CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 21, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Safety Division:
1.
Approval to accept settlement check from Bristol West Insurance Group in the amount of $213.47 for an auto accident with County vehicle. (Pct.1)
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Approval to accept the attached Bioterrorism Discretionary Fund Grant Contract #2009-031071, Attachment #001, in the amount of $194,741.00 for the period 6/1/2009 to 11/30/2009.
2. Approval of Certification of Revenues as certified by the County Auditor for the Bioterrorism Discretionary Fund Grant.
3. Approval of appropriation of funds in the amount of $194,741.00
2. Approval of Certification of Revenues as certified by the County Auditor for the Bioterrorism Discretionary Fund Grant.
3. Approval of appropriation of funds in the amount of $194,741.00
8.
Emergency Services Division - Tony Pena:
A.
Presentation for discussion and consideration of the Rural Emergency Services Interlocal Cooperative Agreement between the County of Hidalgo and various cities/entities for emergency response services.
B.
Discussion, consideration and action on Proposed Uniform Policy for Fire Marshal
9.
IT Department - Renan Ramirez:
A.
1. Authorization to purchase REQUISITION # through the County's membership/participation with DIR contract # DIR-SDD-597 with awarded vendor AT&T for the following services:
2. Approval of the attached application for cellular phone service request under the county's newly adopted cell phone policy
| Quantity | Description: | Unit Cost: | Total Cost: | Notes: |
|
21
|
AT&T Governement Pool Plan 500 min. (with penny suspend)
|
$49/mo. -26%=$36.26/mo x 9 months
|
$6,853.14
|
Some Government fees apply to service cost.
|
|
21
|
Pantech c520 handset
|
$0
|
$0
|
2. Approval of the attached application for cellular phone service request under the county's newly adopted cell phone policy
10.
HIDTA - Task Force - Dora Munoz:
A.
Approval of claim/invoice with authority for County Treasuer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following claim/invoice:
| Invoice Date | Invoice No. | Vendor Name | Amount |
| 3-31-09 | 1413 | Premier and Central Wrecker Service | $630.00 (excludes tax) |
11.
Urban County - Diana Serna:
A.
The Urban County Program is requesting approval and award of contract to Falcon Construction in the amount of $24,852.45 for the Water/Sewer Improvements in the City of Donna, utilizing Years 17, 18, 20 & 21 (2004,2005,2007,2008) funds. The project consists of the installation of upgraded sewer lines and manhole on two alleys between 5th & 8th Streets in Donna, Texas.
B.
The Urban County Program, on behalf of City of La Joya, is requesting approval and award of best and final negotiated contract with S & B Infrastructure (highest ranked firm), in the amount of $44,000.00 utilizing Year 21 (2008) La Joya Planning funds.
C.
The Urban County Program is requesting approval of a best and final negotiated Geotechnical Engineering & Asbestos Abatement Service contract with Terracon Consulting Engineers & Scientists in the amount of $4,805.00 utilizing Year 21 (2008) funds for a Public Facility Improvements Project (asbestos removal project) in the City of Weslaco.
12.
Constables:
A.
Constable Pct. #3:
Appointment of Deputy Constable as per Texas Local Government Code Section 86.011.
Appointment of Deputy Constable as per Texas Local Government Code Section 86.011.
13.
Office of the County Judge:
A.
Discussion and possible action regarding Hidalgo County's Legislative Program for the 81st Session of the Texas Legislature.
14.
Probate Court - Judge Homero Garza:
A.
Requesting approval to reimburse Probate Court Investigator, David T. Marroquin the amount of $518.95 for the following purchases with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
|
Invoice Date
|
Vendor
|
Amount
|
| 1-30-09 | Notary Public Und. |
$99.75
|
| 3-11-09 | L-1 Identity Solutions |
$44.20
|
| 3-11-09 | National Guardianship Association |
$125.00
|
| 3-11-09 | Center for Guardianship Certification |
$250.00
|
15.
Elections Administration - Yvonne Ramon:
A.
Discussion, consideration, and approval to rescind Contract for Election Services (leasing of equipment) between Hidalgo County and City of Edinburg for the May 09, 2009 Elections.
B.
Approval of Comp-Time accrual for Elections Department staff for the upcoming May 09, 2009 Elections which includes early voting from April 27, 2009 through May 05, 2009 with the cities, schools, other political subdivisions as well as to facilitate the voter registration process.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval to Submit New Standard Contract Form for the Child and Adult Care Program as Per the Texas Department of Agricultural Request
B.
Presentation of Nutrition Program Contest Winners
17.
Sheriff's Office - Chief Martinez:
A.
Discussion, authorization, and approval to execute the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management between the County of Hidalgo and the City Police Departments of La Joya and Palmview.
18.
Right of Way - Joe Pena:
A.
Authorization for County Judge to execute License Agreement for Pct.2.
19.
District Clerk's Office - Laura Hinojosa:
A.
Approval of Comp-Time accrual for District Clerk's staff. Comp-time will be accumulated to provide passport services to constituents. Passport clinics will be held on Saturdays commencing April 18th through June 2009.
20.
Colonia Access Program - Agapito Vargas
A.
Discussion and approval to execute "Application for Driveway Permit" which is required from TXDOT for Colonia Access Program Project Ramon Leal Subdivision to reconstruct road accessing into FM 681.
B.
Discussion and approval to execute "Application for Driveway Permit" which is required from TXDOT for Colonia Access Program Project Los Encinos #1 Subdivision to reconstruct road accessing into FM 907.
C.
Discussion and approval to execute "Application for Driveway Permit" which is required from TXDOT for Colonia Access Program Project Los Encinos #2 Subdivision (North Street) to reconstruct road accessing into FM 907.
D.
Discussion and approval to execute "Application for Driveway Permit" which is required from TXDOT for Colonia Access Program Project Los Encinos #2 Subdivision (South Street) to reconstruct road accessing into FM 907.
E.
Discussion and approval to execute "Application for Driveway Permit" which is required from TXDOT for Colonia Access Program Project La Homa Groves Estates Subdivision to reconstruct road accessing into FM 2894.
21.
Budget & Management - Raul Silguero Jr.:
A.
Presentation for discussion, consideration and approval to submit a Workforce Solutions application for Supportive Employment Opportunities.
B.
Interdepartmental transfers:
1.
Pct. #4 Drainage Improvement Projects C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 for the Precinct #4 Drainage Improvement Project from (program 036) to Alamo Brisas (program 054), Alberta Rd (program 055), Hoehn Sub. (program 056), Tex-Mex Rd & 107 (program 057), Trenton & Alamo Rds. (program 058), and Owassa Rd. (program 059) in the amount of $70,974.00 to fund misc. Invoices.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 for the Precinct #4 Drainage Improvement Project from (program 036) to Alamo Brisas (program 054), Alberta Rd (program 055), Hoehn Sub. (program 056), Tex-Mex Rd & 107 (program 057), Trenton & Alamo Rds. (program 058), and Owassa Rd. (program 059) in the amount of $70,974.00 to fund misc. Invoices.
2.
Pct. #2 (1100):
Approval of 2009 interdepartmental transfer from Sanitation (program 001) Land into San Juan CRC (program 018) Other Equipment in the amount of $13,659.66.
Approval of 2009 interdepartmental transfer from Sanitation (program 001) Land into San Juan CRC (program 018) Other Equipment in the amount of $13,659.66.
3.
CO 2009 Pct #2 Drainage Improvement Project (1339):
Approval of 2009 indepartmental transfer within Certificate of Obligation series 2009, from Precinct 2 Drainage Improvement Project (program 034) into LJ Drainage Project (program 038) in the amount of $6,700.00 for Drain Ditches (733).
Approval of 2009 indepartmental transfer within Certificate of Obligation series 2009, from Precinct 2 Drainage Improvement Project (program 034) into LJ Drainage Project (program 038) in the amount of $6,700.00 for Drain Ditches (733).
C.
Budget Appropriations:
1.
Pct. #1 R & B (1201):
Approval of 2009 appropriation of funds for the Pct. 1 R & B, program no's 004 and 005, in the total amount of $335,650.30 to fund various operating expenditures.
Approval of 2009 appropriation of funds for the Pct. 1 R & B, program no's 004 and 005, in the total amount of $335,650.30 to fund various operating expenditures.
2.
Pct. #1 Parks (1211):
Approval of 2009 appropriation of funds for Pct. 1 Parks in the amount of $106,103.13 to fund various operating expenditures.
Approval of 2009 appropriation of funds for Pct. 1 Parks in the amount of $106,103.13 to fund various operating expenditures.
3.
Pct. #4 Parks (1214):
Approval of 2009 appropriation of funds for Precinct #4 - Parks (1214) in the amount of $149,566.06 to cover the purchase of playground equipment for the Jr "Milo" Ponce Park.
Approval of 2009 appropriation of funds for Precinct #4 - Parks (1214) in the amount of $149,566.06 to cover the purchase of playground equipment for the Jr "Milo" Ponce Park.
4.
HIDTA-U.S. Dept. of Justice (1254)
Approval of 2009 appropriation of funds for the U.S. Dept. of Justice Funds in the amount of $16,078.40 to fund purchase of security system.
Approval of 2009 appropriation of funds for the U.S. Dept. of Justice Funds in the amount of $16,078.40 to fund purchase of security system.
22.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
A. Requesting recission of action taken by CC on 4/7/2009 to award bid and approval of contract to Orkin, Inc. for Bee Eradication Services Only inasmuch as vendor will not accept sole item services award for project: "Pest Control Services" within Hidalgo County-Bid No. 2009-010-03-04-ERT;
B. Recomending award of Bee Eradication Services item to primary awarded vendor Pro Tech Pest Control with said services to be included in contract C-09-010-04-07/21;
C. Recommending award of bid and approval contract to secondary bidder meeting all specifications and/or requirements as attached hereto for: "Pest Control and Bee Eradication Services" to Mid Valley Pest Control for Hidalgo County -Bid No. 2009-010-03-04-ERT.
B. Recomending award of Bee Eradication Services item to primary awarded vendor Pro Tech Pest Control with said services to be included in contract C-09-010-04-07/21;
C. Recommending award of bid and approval contract to secondary bidder meeting all specifications and/or requirements as attached hereto for: "Pest Control and Bee Eradication Services" to Mid Valley Pest Control for Hidalgo County -Bid No. 2009-010-03-04-ERT.
5.
A. Overview and status of current and/or future County projects requested (i.e. County Clerk & District Clerk renovations) through either job order contractors or construction services providers (i.e. trades, temporary materials and labor awarded vendors);
B. Pursuant to Texas Occupations Code, Title 6, Subtitle A, Chapter 1001, Subchapter A, .053, recommending the selection and engagement of architects and/or engineers by precinct utilizing the County's approved "pools" and established statutory protocol for compliance of the following:
1. Public works that require electrical or mechanical engineering if the projected/estimated expense for the complete project is $8,001.00 or more; and,
2. Public works that does not require electrical or mechanical engineering if the projected/estimated expense for the complete project is $20,001.00 or more.
B. Pursuant to Texas Occupations Code, Title 6, Subtitle A, Chapter 1001, Subchapter A, .053, recommending the selection and engagement of architects and/or engineers by precinct utilizing the County's approved "pools" and established statutory protocol for compliance of the following:
1. Public works that require electrical or mechanical engineering if the projected/estimated expense for the complete project is $8,001.00 or more; and,
2. Public works that does not require electrical or mechanical engineering if the projected/estimated expense for the complete project is $20,001.00 or more.
B.
Pct. 1
1.
A. Presentation for consideration, discussion, and approval of (CORRECTED) Work Authorization #2 in the amount of $58,056.74 with DOS LOGISTICS, INC. to provide engineering services in connection with Contract No. C-08-389-10-28 -"ON-CALL VARIOUS ROAD and BRIDGE and C.I.P. Projects" for (Re-aligning and paving of Mile 1 North to the existing Drainage Ditch and Pecan Avenue from Mile 1 East to the cul de sac along with providing necessary Drainage Improvments) within Hidalgo County Precinct No. 1. and, in a related matter;
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 01.08 PA in the amount of $22,717.86 submitted by Dos Logistics, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-389-10-28 & (Corrected) WA#2 (PO# 618144) for: "ON-CALL for VARIOUS ROAD and BRIDGE and/or C.I.P. Projects" (on an as needed basis) for Hidalgo County Pct. 1 (Re-aligning and paving of Mile 1 North to the existing Drainage Ditch and Pecan Avenue from Mile 1 East to the cul de sac along with providing necessary Drainage Improvments) within Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 01.08 PA in the amount of $22,717.86 submitted by Dos Logistics, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-389-10-28 & (Corrected) WA#2 (PO# 618144) for: "ON-CALL for VARIOUS ROAD and BRIDGE and/or C.I.P. Projects" (on an as needed basis) for Hidalgo County Pct. 1 (Re-aligning and paving of Mile 1 North to the existing Drainage Ditch and Pecan Avenue from Mile 1 East to the cul de sac along with providing necessary Drainage Improvments) within Hidalgo County Precinct No. 1.
C.
Pct. 2
1.
Requesting approval of construction Change Order No. 2 (an increase) in the amount of $12,006.00 with OG Construction Company, awarded vendor for: Tower Road Drainage Project reflecting additional changes to 9 items which will leave the storm sewer prepared for future storm sewer connections including authority for County Judge to execute document.
2.
Presentation for discussion, consideration, acceptance & approval of the following: Certificate of Project Completion, Request for Final Payment in the amount of $153,445.23 and Request for Retainage Release in the amount of $25,802.82 from McAllen Construction, Inc. (contracted vendor) for "Hidalgo County Precinct No. 2 -Construction of McColl Road Irrigation Canal Siphon" and as certified for payment by project engineer, R. Gutierrez Engineering Corp., with authority for auditor to issue payment after review, audit and processing procedures completed. C-08-334-11-12
3.
Requesting approval of Supplemental Agreement No.1 to Work Authorization No. 10 for professional engineering service of Topographic and Parcels Surveys by and between Hidalgo County and R. Gutierrez Engineering Corporation Contract No. C-08-381-09-16 dated September 16, 2008 for L J Drainage Project.
D.
Pct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 3 (with an estimated cost of $1,250.00) for "Drainage easement and temporary work easement out of Lot 54, La Homa Ranch Citrus Groves Subd. Unit #1, Hidalgo County" with Professional Appraisal Services, Inc., to provide appraisal services to Hidalgo County Precinct No. 3. C-08-166-07-08
E.
Pct. 4
1.
A. Presentation for consideration, discussion, acceptance and approval of Work Authorization No. 2 in the amounts of $ 4,505.31 from Millennium Engineers Group, Inc. for "Geotechnical Engineering Services and Construction Material Testing" within Hidalgo County Pct. No. 4, in connection with Contract No. C-08-472-03-24 for (North Alamo Road).
B. Presentation for discussion, consideration, acceptance and approval of request for payment#4 for Invoice No. 7084 in the amount of $85,000.00 submitted by Quintanilla, Headley & Associates Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-477-12-09 (PO#614261) for engineering services to "San Carlos Drainage Improvements" projects (On An As Needed Basis) Work Authorization No. 1 within Hidalgo County Precinct No. 4.
B. Presentation for discussion, consideration, acceptance and approval of request for payment#4 for Invoice No. 7084 in the amount of $85,000.00 submitted by Quintanilla, Headley & Associates Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-477-12-09 (PO#614261) for engineering services to "San Carlos Drainage Improvements" projects (On An As Needed Basis) Work Authorization No. 1 within Hidalgo County Precinct No. 4.
F.
Colonia Access Program Pct. #2:
1.
A. Presentation for discussion, consideration and approval of final negotiated construction contract (awarded by CC on 03-09-09) for C-CAP-09-002-04-21 Red Barn Subdivision between Hidalgo County and Homero Alvarez, dba, Alvarez Construction.
B. Presentation for discussion, consideration and approval of final negotiated construction contract (awarded by CC on 03-24-09) for C-CAP-09-001-04-21 EL Charro #2 Subdivision between Hidalgo County and Homero Alvarez, dba, Alvarez Construction.
B. Presentation for discussion, consideration and approval of final negotiated construction contract (awarded by CC on 03-24-09) for C-CAP-09-001-04-21 EL Charro #2 Subdivision between Hidalgo County and Homero Alvarez, dba, Alvarez Construction.
G.
Community Service Agency
1.
A. Requesting authority to exercise the additional one year extension as provided under current contract for "Repairs, Replacement and/or Retrofit Central Heating and/or Cooling System" for Hidalgo County Community Service Agency, under the same rates, terms, and conditions with All-Temp Heating & Cooling Effective: 05/23/09-05/22/09
B. Requesting authority to exercise the additional one year extension as provided under current contract for "Repairs, Replacement and/or Retrofit Central Heating and/or Cooling System" for Hidalgo County Community Service Agency, under the same rates, terms, and conditions with Air-Plus Heating & Cooling. Effective: 05/23/09-05/22/09
B. Requesting authority to exercise the additional one year extension as provided under current contract for "Repairs, Replacement and/or Retrofit Central Heating and/or Cooling System" for Hidalgo County Community Service Agency, under the same rates, terms, and conditions with Air-Plus Heating & Cooling. Effective: 05/23/09-05/22/09
2.
Requesting authority to exercise the additional one year extension as provided under current contract for "Purchase and Disposal of Window Air Condition Units" for Hidalgo County Community Service Agency, under the same rates, terms, and conditions with Air Plus Heating & Cooling, Inc. Effective: 05/16/09-05/15/10.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn