CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 3, 2009
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Office - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion, consideration, and action on Hidalgo County's Wireless Communication Services Policy, Guidelines, and Procedures (Cellular Telephone Policy).
7.
Safety Division - Roy Quintanilha:
A.
Requesting approval to accept settlement check from Allstate Insurance Company in the amount of $2,399.48 for an auto accident with County vehicle (Sheriff Office)
8.
Membership Dues:
A.
398th District Court:
Approval of renewal membership for Judge Aida Salinas Flores for the 2009 National Association of Women Judges in the amount of $200.00
Approval of renewal membership for Judge Aida Salinas Flores for the 2009 National Association of Women Judges in the amount of $200.00
B.
Treasurers Dept.:
Request approval to process payment of the 2009 annual dues to the Texas Association of Counties for County Treasurer and Office Manager in the amount of $400.00.
Request approval to process payment of the 2009 annual dues to the Texas Association of Counties for County Treasurer and Office Manager in the amount of $400.00.
C.
Approval of 2009 membership renewal fees for the following:
Rio Grande Valley Mobility Task Force - $ 7,500.00
The Texas Lyceum - $ 475.00
Rio Grande Valley Mobility Task Force - $ 7,500.00
The Texas Lyceum - $ 475.00
D.
Constable Pct. #3:
Approval to make payment to the Justices of the Peace and Constable's Association of Texas for the 2009 membership dues for the Constable, Lazaro Gallardo, Jr., Deputy Constables, and clerks in the total amount of $550.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to make payment to the Justices of the Peace and Constable's Association of Texas for the 2009 membership dues for the Constable, Lazaro Gallardo, Jr., Deputy Constables, and clerks in the total amount of $550.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
E.
Auditor's Office:
Request approval to pay the 2009 Texas Association of Counties-County Investment Officer annual dues for Raymundo Eufracio and Linda Fong in the amount of $200.00 each.
Request approval to pay the 2009 Texas Association of Counties-County Investment Officer annual dues for Raymundo Eufracio and Linda Fong in the amount of $200.00 each.
F.
District Attorney's Office:
Approval to make payment to the Texas Independent Bar Association (TIBA) for the 2009 membership dues for the Honorable Rene Guerra, District Attorney, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to make payment to the Texas Independent Bar Association (TIBA) for the 2009 membership dues for the Honorable Rene Guerra, District Attorney, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Department:
1. Requesting authorization and approval to appropriate the Health Division's Administration Program Income budget in the amount of $492,805.53 for the period 01/01/2009 to 12/31/2009 (Acct # 9-1293-441-00-340-005-0).
2. Requesting authorization and approval of the attached Administration Program Income Budget and Salary schedules for the period 01/01/2009 to 12/31/2009 (Acct #9-1293-441-00-340-005-0).
1. Requesting authorization and approval to appropriate the Health Division's Administration Program Income budget in the amount of $492,805.53 for the period 01/01/2009 to 12/31/2009 (Acct # 9-1293-441-00-340-005-0).
2. Requesting authorization and approval of the attached Administration Program Income Budget and Salary schedules for the period 01/01/2009 to 12/31/2009 (Acct #9-1293-441-00-340-005-0).
10.
County Court #1 - Judge Rudy Gonzalez:
A.
Approval of claim/invoice in the amount of $564.00 from Rudy's Upholstery with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
11.
Urban County - Diana Serna:
A.
Consideration and Approval of an amendment to the Urban County Program – City of Edcouch (Years 20 & 21 2007 & 2008) CDBG workplan to include a Water/Sewer improvements project and a Street improvement project.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Architectural Services in connection with Hidalgo County Urban County Program Year 21 (2008) for Parks, Recreational Facilities in the City of La Joya.
2. Presentation of the scoring grid (of at least three (3) Architectural firms from the County's approved "pool" as graded and evaluated by the City of La Joya) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Parks, Recreational Facilities project in the City of La Joya.
3. Authority to negotiate a Professional Architectural Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of La Joya Parks, Recreational Facilities project.
2. Presentation of the scoring grid (of at least three (3) Architectural firms from the County's approved "pool" as graded and evaluated by the City of La Joya) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Parks, Recreational Facilities project in the City of La Joya.
3. Authority to negotiate a Professional Architectural Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of La Joya Parks, Recreational Facilities project.
C.
The Urban County Program requests approval of an Interlocal Cooperation Agreement between Hidalgo County Precinct No. 4 and the City of Edinburg for a Water/Sewer Improvements project, utilizing Hidalgo County Urban County Program Precinct No. 4 Water/Sewer Improvements funds from FY 19 (2006).
12.
Constable Pct. #3 - Larry Gallardo:
A.
Presentation and discussion of 2008 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.133 of the Texas Code of Criminal Procedures.
B.
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoices after they have been reviewed, audited, and processing procedures are completed by the Hidalgo County Auditor.
| Vendor | Invoice Date | Amount |
| IKON (Pro Consulting Services) | 02-05-2009 | $823.50 |
| Goodyear Auto Service Center | 05-08-2008 | $64.99 |
| Goodyear Auto Service Center | 06-18-2008 | $64.99 |
13.
Office of the County Judge:
A.
Approval of resolution honoring Mayor Franz as Border Texan of the Year
14.
IT Department - Renan Ramirez:
A.
Planning Dept.:
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | Equipment Cost: |
| Planning Dept. | Gilberto Pecina | IC 502 | $69.99 |
B.
WIC Department:
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Plan Cost: | Equipment Type: | Equipment Cost: |
| WIC | Norma Longoria | Data Plan | $55.00 | Ovation U727 | $99.99 |
C.
Emergency Services - Fire Marshal:
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of malfuncioning equipment) for the folowing elected official(s), department head(s), program director(s) and employee(s):
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of malfuncioning equipment) for the folowing elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Fire Marshal | Juan Martinez | IC 502 | $69.99 |
D.
Security Parking Lot:
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (for replacement of lost equipment) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Equipment Type: | One Time Equipment Cost: |
| Security Parking Lot | Armando Lemus | IC 502 | $69.99 |
15.
Elections Administration - Yvonne Ramon:
A.
1. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and City of Edcouch for their May 09, 2009 Municipal Election.
2. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and Sharyland ISD for their May 09, 2009 Board of Trustee Election.
3. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and McAllen ISD for their May 09, 2009 Board of Trustee Election.
4. Discussion, consideration, and approval of Elections Services Agreement (leasing of equipment) between the County of Hidalgo and City of Weslaco for their May 09, 2009 Municipal Election.
2. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and Sharyland ISD for their May 09, 2009 Board of Trustee Election.
3. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and McAllen ISD for their May 09, 2009 Board of Trustee Election.
4. Discussion, consideration, and approval of Elections Services Agreement (leasing of equipment) between the County of Hidalgo and City of Weslaco for their May 09, 2009 Municipal Election.
16.
District Attorney's Office - Roy Cazares:
A.
Approval to reimburse Ms. Linda Cavazos, DA's office employee, for photo developing expenditures for a criminal case that were paid with personal funds in the amount of $24.06 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
17.
Right of Way - Joe Pena:
A.
Authorization for surveys metes & bounds, title reports appraisals and acquisition of additional right of way for the San Carlos Drainage Improvement Project - Precinct No. 4. (Previously approved by Commissioners Court 11/25/08)
B.
Authorization for consideration, action and/or approval of Order Closing, Abandoning and Vacating a tract or parcel of land being Dahlia Street as platted in Pleasant Valley Ranch Subdivision more or less from the north right of way with U.S. Expressway 83 to the intersection of the south right of way of Carnation Street, all out of Pleasant Valley Ranch Subdivision, Hidalgo County, Texas
18.
Colonia Access Program - Agapito Vargas
A.
Discussion and possible action for approval to extend Funding Agreement for Round I of the Border Colonia Access Program Amendment #5. The amendment extends the contract by 6 months until September 08, 2009.
B.
Requesting approval of Supplemental Agreement No. 1 and Work Authorization No. 1 for current contract with TEDSI Infrastructure Group of the removal of Indian Hills Subdivision to reflect a ($100,890.90 decrease) to the total project estimated cost, bringing the total estimated project cost to $189,413.50. C-CAP-08-028-10-28
C.
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 3 for current contract with R. Gutirrez Engineering for the RSW Unit #1 Subdivision project to reflect a $4,000.00 increase to the total project estimated cost, bringing the total estimated project cost to $16,000.00. C-08-381-09-16
19.
Precinct #2 - Comm. Palacios:
A.
Presentation for consideration, discussion acceptance and approval of Work Authorization #8 (not to exceed $25,000.00) with R. Gutierrez Engineering Corporation for project El Charro Subdivision. The Engineer will provide general construction management services and construction staking services. A portion of this project is being constructed by County forces. C-08-381-09-16
20.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration, and approval of Interlocal Agreement and Amendment to the Interlocal Agreement for the City of Penitas Tax Increment Reinvestment Zone #1.
21.
Budget & Management - Raul Silguero Jr.:
A.
Interdepartmental transfers:
1.
Border Colonia Access Program (1311):
Approval of 2009 interdepartmental transfer within the Border Colonia Access Program from Road Runner#2 (program 620) to Eldora Gardens (program 252) in the total amount of $50,611.50 to cover funds for cost of drainage contract needed to complete part of project.
Approval of 2009 interdepartmental transfer within the Border Colonia Access Program from Road Runner#2 (program 620) to Eldora Gardens (program 252) in the total amount of $50,611.50 to cover funds for cost of drainage contract needed to complete part of project.
2.
Pct. #2 Drain Improvement Project (1202):
Approval of 2009 interdepartmental transfer within Pct. #2 from Paved/Unpaved Roads (program 006) to Drainage Improvement Project (program 034) in the amount of $100,000.00 to fund right-of-way for the drain project.
Approval of 2009 interdepartmental transfer within Pct. #2 from Paved/Unpaved Roads (program 006) to Drainage Improvement Project (program 034) in the amount of $100,000.00 to fund right-of-way for the drain project.
3.
93rd District Court (1100):
Approval of 2009 interdepartmental transfer from County Wide Administration Contingency to 93rd District Court in the amount of $31,150.43 to fund the purchase of court audio/visual equipment.
Approval of 2009 interdepartmental transfer from County Wide Administration Contingency to 93rd District Court in the amount of $31,150.43 to fund the purchase of court audio/visual equipment.
4.
Border Colonia Access Progam:
Approval of 2009 interdepartmental transfer within the Border Colonia Access Program from various programs to various programs in the total amount of $7,000.00 to fund indirect costs.
Approval of 2009 interdepartmental transfer within the Border Colonia Access Program from various programs to various programs in the total amount of $7,000.00 to fund indirect costs.
5.
Pct. #1 Drainage Improvement Project CO 2009 (1339):
Approval of 2009 Interdepartmental transfer within Certificate of Obligation 2009 Series Drainage Improvement Project from Program 052 Other to Drainage Ditches to fund Culvert Crossing & Drainage Improvements Project Mile 13 North & Mile 6 West.
Approval of 2009 Interdepartmental transfer within Certificate of Obligation 2009 Series Drainage Improvement Project from Program 052 Other to Drainage Ditches to fund Culvert Crossing & Drainage Improvements Project Mile 13 North & Mile 6 West.
6.
Pct. #3 Moorefield Road/Mile 5 (1339):
Approval of interdepartmental transfer from within Certificates of Obligation Series 2009 Pct.3 Drainage Improvement Project (program 049) to Precinct 3 Moorefield Road/Mile 5 drainage project (program 069) in the amount of $165,000.00 to fund the drainage improvement project.
Approval of interdepartmental transfer from within Certificates of Obligation Series 2009 Pct.3 Drainage Improvement Project (program 049) to Precinct 3 Moorefield Road/Mile 5 drainage project (program 069) in the amount of $165,000.00 to fund the drainage improvement project.
7.
County Clerk Record Archive (1100):
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Clerk Record Archive in the amount of $32,082.78 to reverse various transactions.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Clerk Record Archive in the amount of $32,082.78 to reverse various transactions.
8.
County Wide Vehicle Insurance (1100):
Approval of 2008 interdepartmental transfer from County Wide Administration to County Wide Vehicle Insurance in the amount of $27,708.57 to fund Montalvo Insurance adjustment for additional county vehicles purchase in 2008.
Approval of 2008 interdepartmental transfer from County Wide Administration to County Wide Vehicle Insurance in the amount of $27,708.57 to fund Montalvo Insurance adjustment for additional county vehicles purchase in 2008.
9.
Precinct#4 - Drainage Improvement Project CO 2009 Series (1339):
Approval of 2009 Interdepartmental transfer within Certificate of Obligation 2009 Series - Drainage Improvement Project from Program 036 - Other to Drainage Ditches to fund Aguilar and Fike Ponds.
Approval of 2009 Interdepartmental transfer within Certificate of Obligation 2009 Series - Drainage Improvement Project from Program 036 - Other to Drainage Ditches to fund Aguilar and Fike Ponds.
B.
Budget Appropriations:
1.
Pct. #2 Parks (1212):
Approval of 2009 appropriations of funds for Precinct #2 Parks (1212) in the amount of $96,060.00 to fund the South Tower Park Project.
Approval of 2009 appropriations of funds for Precinct #2 Parks (1212) in the amount of $96,060.00 to fund the South Tower Park Project.
2.
Pct. #4 P/U Rd (1204):
Approval of 2009 appropriation of funds for Precinct #4 - Paved/Unpaved in the amount of $300,000.00 to cover expected expenses.
Approval of 2009 appropriation of funds for Precinct #4 - Paved/Unpaved in the amount of $300,000.00 to cover expected expenses.
3.
Notes Payable (1401):
Approval of 2009 appropriation of funds to Notes Payable in the amount of $1,000.00 for fiscal agent fees.
Approval of 2009 appropriation of funds to Notes Payable in the amount of $1,000.00 for fiscal agent fees.
C.
Salary Schedule Changes:
1.
Pct. #4 Drainage Improvement Project (1204):
A. Approval to reclassify slot no. 0001 from Director of Construction, budgeted salary $50,925 to Director of Operations, budgeted salary $60,000. Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
B. Approval of revised salary schedule.
A. Approval to reclassify slot no. 0001 from Director of Construction, budgeted salary $50,925 to Director of Operations, budgeted salary $60,000. Reviewed and recommended as per section 3.22 of the Civil Service Commission Rules.
B. Approval of revised salary schedule.
2.
Pct. #1 P/U Rd. (1201):
A. Approval to delete one (1) vacant regular fulltime Research & Development Coordinator position, slot no. 075, budgeted at $44,100.00.
B. Approval to create one (1) regular fulltime Traffic Safety Specialist III position, slot no. 084, budgeted at $44,100.00.
C. Approval of revised salary schedule.
A. Approval to delete one (1) vacant regular fulltime Research & Development Coordinator position, slot no. 075, budgeted at $44,100.00.
B. Approval to create one (1) regular fulltime Traffic Safety Specialist III position, slot no. 084, budgeted at $44,100.00.
C. Approval of revised salary schedule.
3.
Tax Office - Alamo Substation (1100):
1. Approval to create four (4) regular full time Tax Clerk/Cashier positions, slot numbers 0129, 0130, 0131, and 0132, requested budgeted salary $24,820.00 each.
2. Approval of revised salary schedule.
1. Approval to create four (4) regular full time Tax Clerk/Cashier positions, slot numbers 0129, 0130, 0131, and 0132, requested budgeted salary $24,820.00 each.
2. Approval of revised salary schedule.
22.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
A. Presentation for discussion, consideration, acceptance and approval of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Hidalgo County Professional Consultants To Seek Funding and Assistance through Federal, State, Private Sector(s) and Other Sources as available and permitted through "Stimulus Package Federal Funding Source for Sheriff's Office Project(s)" (approved for scoring by CC on 02/17/09);
B. Requesting authority for the Purchasing Department to negotiate a professional consulting services contract with the number one ranked firm for: Professional Consulting Services to Seek Funding and Assistance through Federal, State, Private Sector(s) and Other Sources as available and permitted through "Stimulus Package Federal Funding Source for Sheriff's Office Project(s)".
B. Requesting authority for the Purchasing Department to negotiate a professional consulting services contract with the number one ranked firm for: Professional Consulting Services to Seek Funding and Assistance through Federal, State, Private Sector(s) and Other Sources as available and permitted through "Stimulus Package Federal Funding Source for Sheriff's Office Project(s)".
5.
Recommending award of bid (Options I and II) and approval of contract document (reviewed and approved as to form by asst. district attorney) to the lowest bidder meeting all specifications/requirements and/or terms and conditions as stated in RFB NO: 2009-046-02-18-VYG- Structure Valuation And Insurance Appraisals For Hidalgo County Owned Real Estate Propertiers/Buildings (i.e. replacment cost).
6.
Recommending award of bid and approval of contract to the mutiple vendors meeting all specifications and/or requirements as attached hereto for: Hidalgo County-"Purchase of Welding Supplies and Related Services" (RFB No. 2009-016-MEG)
7.
Pursuant to Texas Local Government Code, Chapter 116.023(a) and action taken by CC on 1-28-09 setting the advertising and acceptance dates, requesting direction and action regarding the proposed re-scheduling of Comssioner's Court meeting, including, but not limited to the following options:
A. Requesting approval to keep Commissioner Court meeting on Tuesday, March 10, 2009 in order to comply with the timely advertised and published notices of the Bank Depository Application process; or, in the alternative;
B. Approve the re-scheduling of Commissioners Court meeting from Tuesday, March 10, 2009 to MONDAY, MARCH 9, 2009; and, if approved;
C. Requesting authority for Purchasing Agent to issue an Addendum in connection with the re-scheduling of Bank Depository Applications acceptance date from Tuesday, March 10, 2009 to Monday, March 9, 2009; or, in the alternative;
D. Recommending that pursuant to Texas Local Government Code, Chapter 116,023(a) that Hidalgo County Judge, Hon. J. D. Salinas, III designate a representative to accept Bank Depository Applications on the originally approved date, time and place set by CC of no later than 10:00 a.m., March 10, 2009 at Hidalgo County Commissioners Court meeting room located at 100 E. Cano, 1st. Floor, Edinburg, Texas (as timely advertised and published).
A. Requesting approval to keep Commissioner Court meeting on Tuesday, March 10, 2009 in order to comply with the timely advertised and published notices of the Bank Depository Application process; or, in the alternative;
B. Approve the re-scheduling of Commissioners Court meeting from Tuesday, March 10, 2009 to MONDAY, MARCH 9, 2009; and, if approved;
C. Requesting authority for Purchasing Agent to issue an Addendum in connection with the re-scheduling of Bank Depository Applications acceptance date from Tuesday, March 10, 2009 to Monday, March 9, 2009; or, in the alternative;
D. Recommending that pursuant to Texas Local Government Code, Chapter 116,023(a) that Hidalgo County Judge, Hon. J. D. Salinas, III designate a representative to accept Bank Depository Applications on the originally approved date, time and place set by CC of no later than 10:00 a.m., March 10, 2009 at Hidalgo County Commissioners Court meeting room located at 100 E. Cano, 1st. Floor, Edinburg, Texas (as timely advertised and published).
8.
Recommending award of bid and approval of contract to the lowest bidder meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Bio Hazardous Waste Disposal Services" (RFB No: 2009-005-MEG)
9.
Recommending award of bid and approval of contract to bidder meeting all specifications and/or requirements as attached hereto for: Hidalgo County - "Auctioneer Services" - (RFB 09-058-02-11-YSI).
10.
Recommending bid award and approval of contract to sole bidder meeting all specifications for the request for Bid No: 2009-009-02-18-YZV-"New & Used Guard Rail Beam Materials & Installation-Hidalgo County".
11.
In an effort to streamline the agenda, presentation of options for discussion, consideration and action on the need to place individual requisitions for puchase on weekly agendas (consent or regular) of the following:
A. Acquisition of items from previously approved authorizations to purchase from contracts through the County's membership/participation from State, Cooperative Programs, Associations, etc.; or, in the alternative,
B. Limits by amount of purchase:
a) No limit on amount of purchase (as long a previously approved general authority to purchase from supporting documentation is provided as attached hereto); or,
b) Other combinations/thresholds
C. No placement of requests for payment of invoices (consent or regular from contracts unless specificed in contract or funding source is CIP or CO proceeds (as previously recommended by bond counsel);
D. Other items
A. Acquisition of items from previously approved authorizations to purchase from contracts through the County's membership/participation from State, Cooperative Programs, Associations, etc.; or, in the alternative,
B. Limits by amount of purchase:
a) No limit on amount of purchase (as long a previously approved general authority to purchase from supporting documentation is provided as attached hereto); or,
b) Other combinations/thresholds
C. No placement of requests for payment of invoices (consent or regular from contracts unless specificed in contract or funding source is CIP or CO proceeds (as previously recommended by bond counsel);
D. Other items
B.
Pct. 1
1.
Presentation for consideration, discussion, and approval of Work Authorization No. 5 in the amount of $ 770,000.00 with DOS LAND SURVEYING, LLC. to provide surveying services in connection with Contract No. C-08-225-09-09 "ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Complete Survey Services for Approximately 20 Miles of Drainage Ditch)within Hidalgo County Precinct No. 1.
2.
Presentation for discussion, consideration, acceptance and approval of a the final contracts (subject to legal review and approval as to form) with Closner Construction for Bid No. 2008-320B-11-12-LRM- "Culvert Crossing & Drainage Improvements Project-Mile 13 North & Mile 6 West" - Precinct No. 1, (as awarded by CC on 01/20/09).
C.
Pct. 2
1.
Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 9 for current contract with R. Gutierrez Engineering for the South Tower Park to reflect a $950.00 increase to the total project estimated cost, bringing the total estimated project cost to $80,912.00 C-06-251-08-15
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 3 (with a proposed fee of $11,020.00) for "Construction Materials Testing and Engineering Services for Tower Rd Draianage Improvements" with Millennium Engineers Group, to provide engineer services to Hidalgo County Precinct No. 2. C-08-316-10-28
3.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 7 in the estimated amount of $6,000.00 for the "Construction of the Red Barn Subdivision Project" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 9 in the estimated amount of $7,200.00 for the "Topographic & Boundary Survey for an approx. 20 acre tract land and an approx. 10 acre tract of land located on Owassa Rd" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 9 in the estimated amount of $7,200.00 for the "Topographic & Boundary Survey for an approx. 20 acre tract land and an approx. 10 acre tract of land located on Owassa Rd" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
D.
Pct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 8 (with a estimated cost of $6,696.95) for "Construction Material Testing Services for Brushline Rd (7 Mile Line to 8 Mile Line)" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County Precinct No. 3. C-08-127-04-22
2.
Presentation for consideration, discussion, acceptance, and approval to Amend and Restate contract Agreement for Engineering Services, between Hidalgo County and L&G Engineering Laboratory, L.L.C. to include the Geotechnical Field Services Fee Schedule. C-08-127-04-22
3.
Presentation for consideration, discussion, acceptance and approval of proposal(s) received from Doggett Heavy Machinery Services, Ltc, Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 for the purchase of the following attachments for a 200D-LF Excavator recently purchased by Pct. #3 under PO #614469 to include but not limited to (1) One piece boom with Arm Cycliner and plumbing; (1) Arm with Bucket Cylinder & Linkage and (1) 48" HD Bucket in the amount not to exceed $46,465.00 which include Buyboard Fee's, delivery. (Project #09-123-OGG)
4.
Drainage Improvement Project:
Presentation for consideration, discussion, acceptance and approval of proposal(s) received from Rush Truck Houston/ Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #281-07 for the purchase of the following equipment:
A. Three (3) Peterbilt 384 Tractor with self contained 130BBL Vacuum Trailers in an amount not to exceed $470,955.00 to include but not limited to delivery & buyboard fee's. (Project #09-085-OGG)
B. Three (3) New Trail King "BD22-362" 36Ft. 22 Cu Yd" Belly Dump Trailers in an amount not to exceed $144,180.00 to include but not limited to delivery & buyboard fee's. (Project #09-086-OGG)
Total Amount of this request $615,135.00
Presentation for consideration, discussion, acceptance and approval of proposal(s) received from Rush Truck Houston/ Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #281-07 for the purchase of the following equipment:
A. Three (3) Peterbilt 384 Tractor with self contained 130BBL Vacuum Trailers in an amount not to exceed $470,955.00 to include but not limited to delivery & buyboard fee's. (Project #09-085-OGG)
B. Three (3) New Trail King "BD22-362" 36Ft. 22 Cu Yd" Belly Dump Trailers in an amount not to exceed $144,180.00 to include but not limited to delivery & buyboard fee's. (Project #09-086-OGG)
Total Amount of this request $615,135.00
5.
Presentation for consideration, discussion, and approval of CORRECTED Work Authorization #1 in the amount of $21,868.35 with Javier Hinojosa to provide engineering services for, "Drainage Improvements of Moorefield Rd from Mi 5 North to the County's West Main Drainage Ditch" for Precinct No. 3.
6.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 16 in the amount of $138,467.00 with Javier Hinojosa Engineering to provide engineering services for the "Paving Improvements of Mile 3 North from Tom Gill to FM 2221." Contract No. C-08-112-03-25.
E.
Buildings & Grounds
1.
Recommending award of bid and approval of contract to the lowest bidder meeting all specifications and/or requirements as attached hereto for "Hidalgo County Building & Grounds-Maintenance & Repairs for Elevators located in County Owned Buildings" (BFB No. 2009-006-MEG)
F.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $42,795.06) with Izaguirre Engineering Group, LLC to provide Engineering services to Hidalgo County Precinct No. 1 for Border Colonia Access Program Round III Projects. C-CAP-09-003-01-20
G.
Colonia Access Program Pct. 2
1.
Requesting authority to advertise for Road & Drainage Construction of : Los Encinos #2, a BCAP project with plans and specifications drafted by project engineer, Izaguirre Engineering Group, LLC.
2.
Requesting authority to advertise for Road & Drainage Construction of: Los Encinos #1 a BCAP project with plans and specifications drafted by project engineer, Izaguirre Engineering Group, LLC.
3.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $41,299.16) with Raba-Kistner Consultants, Inc. to provide Construction Material Testing services to Hidalgo County Precinct No. 2 for Border Colonia Access Program Round III Projects. C-CAP-08-023-09-02
H.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Change Order No. 1 (decrease) with contractor Valley Paving, Inc. for Amberland Subdivision for material and work adjustments in the amount of $-6,555.00 as submitted through project engineer, Hinojosa Engineering, Inc. C-CAP-08-013-07-11
2.
Requesting authority to advertise for Road & Drainage Construction of: Ramon Leal, a BCAP project with plans and specifications drafted by project engineer, Izaguirre Engineering Group, LLC.
3.
Requesting authority to advertise for Road & Drainage Construction of: La Homa Grove Estates, a BCAP project with plans and specifications drafted by project engineer, Izaguirre Engineering Group, LLC.
I.
Sheriff's Office
1.
Recommeding award of bid and approval of contract to the lowest bidder meeting all specifications and/or requirements as attached hereto for: Hidalgo County Sheriff's Office- "Service & Maintenance for Generators at the Adult Detention Facility (aka, County Jail), Law Enforcement Center, Etc." (RFB No. 2009-007-MEG).
2.
Requesting authorization to purchase through Hidalgo County's membership and participation with TASB/Buyboard (Contract No. 281-07) awarded vendor Philpott Motors; Six (6) New 2009 Ford Expedition's; in the amount not to exceed $280,000.00 which includes buy-board pricing and accessories. (Project #2009-124-OGG)
J.
District Attorney
1.
A. Requesting exemption from competitive bidding requirement under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County with Lexis Nexis.
B. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. District Attorney
B. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. District Attorney
K.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of AmeriCana RV Resort
E.
C-194-09-F; La Joya ISD v. Hidalgo County, Hiram Garcia, et al
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of AmeriCana RV Resort
E.
C-194-09-F; La Joya ISD v. Hidalgo County, Hiram Garcia, et al
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn