CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 14, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - WIC (1292)
B.
2009 - WIC (1292)
C.
2009 - J.P. 5/1 (1100)
D.
2009 - Auxilary Court (1100)
E.
2009 - I.T. Dept. (1100)
F.
2009 - Buildings & Grounds (1100)
G.
2009 - Elections Department (1100)
H.
2009 - Emergency Services (1100)
I.
2009 - County Judge (1100)
J.
2009 - Health & Human Services Department - Imm (1293)
K.
2009 - County Clerk (1100)
L.
2009 - Probate Court (1243)
M.
2009 - County Court at Law # 4 (1100)
N.
2009 - Constable Pct. #3 / DD#1 (1100)
O.
2009 - Constable Pct. #3 (1100)
P.
2009 - Constable Pct. #3 (1285)
Q.
2009 - Constable Pct. #5 (1100)
R.
2009 - Pct. #1 R&B (1201)
S.
2009 - Pct. #2 CWS (1200)
T.
2009 - Pct. #2 South Tower CRC (1100)
U.
2009 - Pct. #2 R&B (1202)
V.
2009 - Pct. #4 R&B (1204)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Attorney:
1. Approval of monthly Processing Fees Report for the months of April, May & June 2009.
1. Approval of monthly Processing Fees Report for the months of April, May & June 2009.
5.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Approximately 500' north of mile 20N on the west side of Sunflower Rd- X Rd- Maria Sibrian; 3/4" service connection
2. Approximately 500' north of SH 107 on the west side of 83rd ST- Liduvina Sosa- Bore-3/4" service connection
La Faja Ranch, LLC:
1. Propose to install a 2" waterline on East 250 acre of Porcion 46 and across Mile 7 Road- Bore under gravel road.
1. Approximately 500' north of mile 20N on the west side of Sunflower Rd- X Rd- Maria Sibrian; 3/4" service connection
2. Approximately 500' north of SH 107 on the west side of 83rd ST- Liduvina Sosa- Bore-3/4" service connection
La Faja Ranch, LLC:
1. Propose to install a 2" waterline on East 250 acre of Porcion 46 and across Mile 7 Road- Bore under gravel road.
6.
Membership Dues:
A.
County Clerk:
1. Requesting approval to pay the 2009-2010 annual membership dues to County and District Clerks' Association of Texas (CDCAT) in the amount of $110.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Requesting approval to pay 2009-2010 annual membership dues to Property Records Industry Association (PRIA) in the amount of $350.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check review, audit and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2009-2010 annual membership dues to the International Association of Clerks, Recorders, Election Officials and Treasurers(IACREOT) in the amount of $175.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check review, audit and processing procedures are completed by the County Auditor.
1. Requesting approval to pay the 2009-2010 annual membership dues to County and District Clerks' Association of Texas (CDCAT) in the amount of $110.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Requesting approval to pay 2009-2010 annual membership dues to Property Records Industry Association (PRIA) in the amount of $350.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check review, audit and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2009-2010 annual membership dues to the International Association of Clerks, Recorders, Election Officials and Treasurers(IACREOT) in the amount of $175.00 for Mr. Arturo Guajardo, Jr., County Clerk, with authority for County Treasurer to issue check review, audit and processing procedures are completed by the County Auditor.
B.
Constable Pct. #3:
Approval to pay renewal membership dues to the National Constables Association for Constable Lazaro Gallardo, Jr. in the amount of $60.00 with authority for County Treasuer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay renewal membership dues to the National Constables Association for Constable Lazaro Gallardo, Jr. in the amount of $60.00 with authority for County Treasuer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
Amigos Del Valle (1100):
Request approval to pay 2009 membership dues to Amigos Del Valle in the amount of $ 5,000.00
Request approval to pay 2009 membership dues to Amigos Del Valle in the amount of $ 5,000.00
7.
Urban County:
A.
Request for approval of three (3) applicants in the Countywide area under and one (1) applicant in the City of Weslaco under the HOME Homeowner Occupied Housing Rehabilitation Program.
8.
Auditor's Office:
A.
Approval of monthly collection reports for the following office(s)/department(s):
| Office | Fees & Costs | Month |
| Anzalduas Park | $11,424.00 | April 2009 |
| Anzalduas Park | $3,600.00 | May 2009 |
| Constable Avila | $697.20 | January 2009 |
| Constable Avila | $720.00 | February 2009 |
| Constable Avila | $998.40 | March 2009 |
| Constable Avila | $1,676.40 | April 2009 |
| Constable Alaniz | $290.00 | January 2009 |
| Constable Alaniz | $350.00 | February 2009 |
| Constable Alaniz | $510.00 | March 2009 |
| Constable Alaniz | $540.00 | April 2009 |
| Constable Gallardo | $1,725.00 | January 2009 |
| Constable Gallardo | $1,270.00 | February 2009 |
| Constable Gallardo | $2,155.00 | March 2009 |
| Constable Gallardo | $2,285.00 | April 2009 |
| Constable Marichalar | $630.00 | January 2009 |
| Constable Marichalar | $170.00 | February 2009 |
| Constable Marichalar | $290.00 | March 2009 |
| Constable Marichalar | $690.00 | April 2009 |
| Delta Lake | $3,688.00 | April 2009 |
| Delta Lake | $1,442.00 | May 2009 |
| Fire Marshal | $8,051.40 | April 2009 |
| Fire Marshal | $4,070.00 | May 2009 |
| Tax Assessor/Collector | $3,474,396.94 | May 2009 |
9.
Budget & Management:
A.
Self-Insured Workers' Compensation (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $54,195.15 for the period of 06/16-30/2009, and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $54,195.15 for the period of 06/16-30/2009, and requesting approval of wire transfer.
10.
Purchasing Department:
A.
Approval for payment of invoice # 02.09 BCTD in the amount of $20,265.88 (3rd Call, several colonias) as submitted by project engineer: Dos Logistics, Inc.
B.
Approval of request for payment of Corrected Inv. #ROW048-$ 50,000.00, submitted by J. E. Saenz & Associates, Inc. to issue payment in connection with contract # C-09-171-05-19 Engineering Services and the ROW Acquisition for the Preliminary Design and Construction Phase Services for: "Lakeview Subdivision" located in Pct. No. 4/PO#624526.
C.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No. 2 in the amount of $17,753.89 from Valley Paving, Inc. contracted vendor for Dimas #1 Subdivision submitted by TEDSI Infrastructure Group. CAP-08-033-03-31
D.
Approval of Application for Payment No. 1 in the amount of $59,772.50 from Alvarez Construction contracted vendor for El Charro # 2 Subdivision as reviewed and submitted by project engineer, R. Gutierrez Engineering Corporation-C-CAP-09-001-04-21.
E.
Approval of Payment No. 8 in the amount of $2,261.82, from Alcocer Garcia Associates, Inc., contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3". C-07-398-10-09
F.
Approval of Application for Payment No. 2 in the amount of $39,991.95 from Valley Paving, Inc. contracted vendor for El Monte Subdivision submitted by TEDSI Infrastructure Group. CAP-08-032-03-31
G.
Requesting authority to extend bid opening date through advertisement for: Request for Bids for "Flat Rate Wireless Services including Equipment for Hidalgo County from July 15, 2009 to August 5, 2009 due to modifications by IT Dept. for project-Bid No. 2009-231.
H.
Requesting approval to continue to purchase and utilize the Tx. Procurement and Support Services-TPASS
extended contract for "Drug and Alcohol Testing Products" on an "As Needed Basis" by Hidalgo County (departments, offices, programs, etc.) including, but not limited to, Hidalgo County's Community Supervision And Corrections Department, aka, Adult Probation through Hidalgo County's participation with "Texas Procurement And Support Services (TPASS) with TIBH Industries, Inc."-Contract Number 193-A2-Drug And Alcohol Testing Products with said extension expiring June 30, 2010.
I.
Authority to request proposals thru Hidalgo County participation with TX-MAS and/or any other cooperative purchase programs, interlocals, or associations awarded contractors for: Precinct No. 4 -"Purchase and Installation of an Emergency Power Generator". (Project No. 09-255-MSS)
J.
Requesting approval for the annual fee payment in the amount of $4,089.68 in connection with the "Software and Support License Agreement" with contracted vendor, 3M Health Information Systems, Inc., through contract #C-05-400-08-02 with authority for County Treasurer to issue payment/check after County Auditor's review and processing procedures are completed for Hidalgo County Human Services.
K.
Requesting approval to renew/extend the first (1st year) of the two (2) -one (1) year option as provided in current state contract #C-08-036-06-01-Substance Abuse Treatment Facility Services", under the same rates, terms, and conditions with "The Turning Point", with effective date of: September 1, 2009 through August 31, 2010.
L.
Requesting authority to renew/extend the one (1) year option as provided in the current contract C-08-164-06-03 for Hidalgo County WIC Program "Medical Supplies" under the same rates, terms, and conditions with McKesson Corporation.
M.
Requesting authority to advertise and approval of procurement packet (i.e. legal notices, qualifications/requirements, draft contract) for project-RFQ #2009-280-08-05-otm: Psychological Evaulation Services Providers for Hidalgo County Adult Probation Department.
N.
Requesting authority to advertise and approval of procurement packet (i.e. legal notices, qualifications/requirements, scope of services, draft contract) for project-RFQ #2009-281-08-05: Psychiatric Evaluation Services Provider for the Hidalgo County Community Supervision & Correctional Department.
O.
1. Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor |
Contract Description |
Contract # |
| The Hon Company c/o Corporate Express-Staples | Office Furniture |
3-711090-49 |
| AllSteel c/o Corporate Express a Staples Co. aka Business Interiors by Staples |
Office Furniture |
9-71I030 |
| AllSteel c/o Jones & Cook | Office Furniture | 9-71I030-22 |
2. Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with the US Communities Cooperative Purchasing Program's awarded pricing contracts including, but not limited to, Precincts, Departments, Program, Agencies, etc.:
| Graybar | Electrical Products |
MA41902-6 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009;
3. Requesting authority to enter into a 12-month fax service & maintenance agreement with "COPY DATA VALLEYWIDE" at $200.00/year, through requisition #158198 for the 398th District Court-effective: 6/17/09 to 6/17/10;
4. Requesting authority to enter into a 48-month new copier (capital) lease for a WC7328P printer through our membership/participation with TCPN's awarded vendor, Xerox contract #072391200 for the Buildings & Grounds Department through requisition #158460 for the amount of $326.45/month, effective upon approval (9-1100-419-40-220-001-0-780)lit;
5. Requesting authority to purchase (1) ricoh mp c2050 copy/scan/fax machine through the County's membership/participation with TASB Buyboard's awarded vendor Ikon Office Solutions (299-08) in the total amount of $3,800.00, and requesting authority to enter into a 12-month maintenance agreement for the above machine with Ikon Office Solutions for the 206th District Court through requisition #157472 for $330.00/year, effective upon approval (9-1100-412-00-004-001-0-743) & (9-1100-412-00-004-001-0-432);
6. Requesting approval to enter into a 12-month license support center/remote support subscriber agreement from Webex Communications Inc. for the Information Technology Department for the amount of $150.00/month through requisition #158451 (9-1100-415-00-200-002-0-336);
5. Requesting authority to purchase (1) ricoh mp c2050 copy/scan/fax machine through the County's membership/participation with TASB Buyboard's awarded vendor Ikon Office Solutions (299-08) in the total amount of $3,800.00, and requesting authority to enter into a 12-month maintenance agreement for the above machine with Ikon Office Solutions for the 206th District Court through requisition #157472 for $330.00/year, effective upon approval (9-1100-412-00-004-001-0-743) & (9-1100-412-00-004-001-0-432);
6. Requesting approval to enter into a 12-month license support center/remote support subscriber agreement from Webex Communications Inc. for the Information Technology Department for the amount of $150.00/month through requisition #158451 (9-1100-415-00-200-002-0-336);
7. Requesting approval to enter into a 12-month license support subscriber agreement from MelissaData Corporation for the Emergency Service Department in the amount of $895.00/year, through requisition #158346, effective: 7/2009-7/2010 (9-1100-429-00-300-023-0-336);
8. Requesting authority to enter into a 39-month new copier (capital) lease for a WC4150 copier through our membership/participation with TCPN's awarded vendor, Xerox contract #072391200 for the Court at Law #5 through requisition #157675 for the amount of $139.79/month, effective upon approval (9-1100-412-00-025-001-0-780);
9. Requesting authority to enter into a 12-month copier service agreement for a royal copystar ri-5230 with Digital Office Systems for the (WIC) Women, Infant & Children Department through requisition #158300 in the amount of $108.00/year, effective: 7/7/09 - 7/6/10 (9-1292-441-00-350-001-9-432).
8. Requesting authority to enter into a 39-month new copier (capital) lease for a WC4150 copier through our membership/participation with TCPN's awarded vendor, Xerox contract #072391200 for the Court at Law #5 through requisition #157675 for the amount of $139.79/month, effective upon approval (9-1100-412-00-025-001-0-780);
9. Requesting authority to enter into a 12-month copier service agreement for a royal copystar ri-5230 with Digital Office Systems for the (WIC) Women, Infant & Children Department through requisition #158300 in the amount of $108.00/year, effective: 7/7/09 - 7/6/10 (9-1292-441-00-350-001-9-432).
P.
Requesting approval to exercise the one (1) year renewal/extension option as provided in the current contract #08-270-08-05-Hidalgo County-Tires Disposal Services, under the same rates, terms and conditions with "Cameron Land & Cattle, Inc." with renewal/extension effective as of: August 6, 2009 through August 5, 2010.
Q.
Requesting approval to exercise the one (1) year renewal/extension option as provided in the current contract #C-08-277-09-02-Cabling-Installation-Time-Materials-Other Services, under the same rates, terms and conditions with "Starr Telecommunications Etc., L.L.C., with effective date as of: September 2, 2009 through September 1, 2010.
R.
Presentation for discussion, consideration, acceptance and approval of payment for the following invoice: Invoice No. 299325 in the amount of $17,047.21 (3rd Call, several colonias) as submitted by project engineer: TEDSI Infrastructure Group.