CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 31, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Commissioners' Court Executive Office - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of 2009 membership dues in the amount of $ 300.00 to the South Texas County Judges' & Commissioners' Association
C.
Discussion, consideration and appointment of Census 2010 Committee Members
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
HIDTA - Task Force - Dora Munoz:
A.
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Hidalgo County Treasurer to issue payment for the following invoice after it has been reviewed, audited and processing procedures are completed by the Hidalgo County Auditor.
|
Vendor
|
Invoice Date
|
Amount
|
| Texas Department of Public Safety | 02/10/09 | $316.92 |
9.
Urban County - Diana Serna:
A.
The Urban County Program is requesting authorization to advertise for bids for the demolition of Imhoff tank and construction of new testing lab at the Elsa Wastewater Treatment Plant, an Urban County Program Year 18 & 21 (2005 & 2008) Water/Sewer improvement project. Project engineer is J.E. Saenz & Associates.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services in connection with Hidalgo County Urban County Program Year 21 (2008) for Water Improvement Planning in the City of La Joya.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City of La Joya) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Water Improvement Planning project in the City of La Joya.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of La Joya Water Improvement Planning project.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City of La Joya) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Water Improvement Planning project in the City of La Joya.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of La Joya Water Improvement Planning project.
C.
The Urban County Program requests approval of Subrecipient Agreement with the City of Mission - Boys & Girls Club of Mission (Youth Services) in the amount of $9,260.00 for Urban County Program Year 21 (2008).
D.
The Urban County Program is requesting approval of a best and final negotiated Material Testing professional service contract with Raba-Kistner Consultants, Inc. in the amount of $ 7,529.00 utilizing Year 21 (2008) funds for a Water/Sewer improvement project (installation of Sewer line on alley between Calle Del Cedro & Las Palmas) within the City of Weslaco.
10.
Office of the County Judge:
A.
1. Discussion and action on the creation of a scholarship for Hidalgo County employees and their dependents at the University of Texas-Pan American
2. Authorization to create a fund to be maintained by the University and to transfer funds currently held by STC into this account
3. Setting the amount of scholarship and award period
4. Authorizing the use of optional payroll deduction
2. Authorization to create a fund to be maintained by the University and to transfer funds currently held by STC into this account
3. Setting the amount of scholarship and award period
4. Authorizing the use of optional payroll deduction
B.
Approval of Proclamation proclaiming April 2009 as Child Abuse Prevention and Awareness Month - Soila Garcia, CASA
11.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval of Subdivision Plat
a. Camino Real Subdivision – Pct. 3 (Campbell Patton)
b. Mission Valley Estates – Pct. 3 (Humberto Fasel)
c. Bon Viejo Phase 2 Subdivision – Pct. 4 (Becky Bonham)
d. Laguna Ranch Subdivision – Pct. 1 (Jaime Leal)
e. Sibley Haven Subdivision – Pct. 1 (Irasema Trevino)
f. Diana Cardenas Estates – Pct. 3 (Diana G Cardenas)
g. Urbano Villarreal Subdivision –Pct. 3(Urbano Villarreal)
h. Villegas Subdivision – Pct. 4 (Carlos Villegas)
i. Estate One Subdivision – Pct. 1 (Rosa Campos)
j. Canuck Village Subdivision – Pct. 1 (Paul Daniec)
2. Final Approval of Subdivision Plat
a. La Frontera Estates Phase III – Pct. 1 (Allen Cohrs)
b. Carolina No. 1 Subdivision – Pct. 3 (Juan Pena Jr.)
c. Carolina No. 2 Subdivision – Pct. 3 (Juan Pena Jr.)
d. Ash Subdivision – Pct. 1 (Roger Beethel)
e. Franco Reyes Acres Subdivision – Pct. 4 (Ramon Reyes)
3. Final Approval of Subdivision Plat with Financial Guarantee
a. ECISD Middle School No. 6 –Pct. 4(E.C.I.S.D.)
b. San Jose Ranch Subdivision – Pct. 4 (Marcus Barrera)
a. Camino Real Subdivision – Pct. 3 (Campbell Patton)
b. Mission Valley Estates – Pct. 3 (Humberto Fasel)
c. Bon Viejo Phase 2 Subdivision – Pct. 4 (Becky Bonham)
d. Laguna Ranch Subdivision – Pct. 1 (Jaime Leal)
e. Sibley Haven Subdivision – Pct. 1 (Irasema Trevino)
f. Diana Cardenas Estates – Pct. 3 (Diana G Cardenas)
g. Urbano Villarreal Subdivision –Pct. 3(Urbano Villarreal)
h. Villegas Subdivision – Pct. 4 (Carlos Villegas)
i. Estate One Subdivision – Pct. 1 (Rosa Campos)
j. Canuck Village Subdivision – Pct. 1 (Paul Daniec)
2. Final Approval of Subdivision Plat
a. La Frontera Estates Phase III – Pct. 1 (Allen Cohrs)
b. Carolina No. 1 Subdivision – Pct. 3 (Juan Pena Jr.)
c. Carolina No. 2 Subdivision – Pct. 3 (Juan Pena Jr.)
d. Ash Subdivision – Pct. 1 (Roger Beethel)
e. Franco Reyes Acres Subdivision – Pct. 4 (Ramon Reyes)
3. Final Approval of Subdivision Plat with Financial Guarantee
a. ECISD Middle School No. 6 –Pct. 4(E.C.I.S.D.)
b. San Jose Ranch Subdivision – Pct. 4 (Marcus Barrera)
12.
WIC - Norma Longoria:
A.
EBT Grant:
1. Discussion, consideration, and approval to waive Travel Policies, Guidelines and Procedures T.1, Sections 13.C of the Hidalgo County Accounting Procedures Manual for the Lodging of the Electronic Benefits Transfer (EBT) Grant employees.
1. Discussion, consideration, and approval to waive Travel Policies, Guidelines and Procedures T.1, Sections 13.C of the Hidalgo County Accounting Procedures Manual for the Lodging of the Electronic Benefits Transfer (EBT) Grant employees.
13.
Elections Administration - Yvonne Ramon:
A.
1. Discussion, consideration, and acceptance of increase in funds of the following Help America Vote Act (HAVA) grant awards for the period of January 1, 2005 to December 31, 2009 received from the Texas Secretary of State - Elections Division
a. Polling Places Accessibility increase in the amount of $1,000.00
b. Opportunity for Access increase in the amount of $1,000.00
2. Approval of appropriation of funds for the following Help America Vote Act (HAVA) grant awards for period of January 1, 2005 to December 31, 2009.
a. Polling Places Accessibility increase in the amount of $1,000.00
b. Opportunity for Access increase in the amount of $1,000.00
a. Polling Places Accessibility increase in the amount of $1,000.00
b. Opportunity for Access increase in the amount of $1,000.00
2. Approval of appropriation of funds for the following Help America Vote Act (HAVA) grant awards for period of January 1, 2005 to December 31, 2009.
a. Polling Places Accessibility increase in the amount of $1,000.00
b. Opportunity for Access increase in the amount of $1,000.00
B.
1. Approval of Agreement for Election Services (full service) between the County of Hidalgo and Donna ISD for May 09, 2009 elections.
2. Approval of Contract for Elections Services (leasing of voting systems) between the County of Hidalgo and the following:
a. Donna ISD
b. City of Mcallen
c. City of Sullivan
d. City of Elsa
e. City of Penitas
f. Weslaco ISD
for the May 09, 2009 elections.
2. Approval of Contract for Elections Services (leasing of voting systems) between the County of Hidalgo and the following:
a. Donna ISD
b. City of Mcallen
c. City of Sullivan
d. City of Elsa
e. City of Penitas
f. Weslaco ISD
for the May 09, 2009 elections.
14.
Sheriff's Office - Chief Martinez:
A.
Authorization and approval for both the offices of Sheriff and District Attorney to apply for the FY2010-2011 Victim Coordinator and Liaison Grant (VCLG) with the Office of the Attorney General.
B.
Authorization and approval to apply for the COPS Hiring Recovery Program Grant with the Office of Community Oriented Policing Services (COPS), U. S. Department of Justice, for twenty (20) officer positions.
15.
Right of Way - Joe Pena:
A.
Authorization for County Judge to execute Closing Documents for Lot 16 & 17 Monte Alto Heights Subdivision for the Monte Alto Collection Site Project with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check.
B.
Authorization for County Judge to execute Closing Documents for 55 act of land out of Lots Ten (10), Eleven (11) and Fourteen (14), Section Two Hundred Sixty (260), Texas-Mexican Railway Company's Survey for the San Carlos Drainage Improvement Project with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check.
16.
County Clerk's Office - Arturo Guajardo, Jr:
A.
In accordance with Texas Local Government Code Section 130.902, the County Clerk's Office is requesting approval from Commissioners' Court and County Auditor, to use $100.00 change fund, originally designated for the use in the Mission Closed Substation to be transferred to the change fund used at the Edinburg Main Office. The requested funds will be used for two additional cash boxes that will meet the increased work flow.
17.
Precinct #2 - Comm. Palacios:
A.
Approval of Resolution honoring the Hidalgo Lady Pirates
B.
Discussion and Possible Action Regarding the donation of an energy generating wind turbine to Hidalgo County Precinct 2 by the Texas A&M University Systems in conjunction with the Texas Engineering Experiment Station (TEES), the Texas State Energy Conservation Office (SECO) and the Science Academy of South Texas
18.
Budget & Management - Raul Silguero Jr.:
A.
Interdepartmental transfers:
1.
Pct. #4 Drainage Improvement Projects C.O., 2009 Series (1339)
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 - Drainage Improvement Project Pct. #4 - from (program 036) Other to (program 039) Fike Pond - Land in the amount of $657,141.74 to fund land acquisition.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 - Drainage Improvement Project Pct. #4 - from (program 036) Other to (program 039) Fike Pond - Land in the amount of $657,141.74 to fund land acquisition.
2.
Pct. #1 BCAP (1311):
Approval of 2009 interdepartmental transfer for the Pct. 1 BCAP from RC Babb #1 and RC Babb #2, program no's 575 and 576, respectively, to various programs in the total amount of $9,000.00 to fund indirect costs.
Approval of 2009 interdepartmental transfer for the Pct. 1 BCAP from RC Babb #1 and RC Babb #2, program no's 575 and 576, respectively, to various programs in the total amount of $9,000.00 to fund indirect costs.
3.
C.O. 2009 Pct. #2 Drain Improvement Project (1339)
Approval of 2009 interdepartmental transfer within Certificate of Obligation series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into L.J. Drainage Project (program 038) in the amount of $20,000.00 for ROW (711) & $20,000.00 Drain Ditches (733) and into Cesar Chavez Drainage Project (program 039) in the amount of $20,000.00 for ROW (711) & $20,000.00 Drain Ditches (733).
Approval of 2009 interdepartmental transfer within Certificate of Obligation series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into L.J. Drainage Project (program 038) in the amount of $20,000.00 for ROW (711) & $20,000.00 Drain Ditches (733) and into Cesar Chavez Drainage Project (program 039) in the amount of $20,000.00 for ROW (711) & $20,000.00 Drain Ditches (733).
4.
Pct. 1 BCAP (1311):
Approval of 2009 interdepartmental transfer from RoseDale Heights, program no. 631, to El Monte and Dimas #1, program no's 245 and 865, respectively in the amount of $10,847.62 to fund road & drainage improvement expenditures.
Approval of 2009 interdepartmental transfer from RoseDale Heights, program no. 631, to El Monte and Dimas #1, program no's 245 and 865, respectively in the amount of $10,847.62 to fund road & drainage improvement expenditures.
5.
Constable Pct. No. 4 (1100):
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Constable Precinct No. 4 in the amount of $12,500.00.
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Constable Precinct No. 4 in the amount of $12,500.00.
B.
Budget Appropriations:
1.
Pct. #4 R&B (1204):
Approval of 2009 appropriation of funds for Precinct #4 - R&B in the amount of $290,000.00 to cover the purchase of three (3) new 2009 Tandem Dump Trucks.
Approval of 2009 appropriation of funds for Precinct #4 - R&B in the amount of $290,000.00 to cover the purchase of three (3) new 2009 Tandem Dump Trucks.
2.
Pct. #4 Parks (1214):
Approval of 2009 appropriation of funds for Precinct #4 - Parks (1214) in the amount of $70,600.00 to cover the purchase of one (1) new 2009 dump truck and to cover wireless devices expenses for 2009.
Approval of 2009 appropriation of funds for Precinct #4 - Parks (1214) in the amount of $70,600.00 to cover the purchase of one (1) new 2009 dump truck and to cover wireless devices expenses for 2009.
3.
Department of Budget & Management (1100)
1. Approval and authorization to appropriate $8,257,817.62 from the General Fund unreserved fund balance as per Texas Local Government Code section 111.070 and in accordance with the Declaration of Emergency approved by Commissioners Court on July 28, 2008 (item 14. A.7.) to address emergency expenditures related to Hurricane "Dolly" for the year 2008.
1. Approval and authorization to appropriate $8,257,817.62 from the General Fund unreserved fund balance as per Texas Local Government Code section 111.070 and in accordance with the Declaration of Emergency approved by Commissioners Court on July 28, 2008 (item 14. A.7.) to address emergency expenditures related to Hurricane "Dolly" for the year 2008.
4.
CO's 2006 B&G-Elections (1336):
Approval of 2009 appropriation of Certificates of Obligation, Series 2006 funds to Buildings and Grounds - Elections Building in the amount of $52,923.91 for the Mechanic Shop Retrofit Project.
Approval of 2009 appropriation of Certificates of Obligation, Series 2006 funds to Buildings and Grounds - Elections Building in the amount of $52,923.91 for the Mechanic Shop Retrofit Project.
C.
Salary Schedule Changes:
1.
A. Pct. #4 Parks (1214):
1. Approval to create three (3) regular full-time Park Maintenance I positions, slots no.'s 008, 009 & 010 each budgeted at $22,345 per year.
2. Approval of Parks revised salary schedule.
B. Pct. #4 R&B (1204):
1. Approval to delete one (1) vacant regular full-time R&B Mechanic II position slot no. 011 budgeted at $29,712 per year.
2. Approval to create one (1) regular full-time Diesel Mechanic position, slot no. 054 budgeted at $42,000 per year.
3. Approval of R&B revised salary schedule.
1. Approval to create three (3) regular full-time Park Maintenance I positions, slots no.'s 008, 009 & 010 each budgeted at $22,345 per year.
2. Approval of Parks revised salary schedule.
B. Pct. #4 R&B (1204):
1. Approval to delete one (1) vacant regular full-time R&B Mechanic II position slot no. 011 budgeted at $29,712 per year.
2. Approval to create one (1) regular full-time Diesel Mechanic position, slot no. 054 budgeted at $42,000 per year.
3. Approval of R&B revised salary schedule.
19.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Discussion, consideration and action in connection with adopting and approving the proposed draft of the Hidalgo County Commercial Account use Policy, Guidelines and Procedures.
5.
Recommending award of bid and approval of contracts to lowest multiple bidders meeting all specifications and/or requirements as attached hereto for: "Pest Control Services" withing Hidalgo County-Bid No. 2009-010-03-04-ERT.
B.
Pct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 9 (with a estimated cost of $8,488.75) for "Construction Material Testing Services for Moorefield Rd (Mile 5 North)" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County Precinct No. 3. C-08-127-04-22
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Precinct No 3 Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Precinct No 3 Projects.
1st._________________; 2nd._________________; 3rd. _________________
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct
No 3 Projects.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services (Construction Materials Testing) in connection with Precinct No 3 Projects.
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Professional Engineering Services (Construction Materials Testing) in connection with professional Engineering Services required for Precinct No 3 Projects.
1st._________________; 2nd._________________; 3rd._________________;
F. Authority for the Purchasing Department to negotiate a Professional Engineer Services (Construction Materials Testing) Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct No 3 Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Precinct No 3 Projects.
1st._________________; 2nd._________________; 3rd. _________________
C. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct
No 3 Projects.
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services (Construction Materials Testing) in connection with Precinct No 3 Projects.
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Professional Engineering Services (Construction Materials Testing) in connection with professional Engineering Services required for Precinct No 3 Projects.
1st._________________; 2nd._________________; 3rd._________________;
F. Authority for the Purchasing Department to negotiate a Professional Engineer Services (Construction Materials Testing) Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct No 3 Projects.
C.
Pct. 4
1.
Pursuant to Article 14 of current agreement between Hidalgo County and Quintanilla, Headley & Associates, requesting approval to sub-contract and engage L & G Engineering Laboratory, LLC in connection with a request from Comm. Oscar Garza, Pct. 4 to include additional services to conduct geotechnical soil borings in connection with the San Carlos Drainage Improvements Project" - Contract No. C-08-477-12-09.
2.
Presentation for consideration, discussion, acceptance and approval of proposal(s) received from Rush Truck Houston/ Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #281-07 for the purchase of the following equipment for Hidalgo County Precinct #4:
A. Project #09-173-OGG:
(1) One New 2008 268 HINO W/DUMP BODY------------------------------- $63,850.00
B. Project #09-174-OGG (San Carlos Drainage Improvement Project):
(3) Four New Tandum Dump Trucks $107,324.00 x 3 = -------------------$321,972
TASB Buyboard Fee's ------------------------------------ $400.00
Total amount requested not to exceed -----------------------------------$386,222
A. Project #09-173-OGG:
(1) One New 2008 268 HINO W/DUMP BODY------------------------------- $63,850.00
B. Project #09-174-OGG (San Carlos Drainage Improvement Project):
(3) Four New Tandum Dump Trucks $107,324.00 x 3 = -------------------$321,972
TASB Buyboard Fee's ------------------------------------ $400.00
Total amount requested not to exceed -----------------------------------$386,222
3.
Requesting discussion, consideration and approval to purchase (4) New 2009 Chevrolet PU Trucks through the County's membership/participation with HGAC( Houston-Galveston) awarded vendor Caldwell Chevrolet in the total amount not to exceed $88,346.00 (administration fee's & delivery included) Project #09-168-OGG.
1-HD 2500 Silverado LWB Reg Cab $28,265.00
2-1500 Silverado Reg Cab ($16,916.00 ea.) $33,832.00
1-1500 Silverado 4 DR Crewcab SWB $25,649.00
H-GAC Fee's $ 600.00
Total Amount (not to exceed $88,346.00
1-HD 2500 Silverado LWB Reg Cab $28,265.00
2-1500 Silverado Reg Cab ($16,916.00 ea.) $33,832.00
1-1500 Silverado 4 DR Crewcab SWB $25,649.00
H-GAC Fee's $ 600.00
Total Amount (not to exceed $88,346.00
D.
District Clerk
1.
A. Requesting exemption from competitive bidding requirements, Texas Local Government Code, Chapter/Section 262.024(a)(7)(A) in connection with the support and maintenance of a proprietary software utilized by the Hidalgo County District Clerk's Office;
B. Presentation for discussion, consideration and approval of a "Sole Source Declaration" in connection with maintenance and support of proprietary software from Judicial Systems, Inc.
C. Requesting authority to purchase unlimited telephone technical support and maintenance from Judicial Systems, Inc. with ratification of Purchase Order #616072 for calendar year 2009 in the amount of $3,336.00.
B. Presentation for discussion, consideration and approval of a "Sole Source Declaration" in connection with maintenance and support of proprietary software from Judicial Systems, Inc.
C. Requesting authority to purchase unlimited telephone technical support and maintenance from Judicial Systems, Inc. with ratification of Purchase Order #616072 for calendar year 2009 in the amount of $3,336.00.
E.
Buildings & Grounds
1.
Presentation for discussion, consideration and approval of a requested change order as required by the City of Edinburg for Occupancy Requirements as well as necessary IT related Fiber Optic installation and Fire & Safety Alarm System for proposed project #08-300 Mechanic Shop Retrofit, aka, Elections Warehouse. The following requirements are needed for approval of occupancy by the City of Edinburg:
|
Improvements Needed
|
Amounts
|
| CAS Companies (Occupancy Requirements) | $12,285.34 |
| Star Telecommunications (Installation of Optic Fiber IT) | $ 3,836.30 |
| Simplex Grinnell (Installation of Fire & Safety Alarm) | $36,802.27 |
|
Total Cost is not to exceed
|
$ 52,923.91
|
F.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration and approval of final negotiated construction contracts (awarded by CC on 2-03-09) for the following;
A. C-CAP-08-033-12-31-LRM Dimas #1 Subdivision between Hidalgo County and Valley Paving, Inc.; and,
B. C-CAP-08-032-12-31-LRM El Monte Subdivision between Hidalgo County and Valley Paving, Inc.
A. C-CAP-08-033-12-31-LRM Dimas #1 Subdivision between Hidalgo County and Valley Paving, Inc.; and,
B. C-CAP-08-032-12-31-LRM El Monte Subdivision between Hidalgo County and Valley Paving, Inc.
G.
Colonia Access Program Pct. 3
1.
A. Presentation for discussion, consideration, acceptance, and approval of Application for payment No. 3 (Release of Retainage) in the amount of $9,694.36 from Valley Paving contracted vendor for Amberland Subdivision, submitted by project engineer Hinojosa Engineering Inc. C-CAP 08-013-07-11.
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer, Hinojosa Engineering Inc. reflecting the completion date of February 19, 2009 for Amberland Subdivision. C-CAP 08-013-07-11.
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer, Hinojosa Engineering Inc. reflecting the completion date of February 19, 2009 for Amberland Subdivision. C-CAP 08-013-07-11.
H.
Colonia Access Program Pct. 4
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization No. 1 (with a proposed fee of $67,718.31) with Millennium Engineers Group, Inc. to provide Geotechnical Engineering Services and Construction Materials Testing to Hidalgo County Precinct No. 4 for Various Border Colonia Access Program Round III Projects.
I.
Sheriff's Office
1.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A. Status of negotitations with number one ranked consultant, Hollis Rutledge & Associates; if applicable,
B. Proposal with Scope of Services including time lines submitted by Hollis Rutledge and Associates; and, if accepted & approved,
C. Consulting Services Contract #C-09-136-03-31 with Hollis Rutledge & Associates for Stimulus Bill Funding Sources for the Hidalgo County Sheriff's Office.
A. Status of negotitations with number one ranked consultant, Hollis Rutledge & Associates; if applicable,
B. Proposal with Scope of Services including time lines submitted by Hollis Rutledge and Associates; and, if accepted & approved,
C. Consulting Services Contract #C-09-136-03-31 with Hollis Rutledge & Associates for Stimulus Bill Funding Sources for the Hidalgo County Sheriff's Office.
J.
Co. Wide
1.
Recommending award of bid and approval of contract to sole bidder meeting all requirements as attached hereto for: Hidalgo County - "Lease/Rental of Vehicles" (RFB 09-011-03-04-YSI).
2.
Recommending bid award and approval of contract to sole bidder meeting all specifications and/or requirements as attached hereto for: "Hidalgo County - Hot Mix Cold-Laid Road Material" Bid No: 2009-073-03-18-YZV
3.
A. Report from Commissioners Court's assigned "committee" on the negotiations conducted with the applicant, First National Bank, Edinburg, Texas; if, applicable:
B. Approval of the final negotiated Hidalgo County Depository Bank, Remittance Processing (Lockbox), and, if applicable, Trust Services and, Related Agreements with the effective date upon expiration of current agreement and expiring on Commissioners Court's May term of ______; or, in the alternative,
C. Recommendation to cease negotiations with the First National Bank, Edinburg, Texas and re-advertise pursuant to Chapter 116, Texas Local Government Code, for the selection of a County Depository Bank.
B. Approval of the final negotiated Hidalgo County Depository Bank, Remittance Processing (Lockbox), and, if applicable, Trust Services and, Related Agreements with the effective date upon expiration of current agreement and expiring on Commissioners Court's May term of ______; or, in the alternative,
C. Recommendation to cease negotiations with the First National Bank, Edinburg, Texas and re-advertise pursuant to Chapter 116, Texas Local Government Code, for the selection of a County Depository Bank.
4.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-09-0759-F; Rodrigo Garcia v. Eddie Guerra
E.
C-818-08-D; Benito and Sandra Gonzalez et al vs. Hidalgo County
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CL-09-0759-F; Rodrigo Garcia v. Eddie Guerra
E.
C-818-08-D; Benito and Sandra Gonzalez et al vs. Hidalgo County
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn