CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 7, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation - H.Guerra
D.
C-818-08-D; Benito and Sandra Gonzalez et al vs. Hidalgo County
E.
Claim of Aaron Rivera
F.
Claim of Carlos Barbosa
G.
Claim of Mercedes R. Medrano
H.
EEOC No. 31C-2009-00849; Leticia Rodriguez v. Hidalgo County
I.
CL-08-3551-F; H & V Equipment Co. Inc. v. Hidalgo County Pct. 1
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation - H. Guerra
D.
C-818-08-D; Benito and Sandra Gonzalez et al vs. Hidalgo County
E.
Claim of Aaron Rivera
F.
Claim of Carlos Barbosa
G.
Claim of Mercedes R. Medrano
H.
EEOC No. 31C-2009-00849; Leticia Rodriguez v. Hidalgo County
I.
CL-08-3551-F; H & V Equipment Co. Inc. v. Hidalgo County Pct. 1
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Commissioners' Court Executive Office - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion, consideration and appointment of Census 2010 Committee Members (Pct.1)
11.
J.P. Pct. 4/2 - Mary Alice Palacios:
A.
Discussion, consideration, and action to revise the OJJDP FY '08 Truancy Program Grant to the original scope and budget as originally submitted and approved by Commissioners' Court on June 10, 2008 and authority to submit the revised program narrative and budget to the U.S. Department of Justice – Office of Juvenile Justice and Delinquency Prevention (OJJDP).
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting Commissioner's Court approval to deliver a $20.00 dollar cash donation to Hidalgo County's Treasurer's Office to be deposited within Hidalgo County's Miscellaneous Revenue Account.
C.
1. Approval to accept the attached Office Border Health Grant Contract (2010) #2009-030960, Attachment #001, in the amount of $11,550.00 for the period 2/1/2009 to 8/31/2009.
2. Approval of Certification of Revenues by the County Auditor for the Border Health Grant.
3. Approval of appropriation of funds in the amount of $11,500.00
2. Approval of Certification of Revenues by the County Auditor for the Border Health Grant.
3. Approval of appropriation of funds in the amount of $11,500.00
D.
Discussion, consideration and action for Hidalgo County Health & Human Services in collaboration with United Methodist Ministries to apply for a Cancer Prevention Grant (projected award is $ 250,000./yr. for the next 5-10 years)
13.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring April 2009, FAIR HOUSING MONTH.
B.
The Urban County Program is requesting authority to purchase Parks, Recreational Equipment through Hidalgo County 's membership and participation with TASB (BuyBoard) awarded vendor The Playwell Group, Inc. in the amount not to exceed $136,573.28 which includes purchase and delivery.
C.
Requesting approval of the Hidalgo County 2008 Guidelines for Colonia Self-Help Center (SHC) for Housing Assistance Program, Rehabilitation/Reconstruction/New Construction, & Colonia SHC Home Repairs.
D.
Hidalgo County Precinct #2 is requesting authority to purchase 5 complete sets of bunker gear from lowest bidder; Casco Industries, Inc., in the amount of $9,950.00 (quote attached hereto), for the City of San Juan Fire Department. Precinct No. 2 Urban County Program Year 21 (2008) Fire Station/Equipment funds will be utilized.
E.
Presentation and approval of a Proclamation declaring April 12 - April 18, 2009, as CDBG Week.
14.
Elections Dept. - Yvonne Ramon:
A.
1. Approval of increase in funds for the following (HAVA) grant awards
a. Polling Places Accessibility increase in the amount of $1,000.00
b. Opportunity for Access increase in the amount of $1,000.00
2. Approval of Certification of Revenues by the County Auditor for HAVA Grant.
3. Approval of Appropriation of funds in the amount of $2,000.00.
a. Polling Places Accessibility increase in the amount of $1,000.00
b. Opportunity for Access increase in the amount of $1,000.00
2. Approval of Certification of Revenues by the County Auditor for HAVA Grant.
3. Approval of Appropriation of funds in the amount of $2,000.00.
15.
Office of the County Judge:
A.
Discussion and possible action regarding Hidalgo County's Legislative Program for the 81st Session of the Texas Legislature.
B.
Appointment of member to the Hidalgo County Housing Authority Board
16.
Planning Department - Raul Sesin:
A.
1. Final Approval of Subdivision Plat with Financial Guarantee
a. Amended Plat of Lot 3, Paparazzi Estates Subdivision – Pct. 4 (Juan Rene Pena)
a. Amended Plat of Lot 3, Paparazzi Estates Subdivision – Pct. 4 (Juan Rene Pena)
17.
Sheriff's Office - Chief Martinez:
A.
1. Approval and Acceptance of Subaward Agreement between Sam Houston State University and the Hidalgo County Sheriff's Office for the FY2007 Project Safe Neighborhood Texas Southern District Grant.
2. Authorization for Sheriff Trevino to sign agreement.
3. Approval of Certification of Revenues as certified by the County Auditor for the Project Safe Neighborhood Texas Southern District Grant.
4. Approval of appropriation of funds in the amount of $4,000.00.
2. Authorization for Sheriff Trevino to sign agreement.
3. Approval of Certification of Revenues as certified by the County Auditor for the Project Safe Neighborhood Texas Southern District Grant.
4. Approval of appropriation of funds in the amount of $4,000.00.
B.
Authorization and Approval to apply for the Combating Criminal Narcotics Activity Stemming from the Southern Border of the United States Grant with the U.S. Department of Justice, Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA).
C.
Approval to appropriate 2009 monies received on (7) seven seizure awards in the Sheriff's Federal Sharing U.S. Department of Justice Fund 1229 in the total amount of $7,170.90
D.
1. Approval of increase in funds for the Gulf Coast Violent Offenders & Fugitive Task Force with the United States Marshals Service in the amount of $8,000.00
2. Approval of Certification of Revenues as certified by the County Auditor for the Gulf Coast Violent Offenders & Fugitive Task Force with the United States Marshals Service.
3. Approval of appropriation of funds in the amount of $8,000.00
2. Approval of Certification of Revenues as certified by the County Auditor for the Gulf Coast Violent Offenders & Fugitive Task Force with the United States Marshals Service.
3. Approval of appropriation of funds in the amount of $8,000.00
18.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as Parcel 53-A, North "I" Road Project, Phase II.
B.
Authorization for County Judge to execute Closing Documents for 55 acre tract of land out of Lots Ten (10), Eleven (11) and Fourteen (14), Section Two Hundred Sixty(260), Texas-Mexican Railway Company's Survey for the San Carlos Drainage Improvement Project with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue manual check.
19.
Precinct #3 - Comm. Flores:
A.
1. Presentation and approval of quarterly status reports to Texas Parks and Wildlife for the Anzalduas Boat Ramp Reconstruction Project for the periods of:
April 1 - June 30, 2008
July 1 - September 30, 2008
October 1 - December 31, 2008
January 1 - March 31, 2009
2. Authorization to submit letter of request to Texas Parks & Wildlife for additional funds for the Anzaldua Boat Ramp Project.
April 1 - June 30, 2008
July 1 - September 30, 2008
October 1 - December 31, 2008
January 1 - March 31, 2009
2. Authorization to submit letter of request to Texas Parks & Wildlife for additional funds for the Anzaldua Boat Ramp Project.
B.
Approval of Interlocal Agreement with City of Mission regarding Mission North West Park.
20.
Precinct #4 - Comm. Garza:
A.
Discussion, consideration and action on Interlocal Agreement between Hidalgo County and Willacy County (joint maintenance of road CR10) Precinct# 4.
B.
Discussion, consideration and action on Interlocal Cooperation Agreement between Hidalgo County and City of Edinburg, Precinct# 4.
21.
Budget & Management - Raul Silguero Jr.:
A.
Interdepartmental transfers:
1.
Pct. #4 Drainage Improvement Projects C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 for the Precinct #4 Drainage Improvement Project from (program 036) into Fike Pond - Land (program 039) in the amount of $700.00 to fund land acquisition.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 for the Precinct #4 Drainage Improvement Project from (program 036) into Fike Pond - Land (program 039) in the amount of $700.00 to fund land acquisition.
2.
Pct. #1 CO's 2009 (1339):
Approval of interdepartmental transfer within Certificates of Obligation, Series 2009 from Pct. #1 Drainage Improvement, program 052, to Pct. #1 Victoria Road, program 058, in the amount of $186,566.00 for engineering services.
Approval of interdepartmental transfer within Certificates of Obligation, Series 2009 from Pct. #1 Drainage Improvement, program 052, to Pct. #1 Victoria Road, program 058, in the amount of $186,566.00 for engineering services.
B.
Interfund transfers:
1.
Pct. #1 P/U Rd (1201)/ Pct. #1 Sanitation (1100)
Approval of 2009 interfund transfer from Pct. 1 Paved/unpaved Roads (program 005) to Pct. 1 Sanitation in the amount of $12,000.00 for collection site survey.
Approval of 2009 interfund transfer from Pct. 1 Paved/unpaved Roads (program 005) to Pct. 1 Sanitation in the amount of $12,000.00 for collection site survey.
C.
Budget Appropriations:
1.
C.O., Series 2009 (1339):
Approval of appropriation of Certificates of Obligation, Series 2009 funds to Precinct 1, Precinct 2, Precinct 3, and Precinct 4 in the total amount of $4,000,000.00.
Approval of appropriation of Certificates of Obligation, Series 2009 funds to Precinct 1, Precinct 2, Precinct 3, and Precinct 4 in the total amount of $4,000,000.00.
2.
C.O., Series 2006 (1336) - Pct. #3:
Approval of appropriation of Certificates of Obligation, Series 2006 funds to Precinct #3 (program 040) in the amount of $305,089.00 for sanitation heavy equipment.
Approval of appropriation of Certificates of Obligation, Series 2006 funds to Precinct #3 (program 040) in the amount of $305,089.00 for sanitation heavy equipment.
3.
Pct. #4 Parks (1214):
Approval of 2009 appropriation of funds for Precinct #4 - Parks (1214) in the amount of $107,724.00 to cover the purchase of one (1) new 2009 Tandum Dump Truck (AI-14858).
Approval of 2009 appropriation of funds for Precinct #4 - Parks (1214) in the amount of $107,724.00 to cover the purchase of one (1) new 2009 Tandum Dump Truck (AI-14858).
4.
Pct. #3 & Pct. #4 Landfill Closure (2101):
Approval of appropriation of funds to Pct. #3 Landfill Closure (program 015) and Pct. #4 Landfill Closure (program 016) in the amounts of $5,413.48 and $25,004.16, respectively, to fund year end expenditures.
Approval of appropriation of funds to Pct. #3 Landfill Closure (program 015) and Pct. #4 Landfill Closure (program 016) in the amounts of $5,413.48 and $25,004.16, respectively, to fund year end expenditures.
5.
Department of Budget & Management (1100):
Presentation for consideration discussion and action of the following:
A. Approval of Certification of Revenues, as certified by the County Auditor, for aid money awarded by FEMA for Hurricane Dolly.
B. Approval of 2008 appropriation of funds, as certified by the County Auditor, to Hurricane Dolly (program no. 072) in the amount of $9,022,233.16.
Presentation for consideration discussion and action of the following:
A. Approval of Certification of Revenues, as certified by the County Auditor, for aid money awarded by FEMA for Hurricane Dolly.
B. Approval of 2008 appropriation of funds, as certified by the County Auditor, to Hurricane Dolly (program no. 072) in the amount of $9,022,233.16.
D.
Salary Schedule Changes:
1.
Public Defense/ Indigent Defense (1100) - Budget Consolidation/Staff:
A. Approval of the following positions and employee transfers:
B. Approval of interdepartmental transfer from Public Defense to Indigent Defense to fund transfer of positions including salaries and fringes.
C. Approval of revised salary schedules.
A. Approval of the following positions and employee transfers:
|
Employee No.
|
Position Title
|
From
Slot No. |
From
Department |
To
Slot No. |
To
Department |
Budgeted Salary
|
| 094382 | Supervisor |
0001
|
Public Defense |
0003
|
Indigent Defense |
$37,024.00
|
| 028096 | Coordinator |
0002
|
Public Defense |
0006
|
Indigent Defense |
$33,093.00
|
| 142387 | Coordinator |
0003
|
Public Defense |
0007
|
Indigent Defense |
$33,093.00
|
B. Approval of interdepartmental transfer from Public Defense to Indigent Defense to fund transfer of positions including salaries and fringes.
C. Approval of revised salary schedules.
2.
Pct. #4 Drainage Improvement Project (1204):
A. Approval to delete one (1) regular full-time vacant Drafting Technician II position, slot #013, budgeted at $36,750.00 per year and approval to create one (1) regular full-time Engineering Technician II position, slot #024, budgeted at $39,083.00 per year.
B. Approval to create the following nine (9) regular full-time positions:
C. Approval of revised salary schedule
A. Approval to delete one (1) regular full-time vacant Drafting Technician II position, slot #013, budgeted at $36,750.00 per year and approval to create one (1) regular full-time Engineering Technician II position, slot #024, budgeted at $39,083.00 per year.
B. Approval to create the following nine (9) regular full-time positions:
|
Slot No.
|
Position Title
|
Budgeted Salary
|
|
015
|
Excavator- Heavy Equipment Operator
|
$42,425.00
|
|
016
|
Excavator- Heavy Equipment Operator
|
$42,425.00
|
|
017
|
Excavator- Heavy Equipment Operator
|
$42,425.00
|
|
018
|
Truck Driver III
|
$29,615.00
|
|
019
|
Truck Driver III
|
$29,615.00
|
|
020
|
Truck Driver III
|
$29,615.00
|
|
021
|
Truck Driver III
|
$29,615.00
|
|
022
|
Truck Driver III
|
$29,615.00
|
|
023
|
Truck Driver III
|
$29,615.00
|
C. Approval of revised salary schedule
3.
Jail Commissary (2102):
A. Approval to delete one (1) vacant regular full-time Inmate Intervention Specialist position, slot #012, budgeted salary $44,678.00.
B. Approval to create one (1) regular full-time Commissary Clerk position, slot #013 , requested budgeted salary $25,411.00.
C. Approval of revised salary schedule.
A. Approval to delete one (1) vacant regular full-time Inmate Intervention Specialist position, slot #012, budgeted salary $44,678.00.
B. Approval to create one (1) regular full-time Commissary Clerk position, slot #013 , requested budgeted salary $25,411.00.
C. Approval of revised salary schedule.
22.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Recommending award of bid and approval of contracts to lowest multiple bidders meeting all specifications and/or requirements as attached hereto for: "Pest Control Services" within Hidalgo County-Bid No. 2009-010-03-04-ERT.
5.
Discussion, consideration and action in connection with adopting and approving the proposed draft of the Hidalgo County Commercial Account use Policy, Guidelines and Procedures.
6.
Requesting authority to advertise and approve to auction Abanadoned and Unclaimed items on the auction List # 32. As set forth under Texas Local Government Code, Section 263.152.(a)(1) as detailed on exhibit "A" and attached hereto.
7.
Presentation for consideration, discussion, and approval to execute final Service Agreement as requested by awarded vendor, Weatherproofing Technologies, Inc., (approved by CC 12/09/08) through the County's participation/membership with The Cooperative Purchasing Network (TCPN) for the "Renovation of Six (6) County-owned Building's Roofs" as further detailed and described on the document attached hereto.
B.
Pct. 2
1.
Requesting approval of Construction Change Order No. 1 with contracted vendor OG Contruction Company for "Tower Road Drainage Project for the following:
A. an (increase) in the amount of contract in the amount of $6,666.50 for the following items: 1) Add 20 CY of Cement Stabilized Backfill, 2) Add 10 SY of Cut and Restore Pavement, 3) Add 51 LF of RCP CL III Rubber Gasket and 4) Add 2 Manholes Type "A" for a new Storm Sewer Crossing and to avoid force main on items 3 & 4; and,
B. an additional ten (10) days to time of contract term; and,
with authority for County Judge to execute document.
A. an (increase) in the amount of contract in the amount of $6,666.50 for the following items: 1) Add 20 CY of Cement Stabilized Backfill, 2) Add 10 SY of Cut and Restore Pavement, 3) Add 51 LF of RCP CL III Rubber Gasket and 4) Add 2 Manholes Type "A" for a new Storm Sewer Crossing and to avoid force main on items 3 & 4; and,
B. an additional ten (10) days to time of contract term; and,
with authority for County Judge to execute document.
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 4 (with a proposed fee of $10,655.50) for "Construction Material Testing and Geotechnical Engineering Services" with Millenium Engineers Group in connection with the construction of the New Hidalgo County Pct 2 Administrative Offices Complex located on Hall Acres Road in Pharr, Texas through Contract #C-08-316-10-28.
3.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 12 with R. Gutierrez Engineering with an the estimated amount of $47,500.00 for the provision of civil and site engineering services for the drafting and development of plans, specifications and estimated costs in connection with the construction of a new Precinct 2 Administrative Office Complex located on Hall Acres Road in Pharr, Texas through Contract No. C-08-381-09-16.
4.
Presentation for discussion, consideration, acceptance, and approval of Application and Certificate for Payment (AIA Document G702-1992) in the amount of $271,325.90, submitted by CAS Companies, LP, awarded vendor for South Tower CRC/Park Project and as certified for payment by project architect, VA Architecture with authority for County Treasurer to issue payment after Auditor complete processing procedures;
C.
Pct. 3
1.
A. Requesting exemption from competitive bidding requiremens under the Texas Local Government Code, Section 262.024(A)(4)(a), a professional service for Engineering Services (including Right-Of-Way Mapping and Right-Of-Way Acquisition) in connection with: FM 681 from SH 107 west to FM 492 Project-Precinct No 3.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluation through the County's approved pool of engineers in connection with professional engineering services (including Right-Of-Way Mapping and Right-Of-Way Acquisition)required for the FM 681 from SH 107 to FM 492 project-Precinct No 3
1st 2nd
3rd
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of for the provision of Engineering Services (including Right-Of-Way Mapping and Right-Of-Way Acquisition) for the FM 681 from SH 107 to FM 492 project-Precinct No 3.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluation through the County's approved pool of engineers in connection with professional engineering services (including Right-Of-Way Mapping and Right-Of-Way Acquisition)required for the FM 681 from SH 107 to FM 492 project-Precinct No 3
1st 2nd
3rd
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of for the provision of Engineering Services (including Right-Of-Way Mapping and Right-Of-Way Acquisition) for the FM 681 from SH 107 to FM 492 project-Precinct No 3.
2.
Presentation for consideration, discussion, and approval of CORRECTED Work Authorization #1 in the amount of $24,868.35 with Javier Hinojosa to provide engineering services for, "Drainage Improvements of Moorefield Rd from Mi 5 North to the County's West Main Drainage Ditch" for Precinct No. 3.
D.
Pct. 4
1.
Presentation for consideration, discussion, acceptance and approval of proposal(s) received from Rush Truck Houston/ Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #281-07 for the purchase of the following equipment for Hidalgo County Precinct #4:
Project #09-173-OGG:
(1) One New 2008 268 HINO W/DUMP BODY $63,850.00
TASB Buyboard Fee's $ 400.00
Total amount requested not to exceed $64,250.00
Project #09-173-OGG:
(1) One New 2008 268 HINO W/DUMP BODY $63,850.00
TASB Buyboard Fee's $ 400.00
Total amount requested not to exceed $64,250.00
2.
Presentation for consideration, discussion, acceptance and approval of proposal(s) received from Rush Truck Houston/ Pharr, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #281-07 for the purchase of (1) One New Tandum Dump Truck in an amount not to exceed $107,724.00 Hidalgo County Precinct #4 for Project #09-174-OGG (San Carlos Drainage Improvement Project)
3.
Presentation for consideration, discussion, acceptance and approval of Work Authorizations No. 1 in the amounts of $ 6,944.31 from Millennium Engineers Group, Inc. for "Geotechnical Engineering Services and Construction Material Testing" within Hidalgo County Pct. No. 4, in connection with Contract No. C-08-472-03-24 for (the Paving Improvements Project located at 201-217 North Closner, Edinburg, Texas).
E.
IT Department:
1.
A. Presentation for acceptance and approval of three bills from AT&T/Southwestern Bell for the months of January-2009 ($30,773.89), February 2009 ($36,538.08), March 2009 ($35,172.28) for local phone service through Department of Information Resources (DIR) awarded contract ATT/SWB Texan 2000-SWB-LS Agreement (Local Service) with Southwestern Bell;
B. Presentation for discussion, consideration, acceptance and approval to continue local phone services through the DIR TEXAN 2000-SWB-LS (Local Service) awarded vendor AT&T/SWB through the expiration of the current award 5-28-09;
B. Presentation for discussion, consideration, acceptance and approval to continue local phone services through the DIR TEXAN 2000-SWB-LS (Local Service) awarded vendor AT&T/SWB through the expiration of the current award 5-28-09;
F.
Health & Human Services Dept.
1.
A. Requesting approval to reject all bids received for: Hidalgo County - Health & Human Service Department "Contraceptives- Patch, Injection & Pill" Bid No 2009-014-03-18-YZV as per requesting department directive.
B. Requesting authority to re-advertise and approval of procurement packet (ie. specifications-requirements, legal notice , draft contract etc.) for: Hidalgo County - Health & Human Service Department -"Contraceptives- Patch, Injection & Pill" Bid No. 2009-172.
B. Requesting authority to re-advertise and approval of procurement packet (ie. specifications-requirements, legal notice , draft contract etc.) for: Hidalgo County - Health & Human Service Department -"Contraceptives- Patch, Injection & Pill" Bid No. 2009-172.
G.
Colonia Access Program Pct. 2
1.
Requesting authority to advertise for Road & Drainage Construction of the following:
A. Las Milpas Subdivsion;
B. McColl Estates Subdivsion;
BCAP projects with plans and specifications drafted by project engineer, R. Gutierrez Engineering Corporation.
A. Las Milpas Subdivsion;
B. McColl Estates Subdivsion;
BCAP projects with plans and specifications drafted by project engineer, R. Gutierrez Engineering Corporation.
H.
Colonia Access Program Pct. 3
1.
A. Presentation for discussion, consideration, acceptance, and approval of Application for Release of Retainage in the amount of $10,065.49 from Valley Paving Inc. contracted vendor for Villa Capri Subdivision, submitted by project engineer Hinojosa Engineering Inc. C-CAP 08-008-03-26.
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer, Hinojosa Engineering Inc. reflecting the completion date of February 19, 2009 for Villa Capri Subdivision. C-CAP 08-008-03-26.
B. Requesting approval of "Certificate of Construction Completion" submitted by project engineer, Hinojosa Engineering Inc. reflecting the completion date of February 19, 2009 for Villa Capri Subdivision. C-CAP 08-008-03-26.
I.
Sheriff's Office
1.
Recommending award of bid and approval of contract to lowest bidder meeting all specifications and/or requirements as attached hereto for: Hidalgo County Sheriff's Office(& Jail) -Service & Maintenance to Generators at the Jail-Law Enforcement Cntr-Etc. (Bid No. 2009-007-02-23-MEG)
2.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A. Status of negotiations with number one ranked consultant, Hollis Rutledge & Associates, Inc. for the provision of professional consulting services in connection with:Funding Sources from Federal Stimulus Package for the Hidalgo County Sheriff's Office; and,
B. Recommending to cease negotiations with Hollis Rutledge & Associates, Inc. for the project detailed herein; and, if applicable,
C. Requesting authority to modify and expand the current Scope of Project as to funding options outside the Federal Stimulus Package including, but not limited to federal, state, private sector and other funding sources so as to attempt to secure resources for the Sheriff's Office:
1. Construction of a Second Substation;
2. New Communication System;
3. Pilot Program for the Implementation of Fixed & Remote Surveillance System for Hidalgo County; if approved,
D. Requesting authority to negotiate a contract with the number one ranked firm of Hollis Rutledge & Associates, Inc. through the modified and expanded scope of project to include all funding sources; or,
E. Requesting selection of a scoring committee to grade and evaluate the current approved "Pool" of consultants in order for CC to rank and authorize negotiations to engage services to seek funding sources from federal, state, private sector and other sources in order to secure monies for the Sheriff's Office including, but not limited to, the following projects:
1. Construction of a Second Substation;
2. New Communication System;
3. Implementation of Fixed & Renote Surveillance System for Hidalgo County;
4. Others as developed by Sheriff's Office
A. Status of negotiations with number one ranked consultant, Hollis Rutledge & Associates, Inc. for the provision of professional consulting services in connection with:Funding Sources from Federal Stimulus Package for the Hidalgo County Sheriff's Office; and,
B. Recommending to cease negotiations with Hollis Rutledge & Associates, Inc. for the project detailed herein; and, if applicable,
C. Requesting authority to modify and expand the current Scope of Project as to funding options outside the Federal Stimulus Package including, but not limited to federal, state, private sector and other funding sources so as to attempt to secure resources for the Sheriff's Office:
1. Construction of a Second Substation;
2. New Communication System;
3. Pilot Program for the Implementation of Fixed & Remote Surveillance System for Hidalgo County; if approved,
D. Requesting authority to negotiate a contract with the number one ranked firm of Hollis Rutledge & Associates, Inc. through the modified and expanded scope of project to include all funding sources; or,
E. Requesting selection of a scoring committee to grade and evaluate the current approved "Pool" of consultants in order for CC to rank and authorize negotiations to engage services to seek funding sources from federal, state, private sector and other sources in order to secure monies for the Sheriff's Office including, but not limited to, the following projects:
1. Construction of a Second Substation;
2. New Communication System;
3. Implementation of Fixed & Renote Surveillance System for Hidalgo County;
4. Others as developed by Sheriff's Office
3.
A. Requesting authority to exercise the first (1st) year of the additional five (5) one (1) year term extension as provided in current contract Interlocal Agreement for the purposes of providing "Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at the Jail" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with Tropical Texas Behavioral Health (MHMR)-Effective: 04/07/09-12/31/09.
B. Presentation for discussion, consideration, acceptance and approval of request for payment of invoice (recently received) by Hidalgo County through the Sheriff's Office) Invoice No. February-09 totaling $ 5,640.00 submitted by Tropical Texas Behavioral Health Center and for (Inovice No. March-09 once recieved) with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-336-08-26 for the "Screening Assessments and Psychiatric Evaluation for County Jail Inmates" for Hidalgo County Sheriff's Office
B. Presentation for discussion, consideration, acceptance and approval of request for payment of invoice (recently received) by Hidalgo County through the Sheriff's Office) Invoice No. February-09 totaling $ 5,640.00 submitted by Tropical Texas Behavioral Health Center and for (Inovice No. March-09 once recieved) with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-336-08-26 for the "Screening Assessments and Psychiatric Evaluation for County Jail Inmates" for Hidalgo County Sheriff's Office
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
A. Recommending bid award and approval of contract for: "Hidalgo County MS-1 Emulsified Asphalt" with an initial term of six (6) months with the County's option to extend an additional six month term to Performance Grade Asphalt, the sole bidder meeting all specifications and/or requirements as attached hereto for Bid No: 2009-075-03-25-YZV;
B. Requesting approval of a clarification to bid #2009-073-03-18 YZV awarded by CC on 3-31-09 reflecting the correct name of the sole bidder awarded as Frontera Materials, Inc. and not as erroneously announced as Performance Grade Asphalt;
B. Requesting approval of a clarification to bid #2009-073-03-18 YZV awarded by CC on 3-31-09 reflecting the correct name of the sole bidder awarded as Frontera Materials, Inc. and not as erroneously announced as Performance Grade Asphalt;
3.
Recommending bid award and approval of contract to the lowest bidder meeting all specifications and/or requirements for : Type D Hot-Mix Asphalt Gravel & Limestone for Hidalgo County" (Bid No.: 2009-012)
4.
A. Report from Commissioners Court's assigned "committee" on the negotiations conducted with the applicant, First National Bank, Edinburg, Texas; if, applicable:
B. Acceptance of final negotiated rates, fees, terms, and conditions, award, and/or approval of the final negotiated Hidalgo County Depository Bank, Remittance Processing (Lockbox), and, if applicable, Trust Services and, Related Agreements with First National Bank, Edinburg with the effective date upon expiration of current agreement and expiring on Commissioners Court's May term of ______; or, in the alternative,
C. Recommendation to cease negotiations with the First National Bank, Edinburg, Texas and re-advertise pursuant to Chapter 116, Texas Local Government Code, for the selection of a County Depository Bank.
B. Acceptance of final negotiated rates, fees, terms, and conditions, award, and/or approval of the final negotiated Hidalgo County Depository Bank, Remittance Processing (Lockbox), and, if applicable, Trust Services and, Related Agreements with First National Bank, Edinburg with the effective date upon expiration of current agreement and expiring on Commissioners Court's May term of ______; or, in the alternative,
C. Recommendation to cease negotiations with the First National Bank, Edinburg, Texas and re-advertise pursuant to Chapter 116, Texas Local Government Code, for the selection of a County Depository Bank.
23.
Adjourn