DRAINAGE DISTRICT
DRAINAGE DISTRICT #1
HIDALGO COUNTY BOARD OF DIRECTORS
HIDALGO COUNTY BOARD OF DIRECTORS
September 29, 2009
1:00 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
A. Public Hearing on the 2010 proposed budget.
B. Discussion, consideration and action or changes, "if any", and the Adoption of the 2010 Annual Budget.
C. Approval to set salaries for District Employees and Travel Allowances for Board Members.
D. Adoption of the 2009 Tax Rate.
B. Discussion, consideration and action or changes, "if any", and the Adoption of the 2010 Annual Budget.
C. Approval to set salaries for District Employees and Travel Allowances for Board Members.
D. Adoption of the 2009 Tax Rate.
5.
Pursuant to the current agreement titled "Depository Bank Contract", (Page 1, Section 3.), a request by FNB for Hidalgo County Drainage District Board of Directors to substitute a Depository Pledge Agreement as required on Page 2, Sections 6. & 7. currently with Amegy Bank for Collateral with a new Depository Pledge Agreement with The Independent Bankers Bank (TIB) and thus complying with FNB's obligations under the Depository Bank Contract with HCDD #1 including authority for Chairman of the Board, Board Member(s) or County Treasurer to execute documents (three originals) if necessary.
6.
A. Request approval of Tentative Final Completion Certificate of Main Floodway Levee Segment 0-8 (3.13 miles).
B. Request approval of Change Order No. 7 on the Contract with Ballenger Construction Company for the Construction of Common Levee/Anzalduas Dike Improvements, Hidalgo Loop Levee to Anzalduas Dam Project.
C. Request approval of Change Order No. 9 on the Contract with Ballenger Construction Company for the Construction of DHS Segment 0-4A. Subject to Department of Homeland Security (DHS) concurrence.
D. Request approval of Change Order No. 3 on the Contract with Ballenger Construction Company for the Construction of DHS Segment 0-4C. Subject to Department of Homeland Security (DHS) concurrence.
E. Request approval of Change Order No. 19 on the Contract with McAllen Construction, Inc. for the Construction of Levee DHS 0-9 PH II. Subject to Department of Homeland Security (DHS) concurrence.
F. Request approval of Change Order No. 22 on the Contract with McAllen Construction, Inc. for the Construction of Levee DHS 0-9 PH II. Subject to Department of Homeland Security (DHS) concurrence.
B. Request approval of Change Order No. 7 on the Contract with Ballenger Construction Company for the Construction of Common Levee/Anzalduas Dike Improvements, Hidalgo Loop Levee to Anzalduas Dam Project.
C. Request approval of Change Order No. 9 on the Contract with Ballenger Construction Company for the Construction of DHS Segment 0-4A. Subject to Department of Homeland Security (DHS) concurrence.
D. Request approval of Change Order No. 3 on the Contract with Ballenger Construction Company for the Construction of DHS Segment 0-4C. Subject to Department of Homeland Security (DHS) concurrence.
E. Request approval of Change Order No. 19 on the Contract with McAllen Construction, Inc. for the Construction of Levee DHS 0-9 PH II. Subject to Department of Homeland Security (DHS) concurrence.
F. Request approval of Change Order No. 22 on the Contract with McAllen Construction, Inc. for the Construction of Levee DHS 0-9 PH II. Subject to Department of Homeland Security (DHS) concurrence.
7.
Request approval to exercise the sixty (60) day grace period extension of term for the following:
A. Contract No: 08-022-09-30 "Gasoline On / Off Highway Diesel Fuel"
B. Contract No: 08-021-09-30 "Hauling Services Gravel / Sand and or Crushed Caliche"
C. Contract No: 08-020-09-30 "Hauling of Dirt with Option to Load"
So as to have no lapse in services while bid process is on going.
A. Contract No: 08-022-09-30 "Gasoline On / Off Highway Diesel Fuel"
B. Contract No: 08-021-09-30 "Hauling Services Gravel / Sand and or Crushed Caliche"
C. Contract No: 08-020-09-30 "Hauling of Dirt with Option to Load"
So as to have no lapse in services while bid process is on going.
8.
Request approval of "Pool" of pre-qualified firm submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services as set forth in the requirements stated in the Districts Request for Qualifications packet for the following Professional Services:
A. Title Report Services
A. Title Report Services
9.
A. Request approval of payment of Invoices to Dannenbaum Engineering for professional engineering services in relation to the following DHS Segments:
1. DHS 0-6A Wall Extension-2 Invoice 441007/14C/XV
2. DHS 0-6B Invoice 441008/13/XV
3. DHS 0-6B Invoice 441008/14/XV
4. DHS 0-7A Invoice 441002/16B/XV
5. DHS 0-8A Invoice 441003/15A/XV
B. Request approval to process manual checks to Danennbaum Engineering on the above mentioned projects pending the approval of the County Auditor and pending the electronic transfer of funds from the Department of Homeland Security (DHS).
C. Request approval of Payment Request No. 10 to Ballenger Construction Company for the Construction of DHS Segment 0-4A (3.87 miles).
D. Request approval of Payment Request No. 8 and No. 9-Partial Release Retainage to Ballenger Construction Company for the Construction of DHS Segment 0-4C (.44 miles).
E. Request approval of Payment Request No. 11-Partial Release Retainage and No. 12 to SER Construction Partners, LTD. for the Construction of DHS 0-6BC (1.38 miles).
F. Request approval to process manual check to Ballenger Construction Company and SER Construction Partners, LTD. for the above mentioned projects pending the approval of the County Auditor and pending the electronic transfer of funds from the Department of Homeland Security (DHS).
G. Request approval of Payment Request No. 16 to Ballenger Construction Company for the Construction of Mission Levee Improvement Project-Banker Weir to Inspiration Rd. (3.74 miles).
H. Request approval of Payment No. 15 to Ballenger Construction Company, for the Construction of Common Levee Anzaldua Dike Improvement Project (5.30 miles).
I. Request approval to process manual checks to Ballenger Construction Company for the above mentioned projects pending completion of the audit process.
J. Request approval of Change Order No. 16 on the Contract with Ballenger Construction Company for the Construction of DHS Segment 0-5. Subject to Department of Homeland Security (DHS) concurrence.
K. Request approval of Change Order No. 17 on the Contract with SER Construction Partners, LTD. for the Construction of DHS Segment 0-7. Subject to Department of Homeland Security (DHS) concurrence.
L. Request approval of Change Order No. 18 on the Contract with McAllen Construction, Inc. for the Construction of Levee DHS 0-9 PH II. Subject to Department of Homeland Security (DHS) concurrence.
1. DHS 0-6A Wall Extension-2 Invoice 441007/14C/XV
2. DHS 0-6B Invoice 441008/13/XV
3. DHS 0-6B Invoice 441008/14/XV
4. DHS 0-7A Invoice 441002/16B/XV
5. DHS 0-8A Invoice 441003/15A/XV
B. Request approval to process manual checks to Danennbaum Engineering on the above mentioned projects pending the approval of the County Auditor and pending the electronic transfer of funds from the Department of Homeland Security (DHS).
C. Request approval of Payment Request No. 10 to Ballenger Construction Company for the Construction of DHS Segment 0-4A (3.87 miles).
D. Request approval of Payment Request No. 8 and No. 9-Partial Release Retainage to Ballenger Construction Company for the Construction of DHS Segment 0-4C (.44 miles).
E. Request approval of Payment Request No. 11-Partial Release Retainage and No. 12 to SER Construction Partners, LTD. for the Construction of DHS 0-6BC (1.38 miles).
F. Request approval to process manual check to Ballenger Construction Company and SER Construction Partners, LTD. for the above mentioned projects pending the approval of the County Auditor and pending the electronic transfer of funds from the Department of Homeland Security (DHS).
G. Request approval of Payment Request No. 16 to Ballenger Construction Company for the Construction of Mission Levee Improvement Project-Banker Weir to Inspiration Rd. (3.74 miles).
H. Request approval of Payment No. 15 to Ballenger Construction Company, for the Construction of Common Levee Anzaldua Dike Improvement Project (5.30 miles).
I. Request approval to process manual checks to Ballenger Construction Company for the above mentioned projects pending completion of the audit process.
J. Request approval of Change Order No. 16 on the Contract with Ballenger Construction Company for the Construction of DHS Segment 0-5. Subject to Department of Homeland Security (DHS) concurrence.
K. Request approval of Change Order No. 17 on the Contract with SER Construction Partners, LTD. for the Construction of DHS Segment 0-7. Subject to Department of Homeland Security (DHS) concurrence.
L. Request approval of Change Order No. 18 on the Contract with McAllen Construction, Inc. for the Construction of Levee DHS 0-9 PH II. Subject to Department of Homeland Security (DHS) concurrence.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
11.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
14.
Adjourn