CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 24, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Office - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of 457 plan withdrawal request due to hardship for Employee #099597.
C.
Discussion, consideration, and appointment of Census 2010 Committee Members.
D.
Right of Way Dept.:
Discussion, consideration and action approving Out of County Travel on 2/12-13/09 IRWA Region II Winter Forum Meeting.
Discussion, consideration and action approving Out of County Travel on 2/12-13/09 IRWA Region II Winter Forum Meeting.
7.
Safety Division - Roy Quintanilha:
A.
Approval to make payment of invoice, dated 2/13/2009, for Montalvo Insurance Agency, in the amount of $30,610.00, for the adjustment of the County Wide Commercial Automobile Policy #GP06302049, due to an additional 233 vehicles being added to said policy in 2008. Request authority for County Treasurer to issue a manual check after review, audit, and processing procedures are completed by the County Auditor.
8.
Emergency Services Division - Tony Pena:
A.
Discussion, consideration, and approval of Emergency Services/Fire Marshal uniform policy.
9.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Proclamation: World TB Day March 24, 2009
10.
Community Service Agency:
A.
1. Approval to accept CSBG Amendment No. 3 for Contract 61080000222
2. Approval to accept CSBG Contract 61090000375 for FY 2009
3. Approval to accept CSBG Amendment No. 1 for Contract 61090000375 for FY 2009
4. Approval to accept CSBG/MSFW Amendment No. 3 for Contract 61080000244
5. Approval to accept CEAP Contract 58090000427 for FY 2009
6. Approval to accept Neighbor-to-Neighbor Contract for FY 2009
7. Approval to accept CSA Service Delivery System
8. Requesting Electronic Authorization for all programmatic data between CSA and funding source.
9. Formal request on behalf of the RSVP Program for the Hon. County Judge's acceptance as Keynote Speaker for our 27th Annual Volunteer Recognition Celebration for Hidalgo County.
10. Requesting Court appointment for CAA Board of Directors.
2. Approval to accept CSBG Contract 61090000375 for FY 2009
3. Approval to accept CSBG Amendment No. 1 for Contract 61090000375 for FY 2009
4. Approval to accept CSBG/MSFW Amendment No. 3 for Contract 61080000244
5. Approval to accept CEAP Contract 58090000427 for FY 2009
6. Approval to accept Neighbor-to-Neighbor Contract for FY 2009
7. Approval to accept CSA Service Delivery System
8. Requesting Electronic Authorization for all programmatic data between CSA and funding source.
9. Formal request on behalf of the RSVP Program for the Hon. County Judge's acceptance as Keynote Speaker for our 27th Annual Volunteer Recognition Celebration for Hidalgo County.
10. Requesting Court appointment for CAA Board of Directors.
11.
IT Department - Renan Ramirez:
A.
J.P. Pct. #3 PL. #2
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
Pursuant to Hidalgo County Telephone Policy, presentation for consideration, acceptance and approval of Cellular Request Form (to delete service) for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Plan: | Equipment Type: |
| JP 3 Pl 2 | Judge Ismael "Melo" Ochoa | BE 1000 | IC 502 |
12.
Urban County - Diana Serna:
A.
Requesting approval to award funding and execute the CBDO Contracts under the Neighborhood Stabilization Program for Affordable Homes of South Texas, Inc. (AHSTI), and Proyecto Azteca.
B.
The HOME Division of the Hidalgo County - Urban County Program is requesting a waiver to its in-house Owner-Occupied Rehabilitation Program assistance cap amount of $60,000.
C.
Requesting approval to certify the Affordable Homes of South Texas, Inc. (AHSTI), and Proyecto Azteca as Community-Based Development Organizations (CBDO's) within the County of Hidalgo.
D.
Requesting authorization to extend fiscal year agreement with Mujeres Unidas/Women Together-ESG Program YR 20- (2007) until May 15, 2009. Their agreement terminated Dec. 31, 2008 and was extended through February 28, 2009.
13.
Constables:
A.
Constable Pct. #4:
Requesting approval and authorization to submit FY 2008 Chapter 59 Asset Forfeiture audit report as requested by the Texas Attorney General of Texas.
Requesting approval and authorization to submit FY 2008 Chapter 59 Asset Forfeiture audit report as requested by the Texas Attorney General of Texas.
14.
WIC - Norma Longoria:
A.
Presentation for discussion, consideration, acceptance and approval to amend the WIC Contract with DSHS depicting an increase of 24 cents from $10.45 to $10.69 per participant.
15.
Office of the County Judge:
A.
Approval of Services Agreement between the County of Hidalgo and Valley Initiative for Development and Advancement.
B.
Discussion and possible action regarding Hidalgo County's Legislative Program for the 81st Session of the Texas Legislature.
C.
Discussion and possible action regarding the County's role in the construction of the Hidalgo County Primary Care/ Substance Abuse Facility.
D.
Approval of Interlocal Cooperation Agreement between the County of Hidalgo and Hidalgo County Commuter Rail District and Conflict of Interest Letter.
E.
Approval of proclamation proclaiming March 25,2009 as STC Day in Hidalgo County.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Hidalgo County Head Start Program Self Assessment and Plan of Action
17.
Right of Way - Joe Pena:
A.
Consideration, action and/or of approval of Authority for Execution of Documents by Jose N. Pena- Director Hidalgo County Right of Way Department for Right of Way Acquisition Projects previously approved by Commissioners' Court to include Title Company Closing Documents.
B.
Authorization for County Judge to execute Closing Documents for Lot 16 & 17 Monte Alto Heights Subdivision for the Monte Alto Collection Site Project with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check.
C.
Authorization for County Judge to execute closing documents for a 47.66 acre tract of land out of Lot 14 R. B. Curry Survey No. 4 Subdivision for the San Carlos Drainage Improvement Project with authority for County Auditor to review and complete processing procedures and County Treasurer to issue manual check.
D.
Authorization for County Judge to execute closing documents for an 18.76 acre tract of land out of Lot 15 Section 260 Texas- Mexican Railway Company's Survey for the San Carlos Drainage Improvement Project with authority to County Auditor to review and complete processing procedures and County Treasurer to issue a manual check.
18.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to submit the 2009 Tobacco Settlement Distribution Report; and authorizing County Judge to execute the report.
19.
Precinct #2 - Comm. Palacios:
A.
Resolution honoring the Hidalgo Lady Pirates
20.
Budget & Management - Raul Silguero Jr.:
A.
Interdepartmental transfers:
1.
Pct. #4 Drainage Improvement Projects C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 - Drainage Improvement Project Pct#4 - from (program 036) Other to (program 038) Aguilar Pond - Drainage Ditches in the amount of $574,224.15 and to (program 039) Fike Pond - Drainage Ditches in the amount of $242,693.27 to fund land acquisitions.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 - Drainage Improvement Project Pct#4 - from (program 036) Other to (program 038) Aguilar Pond - Drainage Ditches in the amount of $574,224.15 and to (program 039) Fike Pond - Drainage Ditches in the amount of $242,693.27 to fund land acquisitions.
2.
Pct. #2 BCAP:
Approval of 2009 interdepartmental transfer within Pct. #2 Border Colonia Access Program (1312) from various programs "Subdivision Streets" to various programs "Aid to Government Agency" in the total amount of $305,121.29.
Approval of 2009 interdepartmental transfer within Pct. #2 Border Colonia Access Program (1312) from various programs "Subdivision Streets" to various programs "Aid to Government Agency" in the total amount of $305,121.29.
3.
Various Departments (1100):
Approval of 2009 interdepartmental transfer from Co. Wide - Contingency to various departments to fund telephone expenditures.
Approval of 2009 interdepartmental transfer from Co. Wide - Contingency to various departments to fund telephone expenditures.
4.
IT Countywide (1100):
Approval of 2008 interdepartmental transfer from Co. Wide Adm. - Contingency to IT Countywide in the amount of $24,000.00 to fund year end telephone expenditures.
Approval of 2008 interdepartmental transfer from Co. Wide Adm. - Contingency to IT Countywide in the amount of $24,000.00 to fund year end telephone expenditures.
5.
Pct. #1 CO's 2009 (1339):
Approval of 2009 interdepartmental transfer from Pct. 1 Drainage Improvement, program no. 052, to Pct. 1 Mile 21 N & Mile 5 1/2 W Holding Pond, program no. 057, in the amount of $104,107.28 to fund land acquisition expenditures for the Holding Pond project.
Approval of 2009 interdepartmental transfer from Pct. 1 Drainage Improvement, program no. 052, to Pct. 1 Mile 21 N & Mile 5 1/2 W Holding Pond, program no. 057, in the amount of $104,107.28 to fund land acquisition expenditures for the Holding Pond project.
6.
C.O. 2009 Pct. #2 Drain Improvement Project (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into L. J. Drainage Project (program 038), in the amount of $50,000.00, and into Sioux Rd/Cesar Chavez Drainage Project (program 039), in the amount of $25,000.00.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into L. J. Drainage Project (program 038), in the amount of $50,000.00, and into Sioux Rd/Cesar Chavez Drainage Project (program 039), in the amount of $25,000.00.
7.
Co. Wide Administration (1100):
Approval of 2009 interdepartmental transfer from Rural Ambulance to Co. Wide Administration in the amount of $100,000.00.
Approval of 2009 interdepartmental transfer from Rural Ambulance to Co. Wide Administration in the amount of $100,000.00.
8.
Constable Pct. #4 (1100):
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Contable Precinct No. 4 (1100) in the total amount of $38,000.00 to fund cost of radios and decals for new vehicles.
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Contable Precinct No. 4 (1100) in the total amount of $38,000.00 to fund cost of radios and decals for new vehicles.
9.
Sanitation Pct. #2 (1100):
Approval of 2009 interdepartmental transfer from County Wide Administration to Sanitation Precinct 2 in the amount of $8,443.00 to fund the purchase of needed equipment for Code Enforcement Officers.
Approval of 2009 interdepartmental transfer from County Wide Administration to Sanitation Precinct 2 in the amount of $8,443.00 to fund the purchase of needed equipment for Code Enforcement Officers.
10.
430th District Court (1100):
Approval of 2009 interdepartmental transfer from Co Wide Contingency to 430th DC (1100) in the amount of $99,360.00 to fund building rental.
Approval of 2009 interdepartmental transfer from Co Wide Contingency to 430th DC (1100) in the amount of $99,360.00 to fund building rental.
11.
Elections Department (1100)
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Elections Dept. in the total amount of $17,960.36 to fund salary related expenditures for temporary positions.
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Elections Dept. in the total amount of $17,960.36 to fund salary related expenditures for temporary positions.
B.
Interfund transfers:
1.
C.O.'s 2006 Pct.#3 (1336) to TXDOT Pct.#3 (1315):
Approval of interfund transfer from C.O. 2006 (1336) to TXDOT fund (1315) in the total amount of $69,210.00 for road improvement projects.
Approval of interfund transfer from C.O. 2006 (1336) to TXDOT fund (1315) in the total amount of $69,210.00 for road improvement projects.
2.
CO's 1998 & Tax Notes, 2007 (1428 & 1401)/Refunding Bonds, Series 2009A (1440):
Approval of interfund transfer from CO's 1998 & Tax Notes 2007 to Refunding Bond Series 2009A in the amount of $26,817.78 to fund county cash contribution for the refunding bonds, series 2009A.
Approval of interfund transfer from CO's 1998 & Tax Notes 2007 to Refunding Bond Series 2009A in the amount of $26,817.78 to fund county cash contribution for the refunding bonds, series 2009A.
C.
Budget Appropriations:
1.
District Attorney LEOSE (1220):
Approval of 2009 appropriation of funds for the District Attorney LEOSE and 2008 LEOSE interest earned in the amount of $1,857.61.
Approval of 2009 appropriation of funds for the District Attorney LEOSE and 2008 LEOSE interest earned in the amount of $1,857.61.
2.
Sheriffs Dept. - Cops Universal Hiring (1284)
Approval of 2009 appropriation of funds for the Sheriff's Cops Universal Hiring (Cops 15) in the total amount of $800,600.00 to fund salary related expenditures associated with retention phase of grant agreement.
Approval of 2009 appropriation of funds for the Sheriff's Cops Universal Hiring (Cops 15) in the total amount of $800,600.00 to fund salary related expenditures associated with retention phase of grant agreement.
3.
Refunding Bonds, Series 2009A (1440):
Approval of 2009 appropriation of revenues in the amount of $7,288,389.53 and expenditures in the amount of $7,279,863.98, respectively, for the refunding bonds, series 2009A to fund proceeds and related costs.
Approval of 2009 appropriation of revenues in the amount of $7,288,389.53 and expenditures in the amount of $7,279,863.98, respectively, for the refunding bonds, series 2009A to fund proceeds and related costs.
4.
CO's 2009 (1339 & 1439):
Approval of 2009 appropriation of revenues in the total amount of $24,620,208.33 to fund the CO's 2009 proceeds.
Approval of 2009 appropriation of revenues in the total amount of $24,620,208.33 to fund the CO's 2009 proceeds.
D.
Salary Schedule Changes:
1.
A. Approval to delete three (3) Analyst I positions and create two (2) Analyst III positions as follows:
B. Approval of Revised Salary Schedules.
| Action | Slot # | Position Title | Budgeted Salary |
| Delete | 115-009-0002 | Planning Analyst I | $40,404.00 |
| Delete | 115-009-0008 | Budget Analyst I | $42,424.00 |
| Delete | 115-065-0015 | Planning Analyst I | $40,404.00 |
| Total Salaries Deleted: | $123,232.00 | ||
| Action | Slot # | Position Title | Budgeted Salary |
| Create | 115-001-0024 | Budget Analyst III | $49,750.00 |
| Create | 115-001-0025 | Planning Analyst III | $49,750.00 |
| Total Salaries Created: | $99,500.00 | ||
B. Approval of Revised Salary Schedules.
21.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Pursuant to Texas Local Government Code, Chapter 116, including Section .024 -Selection of Depositories and Subdepositories, discussion, consideration and action, including, but not limited to the following:
A. Tx Local Gov't. Code-Chapter/Section 116.024(a) At the meeting at which banks are to be selected as county depositories, the commissioners court shall:
(1) enter in the minutes of the court all applications filed with the county judge;
(2) consider all applications;(presentation of scoring grid from designated grading committee)
(3) select the qualified applicants that offer the most favorable terms and conditions for the handling of county funds.
B. Authorization to proceed to negotiate a depository bank contract with qualified applicant(s) with designation/appointment of negotiation committee.
A. Tx Local Gov't. Code-Chapter/Section 116.024(a) At the meeting at which banks are to be selected as county depositories, the commissioners court shall:
(1) enter in the minutes of the court all applications filed with the county judge;
(2) consider all applications;(presentation of scoring grid from designated grading committee)
(3) select the qualified applicants that offer the most favorable terms and conditions for the handling of county funds.
B. Authorization to proceed to negotiate a depository bank contract with qualified applicant(s) with designation/appointment of negotiation committee.
5.
Pursuant to action taken by Commissioner's Court on 3-17-09 related to Texas Local Government Code 262.024 (a)(8)(d) approval to set the "intervals" for the solicitation of "quotes" for food related purchases:
A. Thirty (30) day intervals (current & historic time frame is 30 days)
B. Other as approved ___________;
Note: This action is necessary inasmuch as the setting of the "intervals" was inadvertently omitted on last week's agenda item attached hereto.
A. Thirty (30) day intervals (current & historic time frame is 30 days)
B. Other as approved ___________;
Note: This action is necessary inasmuch as the setting of the "intervals" was inadvertently omitted on last week's agenda item attached hereto.
6.
Presentation for consideration and acceptance of "Expansion of Professional Services Pool" (as listed on the RFQ Acceptance Sheet attached hereto) of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
1. "Expansion of Engineering Services" – (RFQ No. 2009-097-03-11-MSS) - net gain-4 firms - new total 35 firms
2. "Expansion of Architectural Services" – (RFQ No. 2009-098-03-11-CGV)- net gain-4 firms - new total 16 firms
3. "Expansion of Construction Materials Testing Services" – (RFQ No. 2009-101-3-11-YSI)- net gain-1 firm - new total 6 firms
4. "Expansion of Real Estate Appraisers" – (RFQ No. 2009-099-03-11-OTM)- net gain-1 firms - new total 5 firms
5. "Expansion of Surveyors" – (RFQ No. 2009-100-03-11-OTM)- net gain-2 firm - new total 18 firms
1. "Expansion of Engineering Services" – (RFQ No. 2009-097-03-11-MSS) - net gain-4 firms - new total 35 firms
2. "Expansion of Architectural Services" – (RFQ No. 2009-098-03-11-CGV)- net gain-4 firms - new total 16 firms
3. "Expansion of Construction Materials Testing Services" – (RFQ No. 2009-101-3-11-YSI)- net gain-1 firm - new total 6 firms
4. "Expansion of Real Estate Appraisers" – (RFQ No. 2009-099-03-11-OTM)- net gain-1 firms - new total 5 firms
5. "Expansion of Surveyors" – (RFQ No. 2009-100-03-11-OTM)- net gain-2 firm - new total 18 firms
7.
Recommending award of bid and approval of contracts to lowest multiple bidders meeting all specifications and/or requirements as attached hereto for: "Hidalgo County-Sign Language Interpreting Services" Bid No. 2009-024-SMA
8.
Requesting authority to exercise the ninety (90) day grace period extension (as provided in contract C-06-137-04-11) for "Security Services for Parking Lots", under the same rates, terms and conditions with Valley Metro Security, LLC. with an effective date of 04/11/09 -07/10/09 so as to have no lapse in service while the procurement process is completed inasmuch as it is in the County's best interest to do so.
9.
Recommending bid award and approval of contract to the bidder ( Lone Star Uniforms, Inc.) meeting all the specifications and/or requirements as attached hereto for "Hidalgo County-Purchase of New Bulletproof Vests (soft body armors)" (Bid No. 2009-025 SMA)
10.
Presentation for discussion, consideration and action on the proposal submitted by Beck Disaster Recovery, Inc. (BDR) in connection with Emergency Planning and Training-Debris Contractor Procurement" services as permitted under the current agreement between Hidalgo County and BRD.
11.
Requesting approval for Hidalgo County to enter into a Work Force Solution Work Experience Agreement in connection with Work Experience participation under the Workforce Investment Act & Personal Responsibility Act.
12.
Presentation for discussion, consideration, and action to publish an advertisment for a sealed bids for the Lease and/or Lease Purchase of Office Space in connection with the necessity to relocate numerous departments currently housed at the former Administration Building located at 100 E. Cano, Edinburg, Texas in order to vacate the first three (3) floors to renovate for the housing of the District Attorney's Offices, Commissioners Court Facilites, and County Judge's Offices including approval of general elements such as:
A. Initial term of lease:
a) ____________ year(s); with option to renew for;
b) ____________ year(s) term(s);
B. Square footage required: which will in turn dictate the required parking spaces for both regular and handicapped needs;
a) Minimum of 21,000 with a Maximum of 27,000; or,
b) Min. ___________; with Max. of _______;
C. Renovation expenses, if necessary or required by departments will be at whose expense:
a) Lessor; or, historic lease specifications have requested that any/all renovations requested/required by at Lessor's expense;
b) County's;
D. Property condition report/assesstment of building (i.e. roof, plumbing, HVAC, electrical, etc.) no older than 90 days;
a) Required from Lessor (at Lessors expense);
b) Not required;
E. Determining Factors:
a) Amount of Lease payments toward purchase of property;
b) Others as imposed by County _____________________;
F. Other related elements
A. Initial term of lease:
a) ____________ year(s); with option to renew for;
b) ____________ year(s) term(s);
B. Square footage required: which will in turn dictate the required parking spaces for both regular and handicapped needs;
a) Minimum of 21,000 with a Maximum of 27,000; or,
b) Min. ___________; with Max. of _______;
C. Renovation expenses, if necessary or required by departments will be at whose expense:
a) Lessor; or, historic lease specifications have requested that any/all renovations requested/required by at Lessor's expense;
b) County's;
D. Property condition report/assesstment of building (i.e. roof, plumbing, HVAC, electrical, etc.) no older than 90 days;
a) Required from Lessor (at Lessors expense);
b) Not required;
E. Determining Factors:
a) Amount of Lease payments toward purchase of property;
b) Others as imposed by County _____________________;
F. Other related elements
B.
Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4)(a) a professional service for Appraisal Services in connection with Hidalgo County Precinct No 1 Road & Bridge an CIP Projects;
B. Presentation of scoring grid (for purposes on ranking by CC) of the firms graded & evaluated through the County's approved pool of appraiser in connection with Professional Appraisal Services required for the design construction of Hidalgo County Precinct No 1 Road and Bridge and CIP Projects;
1st 2nd 3rd
C. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No 1 ranked firm of for the provision of Appraisal Services for Hidalgo County Precinct No 1 Road and Bridge and CIP Projects.
B. Presentation of scoring grid (for purposes on ranking by CC) of the firms graded & evaluated through the County's approved pool of appraiser in connection with Professional Appraisal Services required for the design construction of Hidalgo County Precinct No 1 Road and Bridge and CIP Projects;
1st 2nd 3rd
C. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No 1 ranked firm of for the provision of Appraisal Services for Hidalgo County Precinct No 1 Road and Bridge and CIP Projects.
C.
Pct. 2
1.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 10 in the estimated amount of $49,000.00 for the "Drainage Improvements for Existing drain ditch located approx. 0.25 Mi South of and parallel to Owassa Rd" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 11 in the estimated amount of $21,500.00 for the "Extension to an existing Hidalgo County Irrigation District No. 2 drain ditch located approx. .25 Mi North of and parallel to Sioux Rd" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 11 in the estimated amount of $21,500.00 for the "Extension to an existing Hidalgo County Irrigation District No. 2 drain ditch located approx. .25 Mi North of and parallel to Sioux Rd" with R. Gutierrez Engineering to provide engineering services to Hidalgo County Precinct No. 2 through Contract No. C08-381-09-16.
D.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) (a), a professional service for Engineering Services in connection with: Lakeview Subdivision West of N. McColl Rd & Curry Rd West of Cesar Chavez;
B. Presentation of scoring grid (for the purposes on ranking by CC) of the firms graded & evaluated through the County's approved pool of engineers in connection with professional Engineering Serivces required for Lakeview Subdivision West of N. McColl Rd & Curry Rd West of Cesar Chavez;
1st ; 2nd ; 3rd ;
C. Authority for the Purchasing Department to negotiate a professional Engineering services contract with the No. 1 ranked firm of: for the provision of Engineering Services for Lakeview Subdivision West of N. McColl Rd & Curry Rd West of Cesar Chavez.
B. Presentation of scoring grid (for the purposes on ranking by CC) of the firms graded & evaluated through the County's approved pool of engineers in connection with professional Engineering Serivces required for Lakeview Subdivision West of N. McColl Rd & Curry Rd West of Cesar Chavez;
1st ; 2nd ; 3rd ;
C. Authority for the Purchasing Department to negotiate a professional Engineering services contract with the No. 1 ranked firm of: for the provision of Engineering Services for Lakeview Subdivision West of N. McColl Rd & Curry Rd West of Cesar Chavez.
2.
1. Requesting approval of a professional engineering services agreement with MILLENNIUM ENGINEERS GROUP, INC. for the purposes of engineering services for the "PAVED/UNPAVED, LATERAL and C.I.P. PROJECTS" for Hidalgo County Precinct No. 4 (as selected for negotiations through County's protocol from the "POOL" of engineers by C.C. on 11/18/08), and (as approved by legal counsel);
2. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of engineering services for the "SAN CARLOS DRAINAGE IMPROVEMENTS PROJECT" (on an as needed basis) for Hidalgo County Precinct No. 4, and (as selected for negotiations through County's protocol from the "POOL" of appraisers by C.C. on 12/16/08), and (as approved by legal counsel).
2. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of engineering services for the "SAN CARLOS DRAINAGE IMPROVEMENTS PROJECT" (on an as needed basis) for Hidalgo County Precinct No. 4, and (as selected for negotiations through County's protocol from the "POOL" of appraisers by C.C. on 12/16/08), and (as approved by legal counsel).
E.
WIC
1.
Recommending bid award and approval of contract to the lowest bidder meeting all the specifications and/or requirements as attached hereto for "Hidalgo County WIC Program-Microcuvettes" Bid No. 2009-094-03-11-SMA)
F.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, and action on a recommendation by project engineer R. Gutierrez Engineering Corporation to award to the lowest bidder meeting all specifications for Bid No. CAP-2009-01-02-04-LRM "Road & Drainage Construction of El Charro#2 Subdivision" and approval of contract subject to legal review and TX DOT approval.
G.
Colonia Access Program Pct. 3
1.
Requesting authority to advertise for Road & Drainage Construction of the following BCAP project with plans and specifications to be developed and drafted by project engineer, Hinojosa Engineering, Inc.:
A.) Havana Subdivision;
B.) Munoz Estates;
C.) Hilda #3 Subdivision.
A.) Havana Subdivision;
B.) Munoz Estates;
C.) Hilda #3 Subdivision.
H.
Sheriff's Office
1.
Presentation for discussion, consideration, acceptance, and approval to enter into an Interlocal Agreement (forwarded for review as to form by legal counsel) between Hidalgo County (Sheriff's Office) and The City Of Elsa, Texas Police Department in connection with the transfer of three (3) Sheriff's Office Vehicles (currently not utilized by HCSO).
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
EEOC Charge No. 451-2008-02049; Velasquez
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
EEOC Charge No. 451-2008-02049; Velasquez
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn