CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 11, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Civil Service (1100)
B.
2009 - Public Defender's Office (1282)
C.
2009 - WIC (1292)
D.
2009 - Human Services Division (1100)
E.
2009 - County Judge's Office (1100)
F.
2009 - I.T. Dept. (1100)
G.
2009 - I. T. Dept. (1100)
H.
2009 - Elections Dept. (1283)
I.
2009 - Elections Dept. (1283)
J.
2009 - Elections Dept. (1100)
K.
2009 - Tax Office (1100)
L.
2009 - Planning Dept. (1100)
M.
2009 - HIDTA (1291)
N.
2009 - HIDTA (1291)
O.
2009 - Justice of the Peace Pct. 4, Pl 1 (1100)
P.
2009 - Sheriff's Office GCVOFTF (1284)
Q.
2009 - Sheriff's Office (1100)
R.
2009 - County Court at Law #4 (1100)
S.
2009 - Right of Way (1200)
T.
2009 - Colonia Access Program (1200)
U.
2009 - Pct. #1 Sanitation (1100)
V.
2009 - Pct. #1 Parks (1211)
W.
2009 - Pct. #1 C.A.P. (1311)
X.
2009 - Pct. #2 R&B (1202)
Y.
2009 - Pct. #2 BCAP (1312)
Z.
2009 - Pct. #2 BCAP (1312)
AA.
2009 - Pct. #3 BCAP (1312)
BB.
2009 - Pct. #3 BCAP (1312)
CC.
2009 - Pct. #4 Landfill (1100)
DD.
2009 - Pct. #4 R&B (1204)
EE.
2009 - Pct. #4 Landfill (1100)
FF.
2009 - District Attorney (1100)
GG.
2009 - D.A. Bad Check (1222)
HH.
2009 - Building & Grounds (1100)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Attorney:
Approval of monthly Processing Fees Report for the month of July 2009.
Approval of monthly Processing Fees Report for the month of July 2009.
5.
Membership Dues:
A.
Public Defenders:
Requesting approval to pay the 2009 membership dues to the National Legal Aid & Defender Association in the amount of $770.00 for Mr. Jaime E. Gonzalez, Chief Public Defender, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2009 membership dues to the National Legal Aid & Defender Association in the amount of $770.00 for Mr. Jaime E. Gonzalez, Chief Public Defender, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Public Defenders:
Requesting approval to pay the 2009 membership dues to the Texas Criminal Defense Lawyers Association (TCDLA) in the amount of $50.00 for Attorney Jennifer Narvaez, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2009 membership dues to the Texas Criminal Defense Lawyers Association (TCDLA) in the amount of $50.00 for Attorney Jennifer Narvaez, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
6.
Budget & Management:
A.
1. Approval to transfer $ 302,154.50 to Hidalgo County Health Insurance Claims bank account for Blue Cross Blue Shield Health Insurance Claims for periods:
2. Approval to wire transfer to cover claims paid.
| 07/18-24/2009 | $ 302,154.50 |
| TOTAL: | $ 302,154.50 |
7.
Purchasing Department:
A.
Requesting authority to enter into a (1) one year renewal support/service agreement for the OWS500 Call Accounting Support Subscription with Metropolis Technologies, Inc. for the Sheriff's Office in the amount of $795.00/year through requisition #159205 effective as of August 1, 2009.
B.
Acceptance and approval of request for payments submitted by project engineer Quintanilla, Headley & Associates, Inc., under contract # C-08-477-12-09 in connection with surveying/design services with authority for County Treasurer to issue payment after County Auditor's review and completion of processing procedures. Precinct#4 - San Carlos Drainage Improvements Project as follows:
1. Invoice No. 7175 (Pymt. #9) in the amount of $2,500.00 - WA#1, PO#614261 "Gonzalez Pond";
2. Invoice No. 7177 (Pymt. #1) in the amount of $30,711.00 - WA#3, PO# 614261 "North Branch Drain";
3. Invoice No. 7178 (Pymt. #10) in the amount of $42,500.00 - WA#1, PO#614261 "Hoehn Drain".
1. Invoice No. 7175 (Pymt. #9) in the amount of $2,500.00 - WA#1, PO#614261 "Gonzalez Pond";
2. Invoice No. 7177 (Pymt. #1) in the amount of $30,711.00 - WA#3, PO# 614261 "North Branch Drain";
3. Invoice No. 7178 (Pymt. #10) in the amount of $42,500.00 - WA#1, PO#614261 "Hoehn Drain".
C.
Acceptance, and approval of Payment No. 9 in the amount of $2,467.44, from Alcocer Garcia Associates, Inc., contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3".
D.
Approval of request for payment Application No. 6 in the amount of $232,587.29 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting. C-08-406-01-28.
E.
Requesting authority to advertise for Road & Drainage Construction of:
1. Brenda Gay Subdivision &
2. Chapa II Subdivision;
BCAP projects located in Precinct No.1 with plans and specifications drafted by project engineer, Izaguirre Engineering Group LLC.
1. Brenda Gay Subdivision &
2. Chapa II Subdivision;
BCAP projects located in Precinct No.1 with plans and specifications drafted by project engineer, Izaguirre Engineering Group LLC.
F.
1. Pursuant to Government Code, Chapter 76, Section .004 a request to Commissioners Court from Joe Lopez(Executuve Director of Hidalgo County Community Supervision and Corrections Department) to permit the Hidalgo County Purchasing Department to advertise a Request for Proposals for: Treatment Alternative to Incarceraton Program (TAIP) In-Patient Services;
2. Ratification of first advertisement date (due to time constraints of the grant award and in order to award the proposal) with authority to proceed with second advertisement and approval of procurement packet (i.e. legal notice, requirements, scope of services and draft state contract form, etc.) provided by the Adult Probation Department-RFP No.: 2009-342-CGV.
2. Ratification of first advertisement date (due to time constraints of the grant award and in order to award the proposal) with authority to proceed with second advertisement and approval of procurement packet (i.e. legal notice, requirements, scope of services and draft state contract form, etc.) provided by the Adult Probation Department-RFP No.: 2009-342-CGV.
G.
Requesting authority to advertise and approval of specifications of procurement packet (i.e. draft contract, legal notice, main components/scope of services and requirements provided. RFP NO. 2009-346-09-09-OTM
H.
Requesting authority to advertise and approval of specifications of procurement packet (i.e. legal notice, specifications-requirements, etc., draft contract). RFP NO. 2009-327-09-09-OTM
I.
Ratification of first advertisement date (due to time constraints and expenditure deadlines on grant for award of proposal ) with authority to proceed with second advertisement and approval of procurement packet (i.e. specifications, legal notice ) as attached for: "Syndromic Surveillance System Project, Region 11" - Hidalgo County Health Department RFPNo. 2009-341-08-21-YZV.
J.
1. Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Ergogenesis, LLC | Office Furniture | TXMAS-3-7110470 |
| Dell / (ARC) Austin Ribbon & Computer | Purchase or Lease of Dell-Branded Hardware and Related Services | DIR-SDD-890 code 48ABO |
2. Approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
| Pasco Brokerage, Inc. |
Food Services Equipment & Services |
274-07 |
| Myer's Tire Supply | Tires, Tubes & Automotive Parts, Supplies & Equipment | 307-08 |
3. Requesting approval to inform of the new contract numbers for the following cooperative purchasing vendors through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| O'Reilly Auto Parts | Tires, Tubes & Automotive Parts, Supplies & Equipment | 307-08 |
Burton Auto Supply |
Tires, Tubes & Automotive Parts, Supplies & Equipment | 307-08 |
| Southern Tire Mart | Tires, Tubes & Automotive Parts, Supplies & Equipment | 307-08 |
4. Requesting authority to enter into a (60) month new lease agreement for (2) ricoh aficio mp 6001 machine through the County's membership/participation with TASB-Buyboard's awarded vendor Ikon Office Solutions (299-08) in the amount of $273.50/lease + $144.00 for 20,000 copies/month = $417.50 each copier, in the total amount of $835.00/month with Ikon Office Solutions for the Elections Department through requisition #158549. Effective upon approval (9-1100-414-00-130-001-0-780)
K.
Requesting authority to exercise the one (1) year extension as provided in the current contract C-07-220-08-21 for Emergency Ambulance Services – Hidalgo County Precinct # 3 under the same rates, terms and conditions with Pro-Medic EMS, LLC with renewal/extension date effective August 22, 2009 through August 21, 2010.
L.
Approval of Application for Payment No. 1 in the amount of $57,256.20 from Asago Construction contracted vendor for La Homa Groves Estate Subdivision as reviewed and submitted by project engineer Izaguirre Engineering Group, LLC (C-CAP-09-129-07-07).
M.
Constable Pct. #3:
1. Requesting authority to advertise the sealed procurement of a surveillance system with specifications and requirements provided by constable personnel in connection with grants funding for the Solid Waste Enforcement Program, or, in the alternative;
2. Authority to purchase surveillance system required and detailed in procurement packet through the County's memberships/participation through state, interlocal, association or agency cooperative purchasing program's awarded vendors and if suceessful, cancellation of advertised procurement of the project.
1. Requesting authority to advertise the sealed procurement of a surveillance system with specifications and requirements provided by constable personnel in connection with grants funding for the Solid Waste Enforcement Program, or, in the alternative;
2. Authority to purchase surveillance system required and detailed in procurement packet through the County's memberships/participation through state, interlocal, association or agency cooperative purchasing program's awarded vendors and if suceessful, cancellation of advertised procurement of the project.
N.
Requesting authority to advertise sealed competitive procurement for: Drainage Improvements for South Tower Estates with plans and specifications to be developed and drafted through project engineer, Ramiro Gutierrez Engineering, Bid #2009-347.