CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 14, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Criselda Rodriguez
E.
C-1781-09-C; Gloria Luz Padilla v. Octavio Castaneda dba O.Castaneda Bail Bonds and J.E. "Eddie" Guerra, Constable
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Criselda Rodriguez
E.
C-1781-09-C; Gloria Luz Padilla v. Octavio Castaneda dba O.Castaneda Bail Bonds and J.E. "Eddie" Guerra, Constable
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion, consideration, and possible action on Capital Improvement Plan, including but not limited to: CIP Process, Capital Projects, and the Financing of Capital Projects.
C.
1. Approval of Amendment to Dickerson Earnest Money Contract & authorization for Judge to sign
2. Approval of Deed from Dickerson, closing documents & authorization for Judge to sign
2. Approval of Deed from Dickerson, closing documents & authorization for Judge to sign
D.
Approval of 457 Plan Hardship Withdrawal Request for employee # 099562, 012669, & 030503.
E.
Approval of request for Edinburg Police Department to permit the posting of two (2) signs in the town square parking lot regarding the 14th Annual National Night Out Celebration to be held on August 4, 2009 at Edinburg Municipal Park.
11.
Safety Division - Roy Quintanilha:
A.
Approval to accept settlement check from Fred Loya Insurance Company in the amount of $357.59 for an auto accident with County vehicle (Sheriff Office).
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
13.
Emergency Services Division - Tony Pena:
A.
Discussion and action regarding the extension of current Burn Ban.
B.
Discussion, consideration and approval of Memorandum of Understanding between the County of Hidalgo and the South Texas Chapter of the American Red Cross.
14.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval to remove asset number 40908 - a 2002 Ford F-150 Pickup Truck (VIN 1FTRW08L32KA47681) from the Hidalgo County HIDTA Task Force Inventory
B.
1. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the Hidalgo County Sheriff's Office.
2. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the Hidalgo County Constable's Office, Precinct 3.
3. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the City of La Joya Police Department.
4. Authorization and approval to remove asset #'s 40819, 47397, and 33362 from the HIDTA Task Force Inventory.
3. Authorization and approval to accept the Interlocal Agreement between the Hidalgo County HIDTA Task Force and the City of La Joya Police Department.
4. Authorization and approval to remove asset #'s 40819, 47397, and 33362 from the HIDTA Task Force Inventory.
C.
1. Discussion, consideration and approval to destroy a 1997 Ford Explorer, VIN 1FMDU34E5VUC74903
2. Approval to use Abrego's Trucking Service for destruction of said vehicle.
3. Discussion, consideration and approval to destory the following inoperable and obsolete police equipment:
a. Motorola Des Spectra - Serial Number X671ARW0097 (Asset No. 24309)
b. Motorola Des Spectra - Serial Number X671ASA0567 (Asset No. 24312)
4. Approval to remove asset numbers 24309 and 24312
2. Approval to use Abrego's Trucking Service for destruction of said vehicle.
3. Discussion, consideration and approval to destory the following inoperable and obsolete police equipment:
a. Motorola Des Spectra - Serial Number X671ARW0097 (Asset No. 24309)
b. Motorola Des Spectra - Serial Number X671ASA0567 (Asset No. 24312)
4. Approval to remove asset numbers 24309 and 24312
D.
Requesting the following listed items be removed from the Hidalgo County HIDTA Task Force Inventory
1. Asset # 40909 - One 2000 Ford Lobo PU /VIN 1FTRX07L0YKB24644
2. Asset # 28572 - Double Pedestal, Dark Walnut Finish Desk
3. Asset # 28573 - Double Pedestal, Dark Walnut Finish Desk
1. Asset # 40909 - One 2000 Ford Lobo PU /VIN 1FTRX07L0YKB24644
2. Asset # 28572 - Double Pedestal, Dark Walnut Finish Desk
3. Asset # 28573 - Double Pedestal, Dark Walnut Finish Desk
15.
Office of the County Judge:
A.
Presentation, discussion, and possible action on the Regional Mobility Authority Report.
B.
1. Presentation by the Rio Grande Valley Partnership Chamber of Commerce.
2. Discussion and possible action on annual membership.
2. Discussion and possible action on annual membership.
C.
Report by William Moore of ViaNOVO on the Texas Border Coalition's activities for 2008-2009.
16.
Planning Department - Raul Sesin:
A.
Reimbursement of a Cash Deposit
Alcantar-Pedroza Subdivision – Pct. 3 (Rosa Pedroza)
Alcantar-Pedroza Subdivision – Pct. 3 (Rosa Pedroza)
B.
1. Preliminary Approval of Subdivision Plat
Alegria Subdivision – Pct. 4 (Pablo Alegria)
2. Final Approval of Subdivision Plat
Caesar's Ranches Subdivision – Pct. 4 (Garco Ltd.)
3. Reimbursement of a Cash Deposit
Alcantar-Pedroza Subdivision – Pct. 3 (Rosa Pedroza)
Alegria Subdivision – Pct. 4 (Pablo Alegria)
2. Final Approval of Subdivision Plat
Caesar's Ranches Subdivision – Pct. 4 (Garco Ltd.)
3. Reimbursement of a Cash Deposit
Alcantar-Pedroza Subdivision – Pct. 3 (Rosa Pedroza)
17.
District Attorney's Office - Roy Cazares:
A.
DA's Investigation Fund (1223):
1. Approval to create two (2) regular part-time Criminal Investigator positions, slot #'s 0058 & 0059, budgeted salary $23,296.00 each.
2. Approval of appropriation of funds (9-1223-412-00-080-007-0)
3. Approval of revised salary schedule.
1. Approval to create two (2) regular part-time Criminal Investigator positions, slot #'s 0058 & 0059, budgeted salary $23,296.00 each.
2. Approval of appropriation of funds (9-1223-412-00-080-007-0)
3. Approval of revised salary schedule.
18.
Right of Way - Joe Pena:
A.
Consideration and approval to purchase a certain tract of land described as Parcel "A" LJ Drainage Project.
19.
Precinct #1 - Comm. Handy:
A.
Appointment of Corina Camarillo Ybarra as Civil Service Commissioner
B.
1. Presentation and discussion regarding "Open Forum" issue on June 30, 2009 in reference to the re-naming of Mile 14 to Juan E. Diaz Rd.
2. Presentation and discussion regarding drainage issue off of FM 1015 adjacent to Monte Alto Acres Phase V Subdivision, as discussed during the June 30, 2009 Commissioners' Court Meeting-Planning Dept. (AI #16157) in response to comments made by Rogelio Garza.
2. Presentation and discussion regarding drainage issue off of FM 1015 adjacent to Monte Alto Acres Phase V Subdivision, as discussed during the June 30, 2009 Commissioners' Court Meeting-Planning Dept. (AI #16157) in response to comments made by Rogelio Garza.
20.
Budget & Management - Raul Silguero Jr.:
A.
Interdepartmental transfers:
1.
Pct.#2 BCAP (1311):
Approval of 2009 interdepartmental transfer within Precinct #2 BCAP (1311) from Precinct#2 BCAP Roadrunner#2 (program 620) to Eldora Gardens (program 252) in the amount of $9,309.36 to fund BCAP project expenditures.
Approval of 2009 interdepartmental transfer within Precinct #2 BCAP (1311) from Precinct#2 BCAP Roadrunner#2 (program 620) to Eldora Gardens (program 252) in the amount of $9,309.36 to fund BCAP project expenditures.
2.
Pct. #2 CO 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into LJ Drainage Project, (program 038) in the amount of $60,000.00 to fund ROW expenditures.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct 2 Drainage Improvement Project (program 034) into LJ Drainage Project, (program 038) in the amount of $60,000.00 to fund ROW expenditures.
3.
Pct. #3 TxDot (1315):
Approval of 2009 interdepartmental transfer within Precinct #3 TxDot (1315) from TxDot - FM 1924 Ph 1 Outfall Channel (program 032) to TxDot - Bus 83 Ph 1 Outfall Channel (program 033) in the amount of $56,023.25 to fund expected expenditures.
Approval of 2009 interdepartmental transfer within Precinct #3 TxDot (1315) from TxDot - FM 1924 Ph 1 Outfall Channel (program 032) to TxDot - Bus 83 Ph 1 Outfall Channel (program 033) in the amount of $56,023.25 to fund expected expenditures.
4.
Notes Payable (1401):
Approval of 2009 interdepartmental transfer from Notes Payable-Other Debt Interest to Notes Payable-Other Debt Principal in the amount of $85,500.01 to cover expected expenditures.
Approval of 2009 interdepartmental transfer from Notes Payable-Other Debt Interest to Notes Payable-Other Debt Principal in the amount of $85,500.01 to cover expected expenditures.
5.
Pct. #2 R&B (1202):
Approval of 2009 interdepartmental transfer within Precinct#2 R&B (1202) from Precinct#2 P/U (program 006) to Red Barn (program 605) in the amount of $3,000.00 to fund BCAP project expenditures.
Approval of 2009 interdepartmental transfer within Precinct#2 R&B (1202) from Precinct#2 P/U (program 006) to Red Barn (program 605) in the amount of $3,000.00 to fund BCAP project expenditures.
6.
Pct. #4 Drainage Improvement Projects C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to Schunior Drain (program 051) in the amount of $42,200.00, Curry Drain (program 052) in the amount of $7,000.00, Alamo Acres (program 040) in the amount of $82,230.00, and Alamo Brisas (program 054) in the amount of $18,620.00 for a total of $150,050.00 to fund project expenditures.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to Schunior Drain (program 051) in the amount of $42,200.00, Curry Drain (program 052) in the amount of $7,000.00, Alamo Acres (program 040) in the amount of $82,230.00, and Alamo Brisas (program 054) in the amount of $18,620.00 for a total of $150,050.00 to fund project expenditures.
7.
TXDOT (1315):
Approval of 2009 interdepartmental transfer from TXDOT - FM 88 Drainage, program #036, to TXDOT -FM 88, program #037, in the amount of $20,000.00 to fund project expenditures.
Approval of 2009 interdepartmental transfer from TXDOT - FM 88 Drainage, program #036, to TXDOT -FM 88, program #037, in the amount of $20,000.00 to fund project expenditures.
8.
Workers' Comp. - Budget Adjustment:
Approval to transfer unneeded (due to revised rates) Worker's Compensation funds from various departments to the County Wide Administration-Contingency account.
Approval to transfer unneeded (due to revised rates) Worker's Compensation funds from various departments to the County Wide Administration-Contingency account.
9.
2nd Qtr. Salary Sweep (1100):
Approval to transfer General Fund lapsed salaries from various departments to the County Wide Administration account.
Approval to transfer General Fund lapsed salaries from various departments to the County Wide Administration account.
B.
Interfund transfers:
1.
Pct. #1 CO's 2009 (1339):
Approval of 2009 interfund transfer from Pct. 1 R & B ( fund 1201, program #005) to Pct. 1 CO's 2009 Mile 7W, Mile 21N & Mile 20 N drainage project (fund 1339, program #075) in the amount of $16,400.00 to fund payment for Dos Land Surveying for surveying services (PO #611180).
Approval of 2009 interfund transfer from Pct. 1 R & B ( fund 1201, program #005) to Pct. 1 CO's 2009 Mile 7W, Mile 21N & Mile 20 N drainage project (fund 1339, program #075) in the amount of $16,400.00 to fund payment for Dos Land Surveying for surveying services (PO #611180).
2.
Budget & Management (1100):
Approval and authorization of 2009 interfund transfers from General Fund (1100) to FEMA reimbursed road repairs for various precincts (1280) in the total amount of $311,215.37 (25% of FEMA reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
Approval and authorization of 2009 interfund transfers from General Fund (1100) to FEMA reimbursed road repairs for various precincts (1280) in the total amount of $311,215.37 (25% of FEMA reimbursement) as per Texas Local Government Code Section 111.070 to address emergency expenditures related to Hurricane Dolly.
3.
CO Pct. #4 (1334) to TxDot Pct. #4 (1315):
Approval of 2009 interfund transfer within Pct. #4 from C.O. 2004 (1334) to TxDot (1315) in the amount of $60,000.00 to fund expenditures for the "I" Rd.
Approval of 2009 interfund transfer within Pct. #4 from C.O. 2004 (1334) to TxDot (1315) in the amount of $60,000.00 to fund expenditures for the "I" Rd.
C.
Budget Appropriations:
1.
Notes Payable (1401):
Approval of 2009 appropriation of funds for Notes Payable - Other Debt Principal in the amount of $30,000.00 to cover expected expenditures.
Approval of 2009 appropriation of funds for Notes Payable - Other Debt Principal in the amount of $30,000.00 to cover expected expenditures.
2.
Self-Funded Health Insurance (2201):
Approval of 2009 appropriation of funds for Health Benefits fund in the amount of $10,985.00 to pay a pending invoice from Alamo Insurance Group, Inc.
Approval of 2009 appropriation of funds for Health Benefits fund in the amount of $10,985.00 to pay a pending invoice from Alamo Insurance Group, Inc.
D.
Salary Schedule Changes:
1.
Pct. #4 Drainage Improvement Project (1204):
a. Approval to create one (1) regular full-time Director of Construction position, slot #0031 budgeted salary $48,500.00 per year.
b. Approval of revised salary schedule.
a. Approval to create one (1) regular full-time Director of Construction position, slot #0031 budgeted salary $48,500.00 per year.
b. Approval of revised salary schedule.
2.
Pct. #1 R&B (1201):
a. Approval to delete one (1) vacant regular full-time Human Resources Coordinator position, slot no. 003 budgeted salary $63,336.00 per year.
b. Approval of revised salary schedule
a. Approval to delete one (1) vacant regular full-time Human Resources Coordinator position, slot no. 003 budgeted salary $63,336.00 per year.
b. Approval of revised salary schedule
21.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
Approval to award the (sole) bid received and meeting all specifications and requirements with approval of contract for the request for bids for: "Fiberglass Manholes for Hidalgo County"-Bid #2009-026.
5.
a. Requesting exemption from competitive bidding requirement under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County.
b. Requesting approval of agreement(s) if applicable for full access "On-line Research Services" with Lexis Nexis, for the Indigent Defense Public Defender through requisition #157772 for (3) users @ $73.00ea./month with (3) complimentary users and (1) user @ $88.00 ea./month (investigator).
b. Requesting approval of agreement(s) if applicable for full access "On-line Research Services" with Lexis Nexis, for the Indigent Defense Public Defender through requisition #157772 for (3) users @ $73.00ea./month with (3) complimentary users and (1) user @ $88.00 ea./month (investigator).
6.
Approval of Invoice # 92101264 in the amount of $100,547.74 from Tremco/Weatherproofing Technologies, Inc. under P.O. #614110 for the Roof Replacement Project for the building located in Pct. 3 under renovation for conversion into additional precinct offices/departments known as the Longoria Property or the Mansion.
7.
Recommending approval of an
AMENDMENT to Contract No. C-08-371-09-23 with Leonel Garza Jr. & Associates for the provision of: Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County-owned Property" within Hidalgo County Precincts 2 & 4.
8.
Requesting authorization and approval to rename part of the Kelly-Pharr Subdivision Plat for Hidalgo County Precinct No. 2 New Offices with proposed new name: "Precinct No. 2 Office Complex Subdivision" as proposed by project engineer R. Gutierrez Engineering Corp.
9.
Recommending to CC to reject all bids received for RFB No. 2009-211-06-23-YZV in asmuch as responses received did not meet specifications and/or requirements with authority to re-advertise with modified specifications (RFB No. 2009-295).
10.
Recommending award of bid and approval of contracts to multiple bidders (Oil Patch Fuel & Supply, Inc. & Arguindegui Oil Company, II Ltd.) with the lowest bid (item by item) meeting all requirements as attached hereto for: Lubricants (Grease, Oil, Hydraulic Fluids) and Anti-Freeze Products.
RFB No. 2009-049-04-22-otm
RFB No. 2009-049-04-22-otm
B.
Pct. 1
1.
Presentation for consideration, acceptance and approval of final contract document with Dos Logistics (authorized for negotiations by CC on 06/08/09) for the provision of general engineering services for "Building/Structure Repairs and/or Renovations" for county-owned buildings/structures located in Precinct #1.
2.
Approval to SUBSTITUTE the correct Exhibit "D" Engineer's Rate Schedule in connection to Contract No. C-08-227-02-09 with TEDSI Infrastructure Group, Inc. for "Mile 6 West Road Improvements (between SH 107 and Mile 9 North) and as (approved by CC on 02/09/09) to reflect the final rates approved by TxDOT for this contract and not the erroneously and and inadvertently submitted schedule.
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service/Construction Materials Testing (Engineering) Services;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" for the provision of Construction Materials Testing (Engineering) Services in connection with Hidalgo County's Eastside Facility located in Pct. #1;
1st. _________________; 2nd. _________________;3rd. _________________;
4th. _________________; 5th. _________________; 6th. _________________;
c. Authority for the Purchasing Department to negotiate a professional Construction Materials Testing (Engineering) Services contract with the No.1 ranked firm of ___________________________ for the provision of professional services for the project identified and detailed above and herein;
b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" for the provision of Construction Materials Testing (Engineering) Services in connection with Hidalgo County's Eastside Facility located in Pct. #1;
1st. _________________; 2nd. _________________;3rd. _________________;
4th. _________________; 5th. _________________; 6th. _________________;
c. Authority for the Purchasing Department to negotiate a professional Construction Materials Testing (Engineering) Services contract with the No.1 ranked firm of ___________________________ for the provision of professional services for the project identified and detailed above and herein;
C.
Pct. 2
1.
a. Requesting approval of Change Order No. 1 (Increase of Contract Time) in connection with Precinct No. 2 -"South Tower CRC/Park Pending Construction Items" from contracted vendor, CAS Companies, LP, and as recommended by project architect, V-A Architecture, with authority for County Judge or Court member to execute document.
b. Requesting approval of "Certificate of Substantial Completion" with CAS Companies, LP, reflecting the substantial completion date of July14, 2009 for Precinct No. 2 -"South Tower CRC/Park Pending Construction Items" P.O. 614127.
b. Requesting approval of "Certificate of Substantial Completion" with CAS Companies, LP, reflecting the substantial completion date of July14, 2009 for Precinct No. 2 -"South Tower CRC/Park Pending Construction Items" P.O. 614127.
2.
Presentation for applicable action as to award to the sole bid submitted and meeting all specifications and requirements including approval of contract for: Waste Collection Services for South Tower Community Resource Center (CRC) - Hidalgo County Precinct No. 2. project-RFB #2009-147-05-20-otm.
3.
a. Requesting authority to surplus the approximate amounts of TOP SOIL and/or FILL DIRT (as approximated by Planning dept.) to be excavated at the following Pct. #2 locations:
1. LJ Lateral: _82,700_ cu. yds of Top Soil and _ 330,800 cu yds of Fill Dirt
2. Ceasar Chavez Drain: 14,300 cu. yds of Top Soil and 57,100 cu yds of Fill Dirt
3. So Tower Rd Between Moore Rd & Rancho Blanco Rd 18,000 cu. yds of Total Dirt
4. El Charro Subdivision: 9,500 cu. yds of Total Dirt
5. SouthFork Drain: 150,000 cu. yds of Total Dirt
for the purposes of disposition through sealed bids (for sale or exchange) in connection with the "Precinct No. 2 Drainage Improvements Project" #2009-304-OGG;
b. Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the: "Sale or Exchange, Removal and Hauling of Top Soil & Fill Dirt to be Excavated" as described in section (A) in connection with the "Precinct No. 2 Drainage Improvements" project #2009-304-OGG.
1. LJ Lateral: _82,700_ cu. yds of Top Soil and _ 330,800 cu yds of Fill Dirt
2. Ceasar Chavez Drain: 14,300 cu. yds of Top Soil and 57,100 cu yds of Fill Dirt
3. So Tower Rd Between Moore Rd & Rancho Blanco Rd 18,000 cu. yds of Total Dirt
4. El Charro Subdivision: 9,500 cu. yds of Total Dirt
5. SouthFork Drain: 150,000 cu. yds of Total Dirt
for the purposes of disposition through sealed bids (for sale or exchange) in connection with the "Precinct No. 2 Drainage Improvements Project" #2009-304-OGG;
b. Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the: "Sale or Exchange, Removal and Hauling of Top Soil & Fill Dirt to be Excavated" as described in section (A) in connection with the "Precinct No. 2 Drainage Improvements" project #2009-304-OGG.
4.
Approval of Request for Payment #3 (A-E) for New Precinct 2 Administration Office for Hidalgo County and Other County Offices in the amount(s):
from V-A Architecture, Contract NO. C-09-037-01-13 (after Auditor's review and processing procedutes completed including authority for County Treasurer to issue payment/check).
| a. | New Pct.2 Administration Bldg | PO#617618 | $ 3,990.72 |
| b. | Health Clinic | PO#622522 | $13,274.61 |
| c. | WIC Clinic | PO#622523 | $ 6,290.42 |
| d. | Tax Assessor Office | PO#622524 | $ 6,481.40 |
| e. | Justice of the Peace Office | PO#622525 | $ 8,501.86 |
|
Total
|
$38,539.01 |
from V-A Architecture, Contract NO. C-09-037-01-13 (after Auditor's review and processing procedutes completed including authority for County Treasurer to issue payment/check).
5.
Approval of request for payment R. Gutierrez Engineering Corporation-#C-08-381-09-16 contracted project engineer, for the following invoices:
(subject to Auditor's processing procedures prior to issuance of payment/check by County Treasurer.)
| Inv# | Inv Date | Project Name | Amount |
| 2685 | 05/08/09 | LJ Drainage Project | $41,900.00 |
| 2688 | 05/22/09 | Southfork Drainage Project | $68,700.00 |
| 2689 | 05/22/09 | LJ Drainage Project | $14,400.00 |
| 2692 | 06/10/09 | Southfork Drainage Project | $45,080.80 |
(subject to Auditor's processing procedures prior to issuance of payment/check by County Treasurer.)
6.
Presentation, discussion, consideration, acceptance, and approval of request for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, (#C-08-381-09-16) contracted project engineer, subject to Auditor's review and processing procedures completed and authority for County Treasurer to issue payment/check:
| Inv# | Inv Date | Project Name | Amount |
| 2706 | 06/26/2009 | Pct.2 Adm Office Complex | $20,000.00 |
D.
Pct. 3
1.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) as attached hereto for the purchase of two (2) USED Aluminum Trench Safety Boxes for Pct. #1 & Pct. #3.
E.
Pct. 4
1.
Requesting authorization to advertise for bids and approval of procurement packet (i.e. legal notice, specifications and draft requirements agreement) for Preventative Maintenance for (2) Two Volvo Scrapers Model T450D currently purchased for Pct. #4 Drainage Improvement Projects. (Project #09-243)
F.
Colonia Access Program Pct. 1
1.
Approval of Change Order #1 with contractor Valley Paving, Inc. for Dimas 1 Subd., Pct. No. 1 reflecting a net decrease in the amount of $8,039.05 because residents installed concrete driveways after survey was completed that permitted less quantities of material as reflected through documentation by project engineer, TEDSI Infrastructure Group-CAP-08-033-03-31
G.
Colonia Access Program Pct. 2
1.
Approval of final construction contract (awarded by CC on 05-19-09) for C-CAP-09-183-05-19 Road & Drainage Construction for Citriana Village Subdivision between Hidalgo County and Closner Construction, LLC in the amount of $322,888.69.
H.
Sheriff's Office
1.
a. Pursuant to Hidalgo County Procurement Packet Legal Notices and in the best interest of Hidalgo County, requesting waiver of technicalilty in connection with vendor (NTC) ommission of Addendum #1 in bid response (with supporting documentation of confirmation of receipt);
b. Recommending award of bid and approval of contract document to the lowest bidder meeting all specifications/requirements, terms and conditions as attached hereto for Sheriff's Office-Drug Test Collection Services project #2009-160-06-03-MEG.
b. Recommending award of bid and approval of contract document to the lowest bidder meeting all specifications/requirements, terms and conditions as attached hereto for Sheriff's Office-Drug Test Collection Services project #2009-160-06-03-MEG.
2.
Requesting approval to complete and submit a New Account Application with "Tire Centers, LLC", awarded vendor through Hidalgo County Sheriff's Office-"Tires, Mounting, Rotation and Balancing Service" RFB No. 2009-127-04-29-ERT with authority for County Judge or Court member to execute document.
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
22.
Adjourn