CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 1, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Master Court I (1100)
B.
2009 - County Court at Law #4 (1100)
C.
2009 - County Court at Law #6 (1100)
D.
2009 - 92nd District Court (1100)
E.
2009 - 139th District Court (1100)
F.
2009 - 398th District Court (1100)
G.
2009 - I. T. Dept. (1100)
H.
2009 - Justice Court Tech. (1242)
I.
2009 - Purchasing (1100)
J.
2009 - Safety Division (1100)
K.
2009 - District Clerk (1100)
L.
2009 - District Attorney (1100)
M.
2009 - D.A. Bad Checks (1222)
N.
2009 - DBM Health Ins. Adm. (2202)
O.
2009 - WIC Adm. (1292)
P.
2009 - WIC EBT (1292)
Q.
2009 - J.P. Pct. 1 Pl. 2 (1100)
R.
2009 - Adult Probation (1100)
S.
2009 - Health & Human Services Department - Adm. (1100)
T.
2009 - Sheriff's Office (1100)
U.
2009 - Sheriff's Office OCDE Grant (1284)
V.
2009 - Constable Pct. #3 (1285)
W.
2009 - Elections Department (1283)
X.
2009 - Pct. #1 R&B (1201)
Y.
2009 - Pct. #1 Sanitation (1100)
Z.
2009 - Pct. #1 Adm. (1201)
AA.
2009 - Pct. #1 Sanitation (1100)
BB.
2009 - Pct. #1 Parks (1211)
CC.
2009 - Pct. #2 County Wide Shop (1200)
DD.
2009 - Pct. #2 R&B (1202)
EE.
2009 - Pct. #2 Adm. (1202)
FF.
2009 - Pct. #2 County Wide Shop (1200)
GG.
2009 - Pct. #2 Parks (1212)
HH.
2009 - Pct. #3 Adm. (1203)
II.
2009 - Pct. #3 R&B (1203)
JJ.
2009 - Pct. #3 Sanitation (1100)
KK.
2009 - Pct. #4 R&B (1204)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Right of Way - Permits:
A.
North Alamo Water Supply:
1. Approximately 1028' going west from the centerline of Cesar Chavez Rd and Sioux Rd- Bore-San Juan Spanish Seventh Day Adventist Church Sub. (8" waterline w/ 16" PVC casing)
Texas Gas Service a Division of Oneok:
2. Propose to install a 2" gas line along Taylor Rd and Lark Ave. (4 Mile Line).
1. Approximately 1028' going west from the centerline of Cesar Chavez Rd and Sioux Rd- Bore-San Juan Spanish Seventh Day Adventist Church Sub. (8" waterline w/ 16" PVC casing)
Texas Gas Service a Division of Oneok:
2. Propose to install a 2" gas line along Taylor Rd and Lark Ave. (4 Mile Line).
5.
Membership Dues:
A.
Fire Marshal's Department:
Discussion, consideration and approval of annual membership fee of $150.00 for the Hidalgo County Fire Marshal for membership to the National Fire Protection Association.
Discussion, consideration and approval of annual membership fee of $150.00 for the Hidalgo County Fire Marshal for membership to the National Fire Protection Association.
6.
Budget & Management:
A.
1. Approval to transfer $ 216,913.23 to Hidalgo County Health Insurance Claims bank account for Blue Cross Blue Shield Health Insurance Claims for period 08/08-14/2009.
2. Approval of wire transfer to cover claims paid.
| 08/08-14/2009 | $216,913.23 |
| TOTAL: | $216,913.23 |
B.
Self-Insured 2202 Workers' Comp.
Requesting approval or reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk management in the amount of $39,107.79 for the period of 08/01-15/2009 and requesting approval of wire transfer.
Requesting approval or reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk management in the amount of $39,107.79 for the period of 08/01-15/2009 and requesting approval of wire transfer.
7.
Purchasing Department:
A.
Requesting authority to exercise the additional one (1) year periods as provided in current contract for: "LEGAL SERVICES to REPRESENT THE HIDALGO COUNTY CIVIL SERVICE COMMISSION" for Hidalgo County under the same rates, terms and conditions with the HONORABLE JAIME "JERRY" MUNOZ, Effective: 09/04/09 - 09/03/10 Contract A-07-253-09-04
B.
Acceptance and approval to award the proposal received (through Hidalgo County's membership/participation with Harris County Department of Education Job Order Contracting) from Herrera and Hunt, Inc. meeting all specifications and/or requirements as reviewed and recommended by DOS Logistics, Inc., County Precinct No. 2 Engineer for building renovations, for the provision of labor, material and related accessories, including , but not limited to: "Replacment of Overhead Doors at County Wide Shop" in the amount of $20,700.00.
C.
Requesting approval of payment for Inv. #299407 for $231.902.69 submitted by TEDSI Infrastructure Group, Inc. after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract # C-08-227-02-09 and WA #1(PO #617534).
D.
Requesting authority to advertise a sealed competitive procurement for fiber optic based: Internet Connection Provider with specifications, requirements, etc. to be developed and drafted by the Purchasing Department in collaboration with the IT Department.
E.
Acceptance of billing and approval for County Treasurer to issue payment to "Guerra Construction-Contract #C-09-009-03-03" for invoice #110 in the amount of $40,367.00 and invoice #111 in the amount of $16,303.50 through purchase order #624409 after County Auditor's review and processing procedures are completed.
F.
Authority to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
| Superior Alarms | Radio Communication Products | 285-08 |
G.
Acceptance and approval of request for payment on the following invoice(s) submitted by Javier Hinojosa Engineering, contracted project engineer:
| Inv. | Inv. Date | Contract No. | Project Name | Amount |
| 09092 | 08/21/09 | C-09-176-04-28 | Tony Diaz Subd. | 6,515.66 |
| 09093 | 08/21/09 | C-09-176-04-28 | Los Ebanos Rd | 12,080.95 |
| 09091 | 08/21/09 | C-08-505-01-20 | Moorefield Rd. and Mi 5 N. Drainage Improvements | 7,100.32 |
| 09094 | 08/21/09 | C08-112-03-25 | Brushline Rd (Mi 7 to Mi 8) | 6,115.92 |
H.
Acceptance and approval of requests for payment on the following invoice(s) submitted by R. Gutierrez Engineering Corporation, contracted project engineer:
| Inv. | Inv/Date | Contract No. | Project Name | Amount |
| 2728 | 08/18/09 | C-05-229-06-21 WA#2 | Tower Rd (Moore Rd-Balli Rd) | $ 4,936.00 |
| 2729 | 08/19/09 | C-08-381-09-16 WA#12 | Pct. 2 Adm. Offices | $ 12,000.00 |
I.
Requesting approval exercise the County's option to renew/extend for one (1) year (as provided in the current contract #C-07-348-10-30) for: Website Designer Services-Hidalgo County with "Icon Enterprises dba CivicPlus Inc., pursuant to the same rates, terms and conditions with effective date: 10-31-09 through 10-30-10.
J.
Requesting authority to exercise the additional one year extension as provided under current contract for "Chief Physician" for Hidalgo County Health and Human Services, under the same rates, terms, and conditions with Dr. Ivan G. Melendez, M.D effective-09/02/09-09/01/10
K.
Requesting authority to advertise for Road & Drainage Construction of Laborsita Subdivision a BCAP project with plans and specifications drafted by project engineer, Quintanilla, Headley & Associates, Inc.
L.
Requesting authority to advertise a Request for Proposals and approval of procurement packet (i.e. legal notice, requirements, scope of services, evaulation criteria, etc.) as attached hereto for: "Section 125 Voluntary Products for Hidalgo County"-RFP #2009-350 including, but not limited to the following "Pre-Tax Products":
1. Vision
2. Dental
3. Cancer
4. Long and/or Short Term Disability
5. Heart & Stroke
6. Accidental
7. Life Insurance
8. Critical Illness
9. Supplemental Health Options Policy (SHOP)
1. Vision
2. Dental
3. Cancer
4. Long and/or Short Term Disability
5. Heart & Stroke
6. Accidental
7. Life Insurance
8. Critical Illness
9. Supplemental Health Options Policy (SHOP)
M.
Acceptance and approval of payment for invoice No. 299414 in the amount of $10,228.33 (3rd Call, Various Colonias) as submitted by project engineer, TEDSI Infrastructure Group.
N.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for:"Hidalgo County Sheriff's Office-Mobile X-Ray Services Bid No.": 2009-217-MEG
O.
1. Approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Head Start
b. Planning
c. Elections
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
a. Head Start
b. Planning
c. Elections
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
n/a
P.
Requesting approval to exercise the option to renew/extend the first (1st) year of the two (2)-one (1) year option as provided in current contract #C-08-321-09-23-Mobile X-Ray Services-Judge Mario E. Ramirez, Jr.,-Juvenile Justice Center with "South Texas Mobile X-Rays", pursuant to the same rates, terms and conditions with effective dates: 9-23-09 through 9-22-10.
Q.
Approval to submit application of re-certification to The Universal Public Purchasing Certification Council (UPPCC) for Darlene Betancourt, CPPB Procurement Process and Data Manager in the amount of $ 200.00 Req # 160916.
R.
Requesting approval to continue to utilize the "Texas Procurement and Support Services (TPASS)"
extended contract for "Retail Fuel Card" for emergency situations or travel outside the County by Hidalgo County through "Comdata Corporation/TransMontaigne, Inc.-Contract #050720-CCG-FC-Retail Fuel Card and Related Services" with new effective date: September 1, 2009 - August 31, 2010.
S.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for Hidalgo County - Building and Grounds "Countywide Mailing Services" Bid No. 2009-221-09-30-YZV
T.
Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract |
| Business Interiors by Staples-Houston/The Hon Company | Office Furniture | 3-711090-61 |
| Business Interiors by Staples-Houston/Global Industries, Inc. | Office Furniture | 3-7111010-53 |
| Business Interiors by Staples-Houston/Kimball International | Office Furniture | 3-711060-50 |
| Corporate Express, A Staples Co./Allsteel, Inc. | Office Furniture | 9-71I030-1 |