CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 17, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Office - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of 457 plan withdrawal requests due to hardship for Employees #000752, #026174, #006491, #126381, #110922, and #011053.
C.
1. Notification of call of bonds using proceeds of the Limited Tax Refunding Bonds, Series 2009A and commitment to issue financial guaranty insurance policy.
2. Ratification of designation of Commissioners' Court Executive Officer and Budget Officer as authorized designees for purposes of Issuance of Certificates of Obligation, Series 2009 and Refunding Bonds, Series 2009A
2. Ratification of designation of Commissioners' Court Executive Officer and Budget Officer as authorized designees for purposes of Issuance of Certificates of Obligation, Series 2009 and Refunding Bonds, Series 2009A
D.
Authorization to issue a check from General Fund to the District Clerk's Trust Account in the amount of $ 45,807.37 to pay trustee Esteban Gonzalez and to replenish the over disbursement account
E.
Sheriff's Office:
1. Presentation of approved "pool" of consultants for state and/or federal issues in order to score, grade and evaluate firms and submit grid to Commissioners Court for ranking in connection with securing consulting services for identifying, applying and securing funding from the newly passed federal stimulus package for the Hidalgo County Sheriff's Office;
2. Selection/Designation of graders of firms nominated to score and evaluate as detailed above;
1. Presentation of approved "pool" of consultants for state and/or federal issues in order to score, grade and evaluate firms and submit grid to Commissioners Court for ranking in connection with securing consulting services for identifying, applying and securing funding from the newly passed federal stimulus package for the Hidalgo County Sheriff's Office;
2. Selection/Designation of graders of firms nominated to score and evaluate as detailed above;
F.
Civil Service Commission Rules/County Personnel Policy Manual:
1. Discussion, consideration, and approval to concur with the inclusion of item 2.18-J to the Civil Service Commission Rules as approved by the Civil Service Commission at its meeting of February 12, 2009.
2. Discussion, consideration, and approval to amend Section 4.20 of the County Personnel Policy Manual to include item 4.20-K to permit Commissioners Court to exclude certain Precinct positions from Civil Service Commission Rules.
3. Discussion, consideration, and approval to amend Section 4.20-D to include Executive Assistant as an option to Personal Secretary.
4. Discussion, consideration, and approval to amend Section 6.08 to exclude Section 4.20-D positions from posting procedures.
1. Discussion, consideration, and approval to concur with the inclusion of item 2.18-J to the Civil Service Commission Rules as approved by the Civil Service Commission at its meeting of February 12, 2009.
2. Discussion, consideration, and approval to amend Section 4.20 of the County Personnel Policy Manual to include item 4.20-K to permit Commissioners Court to exclude certain Precinct positions from Civil Service Commission Rules.
3. Discussion, consideration, and approval to amend Section 4.20-D to include Executive Assistant as an option to Personal Secretary.
4. Discussion, consideration, and approval to amend Section 6.08 to exclude Section 4.20-D positions from posting procedures.
7.
Membership Dues:
A.
Approval of 2009 membership renewal fees for the following:
NACO - $ 10,420.00
Texas Conference of Urban Counties - $ 18,631.00
TAC - $ 2,440.00
LRGVDC - $ 37,417.00
NACO - $ 10,420.00
Texas Conference of Urban Counties - $ 18,631.00
TAC - $ 2,440.00
LRGVDC - $ 37,417.00
B.
93rd District Court:
Requesting approval to pay 2008-2009 Judicial Section State Bar of Texas Dues in the amount of $30.00 for Judge Rudy Delgado, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2008-2009 Judicial Section State Bar of Texas Dues in the amount of $30.00 for Judge Rudy Delgado, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
430th District Court:
Requesting approval to pay the 2009 Judicial Section State Bar of Texas membership dues in the amount of $30.00 for Judge Israel Ramon with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay the 2009 Judicial Section State Bar of Texas membership dues in the amount of $30.00 for Judge Israel Ramon with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Eployee: | Equipment Type: | Equipment Cost: |
| Health Dept. | Jose Gonzales | IC 502 | $69.99 |
| Health Dept. | Mario Sanchez | IC 502 | $69.99 |
| Health Dept. | Felipe Diaz | IC 502 | $69.99 |
| Health Dept. | Ronnie Ramirez | IC 502 | $69.99 |
C.
Approval to allow Hidalgo County Clinical Services, Inc. access to the Hidalgo County Indigent Health Care Software - Chassis.
9.
430th District Court - Judge Israel Ramon:
A.
430th DC:
Presentation for discussion, consideration, acceptance and approval of claims/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoice after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
Presentation for discussion, consideration, acceptance and approval of claims/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoice after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
| Vendor | Invoice Date | Amount |
| Thomson West | 04/08/2008 | 92.00 |
10.
IT Department - Renan Ramirez:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| Info. Tech. | Renan Ramirez | Data Plan | BlackBerry 8830 |
11.
HIDTA - Task Force - Dora Munoz:
A.
1. Approval to accept the Award Cooperative Agreement (G09SS0002A) between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy for FY 2009 (grant period 1-1-09 to 12-31-2010) in the amount of $316,125.00, which represents 43% of the funds requested for the budget year 2009. The remainder of funds will be awarded upon the completion of the federal governments' approval of the national budget.
2. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $291,198.00 for fiscal year 2009, fund 1291 program no. 003.
3. Approval of Salary Schedule for the HIDTA Task Force, fund 1291 program no. 003.
4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force for fiscal year 2009, fund 1291 program no. 015, in the amount of $3,655.00 to fund out of county travel and registration fees expenditures.
5. Approval to accept the HIDTA Task Force STX Director's Administrative Support Element grant award for fiscal year 2009 (grant period 1-1-09 to 12-31-2010) in the amount of $21,272.00.
6. Approval of appropriation of funds for the HIDTA Task Force STX Director's Administrative Support Element grant for fiscal year 2009 in the amount of $21,272.00, fund 1291 program no. 009.
7. Approval of Salary Schedule for the HIDTA Task Force STX Director's Administrative Support Element grant, fund 1291 program no. 009.
8. Approval of Salary Schedule for the HIDTA Chapter 59, fund 1251 program no. 011.
2. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $291,198.00 for fiscal year 2009, fund 1291 program no. 003.
3. Approval of Salary Schedule for the HIDTA Task Force, fund 1291 program no. 003.
4. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force for fiscal year 2009, fund 1291 program no. 015, in the amount of $3,655.00 to fund out of county travel and registration fees expenditures.
5. Approval to accept the HIDTA Task Force STX Director's Administrative Support Element grant award for fiscal year 2009 (grant period 1-1-09 to 12-31-2010) in the amount of $21,272.00.
6. Approval of appropriation of funds for the HIDTA Task Force STX Director's Administrative Support Element grant for fiscal year 2009 in the amount of $21,272.00, fund 1291 program no. 009.
7. Approval of Salary Schedule for the HIDTA Task Force STX Director's Administrative Support Element grant, fund 1291 program no. 009.
8. Approval of Salary Schedule for the HIDTA Chapter 59, fund 1251 program no. 011.
12.
Urban County - Diana Serna:
A.
The Urban County Program requests approval of a Water/Sewer- Street construction contract with United Contracting in the amount of $324,028.00, utilizing Urban County Program funds (FY 2007) in the amount of $117,407.00, and City of Alamo General funds in the amount of $206,621.00.
B.
Urban County Program for the City of Peñitas is requesting consideration and action to award and enter into a Construction Contract with Gonzalez Brothers Construction for the Park Improvements at Veterans Memorial Park in the City of Peñitas in the amount of $197,000.00 utilizing UCP Year 17 (2004), Year 20 (2007) and Year 21 (2008) Urban County Program parks, recreational facilities funds.
C.
1. Requesting approval to cancel Ms. Dalia De Los Santos' application for the rehabilitation of her residence.
2. Requesting approval to cancel bid for the rehabilitation of an existing structure in the Countywide area in the amount of $16,400.00 to CRG Homes, Inc.
2. Requesting approval to cancel bid for the rehabilitation of an existing structure in the Countywide area in the amount of $16,400.00 to CRG Homes, Inc.
13.
Constables:
A.
Constable Pct. #4:
Reappointment of Deputy Constables Charles Alan Yoder, Colin Barto Ashburn, and Francisco Guerrero from Local Government Code section 86.012 to 86.011. (Ref: AI 13305 CC 01/13/09)
Reappointment of Deputy Constables Charles Alan Yoder, Colin Barto Ashburn, and Francisco Guerrero from Local Government Code section 86.012 to 86.011. (Ref: AI 13305 CC 01/13/09)
14.
Office of the County Judge:
A.
Presentation on ORCA Disaster Recovery Funding
B.
Proclamation - Children's Health Insurance Awareness Month
C.
Approval of Resolution in support of Legislation to count medicaid UPL expenditures as eligible for State Assistance
D.
Resolution of support for the City of Weslaco's Family Residential Immigration Facility
E.
Presentation, discussion, and possible action relating to the proposed Rail Bridge Project in Hidalgo County.
15.
WIC - Norma Longoria:
A.
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: | Equipment Cost: |
| WIC | Norma Longoria | Data Plan | Ovation U727 | $99.99 |
16.
Sheriff's Office - Chief Martinez:
A.
Approval to appropriate the December 31, 2008 Fund Balance (unreserved) in the
amount of $217,804.88 in the Sheriff's Federal Sharing - U.S. Department of Justice
Fund 1229 for the year 2009.
amount of $217,804.88 in the Sheriff's Federal Sharing - U.S. Department of Justice
Fund 1229 for the year 2009.
B.
Requesting approval to renew 2009 membership dues and payment for the membership dues for Chief Deputy Anacleto Martinez to the FBI National Academy Associates in the amount of $90.00
C.
Requesting approval for the payment of the 2009 membership dues for Sgt. Victor Valdez, Sgt. Paul Garza, Sr. Deputy Tom Wilemon, Sr. Deputy Jesse Brown and Sr. Deputy Antonio Zarzoza to the International Law Enforcement Educators and Trainers Association.
D.
Approval to appropriate the December 31, 2008 Fund Balance (unreserved) in the amount
of $210,766.63 in the Sheriff's Federal Sharing - U.S. Department of Treasury Fund 1228
for the year 2009.
of $210,766.63 in the Sheriff's Federal Sharing - U.S. Department of Treasury Fund 1228
for the year 2009.
E.
Approval to appropriate $5,000.00 from the December 31, 2008 Fund Balance
(unreserved) in the Sheriff's Investigation Fund 1227 - HB 65 for the year 2009.
(unreserved) in the Sheriff's Investigation Fund 1227 - HB 65 for the year 2009.
F.
Discussion, consideration, and approval to return a donation of one (1) German Shepherd assigned under the Hidalgo County Sheriff's Office Canine Program.
17.
Right of Way - Joe Pena:
A.
Authorization for surveys, metes & bounds, title reports, appraisals and acquisition of additional right of way for Citriana Village Subdivision Drainage Project - 1/4 mile west of Cesar Chavez Road to FM 495 Drain.
B.
Authorization and/or approval for County Judge to execute Earnest Money Contract for the Delta Area Drainage Project with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue check in the amount of $1,000.00 to Valley Land & Title Company as Earnest Money Deposit and $100 option fee.
C.
Consideration, action and approval to authorize the Hidalgo County Right of Way Department to execute and submit Pipeline Permit Waivers for Hidalgo County on roadway crossings (usual permit fee of $3.75 per roadway crossing) related to County Wide Drainage Projects.
D.
Authorization of payment regarding Earnest Money Contract for a 18.76 acre tract of land out of Lot 15, Section 260 Texas-Mexican Railway Companies Survey for the San Carlos Drainage Improvement Project after review and complete processing procedures are completed by Auditor and for County Treasurer to issue manual check to Rolando R. Guerra in the amount of $ 100.00 and Valley Land Title in the amount of $ 1,000.00
18.
Pct. #1:
A.
Approval to exempt the following positions pursuant to Civil Service Rule 2.18, Section (J). as approved by Civil Service Commission at its meeting of February 12, 2009:
Administration
1. Chief Administrator
2. Executive Assistant
Road & Bridge
1. Field Operations Director
2. General Foreman
Sanitation & Landfill
1. Sanitation/Landfill Manager
2. Sanitation/Landfill Coordinator
Parks
1. Parks Director
2. Parks Foreman
Solid Waste Enforcement
1. Chief Enforcement Officer
2. Assistant Chief Enforcement Officer
Budget
1. Budget Manager
2. Accountant
Human Resources
1. Human Resource Manager
2. Human Resource Coordinator
Precinct 1 Call Center
1. Call Center Manager
2. Clerk/Receptionist
Special Projects
1. Director of Operations
2. Community Liason
Drainage
1. Director of Operations
2. Assistant Construction Manager
Planning
1. Right of Way Director
2. Planning Manager
Administration
1. Chief Administrator
2. Executive Assistant
Road & Bridge
1. Field Operations Director
2. General Foreman
Sanitation & Landfill
1. Sanitation/Landfill Manager
2. Sanitation/Landfill Coordinator
Parks
1. Parks Director
2. Parks Foreman
Solid Waste Enforcement
1. Chief Enforcement Officer
2. Assistant Chief Enforcement Officer
Budget
1. Budget Manager
2. Accountant
Human Resources
1. Human Resource Manager
2. Human Resource Coordinator
Precinct 1 Call Center
1. Call Center Manager
2. Clerk/Receptionist
Special Projects
1. Director of Operations
2. Community Liason
Drainage
1. Director of Operations
2. Assistant Construction Manager
Planning
1. Right of Way Director
2. Planning Manager
19.
Precinct #2 - Comm. Palacios:
A.
Requesting approval of Payment Application No. 4 in the amount of $49,056.40 in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., after Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s).
20.
Budget & Management - Raul Silguero Jr.:
A.
Interdepartmental transfers:
1.
Approval of interdepartment transfer (1100) from County Wide Administration to County Courts at Law No. 1, 2, 4, 5, & 6 in the total amount of $40,000.00
2.
Tropical Texas Behavioral Health Center (1100):
A. Approval of 2008 interdepartmental transfer from County Wide Administration to Tropical TX Center MHMR (1100) in the amount of $157,162.50 to fund payment of the following invoice;
B. Requesting approval of payment of Invoice in the amount of $162,337.50 from Tropical Texas Behavioral Health Center for Fiscal year 2009 County Allocation for DSHS Crisis Funds, after Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s).
A. Approval of 2008 interdepartmental transfer from County Wide Administration to Tropical TX Center MHMR (1100) in the amount of $157,162.50 to fund payment of the following invoice;
B. Requesting approval of payment of Invoice in the amount of $162,337.50 from Tropical Texas Behavioral Health Center for Fiscal year 2009 County Allocation for DSHS Crisis Funds, after Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s).
3.
A. Discussion, consideration, and action on redirecting Tax Notes, Series 2007 funds from the New Governmental Building project and unreserved fund balance to the Common Integrated Justice System (CIJS) Project - Phase II of the Court Administration System.
B. Approval of interdepartmental transfer of Tax Notes, Series 2007 funds (1302) from New Government Building (program 034) to Common Integrated Justice System (program 009) in the amount of $1,906,143.75 to fund Phase II of the Court Administration System.
B. Approval of interdepartmental transfer of Tax Notes, Series 2007 funds (1302) from New Government Building (program 034) to Common Integrated Justice System (program 009) in the amount of $1,906,143.75 to fund Phase II of the Court Administration System.
4.
Precinct 2 (1202):
Approval of 2008 interdepartmental transfer within Precinct 2 (1202) from Paved/Unpaved Roads (program 006) to Tower Road (program 027) in the amount of $28,500.00 to fund pending 2008 project expenses.
Approval of 2008 interdepartmental transfer within Precinct 2 (1202) from Paved/Unpaved Roads (program 006) to Tower Road (program 027) in the amount of $28,500.00 to fund pending 2008 project expenses.
5.
County Wide Administration for Various Departments (1100):
Approval of 2008 interdepartmental transfer from County Wide Administration to Various Departments (1100) in the amount of $14,523.91 for year end expenditures.
Approval of 2008 interdepartmental transfer from County Wide Administration to Various Departments (1100) in the amount of $14,523.91 for year end expenditures.
6.
LRGVDC (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Administration- Contingency to LRGVDC in the amount of $1,900.00 for dues & membership fees.
Approval of 2009 interdepartmental transfer from Co. Wide Administration- Contingency to LRGVDC in the amount of $1,900.00 for dues & membership fees.
7.
2007 Series Tax Notes (1302):
Approval of 2009 interdepartmental transfer within 2007 Tax Notes from Pct#1 (program 051) to Pct#3 (program 047) in the amount of $2,778.00 to fund expenditures for Drainage Improvement Project vehicle purchase.
Approval of 2009 interdepartmental transfer within 2007 Tax Notes from Pct#1 (program 051) to Pct#3 (program 047) in the amount of $2,778.00 to fund expenditures for Drainage Improvement Project vehicle purchase.
8.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2006 from Pct#3 - Wallace Rd (Program 046) and Pct# 4 Heavy Equipment (Program 029) to Pct# 3 3 Mile Line (Tom Gill Rd to FM 2221) Roads (Program 051) in the amount of $400,000.00.
B.
Interfund transfers:
1.
Public Defender (1282)/Co. Wide Adm.-Contingency (1100):
Approval to deobligate the fiscal year 2008 Public Defender grant due to grant being closed (excess cash match) with authority to appropriate into Countywide Administration-Contingency in the amount of $5,543.07.
Approval to deobligate the fiscal year 2008 Public Defender grant due to grant being closed (excess cash match) with authority to appropriate into Countywide Administration-Contingency in the amount of $5,543.07.
2.
Pct. 1 R & B (1201)/Pct. 1 TXDOT (1315):
Approval of 2009 interfund transfer from Pct. 1 P/U Rd, program no. 005 to Pct. 1 TXDOT-US 83 Illumination in the amount of $19,000.00 to fund pending project expenditures.
Approval of 2009 interfund transfer from Pct. 1 P/U Rd, program no. 005 to Pct. 1 TXDOT-US 83 Illumination in the amount of $19,000.00 to fund pending project expenditures.
3.
Pct. #4 (1204) R&B to Pct. #3 (1203) R&B:
Approval of 2009 interfund transfer from Precinct 4 Road and Bridge Fund (1204) to Precinct 3 Road & Bridge Fund (1203) in the amount of $28,356.00 to reimburse Pct#3 for a vehicle purchased by Pct#3 but transferred to Pct#4.
Approval of 2009 interfund transfer from Precinct 4 Road and Bridge Fund (1204) to Precinct 3 Road & Bridge Fund (1203) in the amount of $28,356.00 to reimburse Pct#3 for a vehicle purchased by Pct#3 but transferred to Pct#4.
C.
Budget Appropriations:
1.
County Clerk Record Archive (1100):
1. Approval of 2009 unappropriation of funds from the County Clerk Record Archive in the amount of $575,738.00 to facilitate data management processing payments being made for calendar year 2008.
2. Approval of 2008 appropriation of funds from the reserved F/B for the County Clerk Record Archive in the amount of $772,287.20 to fund data management processing services.
1. Approval of 2009 unappropriation of funds from the County Clerk Record Archive in the amount of $575,738.00 to facilitate data management processing payments being made for calendar year 2008.
2. Approval of 2008 appropriation of funds from the reserved F/B for the County Clerk Record Archive in the amount of $772,287.20 to fund data management processing services.
2.
Pct. #3 - R & B (1203):
Requesting approval of 2009 appropriation of funds from Precinct #3 unreserved fund balance into Precinct #3 Road & Bridge fund (1203) in the amount of $389,583.00.
Requesting approval of 2009 appropriation of funds from Precinct #3 unreserved fund balance into Precinct #3 Road & Bridge fund (1203) in the amount of $389,583.00.
3.
County Clerk Record Archive (1100):
1. Approval of 2009 appropriation of funds from the reserved F/B for the County Clerk Record Archive in the amount of $200,000.00 to fund data management processing services.
1. Approval of 2009 appropriation of funds from the reserved F/B for the County Clerk Record Archive in the amount of $200,000.00 to fund data management processing services.
4.
Tax Notes Series 2007 (1302):
Approval of appropriation of Tax Notes, Series 2007 funds (1302) to Common Integrated Justice System (program 009) in the amount of $ 393,301.25 to fund Phase II of the Court Administration System.
Approval of appropriation of Tax Notes, Series 2007 funds (1302) to Common Integrated Justice System (program 009) in the amount of $ 393,301.25 to fund Phase II of the Court Administration System.
5.
Various Special Revenue & Internal Service Funds:
Approval of 2009 appropriation of funds for various Special Revenue and Internal Service funds in the total amount of $4,523,982.01 to fund 2008 PO rollovers.
Approval of 2009 appropriation of funds for various Special Revenue and Internal Service funds in the total amount of $4,523,982.01 to fund 2008 PO rollovers.
6.
Constable Pct. 4 (1220):
Approval of 2008 appropriation of funds for Constable Pct. 4 in the amount of $116.45 to fund year end expenditures.
Approval of 2008 appropriation of funds for Constable Pct. 4 in the amount of $116.45 to fund year end expenditures.
7.
Constable Pct. 5 (1220):
Approval of 2008 appropriation of funds for Constable Pct. 5 in the amount of $120.95 to fund year end expenditures.
Approval of 2008 appropriation of funds for Constable Pct. 5 in the amount of $120.95 to fund year end expenditures.
8.
Precinct 2 Drainage Improvement Project (1202):
Approval of 2009 appropriation of funds for Precinct 2 Drainage Improvement Project (1202) in the amount of $6,000.00 to fund Work Authorization #3 (AI-13949).
Approval of 2009 appropriation of funds for Precinct 2 Drainage Improvement Project (1202) in the amount of $6,000.00 to fund Work Authorization #3 (AI-13949).
9.
Self Funded Workers' Comp (2202):
Approval of 2009 appropriations of funds for Drainage District #1 Workers' Compensation (2202) in the amount of $146,423.56 to refund a check received in error in a prior year (previously approved this settlement amount on 24.I. on CC 5/27/08).
Approval of 2009 appropriations of funds for Drainage District #1 Workers' Compensation (2202) in the amount of $146,423.56 to refund a check received in error in a prior year (previously approved this settlement amount on 24.I. on CC 5/27/08).
D.
Salary Schedule Changes:
1.
IT Dept. (1100):
A. Approval to create two (2) regular fulltime Multimedia Specialist positions, slot no.0029 and 0030 budgeted at $40,000.00 per year.
B. Approval to create two (2) regular fulltime IT Project Specialist positions, slot no.0031 and 0032 budgeted at $32,500.00 per year.
C. Approval of revised salary schedule.
A. Approval to create two (2) regular fulltime Multimedia Specialist positions, slot no.0029 and 0030 budgeted at $40,000.00 per year.
B. Approval to create two (2) regular fulltime IT Project Specialist positions, slot no.0031 and 0032 budgeted at $32,500.00 per year.
C. Approval of revised salary schedule.
2.
County Judge (1100):
A. Approval to create one (1) regular fulltime Research Specialist I position, slot no.0028 budgeted at $42,000.00 per year.
B. Approval of revised salary schedule.
A. Approval to create one (1) regular fulltime Research Specialist I position, slot no.0028 budgeted at $42,000.00 per year.
B. Approval of revised salary schedule.
3.
J.P 4/PL 1 (1100):
A. Approval to create one (1) regular fulltime Court Clerk position, slot no.0008 budgeted at $19,640.00 per year.
B. Approval of revised salary schedule.
A. Approval to create one (1) regular fulltime Court Clerk position, slot no.0008 budgeted at $19,640.00 per year.
B. Approval of revised salary schedule.
4.
Constable Pct. 1 (1100):
A. Approval to create three (3) regular fulltime Deputy Constable entry level positions, slot no.0009, 0010 and 0011.
B. Approval of revised salary schedule.
A. Approval to create three (3) regular fulltime Deputy Constable entry level positions, slot no.0009, 0010 and 0011.
B. Approval of revised salary schedule.
5.
Constable Pct. #3:
A. Approval to transfer-in employee no. 149993 from Stop Truancy slot #0003 to Constable Pct. 3 slot #0013 and LRGVDC - Solid Waste slot #G001.
B. Approval of revised salary schedules.
A. Approval to transfer-in employee no. 149993 from Stop Truancy slot #0003 to Constable Pct. 3 slot #0013 and LRGVDC - Solid Waste slot #G001.
B. Approval of revised salary schedules.
21.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Presentation for discussion, consideration and approval to reject the sole bid received with authority to re-advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) for: "Hidalgo County Pcts' 1 & 3 - Roadway Light Fixtures and Maintenance", inasmuch as sole bid was incomplete and thus cannot be considered. RFB NO. 2009-09-03-11-otm
5.
Discussion, consideration, and action on designation of space for the 92nd State District Court - Court Reporter, as per request made by the Honorable Ricardo Rodriguez, Presiding Judge.
6.
A. Presentation for discussion, consideration and action to reject all proposals received for RFP No.: 2008-143-05-07CGV, inasmuchas proposals received were incomplete.
B. Requesting authority to re-advertise a request for proposal for "Internal Revenue Code 457 Deferred Compensation Plan- Hidalgo County. (No: 2009-093)
B. Requesting authority to re-advertise a request for proposal for "Internal Revenue Code 457 Deferred Compensation Plan- Hidalgo County. (No: 2009-093)
7.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #8 (with a proposed fee of $13,107.10) with L & G Engineering Laboratory, LLC to provide services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round II Projects. C-CAP-08-022-09-02
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #9 (with a proposed fee of $89,041.25) with L & G Engineering Laboratory, LLC to provide services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round III Projects. C-CAP-08-022-09-02
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization #9 (with a proposed fee of $89,041.25) with L & G Engineering Laboratory, LLC to provide services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round III Projects. C-CAP-08-022-09-02
8.
Presentation for consideration, discussion and applicable action to award to multiple vendors meeting all specifications and requirements (lowest item by item in each category) with approval of contract for: "PIPES-(Reinforced Concrete, Polythylene, Heavy Wall Concrete, Polyvinyl Chloride (PVC) Irrigation Pipe 80 PSI, Corrugated PVC & Steel Storm Sewer Pipes, Rubber Gasket Joint Concrete Pipes & Additional Miscellaneous Items). RFB No. 2008-343-11-26-otm
B.
Pct. 1
1.
Presentation for discussion, consideration and approval of an "Irrevocable Directive of Draw Proceeds/Disbursement Agreement" as required (as a condition precedent to issuing Payment & Performance bonds) by bonding company, Insurors Indeminity Company, contract surety for Closner Construction for: "Culvert Crossing and Drainange Improvement Project-Mile 13 North and Mile 6 West" (approved by Commissioners Court on January 20, 2009-Project #2008-320B-11-12-LRM) and thus directing all contract funds to Aacon, Inc., disbursement agent for: Closner Construction Co., LLC and as further specificed/detailed on document(s) attached herein.
2.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322908 in the amount of $ 16,440.00 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO #596375) for: FM 493 from MILE 10 to SH 107-Hidalgo County Precinct No. 1.
B. Presentation for consideration, discussion, and approval of Work Authorization #2 in the amount of $58,055.00 with DOS LOGISTICS, INC. to provide engineering services in connection with Contract No. C-08-389-10-28 -"ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Re-aligning and paving of Mile 1 North to the existing Drainage Ditch and Pecan Avenue from Mile 1 East to the cul de sac along with providing necessary Drainage Improvments) within Hidalgo County Precinct No. 1.
B. Presentation for consideration, discussion, and approval of Work Authorization #2 in the amount of $58,055.00 with DOS LOGISTICS, INC. to provide engineering services in connection with Contract No. C-08-389-10-28 -"ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Re-aligning and paving of Mile 1 North to the existing Drainage Ditch and Pecan Avenue from Mile 1 East to the cul de sac along with providing necessary Drainage Improvments) within Hidalgo County Precinct No. 1.
3.
Presentation for discussion, consideration, acceptance, and approval of Invoice Nos. 01.08 E in the amount of $12,767.50 from Dos Logistics, Inc., contracted engineer for the "Storm Water Improvement Project" (Encinal)for Hidalgo County Precinct No. 1 and in connection to (Contract No. C-08-242-10-28).
4.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 4 in the amount of $ 1,250.00 with Leonel Garza Jr. & Associates to provide appraisal services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-040-03-25 for "FM 493 Project" for the (Monte Alto Collection Site) will consist of approximately one (1) individual parcel.
B. Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 9 with L & G Engineering Laboratory, LLC for the provision of "Construction Materials Testing Services" (through contract #E-08-364-08-12) for: Culvert Re-Construction (Mile 3N & FM 491 Project within Hidalgo County Precinct No. 1
B. Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 9 with L & G Engineering Laboratory, LLC for the provision of "Construction Materials Testing Services" (through contract #E-08-364-08-12) for: Culvert Re-Construction (Mile 3N & FM 491 Project within Hidalgo County Precinct No. 1
C.
Pct. 2
1.
Requesting authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard (Contract No. 281-07) awarded vendor Philpott Motors; Three (3) New 2009 Ford F-150 4x2 Pick up Trucks; in the amount not to exceed $94,018.000 which includes buy-board pricing and accessories. (Bid No. 2009-092-OGG)
D.
Pct. 3
1.
Requesting discussion, consideration and approval to purchase Three (3) New 2009 Chevrolet 1500 Silverado 4x4 Crewcab Trucks through the County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Caldwell Country Chevrolet (Contract #VE03-06) in the amount of $89,883.00 which includes administration and delivery fees for Precinct #3's Drainage Improvements Project #2009-106-OGG.
E.
IT Department:
1.
Requesting authority to purchase computer equipment, software, peripherals and/or maintenance/support through our membership/participation with (DIR) Department of Information Resource through the following awarded vendor MTM Technologies, Inc. DIR-SDD-264 through requisition #148503 for the total amount of $33,338.50
F.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration, and approval of final negotiated contract #C-CAP-09-030A-10-28 for Professional Engineering Services with Leo L. Rodriguez, Jr. DBA Rodriguez Engineering in connection with BCAP Round III- Precinct No. 1 B-CAP Projects for the following coloinia's : Mary Ann, Colonia Boyce, Colonia Saenz, Valley View
G.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Change Order No. 1 (increase) with contractor The 5125 Company for Casa De Los Vecinos Subdivision for Reconciliation of Construction Items in the amount of $8,930.00 as submitted through project engineer Javier Hinojosa Engineering. C-CAP-08-009-05-13.
2.
Presentation for consideration, discussion acceptance and approval of Work Autorization #1 (with a proposed fee of $21,323.54) with Izaguirre Engineering Group, LLC. to provide Engineering services to Hidalgo County Precinct No. 3 for Border Colonia Access Program Round III Projects. C-CAP-08-030B-11-25
3.
Presentation for consideration, discussion acceptance and approval of Change Order No. 1 with contractor Sascon, Inc. for Barney Groves Subdivision for Final Quantitative Adjustments as submitted through project engineer Hinojosa Engineering, Inc. C-CAP-08-011-07-11
4.
Presentation for consideration, discussion, acceptance and approval of Application for Payment No. 2 (final) in the amount of $8,037.00 from The 5125 Company contracted vendor for Casa De Los Vecinos Subdivision submitted by project engineer Javier Hinojosa Engineering. C-CAP-08-009-05-13
H.
Adult Probation
1.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262, Section .024(a)(7), a professional service in connection with engagement of legal services;
B. Approval of a letter of engagement with Ofelia De Los Santos for the provision of legal services as detailed in documentation attached hereto.
B. Approval of a letter of engagement with Ofelia De Los Santos for the provision of legal services as detailed in documentation attached hereto.
I.
Juvenile Probation
1.
A. Presentation for discussion, consideration, acceptance, and approval of the qualifying participants submitting responses to establish the "pool" for the projects listed below to provide necessary/required services on an as needed basis for Hidalgo County at the Judge Mario E. Ramirez, Jr. Juvenile Justice Center.
B. Presentation for discussion, consideration, and approval of the final negotiated contracts for project listed below with the qualified professionals (if approved) on the "pool" approved on previous item.
RFP No.: 2009-034-01-28-YSI-Licensed Professional Psychologist-Juvenile Probation
RFP No.: 2009-035-01-28-YSI-Licensed Sex Offender Counselor-Juvenile Probation
C. Requesting authority to advertise and approval of Procurement Packet (i.e. Legal Notice, Qualifications, Requirements, Scope of Services, etc. Draft Contract), for the purposes of expanding the "pools" for the above referenced projects.
B. Presentation for discussion, consideration, and approval of the final negotiated contracts for project listed below with the qualified professionals (if approved) on the "pool" approved on previous item.
RFP No.: 2009-034-01-28-YSI-Licensed Professional Psychologist-Juvenile Probation
RFP No.: 2009-035-01-28-YSI-Licensed Sex Offender Counselor-Juvenile Probation
C. Requesting authority to advertise and approval of Procurement Packet (i.e. Legal Notice, Qualifications, Requirements, Scope of Services, etc. Draft Contract), for the purposes of expanding the "pools" for the above referenced projects.
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
IT Department:
Approval of changes to the Agreement between Hidalgo County and the Texas Conference of Urban Counties for Phase 2 of the Hidalgo County Common Intergrated Justice System Project including, but not limited to, the following:
Approval of changes to the Agreement between Hidalgo County and the Texas Conference of Urban Counties for Phase 2 of the Hidalgo County Common Intergrated Justice System Project including, but not limited to, the following:
A. An Amendment No. 2 ("Amendment") to TechShare Resource Sharing Addendum Common Integrated Justice System (CIJS) Court Administration System originally approved by CC in July of 2007;
B. Implementation Plan;
C. Notice to Proceed with Phase 2 of the CIJS Implementation in Hidalgo County which includes Criminal Courts and Prosecutors as well as the Jail Management, Law Enforcement, Community Supervision and Hot Checks Modules.
B. Implementation Plan;
C. Notice to Proceed with Phase 2 of the CIJS Implementation in Hidalgo County which includes Criminal Courts and Prosecutors as well as the Jail Management, Law Enforcement, Community Supervision and Hot Checks Modules.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Duties & evaluation of Buildings & Grounds Director
E.
Potential Oil and Mineral Royalty Claims on Land Owned by Hidalgo County
F.
Claim of Jesus Martinez
G.
C-1130-07-D; Yhadira Anel Encina vs. County of Hidalgo
H.
CL-09-0231; Noe Ramos vs. Hidalgo County
I.
Claim of Lisa Licciardello-McCrea
J.
CL-08-2574-B; Diorica Perez vs. Hidalgo County Juvenile Probation and Texas Workforce Commission
K.
Civil No. 7:08-CV-173: United States of America v. 0.88 acres of land
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Duties & evaluation of Buildings & Grounds Director
E.
Potential Oil and Mineral Royalty Claims on Land Owned by Hidalgo County
F.
Claim of Jesus Martinez
G.
C-1130-07-D; Yhadira Anel Encina vs. County of Hidalgo
H.
CL-09-0231; Noe Ramos vs. Hidalgo County
I.
Claim of Lisa Licciardello-McCrea
J.
CL-08-2574-B; Diorica Perez vs. Hidalgo County Juvenile Probation and Texas Workforce Commission
K.
Civil No. 7:08-CV-173: United States of America v. 0.88 acres of land
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn