CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 21, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - 430th District Court (1100)
B.
2009 - District Clerk (1100)
C.
2009 - Public Defender (1100)
D.
2009 - Planning Dept. (1100)
E.
2009 - County Auditors (1100)
F.
2009 - Health & Human Services Department - Imm (1293)
G.
2009 - I. T. Department (1100)
H.
2009 - Probate Court (1243)
I.
2009 - HIDTA Task Force (1252)
J.
2009 - District Attorney's Office (1222)
K.
2009 - District Attorney's Office (1100)
L.
2009 - General Litigation (1100)
M.
2009 - General Litigation (1100)
N.
2009 - Sheriff's Office OCDE (1284)
O.
2009 - County Clerks (1100)
P.
2009 - Constable Pct. #3 (1100)
Q.
2009 - Constable Pct. #3 (1220)
R.
2009 - Pct. #2 Sanitation (1100)
S.
2009 - Pct. #2 San Juan CRC (1100)
T.
2009 - Pct. #2 Admin. (1202)
U.
2009 - Pct. #2 R&B (1202)
V.
2009 - Pct. #2 Border Colonia Access Program (1311)
W.
2009 - Pct. #3 Sanitation (1100)
X.
2009 - Pct. #3 Sanitation (1100)
Y.
2009 - Pct. #3 BCAP (1312)
Z.
2009 - Pct. #3 BCAP (1312)
AA.
2009 - Pct. #3 BCAP (1311)
BB.
2009 - Pct. #3 BCAP (1311)
CC.
2009 - Pct. #4 R&B Transfer (1204)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Clerk:
Approval of monthly fees report for the month of March 2009.
Approval of monthly fees report for the month of March 2009.
B.
District Attorney:
Approval of Processing Fees Report for the month of March 2009.
Approval of Processing Fees Report for the month of March 2009.
5.
Right of Way - Permits:
A.
1. Enterprise Texas Pipeline LLC:
a. Propose to excavate in three areas within Hidalgo County ROW (Iowa Rd) 60' to repair existing facilities at two locations and install a new riser valve at the 3rd location as reflected on plats attached.
a. Propose to excavate in three areas within Hidalgo County ROW (Iowa Rd) 60' to repair existing facilities at two locations and install a new riser valve at the 3rd location as reflected on plats attached.
6.
Urban County:
A.
Request approval to enter into ONE (1) "Homebuyer Assistance Program" Contract under the Home Program.
7.
Headstart:
A.
Discussion/Approval of Financial Report: March 2009
B.
Discussion/Approval to Advertise and Approval of Draft Specifications for the Following:
1. Air Conditioning Maintenance & Repair
2. Plumbing Repair
3. Lawn Care
1. Air Conditioning Maintenance & Repair
2. Plumbing Repair
3. Lawn Care
8.
Purchasing Department:
A.
Requesting correction to Agenda Item-14908- approved by CC on 4-7-09 to continue local phone services through the DIR TEXAN 2000-SWB-LS (Local Service) awarded vendor AT&T/SWB reflecting the expiration date of 08/31/09 and not 5-28-09 as erroneously captioned on agenda 4-7-09.
B.
1. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Purchase of Uniforms and Accessories" for Hidalgo County, under the same rates, terms and conditions with MCM Sporting Goods, Inc.
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Purchase of Uniforms and Accessories" for Hidalgo County, under the same rates, terms and conditions with Hector Ayala dba Uniforms of Texas.
2. Requesting authority to exercise the additional one (1) year period as provided in current contract for: "Purchase of Uniforms and Accessories" for Hidalgo County, under the same rates, terms and conditions with Hector Ayala dba Uniforms of Texas.
C.
Requesting authority to exercise the additional one year extension as provided under current contract for "Testing Systems and Related Supplies" for Hidalgo County Precinct No. 3, under the same rates, terms, and conditions with Health and Human Services C-08-007-04-14 Effective: 05/03/09 - 05/02/10
D.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 2009-4 in the amount of $5,221.35 (3rd Call, Los Castillos Estate Phase I & II Completion) as submitted by project engineer: Izaguirre Engineering-C-CAP-09-003-01-20.
E.
Requesting authority to exercise the one (1) year option extension as provided in current contract #C-08-015-04-29-Hidalgo County Hauling Services Of All Road Materials" under the same rates, terms and conditions with Bernardo Saenz, Jr. d/b/a Universal Truckers Inc.
F.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 1 (final payment) in the amount of $16,180.00 from Lazaro Saenz Sr., dba Saenz Paving contracted vendor for "Hidalgo County Precinct No. 4 -Rena Rae Subdivision New Curb and Gutter" and as recommended by project Engineer, Quintanilla, Headley & Associates, Inc., after Auditor's review and processing procedures completed including authority for County Treasurer to issue payment/check. (C-08-449-01-07).
G.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice #1078 in the amount of $1,250.00 submitted by Leonel Garza, Jr. & Associates with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract #C-08-040-03-25-PO #616246 for "Western Side Of Mile 5½ Road, South Of Mile 21 Road, Hidalgo County, Texas" Project.
H.
Precinct #2:
Presentation for discussion, consideration, acceptance, and approval of request for payment on the following invoices submitted by R. Gutierrez Engineering Corporation, contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/checks:
Invoice No./Project Description/Amount
-2669 L J Drainage Project Surveys $7,200.00
-2671 Tower Road (Moore Rd-Balli Road) $16,215.00
-2672 L J Drainage Project $3,800.00
Presentation for discussion, consideration, acceptance, and approval of request for payment on the following invoices submitted by R. Gutierrez Engineering Corporation, contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/checks:
Invoice No./Project Description/Amount
-2669 L J Drainage Project Surveys $7,200.00
-2671 Tower Road (Moore Rd-Balli Road) $16,215.00
-2672 L J Drainage Project $3,800.00
I.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Fire Marshalls
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
a. Fire Marshalls
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
J.
Hidalgo County Pct. #3:
Recommending award of bid (including alternate) and approval of contract document to the lowest bidder meeting all specifications/requirements, terms and conditions as stated in RFB NO: 2009-102-03-11-MSS- "Purchase and Installation of 7ft. Galvanized Chain Link Fence at Los Ebanos Collection Center" for Hidalgo County Precinct No. 3.
Recommending award of bid (including alternate) and approval of contract document to the lowest bidder meeting all specifications/requirements, terms and conditions as stated in RFB NO: 2009-102-03-11-MSS- "Purchase and Installation of 7ft. Galvanized Chain Link Fence at Los Ebanos Collection Center" for Hidalgo County Precinct No. 3.
K.
1. Requesting authority to enter into a annual renewal maintenance agreement with Office Communications/Toshiba Business Solutions for the (IT) Information Technology Department through the following requisition #151921 in the total amount of $768.00/year including any anticipated black/color copy overages if needed. Effective: 03/29/2009 - 03/28/2010 (9-1100-415-00-200-001-0-432)
2. Requesting authority to enter into an annual maintenance agreement with Archer Business System, Inc. for the Restitution Center through the following requisition #152826 in the amount of $1,350.00/year. Effective: Upon Approval (9-1297-423-00-320-005-9-432)
3. Ratification of purchase order #617428 in the amount of $19,617.00/quarterly, $78,468.00/year for the annual renewal support and update service agreement with Tyler Technologies, Inc. for the (IT) Information Technology Department.
4. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
2. Requesting authority to enter into an annual maintenance agreement with Archer Business System, Inc. for the Restitution Center through the following requisition #152826 in the amount of $1,350.00/year. Effective: Upon Approval (9-1297-423-00-320-005-9-432)
3. Ratification of purchase order #617428 in the amount of $19,617.00/quarterly, $78,468.00/year for the annual renewal support and update service agreement with Tyler Technologies, Inc. for the (IT) Information Technology Department.
4. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
| Vendor's Name | Contract Description | Contract # |
| Fleet Safety Equipment, Inc. | Public Safety & Fire House Supplies & Equipment | 284-08 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
L.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the following projects: RFB-Fiberglass Manholes- Hidalgo County (All Funding Sources) Bid No.: 2009-026, and RFB-Purchase of Gravel Bedding Material-Hidalgo County(All Fundig Sources) Bid No.: 2009-020.
M.
Presentation for discussion, consideration, acceptance and approval of a request from "Nuestra Clinica Del Valle" for Hidalgo County to accept the "revised" budget which does not exceed the original awarded amount of $217,619.00 (Commissioners Court-04/07/08) for: Demonstration Program Primary/Specialty Health Care Services and/or Targeted Case Management.