CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 12, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
SWEPI, LP v. Railroad Commission of Texas
E.
Claim of Jose M. Coronado
F.
Claim of Yesenia Garcia
G.
C-1173-09-E; Adrian Luna vs. County of Hidalgo
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
SWEPI, LP v. Railroad Commission of Texas
E.
Claim of Jose M. Coronado
F.
Claim of Yesenia Garcia
G.
C-1173-09-E; Adrian Luna vs. County of Hidalgo
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion and possible action regarding salary increases of the County Court at Law Judges
C.
Approval of 457 Plan Hardship Withdrawal requests for employees #019135, 132446, 099406 & 089095
D.
Discussion and action on a request from private business property owner to access county property (parking lot on Canton and Closner) in order to excavate/repair property owner's sewage line located on county parking lot and to restore county property to original condition once repairs are completed.
E.
Status report regarding the "Improving accountability, transparency and efficiency in county government" project
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
12.
Emergency Services Division - Tony Pena:
A.
Requesting authority to continue cellular services including data cards and emergency Go-Kit with Sprint as well as establish an account between the Division of Emergency Services-Emergency Management and Sprint through the contract with the State of Texas H-GAC-CW-05-02.
B.
Discussion and action regarding a Declaration of Disaster proclamation for A-H1N1 Influenza, pursuant to Texas Government Code, 418.108.
13.
Constables:
A.
Constable Pct. #1:
Appointment of Reserve Deputy Constable as per Texas Local Government Code Section 86.012.
Appointment of Reserve Deputy Constable as per Texas Local Government Code Section 86.012.
14.
J.P.'S
A.
JP 5 PL 1:
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Hidalgo County Treasurer to issue payment to Valley Bottle Water for the following invoices after they have been reviewed, audited, and processing procedures are completed by the Hidalgo County Auditor.
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Hidalgo County Treasurer to issue payment to Valley Bottle Water for the following invoices after they have been reviewed, audited, and processing procedures are completed by the Hidalgo County Auditor.
| Vendor | Invoice Date | Amount |
| Valley Bottle Water | 12/01/2008 | $3.00 |
| Valley Bottle Water | 01/01/2009 | $3.00 |
| Valley Bottle Water | 02/01/2009 | $3.00 |
| Valley Bottle Water | 03/01/2009 | $3.00 |
| Valley Bottle Water | 04/01/2009 | $3.00 |
15.
Office of the County Judge:
A.
Appointment of board member by Judge J.D. Salinas III to the Hidalgo County Regional Mobility Authority.
B.
Approval of Proclamation proclaiming the month of May as "Elder Abuse Prevention Month"
C.
Discussion and possible action regarding Hidalgo County's Legislative Program for the 81st Session of the Texas Legislature.
16.
County Treasurer - Norma Garcia:
A.
1. Approval of Hidalgo County Investment Policy;
2. Approval of resolution authorizing participation in First Public - Lone Star Investment Pool;
3. Approval of Broker/Dealer list
2. Approval of resolution authorizing participation in First Public - Lone Star Investment Pool;
3. Approval of Broker/Dealer list
17.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Cost of Living Adjustment (COLA) and Quality Improvement (QI)
18.
Sheriff's Office - Chief Martinez:
A.
Approval to authorize the Sheriff and County Judge to sign the State Plan of Operations Agreement for enrollment in the State 1033 Program.
B.
Discussion, authorization, and approval to execute the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management between the County of Hidalgo and the City of Alton.
19.
Precinct #1 - Comm. Handy:
A.
Requesting approval to name two roads located to the south of Rancho Toluca Road in Relampago. The proposed names are: "Relampago Service Drive East", and "Relampago Service Drive West", as per request from 911 Department
B.
1. Approval of Interlocal Cooperation Agreement between Donna Irrigation District No. 1, Inc. and Hidalgo County.
2. Approval of Interlocal Cooperation Agreement between Hidalgo and Cameron Irrigation District No. 9
2. Approval of Interlocal Cooperation Agreement between Hidalgo and Cameron Irrigation District No. 9
20.
Precinct #2 - Comm. Palacios:
A.
Requesting authority for County Judge to execute "Relocation and Advisory Assistance Certification" and the "Utility Adjustment Certification" for North "I" Road Project.
21.
Budget & Management - Raul Silguero Jr.:
A.
Approval of resolution approving the submission of the application for the Juvenile Accountability Block Grant (JABG) - Early Intervention Counseling Program.
B.
Interdepartmental transfers:
1.
Extension Services (1100):
Approval of 2009 interdepartmental transfer in the total amount of $325.00 from Co Wide Contingency to Extension Services to fund salary related (w/c) expenditure.
Approval of 2009 interdepartmental transfer in the total amount of $325.00 from Co Wide Contingency to Extension Services to fund salary related (w/c) expenditure.
2.
Pct. #4 Drainage Improvement Projects C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038) $6,800.00, Fike Pond (program 039) $11,900.00, Dickerson Pond (program 048) $40,800.00 & Guerra Pond (program 060) $3,400.00 in the total amount of $62,900.00 to fund project expenditures.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038) $6,800.00, Fike Pond (program 039) $11,900.00, Dickerson Pond (program 048) $40,800.00 & Guerra Pond (program 060) $3,400.00 in the total amount of $62,900.00 to fund project expenditures.
3.
Pct. #2 CO 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into SouthFork Estates (program 040) in the amount of $87,000.00 for ROW.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into SouthFork Estates (program 040) in the amount of $87,000.00 for ROW.
4.
Co. Wide Insurance:
Approval of a 2009 interdepartmental transfer from County Wide Administration (1100) to the County Wide Insurance (1100) in the amount of $788.00.
Approval of a 2009 interdepartmental transfer from County Wide Administration (1100) to the County Wide Insurance (1100) in the amount of $788.00.
5.
430th District Court (1100):
Approval of 2009 interdepartmental tranfer in the amount of $ 26,911.17 from Co. Wide Contingency to 430th District Court to fund rent and electricity expenditures for the months of April through July 2009.
Approval of 2009 interdepartmental tranfer in the amount of $ 26,911.17 from Co. Wide Contingency to 430th District Court to fund rent and electricity expenditures for the months of April through July 2009.
6.
Pct. #2 CO 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into SouthFork Estates (program 040) in the amount of $12,000.00 for Drainage.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into SouthFork Estates (program 040) in the amount of $12,000.00 for Drainage.
C.
Interfund transfers:
1.
R&B Countywide (1200) to TxDot (1315):
Approval of 2009 interfund transfer from R&B Countywide to TxDOT in the total amount of $387,500.00 to fund the development of Plans, Specifications, and Estimate (PS&E) for the design of Flashing Beacon Assemblies for 31 Intersections at various locations within Hidalgo County.
Approval of 2009 interfund transfer from R&B Countywide to TxDOT in the total amount of $387,500.00 to fund the development of Plans, Specifications, and Estimate (PS&E) for the design of Flashing Beacon Assemblies for 31 Intersections at various locations within Hidalgo County.
D.
Budget Appropriations:
1.
Department of Budget and Management (1100):
Approval and authorization to appropriate $1,807.71 from the General Fund unreserved fund balance as per Texas Local Government Code section 111.070 and in accordance with the Declaration of Emergency approved by Commissioners Court on July 28,2008 (item 14.A.7) to address emergency expenditures related to Hurricane "Dolly" incurred in 2008 and processed in 2009.
Approval and authorization to appropriate $1,807.71 from the General Fund unreserved fund balance as per Texas Local Government Code section 111.070 and in accordance with the Declaration of Emergency approved by Commissioners Court on July 28,2008 (item 14.A.7) to address emergency expenditures related to Hurricane "Dolly" incurred in 2008 and processed in 2009.
E.
Salary Schedule Changes:
1.
Jail (1100):
a. Approval to delete two (2) vacant regular full-time Detention Officer positions, slot no.'s 0396 & 0397, budgeted salary $30,450.00 each.
b. Approval to create two (2) regular full-time Community Service Specialist positions, slot no.'s 0398 & 0399, budgeted salary $30,450.00 each.
c. Approval of revised salary schedule.
a. Approval to delete two (2) vacant regular full-time Detention Officer positions, slot no.'s 0396 & 0397, budgeted salary $30,450.00 each.
b. Approval to create two (2) regular full-time Community Service Specialist positions, slot no.'s 0398 & 0399, budgeted salary $30,450.00 each.
c. Approval of revised salary schedule.
2.
A. Pct. #3 Sanitation (1100):
1. Approval to create the following regular full-time Maintenance positions for the Precinct No. 3 Landfill and the Trosper Road Collection Station:
2. Approval of revised salary schedule.
B. Pct. #3 Parks (1213):
1. Approval to create one (1) regular full-time Peace Officer position, slot no. 016 budgeted salary $36,480.00, per the Constable Grade and Step Pay Plan.
2. Approval of revised salary schedule.
1. Approval to create the following regular full-time Maintenance positions for the Precinct No. 3 Landfill and the Trosper Road Collection Station:
|
Slot No.
|
Position Title
|
Budgeted Salary
|
|
029
|
Maintenance I
|
$24,880.00
|
|
030
|
Maintenance I
|
$24,880.00
|
|
031
|
Maintenance I
|
$24,880.00
|
2. Approval of revised salary schedule.
B. Pct. #3 Parks (1213):
1. Approval to create one (1) regular full-time Peace Officer position, slot no. 016 budgeted salary $36,480.00, per the Constable Grade and Step Pay Plan.
2. Approval of revised salary schedule.
3.
Pct. #4 Drainage Improvement Project (1204):
a. Approval to create the following six (6) regular full-time positions:
b. Approval of revised salary schedule
a. Approval to create the following six (6) regular full-time positions:
|
Slot No.
|
Position Title
|
Budgeted Salary
|
|
025
|
Truck Driver III
|
$29,615.00
|
|
026
|
Truck Driver III
|
$29,615.00
|
|
027
|
Truck Driver III
|
$29,615.00
|
|
028
|
Truck Driver III
|
$29,615.00
|
|
029
|
Truck Driver III
|
$29,615.00
|
|
030
|
Truck Driver III
|
$29,615.00
|
b. Approval of revised salary schedule
22.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting discussion, consideration, acceptance and approval of the following documents required by AT&T in order to complete the implementation of long distance services for Hidalgo County:
a. Letter of Authorization;
b. Responsible Organization Designation and Agreement of Agency;
c. ABN Customer Expectation Document (CED),
including authorization for County Judge or Court Member to sign said documents.
a. Letter of Authorization;
b. Responsible Organization Designation and Agreement of Agency;
c. ABN Customer Expectation Document (CED),
including authorization for County Judge or Court Member to sign said documents.
5.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 13 in the estimated amount of $23,857.00 for provision of engineering services in connection with additional paving and drainage work for Border Colonia Access Program (BCAP) El Charro Subdivision with R. Gutierrez Engineering through contract No. C-08-381-09-16.
6.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 14 (with a proposed fee of $ 387,500.00) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County in connection with Contract No. C-07-051-02-06-"On Call Traffic Engineering Study" (Preparation of PS & E package for the design of thirty one (31) Flashing Beacon Assemblies at various loations withing Hidalgo County).
B.
Pct. 2
1.
Requesting approval of Supplemental Agreement No.1 which increases Work Authorization No.12 by $47,800.00 for a revised total of $390,301.00. The scope of services is supplemented by adding an estimated 19 Parcels and 10 Title Reports for the existing easement or right-of-way between "I" Road and the South Main Lateral through the Contract No. C-07-358-09-04.
2.
a. Requesting approval of Application for Payment #2 in the amount of $183,211.60 in connection with the Tower Road Drainage Project from contracted vendor, OG Construction Company, LLC and as submitted by project engineer, R. Gutierrez Engineering Corporation after County Auditor's review and processing procedures completed including authority for County Treasurer to issue payment(s)/check(s);
b. Requesting approval of construction Change Order No.3 (decrease) in the amount of $50,421.74 with OG Construction Company (contracted vendor for "Tower Road Drainage Project") reflecting that all identified/detailed items will be constructed by Precinct No.2 forces, with authority for County Judge to execute document.
b. Requesting approval of construction Change Order No.3 (decrease) in the amount of $50,421.74 with OG Construction Company (contracted vendor for "Tower Road Drainage Project") reflecting that all identified/detailed items will be constructed by Precinct No.2 forces, with authority for County Judge to execute document.
3.
Pct. #2
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a proposed fee of $11,712.00) for the provision of professional engineering Geotechnical Investigation services for SouthFork Drainage Improvements Projectthrough Contract #C-08-316-10-28 with Millennium Engineers Group for Hidalgo County Precinct No.2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a proposed fee of $11,712.00) for the provision of professional engineering Geotechnical Investigation services for SouthFork Drainage Improvements Projectthrough Contract #C-08-316-10-28 with Millennium Engineers Group for Hidalgo County Precinct No.2.
C.
Pct. 4
1.
Drainage Improvement Project (1339):
Presentation for consideration, discussion, and approval of Work Authorization #2 (Supplemental Agreement No. 1) in the amount of $ 62,900.00, bringing the total cost to $548,100.00 with Quintanilla, Headley & Associates, Inc. to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-08-477-12-09 for "San Carlos Drainage Improvements Project"
Presentation for consideration, discussion, and approval of Work Authorization #2 (Supplemental Agreement No. 1) in the amount of $ 62,900.00, bringing the total cost to $548,100.00 with Quintanilla, Headley & Associates, Inc. to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-08-477-12-09 for "San Carlos Drainage Improvements Project"
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineering Services in connection with Precinct No 4 Projects (Rogers Road & Jackson Road).
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Precinct No 4 Projects (Rogers Road & Jackson Road): 1st._________________; 2nd._________________; 3rd. _________________
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct No 4 Projects (Rogers Road & Jackson Road).
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional Engineering Services required for Precinct No 4 Projects (Rogers Road & Jackson Road): 1st._________________; 2nd._________________; 3rd. _________________
c. Authority for the Purchasing Department to negotiate a professional Engineering Services Contract with the No.1 ranked firm of ___________________________ for the provision of Engineering Services for Precinct No 4 Projects (Rogers Road & Jackson Road).
D.
Colonia Access Program Pct. 1
1.
Presentation for consideration, discussion, acceptance and approval of Change Order No. 1 with contractor Valley Paving, Inc. for El Monte Subdivision, Pct. No. 1 reflecting a net increase in the amount of $2,330.00 because residents installed additional driveways after survey-plans were completed as submitted through project engineer TEDSI Infrastructure Group. C-CAP 08-032-03-31.
E.
Colonia Access Program Pct. 2
1.
Requesting authority to advertise for Road & Drainage Construction of: Morning Sun Subdivision, a BCAP project with plans and specifications drafted by project engineer, R. Gutierrez Engineering Corp.
F.
Sheriff's Office
1.
Requesting award of solicited quotes (by the Sheriff's Dept.) to sole bidder meeting specification/requirements, The Praetorian Group, dba, The Calibre Press, LLC in the amount of $16,900.00 to provide a two (2) day survival training seminar (to be conducted at the Hidalgo County Sheriff's Office-Auditorium) and approval of Agency Sponsored Training Agreement (forwarded to legal for review as to form) with authority for County Judge or Court Member to execute document.
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
23.
Adjourn