CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 24, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2008 Intradepartmental Transfers:
A.
2008 - County Wide Administration (1100)
3.
2009 Intradepartmental Transfers:
A.
2009 - 449th District Court (1100)
B.
2009 - WIC Administration (1292)
C.
2009 - WIC Administration (1292)
D.
2009 - WIC Administration (1292)
E.
2009 - Planning Dept. (1100)
F.
2009 - Planning Dept. (1100)
G.
2009 - Health & Human Services Dpt. - Bioterrorism (1293)
H.
2009 - Historical Commission (1100)
I.
2009 - Insect Eradication (1100)
J.
2009 - Human Resources (1100)
K.
2009 - District Attorney's Office (1100)
L.
2009 - I.T. Dept. (1100)
M.
2009 - District Clerk's Office (1100)
N.
2009 - J.P. 1-1 (1100)
O.
2009 - J.P. 4-1 (1100)
P.
2009 - County Wide Administration (1100)
Q.
2009 - Pct. #1 Sanitation (1100)
R.
2009 - Pct. #1 Road & Bridge (1201)
S.
2009 - Pct. #1 CRC (1100)
T.
2009 - Pct. #1 Drainage Improvement Project (1201)
U.
2009 - Pct. #1 Sanitation (1100)
V.
2009 - Pct. #2 CRC South Tower (1100)
W.
2009 - Pct. #2 R&B (1202)
X.
2009 - Pct. #2 BCAP (1312)
Y.
2009 - Pct. #2 BCAP (1311)
Z.
2009 - Pct. #4 R&B (1204)
AA.
2009 - Constable Pct. #2 (1100)
BB.
2009 - C.O.2006 - B&G - HeadStart Kitchen (1336)
4.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
5.
Monthly Fee Reports:
A.
County Clerk:
Approval of annual fees and court costs report for the year 2008.
Approval of annual fees and court costs report for the year 2008.
B.
County Clerk:
Approval of monthly fees and court costs report for the month of January 2009.
Approval of monthly fees and court costs report for the month of January 2009.
C.
District Attorney:
Approval of Processing Fees monthly report for the month of January 2009.
Approval of Processing Fees monthly report for the month of January 2009.
6.
Right of Way - Permits:
A.
1. Hidalgo County Precinct No. 4:
a. H.C. Precinct No.4 proposes to install two type C inlets and a 18" R.C.P. storm drain across Cesar Chavez Rd. The crossing will be located 650.0' South of Alberta Rd.
b. H.C. Precinct No.4 proposed to install two type of inlets and a 18" R.C.P. storm drain across Alberta Rd. The first crossing will be located 700.0' west of Cesar Chavez Rd. The second crossing will be located 1500.0' west of Cesar Chavez Rd.
2. North Alamo Water Supply Corporation:
a. Approximately 721' 500' going west from FM 1015 on the north side of mile 11N- Bore- Mirasoles Subd. L3,5 (MI 11N NS/W FM 1015)- 1" service connections
b. Estate One Subd L1 (Mi 6.5W ES/N Mi 11N)- Bore- 3/4" service connection
c. Approximately 500' north of Mi 11N on the west side of Mi 5.5- Bore- Thomas Kopecky;3/4" service connection
d. Approximately 455' going east of mile 7N on the south side of mile 21N- 4" Line Ext- Michael Alaniz;3/4" service connection
e. Approximately 500' east of Mi 4W on the north side of mile 13.5N- Bore- Faustino Almaguer; 3/4" service connection
a. H.C. Precinct No.4 proposes to install two type C inlets and a 18" R.C.P. storm drain across Cesar Chavez Rd. The crossing will be located 650.0' South of Alberta Rd.
b. H.C. Precinct No.4 proposed to install two type of inlets and a 18" R.C.P. storm drain across Alberta Rd. The first crossing will be located 700.0' west of Cesar Chavez Rd. The second crossing will be located 1500.0' west of Cesar Chavez Rd.
2. North Alamo Water Supply Corporation:
a. Approximately 721' 500' going west from FM 1015 on the north side of mile 11N- Bore- Mirasoles Subd. L3,5 (MI 11N NS/W FM 1015)- 1" service connections
b. Estate One Subd L1 (Mi 6.5W ES/N Mi 11N)- Bore- 3/4" service connection
c. Approximately 500' north of Mi 11N on the west side of Mi 5.5- Bore- Thomas Kopecky;3/4" service connection
d. Approximately 455' going east of mile 7N on the south side of mile 21N- 4" Line Ext- Michael Alaniz;3/4" service connection
e. Approximately 500' east of Mi 4W on the north side of mile 13.5N- Bore- Faustino Almaguer; 3/4" service connection
7.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| K2400.00.000.0169.00 | Fred & Michael Harms | AVL LP | $6518.18 |
| P6800.00.000.0017.00 | Cavazos, Imelda | First American Real Estate | $8956.38 |
| V4344.00.000.0001.00 | Lord & Gonzalez | Lord & Gonzalez | $4372.26 |
| V4344.00.000.0002.00 | Lord & Gonzalez | Lord & Gonzalez | $4346.44 |
| V4344.00.000.0003.00 | Lord & Gonzalez | Lord & Gonzalez | $4372.26 |
8.
Urban County:
A.
Request for approval of one (1) applicant in the Countywide area and one (1) applicant in the City of Donna under the HOME Homeowner Occupied Housing Rehabilitation Program.
9.
Headstart:
A.
Discussion/Approval on Request to Purchase Janitorial/Industrial Supplies for Fiscal Year 2009 through the
Hidalgo County's Membership/Participation with the Texas Association School Board (TASB) Buyboard's
Multiple Awarded Vendors for the Term of the TASB Contract Expiring on May 31, 2011:
1. Corporate Express of Texas, Inc.
2. Gulf Coast Paper Company
3. Matera Paper Company
Hidalgo County's Membership/Participation with the Texas Association School Board (TASB) Buyboard's
Multiple Awarded Vendors for the Term of the TASB Contract Expiring on May 31, 2011:
1. Corporate Express of Texas, Inc.
2. Gulf Coast Paper Company
3. Matera Paper Company
B.
Discussion/Approval of Financial Report: January, 2009
C.
Discussion/Approval on Request to Purchase Instructional Supplies for Fiscal Year 2009 through the Hidalgo County's Membership/Participation with Texas Association School Board (TASB) Buyboard's Awarded Vendors for the Term of the TASB Contract Ending on October 31, 2009:
| Abilitations, Integrations & Speech Bin | Lakeshore Learning |
| Childcraft Education Corporation | National Educational Systems, Inc. |
| Kaplan Early Learning Company | Oriental Trading Company |
10.
Auditor's Office:
A.
Approval of Monthly Financial Report for the Month of January 2009.
11.
Purchasing Department:
A.
1. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing to purchase on as "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor pricing including, but not limited to, precincts, Departments, Programs, Agencies, etc.:
| VENDOR | CONTRACT DESCRIPTION | CONTRACT # |
| CDW GOVERNMENT | COMPUTERS, COMPONENTS, PERIPHERALS & SOFTWARE | DIR-SDD-592 |
| SHI SOLUTIONS | COMPUTERS, COMPONENTS, PERIPHERALS & SOFTWARE | DIR-SDD-294 |
2. Requesting authority to purchase computer software, equipment and/or prepherals through our membership/participation with (DIR) Department of Information Resources through the Emergency Services Department, requisition #148995 in the amount $15,942.27
3. Requesting authority to purchase computer software, equipment an/or prepherals through our membership/participation with (DIR) Department of Informaiton Resources throught the Information Technology Department requisition # 148746 in the amount of $11,810.00
B.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 09023 in the amount of $52,525.87 (Round III several colonias) as submitted by project engineer Javier Hinojosa Engineering. C-CAP-08-030A-10-28
C.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 09026 in the amount of $23,388.02 (Round I & II several colonias) as submitted by project Engineer Javier Hinojosa Engineering. C-CAP-08-016-05-06
D.
Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 6 in the amount of $8,700.00 with Dos Land Surveying, LLC to provide professional surveying services for the "Various Road and Bridge and C.I.P. Projects", on as needed basis within Hidalgo County Precinct No. 1 with C-08-225-09-09.
E.
Approval of Request For Payment on Invoice No. 11322924 in the amount of $141,100.00 from L & G Consulting Engineers Inc., contracted for "FM 493 from US 281 (Military Highway) to Business 83"-C-08-417-12-09.
F.
Requesting approval of Payment Application No. 1 in the amount of $44,086.08 in connection with the "McColl Road Irrigation Siphon" from contracted vendor, McAllen Construction, and as recommended by project engineer, R. Gutierrez Engineering Corp., after Auditor's review and processing procedures completed including authority for County Treasurer to issue payment(s)/check(s);
G.
Approval of Request for payment on Invoice No. 27014.05 in the amount of $62.00 and Invoice No. 27014.06 in the amount of $1,960.00 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for "Construction of Hidalgo County Headstart Kitchen."
H.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 in the amount of $21,868.35 with Javier Hinojosa Engineering to provide engineering services for the "Drainage Improvements of Moorefield Rd from Mi 3 North to the County's West Main Drainage Ditch" in Pct. #3 through with Contract No. C-08-505-01-20
I.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Constable Pct. 1
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. District Attorney
a. Constable Pct. 1
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. District Attorney
J.
1. Requesting authority to exercise the option to renew contract for an additional six (6) months term as provided in the current contract for "CRS-2-Emulsified Alsphalt-Hidalgo County" under the same rates, terms and conditions for C-08-324-10-14-CRS-2-Emulsified Asphalt-Hidalgo County with Ergon Asphalt & Emulsions, Inc.;
2. Requesting authority to exercise the option to renew contract the one (1) additional year under the same rates, terms and conditions provided in the current contract for "C-07-008-04-17-Lease Of Space-WIC Clinic-La Joya" with Felix Alaniz, Jr.;
3. Requesting authority to exercise the option to renew contract for one (1) additional year under the same rates, terms and conditions as provided in the current contract for "C-08-063-04-22-Hidalgo County Community Service Agency-Replacement Of Refrigerators" with Sears Commercial.
2. Requesting authority to exercise the option to renew contract the one (1) additional year under the same rates, terms and conditions provided in the current contract for "C-07-008-04-17-Lease Of Space-WIC Clinic-La Joya" with Felix Alaniz, Jr.;
3. Requesting authority to exercise the option to renew contract for one (1) additional year under the same rates, terms and conditions as provided in the current contract for "C-08-063-04-22-Hidalgo County Community Service Agency-Replacement Of Refrigerators" with Sears Commercial.
K.
Approval of Request for Payment on invoice no. 09025 in the amount of $24,463.69 for "Brushline Rd (Mile 7 & 8)" as submitted for consideration by contracted engineer, Javier Hinojosa Engineering.
L.
Approval of Request for Payment No. 1 in the amount of $20,369.71, from V-A architecture, contracted architect for "New Pct. 2 Administration Office and other County Offices for the Hidalgo County Pct. 2." C-09-037-01-13
M.
1. Presentation for discussion, consideration, and approval to utilize the following cooperative purchasing vendor for purchases on as "AS NEEDED BASIS" through our membership/participation with the Texas Association School Boards Cooperative "Buy Board" awarded princing including, but not limited to, Pricincts, Departments, Program, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Safeguard Universal | Awards, Trophies & Personal Recognition | 266-07 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
2. Requesting authority for Hidalgo County to purchase awards, trophies & personal recognitions through the County's membership/participation with TASB-Buyboard Cooperative purchasing program awarded vendor Safeguard Universal #266-07 for the Sheriff's Department through the following requisition numbers;
a. 148355 in the amount of $6,015.00
b. 149268 in the amount of $ 807.00
c. 149281 in the amount of $ 525.00
Total $7,347.00
3. Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource through the following awarded vendor Hewlett-Packard Company contract #DIR-SDD-223 for the Constable Pct. #4, requisition #149204 for the total amount of $5,845.00;
4. Requesting authority to purchase office furniture through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor Mayline Company c/o Jones & Cook TXMAS #4-7110330-29 for the (IT) Information Technology Dept. requisition #148513 for the total amount of $9,839.39;
2. Requesting authority for Hidalgo County to purchase awards, trophies & personal recognitions through the County's membership/participation with TASB-Buyboard Cooperative purchasing program awarded vendor Safeguard Universal #266-07 for the Sheriff's Department through the following requisition numbers;
a. 148355 in the amount of $6,015.00
b. 149268 in the amount of $ 807.00
c. 149281 in the amount of $ 525.00
Total $7,347.00
3. Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource through the following awarded vendor Hewlett-Packard Company contract #DIR-SDD-223 for the Constable Pct. #4, requisition #149204 for the total amount of $5,845.00;
4. Requesting authority to purchase office furniture through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor Mayline Company c/o Jones & Cook TXMAS #4-7110330-29 for the (IT) Information Technology Dept. requisition #148513 for the total amount of $9,839.39;
5. Requesting authority to purchase office furniture through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor Mayline Company c/o Corporate Express TXMAS #4-7110330-26 for the County Clerk Dept. requisition #148840 for the total amount of $15,956.95;
6. Requesting authority to enter into a 12-month master service agreement for an IBM servers models #3581 ultrium tape 2u autoloader and eserver p5 550 with IBM Corporation for the Information Technology Department requisition #147090 for the amount of $9,793.53/year. Effective: 01/01/09 - 12/31/09 (9-1100-415-00-200-002-0-336);
7. Requesting authority to enter into an alarm system monitoring service agreement with Argus Security Systems for the Alamo WIC Clinic at $15.00/month, requisition #148882, effective; upon approval;
8. Requesting authority to purchase computer software and/or peripherals through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor Lockheed Martin Desktop Solutions TXMAS #7-700180 for the (IT) Information Technology Dept. requisition #149296 for the total amount of $18,655.92;
9. Requesting authority to enter into a 12-months copier renewal service agreement with Copy Graphics for the WIC Department for (25) CS-130 copiers at $20.00/month, requisition #149076, effective: 01/01/09-12/31/09.
6. Requesting authority to enter into a 12-month master service agreement for an IBM servers models #3581 ultrium tape 2u autoloader and eserver p5 550 with IBM Corporation for the Information Technology Department requisition #147090 for the amount of $9,793.53/year. Effective: 01/01/09 - 12/31/09 (9-1100-415-00-200-002-0-336);
7. Requesting authority to enter into an alarm system monitoring service agreement with Argus Security Systems for the Alamo WIC Clinic at $15.00/month, requisition #148882, effective; upon approval;
8. Requesting authority to purchase computer software and/or peripherals through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor Lockheed Martin Desktop Solutions TXMAS #7-700180 for the (IT) Information Technology Dept. requisition #149296 for the total amount of $18,655.92;
9. Requesting authority to enter into a 12-months copier renewal service agreement with Copy Graphics for the WIC Department for (25) CS-130 copiers at $20.00/month, requisition #149076, effective: 01/01/09-12/31/09.
N.
Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 3 in the amount of $ 30,000.00 with Dos Logistics, Inc. to provide Professional Engineering Services for the "Ridge Road And Goolie Road" within Hidalgo County Precinct No.1 with C-08-389-10-28.