CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 9, 2009
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Safety Division:
Requesting approval to accept settlement check from Allstate Insurance Company in the amount of $485.00 for an auto accident with County vehicle. (Sheriff Office)
Requesting approval to accept settlement check from Allstate Insurance Company in the amount of $485.00 for an auto accident with County vehicle. (Sheriff Office)
C.
DPS - Highway Patrol:
Approval of claim/invoice #S61163 in the amount of $ 107.95 from Superior Alarms for repair services rendered at the DPS Office in Weslaco with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor
Approval of claim/invoice #S61163 in the amount of $ 107.95 from Superior Alarms for repair services rendered at the DPS Office in Weslaco with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor
D.
Discussion and action regarding the purchase/installation of a Security Gate for county owned premises to secure and protect employees and property
7.
Approval of Proclamations/Resolutions:
A.
Proclamation proclaiming February 15-21, 2009 as "Texas Engineers Week"
8.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and action regarding recommendation to Justice of the Peace Courts to impose the maximum punishable fine of $200.00 as allowed under Sec. 343.012 Criminal Penalty, Health and Safety Code relating to Section 343.011 (a) Public Nuissance (weedy lots, etc.) when Burn Ban is in effect
9.
J.P. Pct. 1, Pl. 1 - Gilbert Saenz:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| JP 1 Pl 1 | Judge Gilberto Saenz | BE 1000 | IC 502 |
10.
Membership Dues:
A.
Treasurers Dept.:
Approval to make payment of the 2009 annual membership dues to the County Treasurers' Association of Texas in the amount of $175.00 for the County Treasurer and Office Manager with authority for County Treasuer to issue check after, review, audit, and processing procedures are completed by the County Auditor.
Approval to make payment of the 2009 annual membership dues to the County Treasurers' Association of Texas in the amount of $175.00 for the County Treasurer and Office Manager with authority for County Treasuer to issue check after, review, audit, and processing procedures are completed by the County Auditor.
B.
District Clerks Office:
Requesting approval to pay the 2009 County & District Clerks' Association, membership dues in the total amount of $110.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2009 County & District Clerks' Association, membership dues in the total amount of $110.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
C.
District Clerk's Office:
Requesting approval to pay the 2009 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2009 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
D.
District Clerk's Office:
Requesting approval to pay the 2009 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2009 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
E.
Safety Division:
Requesting approval to renew subscription to the Safety Meetings Library for the year 2009 and authorize County Auditor to issue payment to Business & Legal Reports in the amount of $342.87.
Requesting approval to renew subscription to the Safety Meetings Library for the year 2009 and authorize County Auditor to issue payment to Business & Legal Reports in the amount of $342.87.
F.
Safety Division:
Requesting approval to renew the Municipal Solid Waste License for Safety Officer Armando Guzman and authorize County Auditor to issue payment to Texas Commission on Environmental Quality (TCEQ) in the amount of $111.00.
Requesting approval to renew the Municipal Solid Waste License for Safety Officer Armando Guzman and authorize County Auditor to issue payment to Texas Commission on Environmental Quality (TCEQ) in the amount of $111.00.
11.
IT Department - Renan Ramirez:
A.
1. Discussion, consideration, and action to authorize the following cell phone plans (attachment B) to include the following services: text messaging, data plans, GPS, priority emergency messaging & equipment protection.
2. Discussion, consideration, and action to approve payment of cellular phone service invoices with any additional services not previously approved that where incurred during normal business operation of the County cell phones during 2008 with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
2. Discussion, consideration, and action to approve payment of cellular phone service invoices with any additional services not previously approved that where incurred during normal business operation of the County cell phones during 2008 with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| Info. Tech. | Reception | BE 1000 | IC 502 |
| Info. Tech. | Raul De La Rosa | BE 1000 | IC 502 |
| Info. Tech. | John C. Trevino | BE 1000 | BlackBerry 8830 |
| Info. Tech. | Julio Hernandez | Data Plan | Ovation U727 |
| District Clerk | Laura Hinojosa | Data Plan | Ovation U727 |
| Const. Pct. 5 | Eduardo Bazan | BE 1000 | IC 502 |
12.
Urban County - Diana Serna:
A.
The Urban County Program, on behalf of Sullivan City, is requesting to award and enter into a professional engineering services contract with Javier Hinojosa Engineering, in the amount of $53,712.76 (best and final offer) utilizing Year 18 (2005) Urban County Program funds.
B.
Request and approval to pay the Pharr Police Department for a Burglary/Robbery Alarm permit in the amount of thirty dollars ($30.00) for the Hidalgo County Urban County Program.
C.
Requesting approval to Re-Authorize Urban County Program Director to approve certain Change Orders on Urban County projects.
D.
Requesting approval to re-authorize Urban County Program Director to sign and execute loan agreements, rehabilitation contracts, promissory notes, release of real estate liens on property that has met the established affordability periods, and CHDO agreements, as they relate to the HOME Program.
E.
Re-Designation of Urban County Program Director as Certifying Officer Designee for Environmental Review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA Program and etc.)
F.
Requesting approval to Re-Authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners' Court approval, as it relates to all Hidalgo County Urban County Program projects included in the Annual Consolidated Plan.
13.
Constables:
A.
Constable Pct. #1:
Appointment of Deputy Constables as per Texas Local Government Code Section 86.011.
Appointment of Deputy Constables as per Texas Local Government Code Section 86.011.
B.
Constable Pct. #4:
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| Constable Pct. 4 | Andres Rios | Data Plan | Ovation U727 |
14.
Office of the County Judge:
A.
Presentation on ORCA Disaster Recovery Funding
15.
WIC - Norma Longoria:
A.
EBT Program:
1. Approval to appropriate EBT Budget as per Department of State Health Services (DSHS) for Hidalgo County WIC Department.
2. Approval to create twenty eight (28) Temporary Full Time Clerical Positions and set salary @ 8.00/hr.
3. Approval of Salary Schedule.
4. Approval to to pay overtime during the rollout for EBT for the period of April 27 - July 2009.
1. Approval to appropriate EBT Budget as per Department of State Health Services (DSHS) for Hidalgo County WIC Department.
2. Approval to create twenty eight (28) Temporary Full Time Clerical Positions and set salary @ 8.00/hr.
3. Approval of Salary Schedule.
4. Approval to to pay overtime during the rollout for EBT for the period of April 27 - July 2009.
16.
Right of Way - Joe Pena:
A.
1. Consideration and approval to purchase a certain tract of land described as Parcel # 1 FM 88 Drainage Outfall Project - Donald E. & Mary A. Thompson Living Trust
2. Consideration and approval to purchase a certain tract of land described as Parcel # 117 Mile 2 West Project - Arturo & Sonja Ortega
2. Consideration and approval to purchase a certain tract of land described as Parcel # 117 Mile 2 West Project - Arturo & Sonja Ortega
B.
Authorization for surveys, metes & bounds, title reports, appraisals and acquisition of additional right of way on Reba Lane north of Dicker Road. (Resub'd of Lot 5 Block II A. J. McColl Subdivision)
17.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 351506 in the amount of $775,737.20 to ACS Government Record Services for ( Document Scanning SO# 10567181 RFP No. 205-262-08-03-LHS ) Contract C-05-262-11-01 and ( Document Indexing SO# 10567181 RFP No. 2005-262-08-03-LHS ) Contract C-05-262-11-01 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
18.
Tax Office - Armando Barrera:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| Tax Office | Armando Barrera Jr. | BE 1000 | I335 |
19.
Precinct #3 - Comm. Flores:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| Commissioners Pct. 3 | Cynthia D. Sandoval | BE 1000 | IC 502 |
B.
Requesting approval on Amendment to Interlocal Cooperation Agreement between the County of Hidalgo and the City of Mission.
20.
Budget & Management - Raul Silguero Jr.:
A.
1. Authorization for County Treasurer to issue payment to Ashbritt Environmental, Inc. for invoices totaling $1,137,997.54 after Auditor review and and audit procedures have been completed.
2. Approval and authorization of 2009 appropriation in the amount of $284,499.39 (25% of Ashbritt Invoices) from General Fund (1100) unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3. Approval and authorization to set up a receivable in the amount of $853,498.15 which represents a 75% reimbursement from FEMA and or Local Jurisdictions for debris removal.
2. Approval and authorization of 2009 appropriation in the amount of $284,499.39 (25% of Ashbritt Invoices) from General Fund (1100) unreserved fund balance as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3. Approval and authorization to set up a receivable in the amount of $853,498.15 which represents a 75% reimbursement from FEMA and or Local Jurisdictions for debris removal.
B.
Veterans Services (1100):
1. Approval to reclassify position slot # 007 from Administrative Assistant, to Veterans Service Officer Assistant, change in title only. Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
2. Approval of revised salary schedule.
1. Approval to reclassify position slot # 007 from Administrative Assistant, to Veterans Service Officer Assistant, change in title only. Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
2. Approval of revised salary schedule.
C.
Health Division (1293 Program Income)
1. Approval to reclassify position slot #0018 from Personnel Officer - budgeted salary 47,901.00 to Personnel Manager - budgeted salary $57,901.00, effective 02/16/09. Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
2. Approval to create slot no. G021 (fund 1293 program income) to allocate the increase of $10,000.00 in budgeted salary for the Personnel Manager position.
1. Approval to reclassify position slot #0018 from Personnel Officer - budgeted salary 47,901.00 to Personnel Manager - budgeted salary $57,901.00, effective 02/16/09. Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
2. Approval to create slot no. G021 (fund 1293 program income) to allocate the increase of $10,000.00 in budgeted salary for the Personnel Manager position.
D.
Interdepartmental transfers:
1.
Contingency/ Constable Pct. 4 (1100):
Approval of 2009 interdepartmental transfer from Co.wide - Contingency to Constable Pct. 4 in the amount of $45,306.00 to fund purchase of new computer equipment and office furniture.
Approval of 2009 interdepartmental transfer from Co.wide - Contingency to Constable Pct. 4 in the amount of $45,306.00 to fund purchase of new computer equipment and office furniture.
2.
Human Services/Pauper Burials (1100):
Approval of 2008 interdepartmental transfer from Human Services (240-001) to Pauper Burials (240-002) in the amount of $11,970 to fund year end expenditures.
Approval of 2008 interdepartmental transfer from Human Services (240-001) to Pauper Burials (240-002) in the amount of $11,970 to fund year end expenditures.
3.
Precinct No. 1 BCAP (1311):
Approval of 2008 interdepartmental transfer from R.C. Babb #1 Subdivision, program no. 575, to Dimas #1 Subdivision, program no. 865, in the amount of $558.56 to fund lab testing services of road material.
Approval of 2008 interdepartmental transfer from R.C. Babb #1 Subdivision, program no. 575, to Dimas #1 Subdivision, program no. 865, in the amount of $558.56 to fund lab testing services of road material.
4.
Countywide Adm. - Contingency/Various Departments (1100):
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Various Depts. for year end expenditures.
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Various Depts. for year end expenditures.
5.
DPS License & Weight (1100):
Approval of 2009 interdepartmental transfer from Countywide Administration- Contingency to DPS Liscense & Weight in the amount of $1,200.00 for public scales invoices.
Approval of 2009 interdepartmental transfer from Countywide Administration- Contingency to DPS Liscense & Weight in the amount of $1,200.00 for public scales invoices.
6.
County Records Management Fund (1238):
Approval of 2008 interdepartmental transfer from program no. 004 to program no. 003 in the amount of $400.00 to fund year end expenditures.
Approval of 2008 interdepartmental transfer from program no. 004 to program no. 003 in the amount of $400.00 to fund year end expenditures.
7.
Health and Human Services Department - Clinics (1336):
Approval of 2009 interdepartmental transfer within C.O., 2006 - Health Department Clinics (1336) from Pharr & Edinburg Clinics (program 021 & 022) to McAllen, Weslaco, Mission, and Hidalgo Clinics (program 023, 024, 030, and 035) in the amount of $250,009.70. to fund renovation of Clinics.
Approval of 2009 interdepartmental transfer within C.O., 2006 - Health Department Clinics (1336) from Pharr & Edinburg Clinics (program 021 & 022) to McAllen, Weslaco, Mission, and Hidalgo Clinics (program 023, 024, 030, and 035) in the amount of $250,009.70. to fund renovation of Clinics.
E.
Budget Appropriations:
1.
County Clerk Record Archive (1100):
1. Approval of 2009 appropriation of funds from the reserved F/B for the County Clerk Record Archive in the amount of $575,738.00 to fund data management processing services.
1. Approval of 2009 appropriation of funds from the reserved F/B for the County Clerk Record Archive in the amount of $575,738.00 to fund data management processing services.
2.
Pct. 1-FM 493 Project (1201):
Approval of 2009 appropriation of funds in the amount of $1,144,000.00 to fund professional engineering services (Work Authorization No. 1) for L & G Engineering in relation to the FM 493 project.
Approval of 2009 appropriation of funds in the amount of $1,144,000.00 to fund professional engineering services (Work Authorization No. 1) for L & G Engineering in relation to the FM 493 project.
3.
Health Benefits (2201):
Approval of 2008 appropriation of funds for Health Benefits Fund (2201) in the amount of $81,017.96 to fund year end expenditures.
Approval of 2008 appropriation of funds for Health Benefits Fund (2201) in the amount of $81,017.96 to fund year end expenditures.
4.
Precinct 2 - Tower Road Drainage (1202):
Approval of 2009 appropriation of funds for Precinct 2 Tower Road Drainage Project (1202) in the amount of $569,005.57 to fund the Tower Road Drainage Project.
Approval of 2009 appropriation of funds for Precinct 2 Tower Road Drainage Project (1202) in the amount of $569,005.57 to fund the Tower Road Drainage Project.
5.
TxDOT-Pct. 1 (1315):
Approval of 2009 appropriation of funds from SIB loan proceeds for TxDOT Project-Mile 6 West in the amount of $363,588.01 to fund pending project expenditures.
Approval of 2009 appropriation of funds from SIB loan proceeds for TxDOT Project-Mile 6 West in the amount of $363,588.01 to fund pending project expenditures.
6.
TXDOT Fund (1315)
Approval to appropriate and unappropriate 2008 revenues & expenditures for the TXDOT-FM 907 project in the amount of $36.00.
Approval to appropriate and unappropriate 2008 revenues & expenditures for the TXDOT-FM 907 project in the amount of $36.00.
21.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation for discussison, consideration, and approval of a request from "Nuestra Clinica Del Valle" for Hidalgo County to accept the "revised" budget which does not exceed the original awarded amount of $217,619.00 (Commissioners Court-04/07/08) for: Demonstration Program Primary/Specialty Health Care Services And/Or Targeted Case Management.
5.
Presentation for discussion, consideration, acceptance and approval of the Interlocal Agreements for the "Breath Intoxilyzer Machines" related to the Hidalgo County Breath Test Services Project (previously approved on 01/06/09 for awarding to Mary Ann Peralez d/b/a Breath Test Service) as follows:
A. Interlocal-City Of Weslaco, Texas Department Of Public Safety and Hidalgo County-DPS Owned-Model 5000 Breath Test Instrument-DPS Tag No. 192731-Serial No. 68-000426;
B. Interlocal-Texas Department Of Public Safety and Hidalgo County-DPS Owned-Model 5000-Breath Test Instrument-DPS Tag No. 395194-Serial No. 68-0002689;
A. Interlocal-City Of Weslaco, Texas Department Of Public Safety and Hidalgo County-DPS Owned-Model 5000 Breath Test Instrument-DPS Tag No. 192731-Serial No. 68-000426;
B. Interlocal-Texas Department Of Public Safety and Hidalgo County-DPS Owned-Model 5000-Breath Test Instrument-DPS Tag No. 395194-Serial No. 68-0002689;
C. Interlocal-City Of San Juan and Hidalgo County-County Owned-Model 5000 Breath Test Instrument-County Tag No. 31243-Serial No. 68-002226;
D. Interlocal-City Of Palmview and Hidalgo County-County Owned-Model 5000 Breath Test Instrument-County Tag No. 31244-Serial No. 68-002261.
6.
Requesting authority to exercise the additional one year extension as provided under current contract for "Off Premises Records Storage-Pickup-Retrieval and Delivery" for Hidalgo County, under the same rates, terms, and conditions with CTC Distributing, Ltd. C-08-045-02-26 Effective: 02/27/09-02/26/10
7.
Presentation for consideration, discussion and action (if applicable) to award to primary vendor and secondary vendor(s) meeting all specifications and requirements with the approval of contract for "Traffic Road Signs & Miscellaneous Equipment." (RFB 08-338-12-03-YSI).
8.
A. Requesting approval of Construction Change Directive No. 1 (from allowance) in the amount of $650.00 to add one floor drain in kitchen from Enriquez Enterprises, Inc. in connection with "Hidalgo County Head Start Kitchen," with authority for County Judge to execute document.
B. Requesting approval of Construction Change Directive No. 2 (from allowance) in the amount of $1,100.00 to install 2 light pole bases (24" Diameter and 8"-0" Deep), from Enriquez Enterprises, Inc. in connection with "Hidalgo County Head Start Kitchen," with authority for County Judge to execute document.
C. Approval of Request for Application No. 7 in the amount of $4,246.50 from awarded contractor, Enriquez Enterprises, Inc., for the, "Construction of Hidalgo County Head Start Central Kitchen," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects.
B. Requesting approval of Construction Change Directive No. 2 (from allowance) in the amount of $1,100.00 to install 2 light pole bases (24" Diameter and 8"-0" Deep), from Enriquez Enterprises, Inc. in connection with "Hidalgo County Head Start Kitchen," with authority for County Judge to execute document.
C. Approval of Request for Application No. 7 in the amount of $4,246.50 from awarded contractor, Enriquez Enterprises, Inc., for the, "Construction of Hidalgo County Head Start Central Kitchen," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects.
9.
A. Requesting authority to exercise the first (1st) year of the additional two (2)-one (1) year term extension as provided in the current contract for Gasoline-On-Off Highway Diesel Fuel Products under the same rates, terms and conditions for the following contract;
1. C-07-122-02-20-Arguindegui Oil Company
B. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1)year options for extension as provided in the current contract for Flexible Base Material (Crush Caliche)" under the same rates, terms and conditions with Martin Marietta Materials for the following contracts;
1. E-08-084-01-30-Pct.'s 1, 2 & 4
2. E-08-084D-01-30-Pct. 3
C. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1) year options for extension as provided in the current contract for Flexible Base Material (Crush Caliche)" under the same rates, terms and conditions with Frontera Materials, Inc. for the following contracts;
1. E-08-084A-01-30-Pct. 1 & 2
2. E-08-084B-01-30-Pct. 3 (Reavis Pit-Primary)
3. E-08-084C-01-30-Pct.3 (490 Pit-Secondary)
4. E-08-084E-01-30-Pct. 4 (490 & Reavis Pit)
D. Requesting authority to exercise the additional one (1) year term extension as provided in the specifications/requirements of the current contract for "C-07-014-03-20-Hidalgo County Health and Human Services-Registered Pharmacist Services" under the same rates, terms and conditions with David Max Castro;
E. Requesting authority to exercise the second (2nd) year extension of the three (3)-one (1) year options for extension as provided in the current contract for "E-08-087-02-11-Arbitrage Calculation Services" under the same rates, terms and conditions with Bond Logistix LLC.
1. C-07-122-02-20-Arguindegui Oil Company
B. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1)year options for extension as provided in the current contract for Flexible Base Material (Crush Caliche)" under the same rates, terms and conditions with Martin Marietta Materials for the following contracts;
1. E-08-084-01-30-Pct.'s 1, 2 & 4
2. E-08-084D-01-30-Pct. 3
C. Requesting authority to exercise the second (2nd) year of the additional two (2)-one (1) year options for extension as provided in the current contract for Flexible Base Material (Crush Caliche)" under the same rates, terms and conditions with Frontera Materials, Inc. for the following contracts;
1. E-08-084A-01-30-Pct. 1 & 2
2. E-08-084B-01-30-Pct. 3 (Reavis Pit-Primary)
3. E-08-084C-01-30-Pct.3 (490 Pit-Secondary)
4. E-08-084E-01-30-Pct. 4 (490 & Reavis Pit)
D. Requesting authority to exercise the additional one (1) year term extension as provided in the specifications/requirements of the current contract for "C-07-014-03-20-Hidalgo County Health and Human Services-Registered Pharmacist Services" under the same rates, terms and conditions with David Max Castro;
E. Requesting authority to exercise the second (2nd) year extension of the three (3)-one (1) year options for extension as provided in the current contract for "E-08-087-02-11-Arbitrage Calculation Services" under the same rates, terms and conditions with Bond Logistix LLC.
10.
A. Presentation of the responses received (meeting all requirements, specifications, terms and conditions) in connection with RFP No. 2009-032-01-21-otm-"TITLE REPORT SERVICES" for the purposes of being "qualified" by Commissioner's Court to establish a "POOL" of providers to be used on an "as needed and rotation basis" for Hidalgo County;
B. Requesting authority for Purchasing Department to enter into negotiations with the qualified proposer(s) in order to finalize a contract for consideration and approval for the provision of: "TITLE REPORT SERVICES"-HIDALGO COUNTY.
11.
Presentation for discussion, consideration and approval of the final negotiated Service Contract (approved as to form by legal counsel) for: "Records Management and Imaging System, Photostat Re-Creation and Computerized Indexing of Land Records for Real Property, Uniform Commercial Code and Vital Statistics Records" between Hidalgo County (Clerk's Office) and ACS/Government Records Services, Inc.
12.
A. Pursuant to Texas Local Government Code, Chapter 116-Depositories for County Public Funds, discussion, consideration and appropriate action to re-open negotiations with the current County depository bank, First National Bank as afforded under Chapter 116, Section .021 (a) for an additional two (2) year renewal; or, in the alternative,
B. Authority for previously designated/appointed committee to commence renegotiations with the current depository, First National Bank as provided under Chapter 116.021(a) for an additional two (2) year renewal with a limited time frame for conclusion of the negotiation; and,
C. In the event that negotiations to renew with the current depository First National Bank prove unsuccessful, authority for Purchasing Department to continue with the scheduled publication under 116.022 & .023 of Notice that Hidalgo County Commissioners Court intends to receive Applications from which to select a depository bank(s);
B. Authority for previously designated/appointed committee to commence renegotiations with the current depository, First National Bank as provided under Chapter 116.021(a) for an additional two (2) year renewal with a limited time frame for conclusion of the negotiation; and,
C. In the event that negotiations to renew with the current depository First National Bank prove unsuccessful, authority for Purchasing Department to continue with the scheduled publication under 116.022 & .023 of Notice that Hidalgo County Commissioners Court intends to receive Applications from which to select a depository bank(s);
B.
Pct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 02.08 EC in the amount of $143,874.85 submitted by Dos Logistics, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-389-10-28 (PO# 613322) for: "ON-CALL for VARIOUS ROAD and BRIDGE and/or C.I.P. Projects" (on an as needed basis) for Hidalgo County Pct. 1.
2.
A. Requesting approval of a "Professional Engineering Services Contract" (approved as form by legal counsel) with TEDSI Infrastructure Group, Inc. for "Mile 6 West Road Improvements (between SH 107 and Mile 9 N)" for Hidalgo County Pct. 1;
B. Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $1,817,940.03 with TEDSI Infrastructure Group, Inc. to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-227-02-09 for "Mile 6 West Road Improvements (between SH 107 and Mile 9 North)" ;
C. Presentation for discussion and approval of a CORRECTION to Contract No. C-08-226-09-30 with TEDSI Infrastructure Group, Inc. for the "Mile 2 West Road Improvement (between Mile 12 N and Mile 7 1/2 N project approved by CC on 09/30/08) on page 2 of 20, Article 3 Period of Service, Section 3.3(5)-Termination of Agreement deleting the word "with" and replacing with the word "without" and thus complying with the legal notices on the original (Request for Qualifications packet for the Pool of Engineers);
B. Presentation for consideration, discussion, and approval of Work Authorization #1 in the amount of $1,817,940.03 with TEDSI Infrastructure Group, Inc. to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-227-02-09 for "Mile 6 West Road Improvements (between SH 107 and Mile 9 North)" ;
C. Presentation for discussion and approval of a CORRECTION to Contract No. C-08-226-09-30 with TEDSI Infrastructure Group, Inc. for the "Mile 2 West Road Improvement (between Mile 12 N and Mile 7 1/2 N project approved by CC on 09/30/08) on page 2 of 20, Article 3 Period of Service, Section 3.3(5)-Termination of Agreement deleting the word "with" and replacing with the word "without" and thus complying with the legal notices on the original (Request for Qualifications packet for the Pool of Engineers);
C.
Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of contract C-08-399-02-09 for Hidalgo County Precinct No. 2- "Construction of Tower Road Drainage Items", reviewed and approved as to form by legal counsel, and previously awarded by Commissioners' Court on 12-02-08.
D.
Pct. 3
1.
Approval of Request for Payment on invoice no. 09008 in the amount of $3,500.00 for "City of Alton Drain Ditch" and invoice no. 09009 in the amount of $25,210.50 for "Bridge Improvements (Mile 2 North between Abram Rd and FM 492)" as submitted for consideration by contracted engineer, Javier Hinojosa Engineering.
E.
Health & Human Services Dept.
1.
Presentation by project architect, VA Architecture, for discussion, consideration and approval to award the proposal received from CAS Companies (through Hidalgo County's membership/participation with TIPS (The Interlocal Purchasing System's awarded construction services vendor) for the provision of labor, materials and related accessories, as per plans and specifications developed by project architect, V-A Architecture for the project identified as "Hidalgo County Health and Human Services -Renovatoin of Clinics" (Project #08-221A-MSS) in the amount not to exceed $541,169.26.
F.
Buildings & Grounds
1.
Pursuant to article ten (10) of the current agreement between Hidalgo County and contracted vendor- "Toromont Energy Systems" notice of the acquisition of Toromont's HVAC Marine Service Branch assets by "EP Hvac US Inc.", with request for approval of assignment of said contract #C-08-322-09-16 to EP Hvac US Inc.
2.
Presentation for discussion, acceptance and approval of a proposal from CAS Companies d/b/a Clean Air Solutions through the county's participation/membership with (TIPS) The Interlocal Purchasing System contract 1052507 needed for the urgent and necessary security related reasons (i.e. vandalism and prevention of damage to county property) to the Hidalgo County South Tower Multi-Purpose Facility & Park, with authority to issue a purchase order for same under project in an amount not to exceed as follows:
Requisition #148235:
A. Install (4) 24" X 24" Extruded Aluminum Rolling Shutters.
B. Install (4) 48" X 24" Extruded Aluminum Rolling Shutters.
C. Shutters will have interior manual controls.
D. Install (1) 128" X 120" Vertical (Electric Operated) Extruded Aluminum Rolling Shutter.
for the total amount of $16,942.00.
Requisition #148235:
A. Install (4) 24" X 24" Extruded Aluminum Rolling Shutters.
B. Install (4) 48" X 24" Extruded Aluminum Rolling Shutters.
C. Shutters will have interior manual controls.
D. Install (1) 128" X 120" Vertical (Electric Operated) Extruded Aluminum Rolling Shutter.
for the total amount of $16,942.00.
G.
Colonia Access Program
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #5 (with a proposed fee of $105,929.32) with L & G Engineering Laboratory, LLC, to provide Construction Material Testing Services to Hidalgo County Precinct No. 3 for Border Colonia Access Program Round III Projects. C-CAP-08-024-09-02
H.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #6 (with a proposed fee of $1,478.10) with L & G Engineering Laboratory, LLC to provide services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round II Projects. C-CAP-08-022-09-02
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization #7 (with a proposed fee of $1,298.84) with L & G Engineering Laboratory, LLC to provide services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round II Projects. C-CAP-08-022-09-02
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn