CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 19, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Tax Office - Armando Barrera:
A.
Second Public Hearing on Tax Increase
B.
Set date, time and place to adopt tax rate
7.
Selection of members for the 2006 Grievance Committee - County Clerk's Office
8.
Elections Administration:
A. Increase hourly rate of Presiding Judges to $9.00 per hour.
B. Increase hourly rate of Alternate and Clerks to $8.00 per hour (county hourly rate).
9.
Urban County:
A. Hold Public Hearing to consider public comments on the County of Hidalgo's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.
B. The City of Donna is requesting approval to cancel balance on contract with Universal Engineering Corporation in the amount of $53,322.54 for the water and wastewater improvement project.
10.
County Judge's Office
A.
Discussion, consideration and possible action on the approval of entering into the Master Agreement for Mutual Aid between participating independent school districts and the Lower Rio Grande Valley Development Council to establish an interlocking system of mutual aid in the event of the need for addition assistance during a disaster.
B.
Discussion, consideration and possible action on the approval of the Emergency Management Plan Annexes K, H, D and F.
11.
Right of Way Department:
A. Authorization for Surveys, Title Reports, Appraisals, and Acquisition of additional Right of Way for the South Alamo Drain Project.
12.
County Extension Service - Brad Cowan:
A.
Presentation of V.G. Young Institute of County Government Continuing Education Certificate
13.
Planning Department:
A. Final Approval
1. La Donna Gardens Subdivision Pct. 1 (Scott Campbell)
B. Reimbursement of a Cash Deposit
1. Haro Subdivision Pct. 1 (Raymond Haro)
2. Escobedo Subdivision Pct. 3 (Linda C. Escobedo)
1. La Donna Gardens Subdivision Pct. 1 (Scott Campbell)
B. Reimbursement of a Cash Deposit
1. Haro Subdivision Pct. 1 (Raymond Haro)
2. Escobedo Subdivision Pct. 3 (Linda C. Escobedo)
14.
Human Services - Rudy de la Vina:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
15.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Status of renovations of administration building
B.
Status of other ongoing county owned building construction, renovation repair projects
C.
Report of unanticipated, or emergency situation occuring since last agenda meeting
16.
Precinct #3
A.
Requesting approval to increase vacant slot #008-016 (Maintenance I ) from $20,135.00 to $20,800.00.
B.
Approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of La Joya
17.
Precinct #4
A.
Discussion and possible action on granting the Edinburg Chamber of Commerce permission to use the Kmart parking lot for a carnival, set up will start on Monday, October 30, 2006, to start on November 2, 2006 - November 5, 2006.
18.
Purchasing Department - Marty Salazar:
NOTES: 1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE. 2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
a. Discussion and/or action, including, but not limited to the following items:
N ew Hidalgo County Jail:
Total inmate population:
Physical Count: ______
Males (in house)_____
Females (in house)_____
Out of County Facility:_____
La Villa:_____
Brooks Co:____
Frio Co:_____
Other: (n/c)_____
Federal Prisoners:______
Adj. / Sentenced to TDC
Total PaperReady TDC _____
No. over 45 days ________
Pending Paperwork/Courts _______
Pending Charges/Courts
b. Current inter-local(s) and/or contract(s) for the Housing of Inmates
N ew Hidalgo County Jail:
Total inmate population:
Physical Count: ______
Males (in house)_____
Females (in house)_____
Out of County Facility:_____
La Villa:_____
Brooks Co:____
Frio Co:_____
Other: (n/c)_____
Federal Prisoners:______
Adj. / Sentenced to TDC
Total PaperReady TDC _____
No. over 45 days ________
Pending Paperwork/Courts _______
Pending Charges/Courts
b. Current inter-local(s) and/or contract(s) for the Housing of Inmates
c. New Adult Detention Facility and Law Enforcement Center Project:
1) Detention Facility Law Enforcement Center Design - Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage2) Construction of additional pod(s)3) Selection and engagement of an architect for the construction of additional pod(s)
2.
Hidalgo County WIC Program:
Presentation for consideration, discussion and action on the bid award and approval of contract (subject to legal review) to sole bidder meeting all specifications for: Lease Space WIC Clinic in the City of Donna" (6-265)
Presentation for consideration, discussion and action on the bid award and approval of contract (subject to legal review) to sole bidder meeting all specifications for: Lease Space WIC Clinic in the City of Donna" (6-265)
3.
Presentation for consideration, discussion, acceptance and approval of Fleet Fueling System Applications (ORIGINAL) to be forwarded to Arguindegui Oil Co. II, Ltd. as submitted by Hidalgo County Constable Precinct No.
3 and detailing the holders and users under awarded contract for Gasoline, On & Off Highway Diesel Fuel
4.
HIDALGO COUNTY WIC PROGRAM - Recommending of bid award and approval of contract (subject to legal review) to lowest bidder meeting all specifications for: Printing Cook Books (6-309)
5.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year (as provided in contract ) with Corky's Fire Extinguisher Sales and Services.
6.
HIDALGO COUNTY COMMUNITY SERVICE AGENCY
Recommending award proposal received and approval of contract (subject to legal review) to sole proposer meeting minimum score for qualification for: Repairs, Replacement and/or Retrofit of Refrigerators" (6-301)
Recommending award proposal received and approval of contract (subject to legal review) to sole proposer meeting minimum score for qualification for: Repairs, Replacement and/or Retrofit of Refrigerators" (6-301)
7.
Presentation for discussion, consideration, and action included, but not limited to, the following items in connection with the County owned building and property, fka the Kmart Property
A) General Status report by project architect (when necessary) or purchasing department
B) Approval of Request for Payment Applicatio No. 2 in the amount of $102,090.80 from Joe Williamson Construction Co., Inc., awarded contractor for the: Construction of County Offices at the Property, fka, the K-Mart Building and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects Inc. C-06-092-07-25
C) Other related items.
8.
Approval of Addendum to Interlocal Participation Agreement between Hidalgo County (Headstart )and Region One's Child Nutrition Program-South Texas Coop (to include all Hidalgo County Depts., Agencies and Programs).
9.
Requesting approval of specifications/requirements and/or scope of services for RFP- Part I:Third Party Administrator (TPA) and Part II:Individual Stop Loss And Aggregate Stop Loss For Self-Funded Medical Plan" (project previously approved to advertise on 09-12-06).
10.
Presentation for discussion, consideration and action including, but not limited to, the following items in connection with the construction of a new facility to house the Hidalgo County Adult Probation Dept.:
A) General status report by project architect (when necessary) or purchasing department
B) Approval of Request for Application No. 8 in the amount of $352,152.00 from Descon Construction, L.P., awarded contractor for the: Construction of the Hidalgo County Adult Probation Department and as certified for payment by project architect, Rike Ogden Figueroa Allex Architect, Inc.C-05-026-11-08
C) Other related items
11.
Information Technology Department for District Clerk's Office - Requesting authority to purchase computer equipment and perpherals from Global Data Systems of Texas through the State of Texas DIR-SDD-231 contract for Req #96462 in the total amount of $21,809.20.
12.
B.
Prct. 1
1.
Requesting approval of a Professional Surveying Services Contract with DELTA RIO SURVEYING II, INC. d/b/a RIO DELTA SURVEYING for VARIOUS ROAD & BRIDGE AND CAPITOL IMPROVMENT PLAN PROJECTS for HIDALGO COUNTY PCT.1
2.
Requesting approval of a Professional Appraisal Services Contract with LEONEL GARZA, JR., ASSOCIATES for VARIOUS ROAD & BRIDGE AND CAPITOL IMPROVMENT PLAN PROJECTS for HIDALGO COUNTY PCT.1
3.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11321932 in the amount of $ 14,037.75 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-05-105-03-08 (PO # 554947) for FM 1015 ROW Acquisiton and General Engineering Svc.
4.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11321933 in the amount of $ 28,751.14 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-145-03-06 (PO # 569911) for FM 88 ROW Acquisiton and General Engineering Svc."
C.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for invoice no. 2080 in the amount of $26,014.80, from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, " Tower Road (Moore Rd-Balli Rd)" with authority for Auditor to issue payment after review, audit and processing procedures completed .C#05-229-06-21
2.
Presentation for discussion, consideration and approval to execute a lease agreement contract with ARISE Las Milpas, for Lease of Land (with Improvements) to a Non Profit Organization" for Precinct No. 2 as approved for negotiations on CC 06/26/06.
D.
Prct. 4
1.
Recommending award of Bid and approval of Contract (subject to legal review) to lowest bidder meeting all requirements and specifications for Demolition of a Hay Barn with Option for Contractor to Recover/Salvage Materials.
2.
Requesting approval of a Professional Appraisal Services Contract with TRIPLE R REALTY & APPRAISAL SERVICES, INC. for ROOTH ROAD LAND ACQUISITION PROJECTS" for HIDALGO COUNTY PCT. 4
E.
Buildings & Grounds
1.
Approval of Request for Application No. 1 in the amount of $19,950.00 from Spacemaker Construction, contracted vendor for Construction of a Sally Port and Backup Power at Courthouse Bldg. and certified for payment by project architect, Alcocer Garcia Associates Design Consulting C-06-089-07-25
2. Presentation for discussion, consideration acceptance and approval of request for payment invoice number four (4) in the amount of $ 6,700.00 from Alcocer Garcia Associates Design Consultants (AGADC) contracted architect for: Construction of a Sally Port and Backup Power at Courthouse Bldg." Contract # C-04-116-03-23 PO # 555744.
F.
Elections Department
1.
Requesting authority to purchase computer equipment and peripherals from Dell Marketing through the State of Texas DIR-SDD-192 for Req #96472 in the total amount of $7,055.00.
2.
Requesting authority to enter into a rental agreement with Rentex for the rental of laptops for the Elections Phone Bank for Req #96323 in the amount of $135.00/each/per month plus shipping in the total amount of $225.00.
G.
Co. Wide
1.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in Exhibit A" as attached hereto:
IT Department for Waukesha-Pearce Industries, Inc. in the total amount of $363.85 for an emergency service call to a generator.
H.
Colonia Access Program Pct. 2
1.
Requesting approval of CHANGE ORDER NO. 4 - (NET INCREASE) in the amount(s) of $340.84 (subject to TXDOT approval) in connection with: CONTRACT #. CAP-C-05-005-06-01 CONSTRUCTION OF ROADS FOR CAMPO ALTO SUBDIVISION(S)" awarded to D.M. ROTH, INC. (project engineer R.Gutierrez Engineering, Inc.)
I.
Sheriff's Office
1.
Requesting authority to exercise the additional one (1) year extension as provided in current contract for Housing of Hidalgo County Prisoners in the FRIO COUNTY JAIL" for Hidalgo County Sheriff's Department, under the same rates, terms and conditions with THE COUNTY OF FRIO, TEXAS.
Commencing: 09/27/06 - 09/27/07
2.
Presentation for consideration, discussion, acceptance and approval of proposal from Jamail Construction (awarded area job order contractor (AJOC) through the County's participation/membership with TASB) for the provision of labor and materials (as attached hereto) for: Completion of Renovation of the Courthouse Basement Sheriff's Sub-Station Building in an amount not to exceed $ 32,627.86 with authority to issue a purchase order. (6-253)
J.
Auditor's Office
1.
Requesting authority to puchase computer equipment and peripherals from CDW-G through the State of Texas DIr-SDD-223 contract for Req #96033 in the amount of $6,797.00.
19.
Budget & Management - Valde Guerra:
A.
Status Report of 2007 Budget Process
B.
Approval to unappropriate unused salaries & fringes and appropriate same - General Fund
C.
Approval of interdepartmental transfer from Co. Wide Adm. to B & G
C.
Interfund from Co. Wide Adm. to CO 2004
D.
Approval of Interdepartmental transfer - R & B Adm.
E.
INTER-DEPARTMENTAL TRANSFER - PLANNING DEPT.
F.
Interdepartmental transfer - IT Dept.
G.
DISCUSSION, CONSIDERATION AND APPROVAL TO TRANSFER $ 343,747.89 TO THE HIDALGO COUNTY HEALTH INSURANCE CLAIMS BANK ACCOUNT FOR HEALTH INSURANCE CLAIMS PAID FOR THE FOLLOWING PERIODS:
AUGUST 22 THRU AUGUST 28, 2006: $227,552.05
AUGUST 29 THRU SEPTEMBER 04, 2006: $116,195.84
TOTAL AUGUST 22 THRU SEPTEMBER 04, 2006: $343,747.89
and APPROVAL OF WIRE TRANSFER TO COVER THE CLAIMS PAID.
and APPROVAL OF WIRE TRANSFER TO COVER THE CLAIMS PAID.
H.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for Workers' Compensation Claim paid by Tristar Risk Management in the amount of $ 73,307.45 for the period of 08/16/06-08/31/06 requesting approval of wire transfer.
I.
Purchasing Department - Requesting salary adjustment to increase (including pro-rated fringes)to vacant position slot #0027 from $33,000.00 to $36,000.00.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
21.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn