CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 22, 2009
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - J.P. 4/2 (1100)
B.
2009 - Budget & Management (1100)
C.
2009 - Constable Pct. #1 (1100)
D.
2009 - Constable Pct. #3 (1285)
E.
2009 - I.T. Dept. (1100)
F.
2009 - I.T. Dept. (1100)
G.
2009 - I.T. Dept. (1242)
H.
2009 - Elections (1100)
I.
2009 - WIC Adm. (1292)
J.
2009 - H.I.D.T.A. (1252)
K.
2009 - Tax Office (1100)
L.
2009 - Tax Office (1246)
M.
2009 - County Judge's Office (1287)
N.
2009 - Health & Human Services Department - Bioterrorism (1293)
O.
2009 - Safety Division (1100)
P.
2009 - Parking Lot Security (1100)
Q.
2009 - Pct. #1 San. (1100)
R.
2009 - Pct. #1 San. (1100)
S.
2009 - Pct. #2 Adm. (1202)
T.
2009 - Pct. #2 R&B (1202)
U.
2009 - Pct. #2 BCAP (1312)
V.
2009 - BCAP (1311)
W.
2009 - Pct. #3 San. (1100)
X.
2009 - Pct. #3 Parks (1213)
Y.
2009 - Pct. #4 Adm. (1204)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Clerk:
Approval of monthly fees report for the month of May 2009.
Approval of monthly fees report for the month of May 2009.
5.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Install a 6" waterline w/ 12" PVC casing approximately 50' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
2. Install a 1" waterline w/ 2" PVC casing approximately 120' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
3. Install a 1" waterline w/ 2" PVC casing approximately 280' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
4. Install a 1" waterline w/ 2" PVC casing approximately 430' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
5. Install a 1" waterline w/ 2" PVC casing approximately 580' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
6. Install a 1" waterline w/ 2" PVC casing approximately 750' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
7. Install a 1" waterline w/ 2" PVC casing approximately 900' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
8. (Gloria Gallegos) Install a 2" waterline Lot 15, Mile 16 Subdivision located on Mile 16 North NSW of FM 88- 3/4 Service Connection.
1. Install a 6" waterline w/ 12" PVC casing approximately 50' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
2. Install a 1" waterline w/ 2" PVC casing approximately 120' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
3. Install a 1" waterline w/ 2" PVC casing approximately 280' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
4. Install a 1" waterline w/ 2" PVC casing approximately 430' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
5. Install a 1" waterline w/ 2" PVC casing approximately 580' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
6. Install a 1" waterline w/ 2" PVC casing approximately 750' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
7. Install a 1" waterline w/ 2" PVC casing approximately 900' north of Curry Road on the east and west side of 3rd Street - Encore Ranches Subdivision.
8. (Gloria Gallegos) Install a 2" waterline Lot 15, Mile 16 Subdivision located on Mile 16 North NSW of FM 88- 3/4 Service Connection.
6.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt. |
| N0400.00.002.0009.00 | Sylvia Escobar | Countrywide | $8794.04 |
7.
Membership Dues:
A.
Constable Pct. #2:
Requesting approval to pay 2009 membership dues to JPCA of Texas Inc. in the amount of $60.00 for Constable Gilbert Alaniz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2009 membership dues to JPCA of Texas Inc. in the amount of $60.00 for Constable Gilbert Alaniz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
County Court at Law #3:
1. Requesting approval to reimburse David T. Marroquin the amount of $170.00 for payment of 2009 membership dues to the National Guardianship Association for dues paid from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Requesting approval to reimburse David T. Marroquin the amount of $25.00 for payment of 2009 membership dues to the Texas Guardianship Certification Board for dues paid from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
1. Requesting approval to reimburse David T. Marroquin the amount of $170.00 for payment of 2009 membership dues to the National Guardianship Association for dues paid from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Requesting approval to reimburse David T. Marroquin the amount of $25.00 for payment of 2009 membership dues to the Texas Guardianship Certification Board for dues paid from personal funds, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Budget & Management:
A.
1. Approval to transfer $ 705,590.35 to Hidalgo County Health Insurance Claims bank account for Blue Cross Blue Shield Health Insurance claims for periods:
2. Approval of wire transfer to cover claims paid.
| 05/16-22/2009 | $ 199,633.64 |
| 05/23-29/2009 | $ 215,788.51 |
| 06/01-05/2009 | $ 290,168.20 |
|
TOTAL:
|
$ 705,590.35
|
9.
Purchasing Department:
A.
Precinct #2:
Presentation, discussion, consideration, acceptance, and approval of request for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, (C-08-381-09-16) contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/check:
Presentation, discussion, consideration, acceptance, and approval of request for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, (C-08-381-09-16) contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/check:
| INVOICE# | INVOICE DATE | PROJECT | AMOUNT |
| 2698 | 06/10/2009 | McColl Rd II (Dicker-OrangeWood) | $5,266.14 |
| 2699 | 06/10/2009 | Red Barn Subdivision | $1,512.39 |
| 2700 | 06/10/2009 | Eldora Gardens Subdivision | $ 621.27 |
B.
Presentation for discussion, consideration and approval of Home Depot Commercial Account request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
1. Buildings and Grounds
1. Buildings and Grounds
C.
Presentation for discussion, consideration, acceptance, and approval of payment of Invoice No. 12 in the amount of $10,500.00 from Alcocer Garcia Associates Design Consulting, contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)". C-08-131-08-07
D.
Presentation for approval of Work Authorization No. 1 (with a estimated cost of $6,696.95) for "Construction Material Testing Services for Brushline Rd (7 Mile Line to 8 Mile Line)" and Work Authorization No. 2 (with a estimated cost of $15,494.60) for "Geotechnical Engineering Services for Mile 2 North Bridge Replacement" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County Precinct No. 3.
E.
1. Requesting authority to exercise the option to renew/extend for an additional year period as provided in current
County Master Service Interlocal by and between
Hidalgo County with Harris County Department Of Education (HCDE), thus allowing the County to still be a member of the Cooperative Purchasing Program; and
Interlocal Addendum #1 with Choice Facility Partners awarded vendor "Herrera & Hunt" for Job Order Contract (JOC) Services via its JOC Contractors; and
Purchasing Cooperative for purchasases of products/services and expand procurement resources that are compliant with bidding requirements. E-08-192-04-22-To be effective from July 4, 2009 through July 3, 2010;
2. Requesting authority to exercise the option to renew/extend for an additional year period as provided in current Interlocal by and between Hidalgo County with Region VIII Education Service Center's Cooperative Purchasing Program awarded vendor "The Interlocal Purchasing System (TIPS)" as additional resource for the procurement of goods and/or services through Region VIII awarded vendors, thus allowing the County to still be a member of the Cooperative Purchasing Program and utilize the procurement resources that are compliant with bidding requirements. E-08-228-05-13-To be effective from July 17, 2009 through July 16, 2010.
NOTE: No memberships dues or fees required.
2. Requesting authority to exercise the option to renew/extend for an additional year period as provided in current Interlocal by and between Hidalgo County with Region VIII Education Service Center's Cooperative Purchasing Program awarded vendor "The Interlocal Purchasing System (TIPS)" as additional resource for the procurement of goods and/or services through Region VIII awarded vendors, thus allowing the County to still be a member of the Cooperative Purchasing Program and utilize the procurement resources that are compliant with bidding requirements. E-08-228-05-13-To be effective from July 17, 2009 through July 16, 2010.
NOTE: No memberships dues or fees required.
F.
Requesting authority to advertise a Request for Proposals with approval of procurement packet (i.e. requirements, legal notice) as attached hereto for: Treatment Alternative to Incarceration Program (TAIP)-Substance Abuse Treatment Services for Hidalgo County Community Supervision and Corrections Department" RFP No.: 2009-245-00-00CGV.
G.
1. Presentation for discussion, consideration and approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. CSCD (Adult Probation)
b. Emergency Services - Fire Marshals
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
a. CSCD (Adult Probation)
b. Emergency Services - Fire Marshals
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
H.
1. Presentation for approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| CDW/3Com Equipment | Computer Software for Mini and Main Frames (Preprogramed) |
DIR-SDD-229 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
2. Requesting authority to enter into a 12-month renewal license agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Sheriff's Department in the total amount of $5,795.00/year, through requisition #157165. Effective dates-March 27, 2009 - March 26, 2010
3. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
4. Requesting authority to enter into a 36-month copier lease agreement for E-Studio 283 through our membership/participation with Texas Association of School Boards Cooperative "Buyboard" awarded vendor Office Communications Systems/Toshiba Business Solutions contract #299-08 for Constable Precinct 4 through requisition #156838 in the total amount of $156.64/month-effective: Upon approval. (9-1100-421-00-294-001-0-780)
2. Requesting authority to enter into a 12-month renewal license agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Sheriff's Department in the total amount of $5,795.00/year, through requisition #157165. Effective dates-March 27, 2009 - March 26, 2010
3. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
| Toshiba Business Solutions | Copiers & Supplies | 299-08 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
4. Requesting authority to enter into a 36-month copier lease agreement for E-Studio 283 through our membership/participation with Texas Association of School Boards Cooperative "Buyboard" awarded vendor Office Communications Systems/Toshiba Business Solutions contract #299-08 for Constable Precinct 4 through requisition #156838 in the total amount of $156.64/month-effective: Upon approval. (9-1100-421-00-294-001-0-780)
I.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 1 in the amount of $13,040.55 from Alvarez Construction contracted vendor for Red Barn Subdivision submitted by R. Gutierrez Engineering Corporation C-CAP-09-002-04-21.
J.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Tax Assessor/Collector's Office - Printing & Mailing of 2009 Tax Statements, Tax Rolls and Envelopes" Bid No. 2009-259-07-15-ERT.
K.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice #299287 in the amount of $7,493.80 submitted by TEDSI Infrastructure Group in connection with contract #C-08-226-09-30-PO #613184 with authority for County Treasurer to issue payment/check after Auditor's review and completion of processing procedures in connection with contract #C-08-226-09-30-PO #613184 for the provision of Professional Engineering Services for "Mile 2W Road Improvements Between Mile 12N and Mile 7½N for Hidalgo County Precinct No.1.
L.
Requesting approval to exercise the option to extend for an additional year period as provided in current Interlocal Agreement by and between Hidalgo County (Precinct #1) and the Hidalgo County Emergency Services No. 2 for: "Office Space to hold Public Meetings" (E-08-289-07-08).
M.
Requesting approval to exercise the one (1) year extension/renewal option as provided in the current contract #08-409-02-24-Consulting Services For Asset Mapping And Strategic Planning To Guide Economic Development In Hidalgo County, under the same rates, terms and conditions with "The University Of Texas-Pan American (UTPA) with extension/renewal effective as of: July 1, 2009 through June 30, 2010.
N.
Presentation for discussion, consideration, acceptance and approval for Hidalgo County to accept the "revised" budget request from the following clinics, which does not exceed the original awarded amount (Commissioners Court-04/07/08) for: Demonstration Program Primary/Specialty Health Care Services And/Or Targeted Case Management with "Nuestra Clinica Del Valle-C-07-402B-03-25" and "Physicians' Educational Foundation-07-402-03-25".
O.
Presentation for approval of Application for Payment No. 1 in the amount of $27,418.23 from Valley Paving, Inc. contracted vendor for Dimas #1 Subdivision submitted by TEDSI Infrastructure Group. C-CAP-08-033-03-31
P.
Acceptance and approval of request for payment of Inv. 11322924 for $141,100.00 submitted by L & G Consulting Engineers, Inc. in connection with contract #C-08-417-12-09-PO #617489 for "Professional Engineering Services" for "FM 493 from US 281 (Military Highway) to Business 83".