CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
September 15, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - 430th District Court (1100)
B.
2009 - Constable Pct. No. 4 (1100)
C.
2009 - Sheriff's Dept. BSET (1284)
D.
2009 - Sheriff's Dept. (1100)
E.
2009 - WIC (1292)
F.
2009 - Elections Dept. (1283)
G.
2009 - Elections Dept. (1283)
H.
2009 - Veterans' Services (1100)
I.
2009 - District Attorney (1281)
J.
2009 - Public Defender's Office (1282)
K.
2009 - Emergency Management (1100)
L.
2009 - Fire Marshal's Dept. (1100)
M.
2009 - I. T. Dept. (1100)
N.
2009 - Purchasing (1100)
O.
2009 - Purchasing (1100)
P.
2009 - Human Services Division (1100)
Q.
2009 - Health & Human Services Department - Bio (1293)
R.
2009 - Law Library (1247)
S.
2009 - Co. Wide Adm. (1100)
T.
2009 - J.P. 1/1 (1100)
U.
2009 - J.P. Pct. 1, PL 2 (1100)
V.
2009 - J.P. 4/2 (1100)
W.
2009 - J.P. 4/2 (1100)
X.
2009 - 370th District Court (1100)
Y.
2009 - County Court At Law #6 (1100)
Z.
2009 - Constable Pct. #1 (1100)
AA.
2009 - Constable Pct. #3 (1100)
BB.
2009 - Pct. #2 Sanitation (1100)
CC.
2009 - Pct. #2 R&B (1202)
DD.
2009 - Pct. #3 Adm. (1203)
EE.
2009 - DPS Highway Patrol (1100)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Attorney:
Approval of August 2009 monthly fees report.
Approval of August 2009 monthly fees report.
B.
County Clerk:
Approval of August 2009 monthly fees report.
Approval of August 2009 monthly fees report.
5.
Membership Dues:
A.
398th District Court:
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the total amount of $195.00.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for the 398th District Court Judge Aida Salinas Flores in the total amount of $195.00.
6.
Budget & Management:
A.
1. Approval to transfer $ 354,895.78 to Hidalgo County Insurance Claims bank account for Blue Cross Blue Shield Health Insurance Claims for period 08/22-31/2009.
2. Approval to wire transfer funds to cover claims paid.
| 08/22-28/2009 | $ 326,937.23 |
| 08/29-31/2009 | $ 27,958.55 |
| Total: | $ 354,895.78 |
7.
Purchasing Department:
A.
Authority to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (HGAC) awarded awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Superior Alarms | Surveillance and Access Control Equipment | SE05-08 |
through December 31, 2010.
B.
Requesting approval of County's sole option to exercise a one (1) year extension as provided in current Contract No. C-08-201-10-21-Carpentry And Construction Supplies with Diaz Floors & Interiors, under the same rates, terms and conditions.
C.
Approval of request for payment for Inv.#11323154 in the amount of $10,800.00 submitted by L & G Consulting Engineers Inc., project engineer for the following Pct. #1- Contract #C-08-417-12-09 (PO#617489) for FM 493 South Project.
D.
1. Approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Facilities Management Department
b. Constable Pct 2
c. Purchasing
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training for:
a. Facilities Management Department
a. Facilities Management Department
b. Constable Pct 2
c. Purchasing
2. If applicable, requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training for:
a. Facilities Management Department
E.
Requesting authority to exercise the additional one year extension as provided under current contract for "Service & Repairs of Chillers & General HVAC Equipment" for Hidalgo County, under the same rates, terms, and conditions with EPHVAC US, Inc., fka, Toromont Energy Systems. C-08-322-09-16-effective 09/17/09-09/16/10.
F.
1. Requesting approval of a Construction Change Directive No. 3 in connection with the "Construction of the Meeting Hall/Pavilion for Precinct No. 3" from contracted vendor, G.A.S. Enterprises, Inc., and as recommended by project architect, Alcocer Garcia Associates with authority for County Judge or Court Member to execute document;
2. Approval of request for payment Application No. 7 in the amount of $255,443.54 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting. C-08-406-01-28.
2. Approval of request for payment Application No. 7 in the amount of $255,443.54 from G.A.S. Enterprises, Inc. contracted vendor for, "Construction of Meeting Hall/Pavilion for Precinct No. 3" and as certified for payment by project architect, Alcocer Garcia Associates Design Consulting. C-08-406-01-28.
G.
Acceptance and approval of requests for payment for the following invoice(s) submitted by L & G Engineers Inc., contracted project engineer:
| Inv. | Inv. Date | Contract No. | Project Name | Amount |
| 11323155 | 08/31/09 | C-08-031-02-12 | La Homa | $8,875.00 |
| 11323157 | 08/31/09 | C-09-192-06-08 | FM 681 (From FM 2221 to SH 107) | $44,776.00 |
| 11323158 | 08/31/09 | C-09-192A-06-08 | FM 681 (From 2221/FM 492: FM 681 to FM 364) | $18,340.00 |
H.
Approval of the following Requests for Payment as submitted by contracted project engineer, Javier Hinojosa Engineering:
1. Invoice no. 09097-$7,560.71 for "Los Ebanos Road";
2. Invoice no. 09098-$41,540.10 for "Mile 3 North (Tom Gill to FM 2221)".
1. Invoice no. 09097-$7,560.71 for "Los Ebanos Road";
2. Invoice no. 09098-$41,540.10 for "Mile 3 North (Tom Gill to FM 2221)".
I.
Acceptance and approval of Payment Request No. 10 in the amount of $4,112.41, from Alcocer Garcia Associates, Inc., contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3".
J.
Award of proposal received through County's membership/participation with cooperative purchasing programs awarded vendor, CAS Companies for the provision of Trades, Temporary Labor & Materials and any other accessories for the installation of VCT Tile & Cove Base to the Computer Room & Hallway in the amount of $3,750.00 as reviewed and approved by Mr. Arturo Guajardo, County Clerk-Project #09-388-OGG).
K.
Requesting authority to enter into a 12 month maintenance renewal agreement with Enviromental Systems Research Institute in the amount of $13,000.00 via requistion #161656, effective 10/04/09 - 10/03/2010 through the County's membership/participation with (DIR) Department of Information Resources contract #DIR-SDD-492.
L.
Hidalgo County Sheriff's Office:
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for:"Hidalgo County Sheriff's Medical Supplies & Equipment" Bid No.": 2009-386-00-00-SGS
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for:"Hidalgo County Sheriff's Medical Supplies & Equipment" Bid No.": 2009-386-00-00-SGS
M.
Hidalgo County Sheriff's Office:
1. Authority to cancel previous CC action to re-advertise (07/21/09 AI#16538) due to change in project title.
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: " Hidalgo County Sheriff's Legend & Non-Legend Pharmaceuticals" Bid No.": 2009-384-00-00-MEG.
1. Authority to cancel previous CC action to re-advertise (07/21/09 AI#16538) due to change in project title.
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: " Hidalgo County Sheriff's Legend & Non-Legend Pharmaceuticals" Bid No.": 2009-384-00-00-MEG.
N.
Approval of County option to exercise the first of two (2) (one year) extensions as provided in the current contract C-08-196-09-30 for Laboratory Services - Hidalgo County under the same rates, terms and conditions with Quest Diagnostics Incorporated with renewal/extension date effective September 30, 2009 through September 29, 2010.
O.
Acceptance and approval of Application for Payment No. 2 in the amount of $73,173.73 from Valley Paving, Inc. contracted vendor for Las Milpas Subdivision as reviewed and/or submitted by R. Gutierrez Engineering Corporation-contract # CAP-09-178-06-23.
P.
1. Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Calence Physical Security Solutions, LLC | Surveillance Camera Products & Related Services | DIR-SDD-580 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a 12-month renewal fax service agreement with Copy Graphics, Inc. for the County Judge Office through requisition #161709 for the amount of $395.00/year. Effective: 9/10/2009 - 9/9/2010 (9-1100-413-00-110-006-0-432)
3. Requesting authority to extend into a 12-month the Element K Master Agreement with Element K Corporation for the District Attorney Office through requisition #161933 in the amount of $644.00/year. Effective: 8/18/09 - 08/17/10
4. Requesting authority to enter into a (12) month renewal Preventive Maintenance Inspection Agreement with Cummins-Allison Corp. for the Tax Office through the following Jet-Scans requisitions. Effective: 09/12/09 - 09/11/10
| Requisition | Location | Serial # | Annual Amount | Account Number |
| 161750 | Mission Auto | 14062268006125 | $387.00 | 9-1100-415-15-140-001-0-432 |
| 161753 | Edinburg Auto | 14062267906125 | $313.00 | 9-1100-415-15-140-001-0-432 |