CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 3, 2009
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Constable Pct. 3 (1100)
B.
2009 - Tax Office (1100)
C.
2009 - HIDTA (1291)
D.
2009 - District Attorney Bad Checks (1222)
E.
2009 - District Attorney State Supplement (1281)
F.
2009 - District Attorney (1222)
G.
2009 - District Attorney (1100)
H.
2009 - County Commissioners (1100)
I.
2009 - County Wide Administration (1100)
J.
2009 - Historical Commission (1100)
K.
2009 - Insect Eradication (1100)
L.
2009 - Health & Human Services Dept - Adm (1100)
M.
2009 - DBM- Budget Division (1100)
N.
2009 - Purchasing (1100)
O.
2009 - Master Court II (1100)
P.
2009 - 139th District Court (1100)
Q.
2009 - 370th District Court (1100)
R.
2009 - 430th District Court (1100)
S.
2009 - CCL #1 (1100)
T.
2009 - CCL #4 (1100)
U.
2009 - Pct. #1 Drainage Improv. Project (1201)
V.
2009 - Pct. #1 Sanitation (1100)
W.
2009 - Pct. #1 Sanitation (1100)
X.
2009 - Pct. #2 BCAP (1311)
Y.
2009 - Pct. #2 CRC-South Tower (1100)
Z.
2009 - Pct. #3 Parks (1213)
AA.
2009 - Pct. #4 CO2009 Drain Imprv (1339)
BB.
2009 - Pct. #4 Drainage Improvement Project (1204)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Right of Way - Permits:
A.
1. L & G Engineering Laboratory, LLC:
a. Geotechnical Drilling- Mile 3 Rd; boring will be approximately 4" in diameter and are to be advanced to maximum depths of 90'.
2. North Alamo Water Supply:
a. Approximately 95' east from Terry Rd on the south side of Ingle Rd- Line Ext- Irasema Perez; 3/4" service connection.
a. Geotechnical Drilling- Mile 3 Rd; boring will be approximately 4" in diameter and are to be advanced to maximum depths of 90'.
2. North Alamo Water Supply:
a. Approximately 95' east from Terry Rd on the south side of Ingle Rd- Line Ext- Irasema Perez; 3/4" service connection.
5.
Urban County:
A.
Request approval to enter into ONE (1) "Homebuyer Assistance Program" Contract under the Home Program.
B.
The Urban County Program requests cancellation of one (1) contract under the Home Buyer Assistance Program.
6.
Auditor's Office:
A.
Monthly Collection Reports for October & December 2008
| OFFICE | FEES & COSTS | MONTH |
| J.P. Espiridion Jackson | $19,309.16 | October 2008 |
| J.P. Gilberto Saenz | $38,092.00 | December 2008 |
| J.P. Jesus Morales | $20,712.50 | December 2008 |
| J.P. Bobby Contreras | $67,865.20 | December 2008 |
| J.P. Rosa Trevino | $76,904.50 | December 2008 |
| J.P. Ismael "Melo" Ochoa | $47,244.99 | December 2008 |
| J.P. Charlie Espinoza | $90,874.50 | December 2008 |
| J.P. Mary Alice Palacios-Hernandez | $66,191.75 | December 2008 |
| J.P. Espiridion Jackson | $13,042.70 | December 2008 |
7.
Budget & Management:
A.
1. Approval to transfer $594,207.57 to Hidalgo County Health Insurance bank account for Blue Cross Blue Shield Health Insurance Claims for periods:
2. Approval of wire transfer to cover claims paid.
| 02/01/09 - 02/06/09 | $ 191,933.57 |
| 02/07/09 - 02/13/09 | $ 201,132.48 |
| 02/14/09 - 02/20/09 | $ 201,141.52 |
| Total: | $ 594,207.57 |
B.
Self Insured Workers' Compensation 2202:
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation claims paying account for claims paid by Tristar Risk Management in the amount of $67,860.02 for the period of 02/01-15/2009 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation claims paying account for claims paid by Tristar Risk Management in the amount of $67,860.02 for the period of 02/01-15/2009 and requesting approval of wire transfer.
8.
Purchasing Department:
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications, legal notice, draft contract, etc.) as attached hereto for a request for bids for: "Type D Hot Mix Asphalt-Gravel & Limestone" for Hidalgo County" (Bid No.: 2009-012-CGV)
B.
Presentation for consideration, discussion, acceptance, and approval of WORK AUTHORIZATION #2 with a proposed fee of $485,200.00 with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for "SAN CARLOS DRAINAGE IMPROVEMENTS PROJECT" (Ponds: Aguilar and Fike (102.66 gross acres) within Hidalgo County Precinct No. 4, in connection to Contract No. C-08-477-12-09.
C.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 07M198-10 in the amount of $ 350.14 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization #1, (PO#595645) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
D.
Presentation for discussion, consideration, and approval to award proposals submitted by SimplexGrinnell LP through Hidalgo County's membership/participation with the Texas Multiple Award Schedule (TXMAS Contract-5-84070) for the following projects in the amounts not to exceed listed, including but not limited to repairs, equipment, labor, installation, replacements, set up, and any other accessories as may be needed.
|
DESCRIPTION
|
AMOUNT
|
PROJECT NO.
|
| Access Control and Security Systems at Constable Pct 3 Offices |
$12,548.08
|
09-113-MSS
|
| Repair Cracked FDC Pipe at Courthouse |
$8,667.00
|
09-114-MSS
|
| Replace Existing Fire Line at Courthouse |
$10,334.00
|
09-115-MSS
|
| Install Panic Button at 93rd District Court |
$5,621.82
|
09-116-MSS
|
E.
Requesting authority to advertise and approval of procurement packet (i.e. legal notices, specifications, requirements and draft contract document) as attached hereto for Hidalgo County "MS-1 Emulsified Asphalt" (Bid No. 2009-075).
F.
Presentation for discussion, consideration, acceptance, and approval of request for payment of Invoice No. 2635 in the amount of $60,464.40 (Southfork Drainage Lateral) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks;
G.
Approval of request for payment Application No. 1 in the amount of $31,657.00 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting.C-08-406-01-28
H.
1. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| VENDOR | CONTRACT DESCRIPTION | CONTRACT # |
| CDW Government | Computer Equipment & Peripheral | GS-35F-0195J |
| VF Imagewear, Inc. | Law Enforcement, security, facilities mgmt. fire, rescue, clothing. | TXMAS 6-84070 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
2. Requesting authority to purchase computer software and/or peripherals through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor CDW Government Inc. GS-35F-0195J for the District Attorney Dept. requisition #149498 for the total amount of $4,682.45;
3. Requesting authority to enter into a 60-month new (7) copier/printer/scanner/fax lease for a WCM20I (22PPM) through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox Corporation contract # 072350500 for the District Attorney's Department, requisition #149904 for the amount of $69.67 ea./month, effective: Upon approval (780) Capital Lease;
a) Administration Department,
b) Misdemeanor Department,
c) Civil Department,
d) Hot Checks Department,
e) Felony I Department,
f) Felony Intake Department,
g) Appeals/Misdemeanor Intake;
2. Requesting authority to purchase computer software and/or peripherals through our membership/participation with Texas Procurement and Support Services (TPASS) awarded vendor CDW Government Inc. GS-35F-0195J for the District Attorney Dept. requisition #149498 for the total amount of $4,682.45;
3. Requesting authority to enter into a 60-month new (7) copier/printer/scanner/fax lease for a WCM20I (22PPM) through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox Corporation contract # 072350500 for the District Attorney's Department, requisition #149904 for the amount of $69.67 ea./month, effective: Upon approval (780) Capital Lease;
a) Administration Department,
b) Misdemeanor Department,
c) Civil Department,
d) Hot Checks Department,
e) Felony I Department,
f) Felony Intake Department,
g) Appeals/Misdemeanor Intake;
4. Requesting authority for Hidalgo County to purchase custodial supplies & equipment through the County's membership/participation with TASB-Buyboard Cooperative purchasing program awarded vendor Gulf Coast Paper Co. #291-08 for the Adult Boot Camp through the following requisition #147618 in the total amount of $5,800.00.
I.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 2009-2 in the amount of $17,058.84 (Round III La Homa Groves Estates and Ramon Leal Subdivisions) as submitted by project Engineer Izaguirre Engineering Group LLC. C-CAP-08-030B-11-25
J.
Presentation, consideration and approval to renew membership with The National Institute of Government Purchasing (NIGP) and authorize County Auditor to issue payment (Req # 149842) in the amount of $1,275.00.
K.
Presentation for discussion, consideration, acceptance and approval of payment for the following inovice: Invoice No. ENG1196 in the amount of $27,488.56 (Round III several colonias) as submitted by project Engineer J.E. Saenz & Associates, Inc. C-CAP-08-031B-11-12