CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 22, 2009
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Araceli Vargas
E.
Claim of Maria Olga Almanzar
F.
Claim of Ramon Vasquez
G.
Claim of Lorenzo Cavazos
H.
Claim of Guzman & Munoz Engineering, Inc.
I.
Civil Action No. M-09CV29; Jose Luis Vargas vs Sheriff Lupe Trevino and County of Hidalgo
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Araceli Vargas
E.
Claim of Maria Olga Almanzar
F.
Claim of Ramon Vasquez
G.
Claim of Lorenzo Cavazos
H.
Claim of Guzman & Munoz Engineering, Inc.
I.
Civil Action No. M-09CV29; Jose Luis Vargas vs Sheriff Lupe Trevino and County of Hidalgo
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Approval of 457 Plan hardship withdrawal requests for employees #047066, #028444, #069949, #080128, #154326, #072583, #044555, #022101, #016306, #099791, #085707 & #126756.
C.
Request from Emergency Services District #4 for extension to file annual audit
11.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
TB Control Program Income (1293):
1. Approval of Certification of Revenues as certified by the County Auditor for The TB Control Program Income .
2. Requesting approval to ammend (increase) the attached TB Control Program Income Budget in the amount of $3,729.00 for the period 9/1/2008 to 8/31/2009 (Account # 9-1293-441-00-340-008-9).
1. Approval of Certification of Revenues as certified by the County Auditor for The TB Control Program Income .
2. Requesting approval to ammend (increase) the attached TB Control Program Income Budget in the amount of $3,729.00 for the period 9/1/2008 to 8/31/2009 (Account # 9-1293-441-00-340-008-9).
12.
Emergency Services Division - Tony Pena:
A.
Requesting approval to reimburse Martin Carrasco for the purchase of fuel for Fire Marshal's office vehicle in the amount of $40.00.
B.
Discussion and approval of the following 2009 Interlocal Cooperation Agreement:
1. Pharr Fire Department
1. Pharr Fire Department
C.
Discussion and consideration for the continuance of the County wide Burn-Ban
13.
IT Department - Renan Ramirez:
A.
Emergency Management:
1. Authorization to purchase REQUISITION #156418, 155742, 155782, 155788, 155783, 156365, 156556, 156551, 156373 and 156554 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following services:
2. Approval of the attached applications for cellular phone service request under the county's cell phone policy.
1. Authorization to purchase REQUISITION #156418, 155742, 155782, 155788, 155783, 156365, 156556, 156551, 156373 and 156554 through the County's membership/participation with HGAC CW05-02 with awarded vendor SPRINT for the following services:
| Quantity: | Description: | Unit Cost: | Total Cost: | Notes: |
| 4 | RIM Blackberry 8350i | $149.00 - Discount of $49.00 = $100.00 one time equipment cost | $400.00 | Req # 156418 Upgrades for Fire Marshal |
| 1 | BE1000 w/text & Data Plan | $69.30/mo x 7 months | $485.10 | Req # 155742 user is Juan Martinez 956-239-1180 |
| 1 | BE1000 w/text & Data Plan | $69.30/mo x 7 months | $485.10 | Req # 155782 user is Wesley Bradley 956-289-3857 |
| 1 | BE1000 w/text & Data Plan | $69.30/mo x 7 months | $485.10 | Req # 155788 user is Marco Romero 956-289-3873 |
| 1 | BE1000 w/text & Data Plan | $69.30/mo x 7 months | $485.10 | Req # 155783 user is Javier Garcia 956-393-1848 |
| 4 | RIM Blackberry 8350i | $149.00 - Discount of $49.00 = $100.00 one time equipment cost | $400.00 | Req # 156365 Upgraded for Emergency Management |
| 1 | BE1000 w/text & Data Plan | $80.85/mo x 7 months | $565.95 | Req # 156556 user is Rolando Benavides 956-457-1080 |
| 1 | BE1000 w/text & Data Plan | $80.85/mo x 7 months | $565.95 | Req # 156551 user is Belinda Alvarez 956-457-1080 |
| 1 | BE1000 w/text & Data Plan | $80.85/mo x 7 months | $565.95 | Req # 156373 user is Brenda Garza 956-227-5914 |
| 1 | BE1000 w/text & Data Plan | $80.85/mo x 7 months | $565.95 | Req # 156554 user is Mario Betancourt 956-328-9129 |
2. Approval of the attached applications for cellular phone service request under the county's cell phone policy.
14.
HIDTA - Task Force - Dora Munoz:
A.
1. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant
2. Authorization and approval to accept the Cooperative Agreement between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy.
a. Grant Amount: $419,049.00 - This amount represents 57% of the funds requested for budget year 2009. This will total the full award amount of $735,174.00.
b. Grant Number: G09SS0002A
c. Grant Period: 01/01/2009 to 12/31/10
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (South Texas HIDTA McAllen Initiative) in the amount of $383,007.00 for fiscal year 2009, fund 1291, program no. 003.
4. Approval of Salary Schedule for the HIDTA Task Force (South Texas HIDTA McAllen Initiative), fund 1291, program no. 003
5. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (South Texas HIDTA McAllen Initiative / Training) for fiscal year 2009, fund 1291, program no. 015, in the amount of $7,845.00 to fund expenditures for travel and registration fees.
6. Approval of appropriation of funds for the HIDTA Task Force South Texas Director's Administrative Support Element for fiscal year 2009, in the amount of $28,197.00 fund 1291, program no. 016.
7. Approval of Salary Schedule for the HIDTA Task Force South Texas Director's Administrative Support Element, fund 1291 program no, 016.
8. Approval of Salary Schedule for HIDTA Chapter 59, fund 1251, program no. 011
2. Authorization and approval to accept the Cooperative Agreement between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy.
a. Grant Amount: $419,049.00 - This amount represents 57% of the funds requested for budget year 2009. This will total the full award amount of $735,174.00.
b. Grant Number: G09SS0002A
c. Grant Period: 01/01/2009 to 12/31/10
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (South Texas HIDTA McAllen Initiative) in the amount of $383,007.00 for fiscal year 2009, fund 1291, program no. 003.
4. Approval of Salary Schedule for the HIDTA Task Force (South Texas HIDTA McAllen Initiative), fund 1291, program no. 003
5. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force (South Texas HIDTA McAllen Initiative / Training) for fiscal year 2009, fund 1291, program no. 015, in the amount of $7,845.00 to fund expenditures for travel and registration fees.
6. Approval of appropriation of funds for the HIDTA Task Force South Texas Director's Administrative Support Element for fiscal year 2009, in the amount of $28,197.00 fund 1291, program no. 016.
7. Approval of Salary Schedule for the HIDTA Task Force South Texas Director's Administrative Support Element, fund 1291 program no, 016.
8. Approval of Salary Schedule for HIDTA Chapter 59, fund 1251, program no. 011
15.
Urban County - Diana Serna:
A.
Requesting authorization to extend fiscal year agreement with Mujeres Unidas/Women Together-ESG Program YR 20- (2007) until May 31, 2009. Their agreement terminated Dec. 31, 2008 and had been extended until May 15, 2009.
B.
1. Presentation to advise public of Proposed projects to be funded by the County of Hidalgo's 2008 Supplemental Disaster Recovery Fund Non Housing and Housing Applications.
2. Discussion, consideration and action on submittal of 2008 Supplemental Disaster Recovery Fund Non Housing and Housing applications as funded by the State of Texas, Office of Rural Community Affairs (ORCA) and Texas Department of Housing and Community Affairs.
2. Discussion, consideration and action on submittal of 2008 Supplemental Disaster Recovery Fund Non Housing and Housing applications as funded by the State of Texas, Office of Rural Community Affairs (ORCA) and Texas Department of Housing and Community Affairs.
16.
Constables:
A.
Constable Pct. #1:
Approval to apply for the Texas 1033 Surplus Property Program with State of Texas for the transfer of property from the Department of Defense.
Approval to apply for the Texas 1033 Surplus Property Program with State of Texas for the transfer of property from the Department of Defense.
17.
Office of the County Judge:
A.
Presentation by the Hidalgo County Commuter Rail District Board of Directors.
B.
Presentation, discussion, and possible action on the Hidalgo County Regional Mobility Authority Report.
18.
Sheriff's Office - Chief Martinez:
A.
Approval to apply for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2009 Local Solicitation Grant with the U.S. Department of Justice, Office of Justice Programs.
B.
Approval to apply for the 2009 COPS Technology Program Grant with the U.S. Department of Justice, COPS Office.
19.
Planning Department - Raul Sesin:
A.
1. Final Approval of Subdivision Plat with Financial Guarantee
San Jacinto Estates No. 5 Subdivision – Pct. 1 (Jacinto Garza)
2. Reimbursement of a Cash Deposit
Los Compadres Subdivision – Pct. 1(Julio Cardona)
San Jacinto Estates No. 5 Subdivision – Pct. 1 (Jacinto Garza)
2. Reimbursement of a Cash Deposit
Los Compadres Subdivision – Pct. 1(Julio Cardona)
20.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as Parcel # 1 Moorefield and 5 Mile Line Drainage Project.
21.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Discussion and action on the Collection Improvement Plan Compliance Evaluation.
22.
Colonia Access Program - Agapito Vargas
A.
Authorization for County Judge to sign TXDOT Application for Driveway Permit, Border Colonia Access Program - Subdivision Monica Acres Precinct No. 3.
23.
Budget & Management - Raul Silguero Jr.:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for the FEMA Category C Road reimbursements in the amount of $929,970.86.
2. Approval of appropriation of FEMA Category C Road reimbursements funds to the respective Precincts in the total amount of $929,970.86.
2. Approval of appropriation of FEMA Category C Road reimbursements funds to the respective Precincts in the total amount of $929,970.86.
B.
1. Discussion, consideration and action to enter into The Texas VINE Annual Maintenance Grant Contract - fiscal year 2010 with the Office of the Attorney General of Texas and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of of appropriation of funds for the Texas VINE Program in the amount of $30,108.00.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2009 to August 31, 2010 in the amount of $30,108.00 and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of of appropriation of funds for the Texas VINE Program in the amount of $30,108.00.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2009 to August 31, 2010 in the amount of $30,108.00 and authorization for County Judge to sign the required documents.
C.
Interdepartmental transfers:
1.
Pct. #2 CRC (1100):
Approval of interdepartmental transfer from Co Wide Administration to Pct. No. 2 CRC (1100) in the amount of $665.00 to cover salary related expenditure.
Approval of interdepartmental transfer from Co Wide Administration to Pct. No. 2 CRC (1100) in the amount of $665.00 to cover salary related expenditure.
2.
Pct. #1 Sanitation (1100):
Approval of 2009 interdepartmental transfer from Co Wide Administration to Pct. No. 1 Sanitation (1100) in the amount of $3,360.00 to fund salary related expenditures for temporary full-time positions.
Approval of 2009 interdepartmental transfer from Co Wide Administration to Pct. No. 1 Sanitation (1100) in the amount of $3,360.00 to fund salary related expenditures for temporary full-time positions.
3.
Mailing Services (1100):
Approval of 2009 interdepartmental transfer from County Wide Administration to Mailing Services in the amount of $20,000.00 for expected expenditures.
Approval of 2009 interdepartmental transfer from County Wide Administration to Mailing Services in the amount of $20,000.00 for expected expenditures.
4.
District Clerk (1100):
Approval of 2009 intedepartmental transfer from Co Wide Administration to District Clerk (1100) in the amount of $3,600.00 to fund salary related expenditures for temporary full-time positions.
Approval of 2009 intedepartmental transfer from Co Wide Administration to District Clerk (1100) in the amount of $3,600.00 to fund salary related expenditures for temporary full-time positions.
5.
Pct. #4 Drainage Improvement Projects C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to Verly Cray Curve Rd. Pond (program 061) in the amount of $122,450.00 and to Verly Cray Curry Rd. Pond (program 062) in the amount of $122,450.00, respectively to fund land acquisition.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to Verly Cray Curve Rd. Pond (program 061) in the amount of $122,450.00 and to Verly Cray Curry Rd. Pond (program 062) in the amount of $122,450.00, respectively to fund land acquisition.
6.
Pct. #3 Jessan & Resub Plat Jimenez Subdivision (1203):
Approval of 2009 interdepartmental transfer from Precinct #3 P/U Roads fund (1203) to Jessan fund 1203 (program 350) and to Resub Plat Jimenez fund 1203 (program 911) in the total amount of $16,826.14.
Approval of 2009 interdepartmental transfer from Precinct #3 P/U Roads fund (1203) to Jessan fund 1203 (program 350) and to Resub Plat Jimenez fund 1203 (program 911) in the total amount of $16,826.14.
7.
Constable Pct. #3 (1100):
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Constable Precinct #3 in the total amount of $5,248.08 to fund overtime wages as per interlocal agreement with Drainage District No. 1.
Approval of 2009 interdepartmental transfer from Co Wide Contingency to Constable Precinct #3 in the total amount of $5,248.08 to fund overtime wages as per interlocal agreement with Drainage District No. 1.
8.
WIC (1100):
Approval of 2009 interdepartmental transfer in the total amount of $1,000.00 from Co Wide Contingency to WIC to fund unallowable grant expenditures.
Approval of 2009 interdepartmental transfer in the total amount of $1,000.00 from Co Wide Contingency to WIC to fund unallowable grant expenditures.
9.
Pct. #2 R&B-BCAP Projects (1202):
Approval of 2009 interdepartmental transfer within Precinct#2 R&B (1202) from Precinct#2 P/U (program 006) to Las Milpas (program 413) in the amount of $1,485.88 to fund BCAP project expenditures.
Approval of 2009 interdepartmental transfer within Precinct#2 R&B (1202) from Precinct#2 P/U (program 006) to Las Milpas (program 413) in the amount of $1,485.88 to fund BCAP project expenditures.
D.
Interfund transfers:
1.
Co. Wide Contigency (1100):
Approval of interfund transfer from Court Reporter fund to Countywide Contingency in the amount of $100,000.00 to fund pending projects.
Approval of interfund transfer from Court Reporter fund to Countywide Contingency in the amount of $100,000.00 to fund pending projects.
2.
Sheriff's Office:
Approval of 2009 interfund transfer from Sheriff's Fed Sharing-US Treasury (1228) into the Fund 1301 fund balance in the total amount of $1,150.00 to offset issuance cost incurred on behalf of USDA Loan.
Approval of 2009 interfund transfer from Sheriff's Fed Sharing-US Treasury (1228) into the Fund 1301 fund balance in the total amount of $1,150.00 to offset issuance cost incurred on behalf of USDA Loan.
E.
Budget Appropriations:
1.
Sheriff's Office:
a. Approval of certification of revenue, as certified by the County Auditor, for USDA Tax Notes and First Responder Units Grant.
b. Approval of 2009 appropriation of funds for the United States Department of Agriculture (USDA) grant (1284) in the amount of $140,765.50, to pay a portion of the cost of a New Evidence Collection Vehicle and 2 First Responder Unit for the Sheriff's Office.
c. Approval of 2009 appropriation of funds for the United States Department of Agriculture (USDA) loan (1301) in the amount of $226,150.00, to pay a portion of the cost of a New Evidence Collection Vehicle and 2 First Responder Unit for the Sheriff's Department and associated issuance cost.
a. Approval of certification of revenue, as certified by the County Auditor, for USDA Tax Notes and First Responder Units Grant.
b. Approval of 2009 appropriation of funds for the United States Department of Agriculture (USDA) grant (1284) in the amount of $140,765.50, to pay a portion of the cost of a New Evidence Collection Vehicle and 2 First Responder Unit for the Sheriff's Office.
c. Approval of 2009 appropriation of funds for the United States Department of Agriculture (USDA) loan (1301) in the amount of $226,150.00, to pay a portion of the cost of a New Evidence Collection Vehicle and 2 First Responder Unit for the Sheriff's Department and associated issuance cost.
F.
Salary Schedule Changes:
1.
Elections (1100):
a. Approval to create one (1) regular full-time Accountant II position, slot no. 0109, budgeted salary $40,404.00 and transfer-in employee no. 157716 to the Elections Dept., effective 06/23/09
b. Approval of revised salary schedule
DBM- Budget Division (1100)
a. Approval to delete one (1) regular full-time Budget Analyst I position, slot no. 010, budgeted salary $40,404.00, effective 06/23/09
b. Approval of 2009 interdepartmental transfer
c. Approval of revised salary schedule
a. Approval to create one (1) regular full-time Accountant II position, slot no. 0109, budgeted salary $40,404.00 and transfer-in employee no. 157716 to the Elections Dept., effective 06/23/09
b. Approval of revised salary schedule
DBM- Budget Division (1100)
a. Approval to delete one (1) regular full-time Budget Analyst I position, slot no. 010, budgeted salary $40,404.00, effective 06/23/09
b. Approval of 2009 interdepartmental transfer
c. Approval of revised salary schedule
24.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Requesting award of bid and approval of contract (approved as to form by legal) to the vendor submitting the bid meeting all specifications/requirements for: "Purchase of Gravel Bedding Material" for Hidalgo County.
5.
Presentation by ERO International, LLP contracted architect firm for various tasks in connection with the Hidalgo County Courthouse including, but not limited to, the final report for the studies/assessments conducted on the facility with acceptance and approval, if applicable for:
Phase II:
a. Property Condition/Assessment and Environmental Assessment;
b. Needs Analysis and Programming
Phase II:
a. Property Condition/Assessment and Environmental Assessment;
b. Needs Analysis and Programming
6.
Presentation for approval of a notification & request from Cameron Land & Cattle, Inc.-C-08-270-08-05 (awarded vendor) for "Tire Disposal Services") of a price adjustment decrease for current contract (pursuant to the RFB-Legal Terms-Page 6 of 9-Line Item Number 21 and Exhibit "A" Specifications-Page 4 of 7-Price Reduction) with said adjustments to be effective as of July 1, 2009 as follows:
a. Pickup and disposal-Truck Tires From $6.00 each to $5.00 with Rim Price from $12.00 to $10.00
b. Pickup and disposal-Tractor Tires From $18.00 each to $16.00 with Rim Price from $36.00 to $32.00
a. Pickup and disposal-Truck Tires From $6.00 each to $5.00 with Rim Price from $12.00 to $10.00
b. Pickup and disposal-Tractor Tires From $18.00 each to $16.00 with Rim Price from $36.00 to $32.00
7.
Requesting approval to declare as "surplus" numerous items and vehicles (County-owned and/or Seized) for the purpose of disposition through auction as set forth through Texas Local Government Code 263.152.(a)(1) and as further detailed on the Exhibit attached hereto.
8.
a. Recommendation from Beck Disaster Recovery, contracted consultant, that in the best interest of Hidalgo County, for Commissioners Court to permit the scheduling of presentations (with a bonus value of 5 points) by all qualifying vendors responding to Hidalgo County's solicitation for proposals for pre-positioned: "Debris Removal & Related Disaster Recovery Services Contractor" so as to complete the scoring and thus present the finalized matrix to CC for the purpose of final ranking
Original ranking order (as presented and recommended by consultant) and approved by CC on 5-28-09:
1. Phillips & Jordan
2. CERES Environmental, Inc.
3. DRC Emergency
4. D & J Enterprises, Inc.
5. Crowder Gulf
6. Ashbritt, Inc.
b. Determination by Commissioners Court as to participation in the presentation process by the six finalists with the scoring of the bonus points to be made by:
1. consultant; or,
2. Commissioners Court
Original ranking order (as presented and recommended by consultant) and approved by CC on 5-28-09:
1. Phillips & Jordan
2. CERES Environmental, Inc.
3. DRC Emergency
4. D & J Enterprises, Inc.
5. Crowder Gulf
6. Ashbritt, Inc.
b. Determination by Commissioners Court as to participation in the presentation process by the six finalists with the scoring of the bonus points to be made by:
1. consultant; or,
2. Commissioners Court
9.
Recommending award of bid and approval of contract to vendor submitting the lowest pricing and meeting all specifications/requirements as attached hereto for: "Vending Machine Services-Hidalgo County" - Bid No. 2009-015-06-03-SMA.
10.
a. Requesting approval of Application for Payment #2 in the amount of $193,390.03 in connection with the Tower Road Drainage Project from contracted vendor, OG Construction Company, LLC (C-08-399-02-09) by project engineer, R. Gutierrez Engineering Corporation through contract #C-08-381-09-16 after County Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s);
b. Requesting approval of Change Order No. 4 in the amount of $4,646.00 and (increase) in 8 days with OG Construction Company (C-08-399-02-09) contracted vendor for "Tower Road Drainage Project" reflecting identified/detailed items, with authority for County Judge to execute document.
c. Requesting approval of Application for Payment #3 in the amount of $67,888.66 in connection with the Tower Road Drainage Project from contracted vendor, OG Construction Company, LLC (C-08-399-02-09) by project engineer, R. Gutierrez Engineering Corporation through contract #C-08-381-09-16 after County Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s);
b. Requesting approval of Change Order No. 4 in the amount of $4,646.00 and (increase) in 8 days with OG Construction Company (C-08-399-02-09) contracted vendor for "Tower Road Drainage Project" reflecting identified/detailed items, with authority for County Judge to execute document.
c. Requesting approval of Application for Payment #3 in the amount of $67,888.66 in connection with the Tower Road Drainage Project from contracted vendor, OG Construction Company, LLC (C-08-399-02-09) by project engineer, R. Gutierrez Engineering Corporation through contract #C-08-381-09-16 after County Auditor's review and processing procedures are completed including authority for County Treasurer to issue payment(s)/check(s);
B.
Pct. 3
1.
Requesting approval to enter into a Service Agreement, complete Application for Service/Member Information forms and execute documents by County Judge, Court Member to Court Designee.
C.
Pct. 4
1.
a. Pursuant to Texas Local Government Code, Chapter 263.152 (a)(3), requesting Commissioners Court to ...' order the property otherwise disposed ...' inasmuch as CC undertook to sell said property under 263.152(a)(1) ...'sealed competitive bids' and was unable to do so because no bids were received for the top soil and fill dirt from the Aguilar Detention Basin located in Precinct #4; and, if approved,
b. Requesting cancellation of the authority to re-advertise project approved by CC on 6-15-09.
b. Requesting cancellation of the authority to re-advertise project approved by CC on 6-15-09.
D.
Colonia Access Program Pct. 2
1.
Presentation for approval of final construction contract (awarded by CC on 06-23-09) for C-CAP-09-178-06-23 Las Milpas Subdivision between Hidalgo County and Valley Paving Inc. in the amount of $195,130.55.
2.
Presentation for approval of a request by awarded vendor, Closner Construction Co. LLC as a condition by their surety: "directing all contract proceedings earned and to be earned directly to project disbursing administrator SureTec Information Systems, Inc" for contract number CAP-09-188-05-06-YSI Road & Drainage Construction for Sundowner Recreation Center Subdivision.
3.
Requesting authority to advertise for Road & Drainage Construction of Esperanza Estates Subdivision, a BCAP project with plans and specifications developed and drafted by project engineer, DOS Logistics, Inc.
4.
Presentation for consideration, discussion, acceptance and approval of Change Order No. 1 with contractor Alvarez Construction for Red Barn Subdivision, Pct. No. 2 reflecting a net increase in the amount of $650.00 due to the fact the concrete driveway was out of the original bid contract as submitted through project engineer R. Gutierrez Engineering Corporation. C-CAP 09-002-04-21
E.
Juvenile Probation
1.
a. Pursuant to a directive by CC, requesting authorization to advertise for One (1) New 2009 Club Van or equivalent to and approval of basic specifications/requirements as attached; or, in the alternative,
b. Requesting authority to purchase through Hidalgo County's membership/participation with TASB/Buyboard (Contract No. 281-07) awarded vendor Philpott Motors; One (1) New 2009 Club Van, in the amount of $22,659.00 which includes buy-board pricing and accessories (Project #2009-235-OGG).
b. Requesting authority to purchase through Hidalgo County's membership/participation with TASB/Buyboard (Contract No. 281-07) awarded vendor Philpott Motors; One (1) New 2009 Club Van, in the amount of $22,659.00 which includes buy-board pricing and accessories (Project #2009-235-OGG).
F.
County Clerk
1.
Presentation for approval to award proposal received from Clean Air Solutions for the provision of trades, labor, materials and related accessories in connection with the Remodeling of the Deed Records Department for the County Clerk's Office under project #2009-146-OGG in the amount of $16,050.00 through the County's membership/participation in interlocal agreements and/or various cooperative purchasing programs awarded vendors (i.e. joc or trades, temporary labor and materials, etc.).
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
25.
Adjourn