Anzalduas Dike Improvements, Hidalgo Loop Levee to Anzalduas Dam Project.
K. Request approval to process manual checks for the above mentioned projects to Ballenger Construction Company pending completion of the auditing process.
7.
A. Request approval of payment of Invoices to L & G Engineering for professional engineering services in relation to the following DHS Levee Segments:
1. DHS Segment 0-4A Invoice 7433
2. DHS Segment 0-4C Invoice 7437
3. DHS Segment 0-5 Invoice 7434
4. DHS Segment 0-6A Invoice 7435
5. DHS Segment 0-6BC Invoice 7436
6. DHS Segment 0-8 Invoice 7439
7. DHS Segment 0-9 Ph I Invoice 7440
8. DHS Segment 0-9 Ph II Invoice 7441
9. DHS Segment 0-10 Invoice 7442
B. Request approval of payment of Invoices to Dannenbaum Engineering for professional engineering services in relation to the following DHS Segments:
1. DHS Segment 0-4A Invoice 4287XXD/20A/XV
2. DHS Segment 0-4A Invoice 4287XXD/20B/XV
3. DHS Segment 0-5 Invoice 441001/11/XV
4. DHS Segment 0-6A Invoice 441007/07/XV
5. DHS Segment 0-6B Invoice 441008/07/XV
6. DHS Segment 0-6C Invoice 441009/06/XV
7. DHS Segment 0-7 Invoice 441002/10/XV
8. DHS Segment 0-8 Invoice 441003/08/XV
9. DHS Segment 0-9 Ph I Invoice 441004/10A/XV
10. DHS Segment 0-9 Ph II Invoice 441004/10B/XV
11. DHS Segment 0-10 Invoice 441005/10/XV
C. Request approval to process manual checks to Dannenbaum Engineering and L&G Engineering pending approval from County Auditor and pending the electronic transfer of funds from Department of Homeland Security (DHS).
1. DHS Segment 0-4A Invoice 7433
2. DHS Segment 0-4C Invoice 7437
3. DHS Segment 0-5 Invoice 7434
4. DHS Segment 0-6A Invoice 7435
5. DHS Segment 0-6BC Invoice 7436
6. DHS Segment 0-8 Invoice 7439
7. DHS Segment 0-9 Ph I Invoice 7440
8. DHS Segment 0-9 Ph II Invoice 7441
9. DHS Segment 0-10 Invoice 7442
B. Request approval of payment of Invoices to Dannenbaum Engineering for professional engineering services in relation to the following DHS Segments:
1. DHS Segment 0-4A Invoice 4287XXD/20A/XV
2. DHS Segment 0-4A Invoice 4287XXD/20B/XV
3. DHS Segment 0-5 Invoice 441001/11/XV
4. DHS Segment 0-6A Invoice 441007/07/XV
5. DHS Segment 0-6B Invoice 441008/07/XV
6. DHS Segment 0-6C Invoice 441009/06/XV
7. DHS Segment 0-7 Invoice 441002/10/XV
8. DHS Segment 0-8 Invoice 441003/08/XV
9. DHS Segment 0-9 Ph I Invoice 441004/10A/XV
10. DHS Segment 0-9 Ph II Invoice 441004/10B/XV
11. DHS Segment 0-10 Invoice 441005/10/XV
C. Request approval to process manual checks to Dannenbaum Engineering and L&G Engineering pending approval from County Auditor and pending the electronic transfer of funds from Department of Homeland Security (DHS).
8.
A. Request approval, as a matter of record, correction on agenda information previously approved.
Agenda Date Item No. Invoice No. Correct Invoice No.
September 16, 2008 I. 1. 4487XX/14/XV 4287XX/14/XV
December 23, 2008 K. 6. 44009/05/XV 441009/05/XV
B. Request approval to submit Revised attachment "D" for DHS Segment Work Authorizations Nos. 26 -30, Supplementals Work Authorization No. 1 to Work Authorizations Nos. 26-30 and Work Authorization Nos. 32-36. Revisions are required to correct format error on the spreadsheets.
Agenda Date Item No. Invoice No. Correct Invoice No.
September 16, 2008 I. 1. 4487XX/14/XV 4287XX/14/XV
December 23, 2008 K. 6. 44009/05/XV 441009/05/XV
B. Request approval to submit Revised attachment "D" for DHS Segment Work Authorizations Nos. 26 -30, Supplementals Work Authorization No. 1 to Work Authorizations Nos. 26-30 and Work Authorization Nos. 32-36. Revisions are required to correct format error on the spreadsheets.
9.
Requesting approval to reject all bids received for Bid No: 08-026-12-30 "54"RCP OUTFALL RE-ALIGNMENT".
10.
A. Request approval of the following Supplementals to Work Authorizations for Professional Engineering Services related to Preliminary, Final Design and Construction as they relate to DHS Segments:
1. Supplemental #16 and 17 to Work Authorization #3 DHS Segment 0-4B
2. Supplemental #7 and 8 to Work Authorization #12 DHS Segment 0-6A
3. Supplemental #13 and 14 to Work Authorization #9 DHS Segment 0-9A
4. Supplemental #11 and 12 to Work Authorization #10 DHS Segment 0-10A
B. Request approval of Revisions to Supplemental Agreements No. 5 and 7 of Work Authorization No. 7 for Engineering Services relating to Preliminary, Final Design and Construction for DHS Segment 0-7A
1. Supplemental #16 and 17 to Work Authorization #3 DHS Segment 0-4B
2. Supplemental #7 and 8 to Work Authorization #12 DHS Segment 0-6A
3. Supplemental #13 and 14 to Work Authorization #9 DHS Segment 0-9A
4. Supplemental #11 and 12 to Work Authorization #10 DHS Segment 0-10A
B. Request approval of Revisions to Supplemental Agreements No. 5 and 7 of Work Authorization No. 7 for Engineering Services relating to Preliminary, Final Design and Construction for DHS Segment 0-7A
11.
A. Presentation for discussion, consideration and action in connection with the option for Drainage District #1 to continue to participate in the procurement process for the selection of a bank depository and/or remittance processing (lockbox) bank or any other options available to Hidalgo County under Texas Local Government Code, Chapter 116; or, in the alternative,
B. Hidalgo County Drainage District #1 to seek the selection of a depository bank pursuant to Water Code or applicable statutes.
B. Hidalgo County Drainage District #1 to seek the selection of a depository bank pursuant to Water Code or applicable statutes.
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
13.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
16.
Adjourn