CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 12, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - DBM Budget Division (1100)
B.
2009 - Co. Wide Adm. (1100)
C.
2009 - Health & Human Services Department - Adm (1100)
D.
2009 - Health & Human Services Dept - SDI (1293)
E.
2009 - Health & Human Services Dept - Imm (1293)
F.
2009 - Human Services Division (1100)
G.
2009 - Health & Human Services Dept. - RLLS OPHP (1293)
H.
2009 - IT Department (1100)
I.
2009 - Emergency Management (1100)
J.
2009 - H.I.D.T.A. Task Force (1291)
K.
2009 - Workers' Compensation (2202)
L.
2009 - Fire Marshal's Office (1100)
M.
2009 - 389th District Court (1100)
N.
2009 - Buildings & Grounds (1100)
O.
2009 - Safety Division (1100)
P.
2009 - County Court at Law #1 (1100)
Q.
2009 - Probate Court (1100)
R.
2009 - County Court at Law #6 (1100)
S.
2009 - WIC EBT Grant (1292)
T.
2009 - Pct. #1 TX Dot (1315)
U.
2009 - Pct. #1 CIP (1336)
V.
2009 - Pct. #1 Parks (1211)
W.
2009 - Pct. #2 Sanitation (1100)
X.
2009 - Pct. #2 R&B (1202)
Y.
2009 - Pct. #2 Parks (1212)
Z.
2009 - Pct. #3 C.O., 2009 (1339)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
1. Approximately 300' going south from 9th St. on the east side of Lincoln St- Line Ext- Hargill Self Help Project.
2. Hargill Self Help Project- Lincoln St WS/S 9th St boring from east to west- 4 Bores- (4) 3/4" meter connections.
3. Bar 7 L74 (495 NS/W 1423) - Bore- Pedro Gonzalez-3/4" service connection
4. Approximately 1,584' east of FM 88 on the east side of mile 4.5W, north of FM 1925- Line Ext. Also Boring FM 88 from west to east (3/4" service connection)- Jack McClelland
1. Approximately 300' going south from 9th St. on the east side of Lincoln St- Line Ext- Hargill Self Help Project.
2. Hargill Self Help Project- Lincoln St WS/S 9th St boring from east to west- 4 Bores- (4) 3/4" meter connections.
3. Bar 7 L74 (495 NS/W 1423) - Bore- Pedro Gonzalez-3/4" service connection
4. Approximately 1,584' east of FM 88 on the east side of mile 4.5W, north of FM 1925- Line Ext. Also Boring FM 88 from west to east (3/4" service connection)- Jack McClelland
5.
Membership Dues:
A.
Requesting authorization and approval to renew 2009 membership dues for the Texas Indigent Health Care Association in the amount of $200.00.
6.
Tax Refunds:
A.
| ACCT# | PROPERTY OWNER | PAYER | AMT |
| B2550.00.000.0066.03 | Hector M Gutierrez | Hector M Gutierrez | $2533.53 |
7.
Budget & Management:
A.
Self-Insured Workers' Compensation 2202:
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management and requesting approval of wire transfer for the period of:
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management and requesting approval of wire transfer for the period of:
|
04/01-15/2009
|
$ 49,647.10
|
|
04/16-30/2009
|
$ 42,079.63
|
|
Total Due:
|
$ 91,726.73
|
B.
Health Benefits Fund (2201):
1. Approval to transfer $ 431,214.36 to Hidalgo County Health Insurance bank account for Blue Cross Blue Shield Health Insurance Claims for periods:
2. Requesting approval for wire transfer to cover claims paid.
1. Approval to transfer $ 431,214.36 to Hidalgo County Health Insurance bank account for Blue Cross Blue Shield Health Insurance Claims for periods:
|
04/04/09 - 04/10/09
|
$ 257,627.98
|
|
04/11/09 - 04/17/09
|
$ 173,586.38
|
|
TOTAL:
|
$ 431,214.36
|
8.
Purchasing Department:
A.
Precinct #2
Presentation for discussion, consideration, acceptance, and approval of request for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payments/checks:
INV.# INV. DATE PROJECTS AMOUNTS
2680 04/22/2009 SouthFork Drainage Lateral $45,348.00
2664 03/24/2009 RSW Unit #1 Subdivision $ 3,995.22
2678 04/22/2009 Red Barn Subdivision $ 2,855.63
2679 04/22/2009 Eldora Gardens Subdivision $ 3,623.86
2681 04/22/2009 Tower Rd. (Moore-Balli Rds.) $ 5,032.00
Presentation for discussion, consideration, acceptance, and approval of request for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payments/checks:
INV.# INV. DATE PROJECTS AMOUNTS
2680 04/22/2009 SouthFork Drainage Lateral $45,348.00
2664 03/24/2009 RSW Unit #1 Subdivision $ 3,995.22
2678 04/22/2009 Red Barn Subdivision $ 2,855.63
2679 04/22/2009 Eldora Gardens Subdivision $ 3,623.86
2681 04/22/2009 Tower Rd. (Moore-Balli Rds.) $ 5,032.00
B.
Presentation for discussion, consideration, acceptance and approval of payment for the following: Invoice No. 2009-5 in the amount of $7,042.33 (3rd Call, Brenda Gay Phase I & II) as submitted by project engineer: Izaguirre Engineering Group, LLC. through - C-CAP-09-003-01-20.
C.
Requesting authority to exercise the additional one year extension as provided under contract for "Professional Licensed Nurse Practitioner" for Hidalgo County Health and Human Services, under the same rates, terms and conditions with Emmalou Keyes, R.N. E-08-234-05-13 Effective: 05/24/09-05/23/10
D.
Presentation for discussion, consideration, acceptance, and approval to exercise the one (1) year extension (on an annual basis) as stated in the current "Memorandum of Understanding" (MOU)-E-08-245-05-19 for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department.
E.
Requesting authority to exercise the additional one year extension as provided under current contract for "Waste Collection Services for Los Ebanos Pavilion" for Hidalgo County Precinct No. 3, under the same rates, terms, and conditions with BFI Waste Services of Texas LP C-08-155-06-03 Effective: 06/04/09-06/03/10
F.
Approval of request for payment Application No. 3 in the amount of $119,253.02 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting-project #C-08-406-01-28.
G.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Planning
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
a. Planning
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
H.
Hidalgo County:
Requesting approval of procurement packet (reviewed by legal counsel) i.e. specifications/requirements, legal notice & draft contract etc. as attached hereto for: "Hidalgo County-Vending Machine Services" Bid No. 2009-015-SMA
Requesting approval of procurement packet (reviewed by legal counsel) i.e. specifications/requirements, legal notice & draft contract etc. as attached hereto for: "Hidalgo County-Vending Machine Services" Bid No. 2009-015-SMA
I.
Presentation for discussion, consideration, acceptance, and approval of request for payment for Invoice No. 7090 in the amount of $ 3,200.00 submitted by Quintanilla, Headley & Associates, Inc. for surveying services for: "Cesar Chavez Road" in Pct. #4 (contract #C-08-433-11-04 & WA #2 w/PO #621812) after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment.
J.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 299244 in the amount of $22,606.24 (3rd Call, several colonias) as submitted by project engineer: TEDSI Infrastructure Group. (C-CAP-08-028-10-28 )
K.
1. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
| Vendor |
Contract Description | Contract |
| John Deere Landscapes |
Grounds Maintenance Equip. & Irrigation Prod. & Installation |
#292-08 |
| Industrial Communications | Radio Communication Products | #285-08 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
2. Requesting authority to enter into a 12-month fax service agreement for a canon/lc-7301 serial #kah06757 with Copy Graphics for the Adult Probation/Substance Abuse Treatment Facility through requisition #153985 for the amount of $295.00 ea./year. Effective: 04/29/09 - 04/28/10 (9-1297-423-00-320-020-9-432)
3. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition #153782 for the following services. Effective: 07/01/09 - 06/30/10 (9-1100-414-00-130-001-0-336)
a) Election Data Manager $2,756.25
b) Ballot on Demand $1,102.50
c) Ballot Image Manager $2,205.00
d) Hardware Programming Manager $11,025.00
e) Ivotronic Image Manager $2,756.25
Total amount of $19,845.00
2. Requesting authority to enter into a 12-month fax service agreement for a canon/lc-7301 serial #kah06757 with Copy Graphics for the Adult Probation/Substance Abuse Treatment Facility through requisition #153985 for the amount of $295.00 ea./year. Effective: 04/29/09 - 04/28/10 (9-1297-423-00-320-020-9-432)
3. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through requisition #153782 for the following services. Effective: 07/01/09 - 06/30/10 (9-1100-414-00-130-001-0-336)
a) Election Data Manager $2,756.25
b) Ballot on Demand $1,102.50
c) Ballot Image Manager $2,205.00
d) Hardware Programming Manager $11,025.00
e) Ivotronic Image Manager $2,756.25
Total amount of $19,845.00
L.
Adult Probation:
Requesting authority to advertise and approval of procurement packet (i.e. specifications, legal notice and draft requirement agreement) as attached hereto for Hidalgo County - Substance Abuse Treatment Facility-"Purchase of Storage Lockers" (Bid No. 2009-187)
Requesting authority to advertise and approval of procurement packet (i.e. specifications, legal notice and draft requirement agreement) as attached hereto for Hidalgo County - Substance Abuse Treatment Facility-"Purchase of Storage Lockers" (Bid No. 2009-187)
M.
Sheriff's Office:
Requesting authority to advertise for sealed bids with approval of procurement packet. (i.e. specifications and draft contract document) as attached hereto for: Hidalgo County Sheriff's Office "Drug Test Collection Services" (RFB NO. 2009-160)MEG
Requesting authority to advertise for sealed bids with approval of procurement packet. (i.e. specifications and draft contract document) as attached hereto for: Hidalgo County Sheriff's Office "Drug Test Collection Services" (RFB NO. 2009-160)MEG
N.
Presentation for discussion, consideration, acceptance, and approval of Invoice # 11323019 in the amount of $120,604.48 from L & G Consulting Engineers Inc., contracted engineer for "La Homa Road Project." C-08-031-02-12