CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 17, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - DBM Health Ins. Adm. (2201)
B.
2009 - DBM Workers Comp (2202)
C.
2009 - J.P. 1/1 (1100)
D.
2009 - Public Defenders (1100)
E.
2009 - WIC (1292)
F.
2009 - WIC EBT (1292)
G.
2009 - Human Services Division (1100)
H.
2009 - Health & Human Services Dept - Imm (1293)
I.
2009 - Health & Human Services Dept. - Imm. (1293)
J.
2009 - Health & Human Services Dept - Adm PI (1293)
K.
2009 - Tax Office (1100)
L.
2009 - County Judge's Office (1100)
M.
2009 - Sheriff's Federal Sharing U.S. Treasury (1228)
N.
2009 - General Litigation (1100)
O.
2009 - Master Court I (1100)
P.
2009 - Building & Grounds (1100)
Q.
2009 - CCL #1 (1100)
R.
2009 - CCL #5 (1100)
S.
2009 - 332nd District Court (1100)
T.
2009 - Pct. #1 Sanitation (1100)
U.
2009 - Pct. #1 CRC (1100)
V.
2009 - Pct. #1 Parks (1211)
W.
2009 - Pct. #1 BCAP (1311)
X.
2009 - Pct. #2 BCAP (1311)
Y.
2009 - Pct. #2 S. McColl (1202)
Z.
2009 - Pct. #2 CRC San Juan (1100)
AA.
2009 - Pct. #2 Sanitation (1100)
BB.
2009 - Pct. #2 BCAP (1312)
CC.
2009 - Pct. #2 BCAP (1312)
DD.
2009 - Pct. #2 R&B (1202)
EE.
2009 - Pct. #2 Adm. (1202)
FF.
2009 - Pct. #2 CRC-South Tower (1100)
GG.
2009 - Pct. #3 Sanitation (1100)
HH.
2009 - Pct. #3 Parks (1213)
II.
2009 - Pct. #3 BCAP (1311)
JJ.
2009 - Pct. #3 Parks (1213)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Clerk:
Approval of monthly fees and court costs report for the month of February 2009.
Approval of monthly fees and court costs report for the month of February 2009.
B.
County Clerk:
Approval of monthly fees & court costs report for the month of February 2009.
Approval of monthly fees & court costs report for the month of February 2009.
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply Corporation:
a. Approximately 500' east of "M" Rd on the south side of Rogers Rd- Bore- Belinda Eureste; 3/4" service connection
b. Approximately 500' west of Terry Rd on the north side of Ingle Rd- X Rd- Libradita Larranaga;3/4" service connection
c. Approximately 500' west of mile 5.5W on the north side of Mile 11N- Bore- Thomas Kopecky;3/4" service connection
a. Approximately 500' east of "M" Rd on the south side of Rogers Rd- Bore- Belinda Eureste; 3/4" service connection
b. Approximately 500' west of Terry Rd on the north side of Ingle Rd- X Rd- Libradita Larranaga;3/4" service connection
c. Approximately 500' west of mile 5.5W on the north side of Mile 11N- Bore- Thomas Kopecky;3/4" service connection
6.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| C0655.02.000.0001.00 | Romero, Jessica | Sandra C Canales | $6424.07 |
| G4880.00.000.0004.00 | Lici LLC | Wells Fargo | $3741.89 |
7.
Fuel Reimbursements:
A.
Buildings & Grounds:
Presentation for discussion and approval of claim to reimburse Roberto Martinez in the amount of $42.87 due to fuel expenses incurred at Stripes (see attached invoice # 9137). B&G maintenance vehicle was fueled and paid for in cash due to fuel card pumps not operating properly. Requesting authority for county auditor to issue payment after review, audit and processing procedures are completed.
Presentation for discussion and approval of claim to reimburse Roberto Martinez in the amount of $42.87 due to fuel expenses incurred at Stripes (see attached invoice # 9137). B&G maintenance vehicle was fueled and paid for in cash due to fuel card pumps not operating properly. Requesting authority for county auditor to issue payment after review, audit and processing procedures are completed.
8.
Sheriff"s Dept:
A.
Requesting approval for the Membership Renewal for the Texas Jail Association for Commander Joe Jackson, Captain Gerardo Lopez and Lt. Mirta Leal in the amount of $30.00 per each person.
B.
Requesting approval of payment for membership dues for Sgt. Victor Valdez, Senior Deputy Jesse J. Brown, Senior Deputy Tom Wilemon and Senior Deputy Antonio Zarzoza to the Texas Tactical Police Officers Association in the amount of $25.00 each.
C.
Requesting approval for payment of membership dues for Sgt. Victor Valdez, Senior Deputy Tom Wilemon, Senior Deputy Jesse J. Brown and Senior Deputy Antonio Zarzoza to the National Tactical Officers Association in the amount of $40.00 each.
D.
Requesting approval for payment of membership dues for Sgt. Victor Valdez to the National Association of Field Training Officers in the amount of $40.00
E.
Requesting approval of payment for membership dues for Senior Deputy Antonio Zarzoza and Sgt. Pablo Garza to the National Association of Corrections Training in the amount of $20.00 each.
F.
Requesting approval of payment for membership dues for Sgt. Victor Valdez, Senior Deputy Tom Wilemon and Senior Deputy Jesse J. Brown to the International Association of Law Enforcement Firearms Instructors in the amount of $55.00 each.
9.
Urban County:
A.
Request approval to enter into ONE (1) "Homebuyer Assistance Program" Contract under the Home Program.
B.
Request for approval of one (1) applicant in the City of San Juan, one (1) applicant in the Countywide area and one (1) applicant in the City of Weslaco under the HOME Homeowner Occupied Housing Rehabilitation Program.
10.
Commissioners' Court Executive Officer:
A.
Approval of 457 plan withdrawal requests due to hardship for Employee #'s 061018 & 038083.
11.
Budget & Management:
A.
1. Approval to transfer $ 417,575.92 to Hidalgo County Health Insurance bank account for Blue Cross Blue Shield Health Insurance Claims for period:
2. Requesting approval of wire transfer to cover claims paid.
|
02/21/09 - 02/27/09
|
$ 208,719.48
|
|
03/01/09 - 03/06/09
|
$ 208,856.44
|
|
TOTAL:
|
$ 417,575.92
|
B.
Self-Insured Workers' Compensation 2202:
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation claims paying account for claims paid by Tristar Risk Management in the amount of $44,700.69 for the period of 02/16-28/2009 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation claims paying account for claims paid by Tristar Risk Management in the amount of $44,700.69 for the period of 02/16-28/2009 and requesting approval of wire transfer.
C.
1. Approval to transfer $475,256.09 to Hidalgo County Health Insurance Claims bank account for Blue Cross Blue Shield Health Insurance Claims for periods:
2. Approval of wire transfer to cover claims paid.
|
02/02/08 02/29/08
|
$ 119,015.93
|
|
03/01/08 03/07/08
|
$ 356,240.16
|
|
TOTAL:
|
$ 475,256.09
|
D.
Various Departments (1100):
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Various Departments in the amount of $35,399.46 to fund year end expenditures.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Various Departments in the amount of $35,399.46 to fund year end expenditures.
12.
Purchasing Department:
A.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 1093 in the amount of $1,250.00 submitted by Leonel Garza Jr. & Associates, LLC with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-040-03-25 (PO#618149) for appraisal services to "Various Road & Bridge and Capital Improvement Plan (C.I.P) Projects" (Monte Alto Collection Site) Work Authorization No. 4 within Hidalgo County Precinct No. 1.
B.
1. Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 2 in the amount of $49,459.50 from Sascon, Inc. contracted vendor for Ezequiel Acevedo No. 2 Subdivision submitted by Hinojosa Engineering. C-CAP-08-012-07-11
2. Presentation for discussion, consideration, acceptance and approval of Change Order No. 1 (increase) with contractor Sascon, Inc. for Ezequiel Acevedo No. 2 Subdivision for Final Quantitative Adjustments in the amount of $6,161.00 as submitted through project engineer, Hinojosa Engineering, Inc. C-CAP-08-012-07-11
2. Presentation for discussion, consideration, acceptance and approval of Change Order No. 1 (increase) with contractor Sascon, Inc. for Ezequiel Acevedo No. 2 Subdivision for Final Quantitative Adjustments in the amount of $6,161.00 as submitted through project engineer, Hinojosa Engineering, Inc. C-CAP-08-012-07-11
C.
Approval of Request for Payment on invoice no. 08-156 in the amount of $11,753.63 for "Construction of Pavilion/Conference Meeting Room for Pct. 3" as submitted for consideration by contracted engineer, Hinojosa Engineering, Inc.
D.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Head Start
b. Fire Marshall
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. NA
a. Head Start
b. Fire Marshall
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. NA
E.
Requesting authority to exercise the additional one year extension as provided under current contract for "Geo-Grid Reinforcement Material" for Hidalgo County Precinct No. 2, under the same rates, terms, and conditions with Hanes Geo Component C-08-016-04-08 Effective: 04/01/09-03/31/10
F.
1. Requesting authority to purchase computer software and/or peripherals through our membership/participation with Texas Procurement and Support Services (TPASS) TXMAS program contract #7-700180 with awarded vendor, Lockheed Martin Desktop Solutions with said authority to purchase effective from today through December 31, 2009;
2. Authority to purchase under the above approved contract for the following:
2. Authority to purchase under the above approved contract for the following:
| Requisition | Vendor | Department | Amount | Account Number |
| 150176 | Lockheed Martin Desktop Solutions | Hidalgo Co. Pct. 1 | 32,409.86 | 91100432001210010747 |
G.
Presentation for discussion, consideration, acceptance, and approval of request the payment of the folllowing invoices from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, after Auditor's review and processing procedures completed and authority for County Treasurer to issue payments/checks:
|
Invoice No.
|
Description
|
Amount
|
| 2635 | Southfork Drainage Lateral |
60,464.40
|
| 2643 | McColl Rd II(Dicker to Orangewood) |
5,066.18
|
| 2644 | RSW Unit#1 Subd. |
7,468.77
|
| 2645 | Eldora Gardens Subd. |
151.60
|
| 2654 | Southfork Drainage Lateral |
48,532.20
|
| 2657 | Las Milpas Rd (Jackson Rd to 10th Street) |
17,768.80
|
H.
1. Presentation for discussion, consideration, acceptance, and approval of Request for Payment#3 for Invoice No. 7063 in the amount of $ 7,500.00 in connection with Contract No. C-08-433-11-04 and Work Authorization No. 1 (PO# 612845) for surveying services for "PAVED/UN-PAVED COUNTY ROADS PROJECTS" (On An As Needed Basis) "SAN CARLOS DRAINAGE IMPROVEMENT PROJECT" from Quintanilla, Headley & Associates, Inc., contracted surveyor for Precinct No. 4
2. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 7066 in the amount of $ 710.00 in connection with Contract No. C-08-415-11-04 and Work Authorization No. 1 (PO#612844) for engineering services for "RENA RAE SUBDIVISION" from Quintanilla, Headley & Associates, Inc., contracted engineer for Precinct No. 4
2. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 7066 in the amount of $ 710.00 in connection with Contract No. C-08-415-11-04 and Work Authorization No. 1 (PO#612844) for engineering services for "RENA RAE SUBDIVISION" from Quintanilla, Headley & Associates, Inc., contracted engineer for Precinct No. 4
I.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 01.09 BCTD in the amount of $13,985.97 (Round III several colonias) as submitted by project engineer Dos Logistics, Inc.
J.
1. Requesting authority to enter into a (12) month maintenance renewal inspection agreement with Cummins-Allison Corp. for the Tax Office different locations through the following requisitions (9-1100-415-15-140-001-0-432);
effective: 03/08/2009 - 03/07/2010
2. Requesting authority to enter into a (12) month renewal maintenance agreement with Quality Data Imaging for the Tax Office through the following requisition #149954 for the following items;
4. Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resources through the following vendor;
effective: 03/08/2009 - 03/07/2010
| Requisition | Machine | Serial Number | Location | Total Amount |
| 149419 | 4062 Jetscan | 14062384606199 | Weslaco | $387.00/year |
| 149430 | 4062 Jetscan | 14062417806222 | Edinburg | $387.00/year |
| 149430 | 4062 Jetscan | 14062406206200 | Edinburg | $387.00/year |
| 149430 | 4062 Jetscan | 6823 | Edinburg | $387.00/year |
| 149430 | 4062 Jetscan | 14062413104314 | Edinburg | $387.00/year |
| 149430 | 4062 Jetscan | 14062402704313 | Edinburg | $387.00/year |
| 149424 | 4062 Jetscan | 14062419804315 | Mission | $287.00/year |
| 149425 | 4062 Jetscan | 14062981004042 | Mission | $387.00/year |
| 149416 | 4021 Currency Counter | 1468 | Weslaco | $165.00/year |
| 149428 | 4062 Jetscan | 14062662905112 | McAllen | $387.00/year |
| Papervision Enterprise | 1210200301 | Edinburg Tax Office | $190.00 |
| Paperflow Lite | 70015 | Edinburg Tax Office | $336.00 |
3. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through oru membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Pricincts, Departments, Program, agencies, etc.:
|
REQUISITION
|
VENDOR
|
DEPARTMENT
|
AMOUNT
|
ACCOUNT NUMBER
|
|
150398
|
BUYBOARD 254-06
|
HEALTH DEPARTMENT
|
$9,991.60
|
91293441003400050603
|
|
150262
|
Tech Depot
|
Human Services
|
$4,344.79 |
91100415501900020743 |