CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 24, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - 93rd District Court (1100)
B.
2009 - Co. Wide Adm. (1100)
C.
2009 - Emergency Services Division Fire Marshal's Office - 1100
D.
2009 - Right of Way (1200)
E.
2009 - Tax Office (1100)
F.
2009 - District Clerk (1100)
G.
2009 - Human Services Division (1100)
H.
2009 - Health & Human Services Department - Clinics (1100)
I.
2009 - Sheriff's Federal Sharing (1229)
J.
2009 - D.A. Bad Checks - 1222
K.
2009 - D.A. Bad Checks (1222)
L.
2009 - Public Defender's (1100)
M.
2009 - WIC Adm. (1292)
N.
2009 - DBM Employee Benefits (2201)
O.
2009 - DBM Worker's Comp. Div. (2202)
P.
2009 - Colonia Access Program (1200)
Q.
2009 - Constable Pct. #3 (1100)
R.
2009 - Pct. #1 R&B (1201)
S.
2009 - Pct. #1 Parks (1211)
T.
2009 - Pct. #2 Parks (1212)
U.
2009 - Pct. #2 BCAP (1311)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Attorney:
Approval of Processing Fees Report for the month of February 2009.
Approval of Processing Fees Report for the month of February 2009.
5.
Right of Way - Permits:
A.
1. La Joya I.S.D. No. 25 School Subdivision:
a. Contractor shall install a 21" irrigation drain line crossing Mile 5 Road approximately 35 feet west of Abram Road connecting to the existing 21" irrigation drain line along the south side of Mile 5 Road.
2. North Alamo Water Supply Corporation:
a. Eldora Gardens N 1/2 L17 (Eldora NS/E I Rd)- Bore- Margarita Guerra-3/4" service connection
b. Spanish Palms L20 B1 (NWC 13N/1015)- Bore- Alberto Martinez- 3/4" service connection
c. Tierra Bonita L71 (Tower WS/N Earl)- Bore- Patricia Barrera- 3/4" service connection
a. Contractor shall install a 21" irrigation drain line crossing Mile 5 Road approximately 35 feet west of Abram Road connecting to the existing 21" irrigation drain line along the south side of Mile 5 Road.
2. North Alamo Water Supply Corporation:
a. Eldora Gardens N 1/2 L17 (Eldora NS/E I Rd)- Bore- Margarita Guerra-3/4" service connection
b. Spanish Palms L20 B1 (NWC 13N/1015)- Bore- Alberto Martinez- 3/4" service connection
c. Tierra Bonita L71 (Tower WS/N Earl)- Bore- Patricia Barrera- 3/4" service connection
6.
Tax Refunds:
A.
| Acct # | Property Owner | Payer | Amt |
| A6590.00.000.0001.00 | Shamrock Adventure | Walgreens | $3433.97 |
| A6590.00.000.0001.00 | Shamrock Adventure | Walgreens | $3615.35 |
| A6590.00.000.0001.00 | Shamrock Adventure | Walgreens | $4492.69 |
| A6590.99.000.0001.01 | Walgreens | Walgreens | $2950.73 |
| A7000.00.000.0019.10 | Law Office Of Damian Orozco | Law Office Of Damian Orozco | $2731.48 |
| B2950.00.000.0002.05 | Walgreen | Walgreen | $6788.14 |
| B2950.00.000.0002.05 | Walgreen | Walgreen | $3369.77 |
| C9538.02.000.0133.00 | Gonzalez, Ruben | Chase Home Finance | $2609.22 |
| C9538.02.000.0133.00 | Gonzalez, Ruben | Landtitle/Chase Home Finance | $2826.01 |
| C9538.02.000.0133.00 | Gonzalez, Ruben | First Am/Chase Home Finance | $3617.54 |
| E3300.99.000.0000.C9 | Coca Cola Enter | Coca Cola | $3155.57 |
| M1950.99.000.0000.C9 | Coca Cola Enter | Coca Cola | $6274.24 |
| M2240.99.000.0003.03 | Embassy Suites Hotel | Capmark Finance | $4446.91 |
| M2280.99.000.00A1.03 | Burlington Coat Factory #190 | Property Tax | $9554.67 |
| M2450.99.003.0102.02 | Valley Coca Cola | Coca Cola | $126553.93 |
| M3930.00.000.0004.00 | Border Capital Bank | Border Capital Bank | $44638.92 |
| P3290.03.000.0006.00 | Marisol Ozuna & Juan Solano | Priority Medical Equip | $5615.70 |
| P8920.00.000.0005.00 | Abanto, Cesar | Rio Tax Loans | $3131.78 |
| S0025.99.000.0001.05 | Saenz Medical Pharmacy | Saenz Medical Pharmacy | $2888.62 |
| S1000.99.000.0001.25 | Ryder Truck Rental | Ryder Truck Rental | $2992.17 |
| S1075.99.000.0001.00 | Walgreens #10550 | Walgreens | $2811.64 |
| S1184.00.000.0001.00 | Shamrock | Walgreens | $5015.42 |
| S1184.00.000.0001.00 | Shamrock | Walgreens | $6218.38 |
| S1452.00.000.0001.00 | Caplaco Nineteen | Walgreens | $7989.88 |
| S1452.00.000.0001.00 | Caplaco Nineteen | Walgreens | $10344.80 |
| S2640.00.000.001A.00 | Mfr Properties | Walgreens | $3239.81 |
| S2640.00.000.001A.00 | Mfr Properties | Walgreens | $7181.91 |
| S2640.00.000.001A.00 | Mfr Properties | Walgreens | $3728.36 |
| S2696.00.000.0001.00 | Waltrust Properties | Walgreens | $3632.48 |
| T1230.05.000.0002.00 | Rcs Land | Rcs Land | $4817.91 |
| T6865.00.000.0002.00 | Windrose Edinburg | First American | $49124.35 |
| W0100.00.031.0008.04 | Saenz, Javier A | Saenz Medical Center | $3173.69 |
| W0280.00.000.0001.00 | Cornerstone | Walgreens | $4359.59 |
| W0280.99.000.0001.01 | Walgreens | Walgreens | $3109.57 |
| W0280.99.000.0001.01 | Walgreens | Walgreens | $2908.85 |
7.
Fuel Reimbursements:
A.
Requesting approval to reimburse Barbara Storz, CES-Horticulture for the purchase of fuel for Texas AgriLife Extension county vehicle in the amount of $47.60.
8.
Buildings & Grounds:
A.
To advise the commissioner's court that the vendor Kone Elevators was called on March 2,2009 when the contract was still in place to do repairs on elevator #1 and has continued to work on them pending parts that are being ordered. Also the contract expired 03-03-09 and the new contract for Thyssenkrupp was effective 03-04-09.
9.
Headstart:
A.
Discussion/Approval to Advertise and Approval of Statement of Qualifications, Requirements and Scope of Services for the Following:
1. Medical and Dental Providers
2. Mental Health Providers
3. Special Services Providers
1. Medical and Dental Providers
2. Mental Health Providers
3. Special Services Providers
B.
Discussion/Approval of Bid Award and Contract to Bidder Meeting all Specifications for the Lease of Land Space in the Following Area:
1. La Joya Area Bid #2009-01-032
1. La Joya Area Bid #2009-01-032
C.
Discussion/Approval of Program Financial Report for February 2009
10.
Auditor's Office:
A.
Monthly Collection Reports for August, October, November, and December 2008 and January 2009
| OFFICE | FEES & COSTS | MONTH |
| Constable Celestino Avila | $1,453.20 | November 2008 |
| Constable Celestino Avila | $550.00 | December 2008 |
| Constable Gilbert Alaniz | $1,280.00 | November 2008 |
| Constable Gilbert Alaniz | $120.00 | December 2008 |
| Constable Andres Rios | $1,330.00 | November 2008 |
| Constable Andres Rios | $710.00 | December 2008 |
| Constable Daniel Marichalar | $530.00 | November 2008 |
| Constable Daniel Marichalar | $1,160.00 | December 2008 |
| Law Library | $1,414.25 | November 2008 |
| Law Library | $1,145.75 | December 2008 |
| Sherriff's Fee | $156,814.66 | November 2008 |
| Sherriff's Fee | $115,379.27 | December 2008 |
| J.P. Mary Alice Palacios-Hernandez | $76,790.25 | August 2008 |
| J.P. Charlie Espinoza | $110,389.75 | October 2008 |
| J.P. Mary Alice Palacios-Hernandez | $63,740.25 | October 2008 |
| J.P. Jesus Morales | $23,981.50 | November 2008 |
| J.P. Rosa Trevino | $74,468.50 | November 2008 |
| J.P. Ismael "Melo" Ochoa | $47,599.35 | November 2008 |
| J.P. Mary Alice Palacios-Hernandez | $63,632.34 | November 2008 |
| J.P. Charlie Espinoza | $84,754.00 | November 2008 |
| J.P. Luis Garza | $60,404.52 | December 2008 |
| J.P. Gilberto Saenz | $41,729.22 | January 2009 |
| J.P. Jesus Morales | $30,957.70 | January 2009 |
11.
Purchasing Department:
A.
Presentation for discussion and approval of a correction to on previous action (approval) by Commissioners Court for "E-08-228-05-13-The Interlocal Purchasing System (TIPS)" to reflect
Region VIII Interlocal Agreement Education Service Center's Cooperatvie Purchasing Program and not Region VII as erroneously captioned on the agenda of 5-13-08.
B.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 1 in the amount of $19,052.52 (3rd Call, several colonias) as submitted by project engineer, Rodriguez Engineering.
C.
Requesting approval of Payment Application No. 5 in the amount of $19,072.80 in connection with the "South Tower Park Project" from contracted vendor, Sanchez United Contracting, Inc., and as recommended by project engineer, R. Gutierrez Engineering Corp., after Auditor's review and processing procedures completed including authority for County Treasurer to issue payment(s)/check(s);
D.
Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 10 in the amount of $6,597.17 with L&G Engineering Laboratory, LLC., to provide Construction Materials Testing Services for Pecan Avenue. & Mile 1 E. Rd. Project in Hidalgo County Precinct No. 1 with Contract Number: E-08-364-08-12.
E.
Presentation for consideration, discussion, acceptance and approval of request for payment for Invoice No. 01-08PA in the amount of $22,717.00 submitted by Dos Logistics, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-08-389-10-28-PO #618144 for Professional Engineering Services "On-Call Engineering Services" rendered for "Pecan Avenue and Mile 1".
F.
Presentation for discussion, consideration, acceptance, and approval of request for payment for Invoice No. 7065 (Pmt# 2) in the amount of $ 12,500.00 submitted by Quintanilla, Headley & Associates, Inc. after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract # C-08-477-12-09 and WA #1 for surveying services for the "San Carlos Drainage Improvements Project Pct# 4" (PO #614261).
G.
1. Presentation for discussion, consideration, acceptance and approval of request for payment #1 for Invoice # 012-1621Rev (01/30/09) in the total amount of $ 56,350.00 as submitted by ERO Architects subject to County Auditor's's review and completion of processing procedures with authority for County Treasurer issue payment/check in connection with Contract # C-08-113-12-23 (PO # 619286) for: "As Built drawings of the existing Courthouse to includes Annexes and the surrounding Parking Areas & Sidewalks Project" (Phase II A: Property Condition Assessment Environmental Assessment) and (Phase II B: Needs Analysis and Programming)
2. Presentation for discussion, consideration, acceptance and approval of request for payment #2 for Invoice # 012-1645 Rev in the total amount of $ 56,350.00 (02/27/09)as submitted by ERO Architects subject to County Auditor's's review and completion of processing procedures with authority for County Treasurer issue payment/check in connection with Contract # C-08-113-12-23 (PO # 619286) for: "As Built drawings of the existing Courthouse to includes Annexes and the surrounding Parking Areas & Sidewalks Project" (Phase II A: Property Condition Assessment Environmental Assessment) and (Phase II B: Needs Analysis and Programming)
2. Presentation for discussion, consideration, acceptance and approval of request for payment #2 for Invoice # 012-1645 Rev in the total amount of $ 56,350.00 (02/27/09)as submitted by ERO Architects subject to County Auditor's's review and completion of processing procedures with authority for County Treasurer issue payment/check in connection with Contract # C-08-113-12-23 (PO # 619286) for: "As Built drawings of the existing Courthouse to includes Annexes and the surrounding Parking Areas & Sidewalks Project" (Phase II A: Property Condition Assessment Environmental Assessment) and (Phase II B: Needs Analysis and Programming)
H.
Presentation for discussion, consideration, acceptance, and approval of request for payment for Invoice No. 299159 in the amount of $ 67,466.44 submitted by TEDSI Infrastructure Group, Inc. after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract # C-08-226-09-30 and WA #1(PO #613184).
I.
1. Approval of Request for Payment No. 5 in the amount of $3,523.40, from V-A Architecture, contracted architect for "South Tower CRC/Park Project" C-07-042-04-17.
2. Approval of Request for Payment No. 1 (Solar Powered Lights) in the amount of $9,838.40, from V-A Architecture, contracted architect for "South Tower CRC/Park Project" C-07-042-04-17.
2. Approval of Request for Payment No. 1 (Solar Powered Lights) in the amount of $9,838.40, from V-A Architecture, contracted architect for "South Tower CRC/Park Project" C-07-042-04-17.
J.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Buildings and Grounds
b. Community Supervision and Corrections Department, aka, Adult Probation
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. NA
a. Buildings and Grounds
b. Community Supervision and Corrections Department, aka, Adult Probation
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
a. NA
K.
1. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract Number |
| ESRI/USER Conference Environmental Systems Research Institute |
Software and Services | DIR-SDD-492 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
2. Requesting authority to enter into an Annual preventative maintenance renewal inspection agreement with Cummins-Allison Corp. for the Tax Office (San Juan Office) through the following requisition #150903 in the total amount of $445.00/year, effective: 04/09/2009 - 04/08/2010 (9-1100-415-15-140-001-0-432)
3. Requesting authority to enter into an Annual full service plan renewal with Intuit, Inc. for the Tax Office through the following requisition #151028 in the total amount of $1,200.00/year.
Effective: 04/15/2009-04/14/2010 (9-1100-415-15-140-001-0-336)
4. Requesting authority to enter into an Annual Software Support Renewal Agreement with Gilbarco Inc. for the Sheriff's Department through the following requisition #151297 in the amount of $175.00/year.
Effective: 04/29/09 - 04/29/2010 (9-1100-421-00-280-001-0-336)
Effective: 04/29/09 - 04/29/2010 (9-1100-421-00-280-001-0-336)
5. Requesting authority to enter into an Annual preventive maintenance inspection renewal agreement with Cummins-Allison Corp. for the Tax Office (Mission Office) through the following requisition #149424 in the amount of $387.00/year. Effective: 03/08/2009 - 03/07/2010 (9-1100-415-15-140-001-0-432)
6. Requesting authority to enter into an annual software renewal agreement with AFIX Technologies, Inc. for the Sheriff's Department through the following requisition #151294 in the total amount of $6,974.00. Effective: 05/29/2009 - 05/28/2010 (9-1100-421-00-280-001-0-336)
7. Requesting authority to enter into a 48-month new copier/printer lease for a WC7655 through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox Corporation contract #072391200 for the Right Of Way Department, through requisition #151449 for the amount of $775.31/month, effective: Upon approval (780) Capital Lease (9-1200-431-00-260-001-0-780)
8. Ratification of purchase order #619014 in the amount of $1,476.00 for the renewal maintenance agreement with Quality Data Imaging for the Hidalgo County Tax Office.
L.
Approval of revised and corrected request for payment Application No. 1 in the amount of $33,415.30 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting.C-08-406-01-28