CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 17, 2006
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Indigent Defense - Judge Aida Salinas-Flores:
A.
Request approval and signature on 2007 Indigent Defense Formula Grant
7.
Human Services - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
Health Department - Eddie Olivarez:
A.
Requesting authorization and approval to accept the Memorandum of Understanding between the Brownsville Regional Campus of the University of Texas School of Public Health and Hidalgo County Health Department to establish an agreement for the exchange of information and for cooperative research between both institutions in the field of tuberculosis.
9.
Constable Pct. #3 - Larry Gallardo:
A.
1. Acceptance and Approval of the Interlocal Contract between County of Hidalgo and Lower Rio Grande Development Council September 1, 2006 - August 31, 2007 Regional Solid Waste Enforcement Grant.
2. Approval to appropriate the budget in the amount of $50,000.00
3. Approval to creat position (Solid Waste Enforcement Officer)
4. Set Salary ($34,060.00)
2. Approval to appropriate the budget in the amount of $50,000.00
3. Approval to creat position (Solid Waste Enforcement Officer)
4. Set Salary ($34,060.00)
10.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
11.
Urban County - Diana Serna:
A.
Emergency Shelter Grant – American Red Cross (ARC)
Subrecipient Agreement Budget Amendment - UCP Year 18 (2005)
Subrecipient Agreement Budget Amendment - UCP Year 18 (2005)
B.
Status report on the City of Alton's proposed Section 108 Loan Amendment.
12.
Planning Department - Raul Sesin:
A.
1. FINAL APPROVAL:
Huisache Acres No. 6 Subdivision – Pct. 1 (RHTJ Properties)
2. Appointment of Member for the Hidalgo County Subdivision Advisory Board:
Merelda Gonzalez – Pct. 1
Huisache Acres No. 6 Subdivision – Pct. 1 (RHTJ Properties)
2. Appointment of Member for the Hidalgo County Subdivision Advisory Board:
Merelda Gonzalez – Pct. 1
13.
Elections Administration - Teresa Navarro:
A.
Presentation regarding the upcoming November 7, 2006 Special, General and Bond Election
14.
Head Start Program - Teresa Flores:
A.
Permission and Authorization to Pay Zunigas's House Movers - $35,500 for the Relocation of McAllen III
15.
Auditor's Office - Ray Eufracio:
A.
Approval of Budget Amendments:
1. Fund 1336 - 2006 Certificates of Obligation
2. Fund 1437 - 2006 Refunding Bonds
1. Fund 1336 - 2006 Certificates of Obligation
2. Fund 1437 - 2006 Refunding Bonds
16.
Precinct #3 - Comm. Flores:
A.
Requesting acceptance of a contribution from the Texas A&M University Rural Public Health for the purchase of four trash containers.
17.
Purchasing Department - Marty Salazar:
NOTES: 1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Federal Prisoners: | __________ |
| Other (n/c): | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action
regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
Requesting approval to surplus numerous pieces of equipment "county and seized equipment" as requested by Hidalgo County Departments for the purpose of disposition through auction and as set forth under Texas Local Government Code, Section 263.152 (a) (1) as detailed on Exhibit "A" and attached hereto.
8.
Requesting approval to surplus numerous pieces of vehicles "county and seized equipment" as requested by Hidalgo County Departments for the purpose of disposition through auction and as set forth under Texas Local Government Code, Section 263.152 (a) (1) as detailed on Exhibit "A" and attached hereto.
9.
Presentation for discussion, consideration and approval of a recommendation by Mr. Gary Looney, Senior Vice President, Alamo Insurance Group (Hidalgo County's Health Self-Funded Group Benefits Program Consultant) to extend the acceptance date for: RFP # 06-345-10-25VYG -Part 1: Third Party Administrator (TPA) and Part II: Individual Stop Loss for Self-Funded Medical Plan" from Wednesday,October 25, 2006
to Wednesday, November 1, 2006;
10.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for and additional one (1) year term (as provided in contract) with AmeriPride Service, Inc. for Uniforms.
11.
A. Presentation for discussion, consideration, acceptance and approval of the scoring grid (for the purposes of ranking and award by CC) iof the responses received in connection with Hidalgo County's RFP for: "Prepaid Voluntary Legal Services"; and or in the alternative; Bid No. 2006-143-07-19-otm; or, in the alternative,
B. Requesting approval to reject all proposals received with authority to re-advertise project for: "Prepaid Voluntary Legal Services".
B. Requesting approval to reject all proposals received with authority to re-advertise project for: "Prepaid Voluntary Legal Services".
12.
FOR: HIDALGO COUNTY HUMAN SERVICES
Requesting approval of requirements for a Request For Proposals for: "On-Line Pharmacy Billing Services" for Hidalgo County Department of Human Services.
Requesting approval of requirements for a Request For Proposals for: "On-Line Pharmacy Billing Services" for Hidalgo County Department of Human Services.
13.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
Damages and on-going county efforts to address emergency situation/conditions resulting from torrential rains and flooding
Damages and on-going county efforts to address emergency situation/conditions resulting from torrential rains and flooding
B.
Prct. 1
1.
Presentation for consideration, discussion acceptance and approval of WORK AUTHORIZTION NO. 3 in the amount of
$ 20,940.95 with RODRIGUEZ ENGINEERING for "CONSTRUCTION STAKING FOR VICTORIA RD. FROM END OF ASPHALT NORTH to MILE 12 thence WEST TO EXISTING ASPHALT"-HIDALGO COUNTY PCT. No. 1,in connection with CONTRACT No. 06-217-07-18.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '.... a Professional Service' with T.E.D.S.I. INFRASTRUCTURE GROUP for "MILE 2 WEST ROAD (FROM MILE 12 NORTH ROAD SOUTH TO MILE 71/2 NORTH)" for HIDALGO COUNTY PCT. 1
B. Requesting authority to negotiate a "Professional Engineering Service Contract" with the No.1 ranked T.E.D.S.I. INFRASTRUCTURE GROUP for "MILE 2 WEST ROAD (FROM MILE 12 NORTH ROAD SOUTH TO MILE 71/2 NORTH)" for HIDALGO COUNTY PCT. 1
B. Requesting authority to negotiate a "Professional Engineering Service Contract" with the No.1 ranked T.E.D.S.I. INFRASTRUCTURE GROUP for "MILE 2 WEST ROAD (FROM MILE 12 NORTH ROAD SOUTH TO MILE 71/2 NORTH)" for HIDALGO COUNTY PCT. 1
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '.... a Professional Service' with T.E.D.S.I. INFRASTRUCTURE GROUP for "MILE 6 WEST ROAD (FROM MILE 9 NORTH TO MILE SH 107)" for HIDALGO COUNTY PCT. 1
B. Requesting authority to negotiate a "Professional Engineering Service Contract" with the No.1 ranked T.E.D.S.I. INFRASTRUCTURE GROUP for "MILE 6 WEST ROAD (FROM MILE 9 NORTH TO MILE SH 107)" for HIDALGO COUNTY PCT. 1
B. Requesting authority to negotiate a "Professional Engineering Service Contract" with the No.1 ranked T.E.D.S.I. INFRASTRUCTURE GROUP for "MILE 6 WEST ROAD (FROM MILE 9 NORTH TO MILE SH 107)" for HIDALGO COUNTY PCT. 1
C.
Prct. 2
1.
Requesting authority to purchase through the Inter Local Agreement with Buyboard, Philpott Motors
with specifications attached hereto and as requested (6-381) by Precinct 2 for:
One (1) New Model Diesel Crew Cab 3/4 Ton Truck .......... $ 25,168.00
One (1) New Model Regular Cab V6 Short Bed Pickup Truck... $ 14,227.00
Administrative Fee ....... $ 400.00
Total $ 39,795.00
Administrative Fee ....... $ 400.00
Total $ 39,795.00
2.
Requesting approval of CHANGE ORDER NO 2 (net increase) in the amount of $1,875.20 in connection with: McColl Rd Improvements-Contract # C-06-207-06-20, awarded to: Mission Paving Company and as approved by project engineer, R. Gutierrez Engineering Corp.
3.
Presentation for discussion, consideration, acceptance and approval of Request(s) for Payment:
Invoice# 2088 in the amount of $46,269.36 (North I Rd. Project)
PO# 00353005 C-06-130-09-07
Invoice# 2091 in the amount of $4,617.58 (North San Juan Park-Const Stkg)
PO# 564667 C-03-167-06-03
Invoice# 2093 in the amount of $16,475.32(McColl Rd II-Dicker Rd to Orangewood-Rancho Blanco Rd)
PO# 538482 C-03-167-06-03
from R. Gutierrez Engineering Corporation, contract engineer for Precinct#2, for the above-referenced projects, with authority for Auditor to issue payment(s) after review, audit and processing procedures completed.
Invoice# 2088 in the amount of $46,269.36 (North I Rd. Project)
PO# 00353005 C-06-130-09-07
Invoice# 2091 in the amount of $4,617.58 (North San Juan Park-Const Stkg)
PO# 564667 C-03-167-06-03
Invoice# 2093 in the amount of $16,475.32(McColl Rd II-Dicker Rd to Orangewood-Rancho Blanco Rd)
PO# 538482 C-03-167-06-03
from R. Gutierrez Engineering Corporation, contract engineer for Precinct#2, for the above-referenced projects, with authority for Auditor to issue payment(s) after review, audit and processing procedures completed.
4.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for invoice # 2089 in the amount of $14,259.22, from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, " McColl Rd III (Military Rd to Irrigation Ditch) with authority for Auditor to issue payment after review, audit and processing procedures completed .C#05-229-06-21
D.
Prct. 3
1.
Approval of Request for Payment Application No. Three in the amount of $ 25,067.65 from Joe Williamson Construction Co., inc., contracted vendor for
Construction of a Motor Pool Building contract No. C-06-181-06-21 PO No. 571206, and certified for payment by project engineer, Hinojosa Engineering contract No. C-06-181-07-25.
E.
Elections Department
1.
Presentation for discussion, consideration and approval of draft specifications and authority to advertise for "Transportation of Election Equipment & Supplies" RFB 2006-376-11-08-LRM.
18.
Budget & Management - Valde Guerra:
A.
Inter-Fund Transfer - Gen. Govt. Bldg to Horizon Bldg. ($25,825.82)
B.
Inter-Fund Transfer - Unappropriate Transfer Out from General Fund, Appropriate Transfer Out from C.O., 2006 for various TxDOT Projects ($2,453.000.00)
C.
Inter-fund Transfer-Capital Outlay Fund-1,500,000.00
D.
Inter-Fund Transfer - Co. Wide Adm. to Courthouse Security (1,494.00)
E.
Inter-Fund Transfer - C.O., 2004 to Horizon Bldg. ($25,000.00)
F.
Interfund Transfer - C.O., 2004 to Bennett Bldg. ($251,334.63)
G.
Inter-Departmental Transfer - Co. Wide Adm. to W.I.C. ($500.00)
H.
Interdepartmental Transfer - Co. Wide Adm. to Constable Pct. 4 (560.26).
I.
Inter-Departmental Transfer- from Co. Wide Adm. to Constable Pct. 3 (781.48)
J.
Inter-Departmental Transfer - Co.Wide Adm. to Elections Dept. ($5,000.00)
K.
Inter-Departmental Transfer - Co. Wide Adm. to Courthouse Pk Lot ($4,300.00)
L.
Unappropriate Funds - C.O., 2004-Pct. 3-Buildings ($82,385.00)
M.
Constable Pct. 2
1. Approval to appropriate funds in the amount of $1265.37 into L.E.O.S.E. travel expense Acct. # 6-1100-421-00-292-001-0-583 to be used for continuing education training for deputies.
2. Approval to appropriate 2005 interest in the sum of $275.16 total amount being $1540.53.
1. Approval to appropriate funds in the amount of $1265.37 into L.E.O.S.E. travel expense Acct. # 6-1100-421-00-292-001-0-583 to be used for continuing education training for deputies.
2. Approval to appropriate 2005 interest in the sum of $275.16 total amount being $1540.53.
N.
1. Discussion, consideration and action to provide a 3% Cost of Living Adjustment (COLA) to Hidalgo County Retirees in 2007
2. Discussion, consideration and action on Authorization to change TCDRS Plan Provisions for Plan Year 2007
2. Discussion, consideration and action on Authorization to change TCDRS Plan Provisions for Plan Year 2007
O.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensatioon Claims paying account for Workers' Compensation Claims paid by Tristar Risk Management in the amount of $ 34,281.64 for the period of 09/16/06-09/30/06 and requesting approval of wire transfer.
P.
Authoziation and approval to increase budget by $1.00 on Cooperative Agreement between the County of Hidalgo and the Executive Office of the President - Office of National Drug Control Policy--Grant No. I6PSSP573Z--Due to rounding the grant awarded amount and the approved county budget are off by $1.00.
Q.
Discussion, consideration and approval to transfer $ 342,056.36 to the Hidalgo County Health Insurance claims bank account for Health Insurance claims for the following periods:
• September 19 thru September 25, 2006 $ 187,263.14
• September 26 thru October 02, 2006 $ 154,793.22
$ 342,056.36
Approval of wire transfer to cover the claims paid.
• September 19 thru September 25, 2006 $ 187,263.14
• September 26 thru October 02, 2006 $ 154,793.22
$ 342,056.36
Approval of wire transfer to cover the claims paid.
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Blanca Gonzalez vs Oscar Torres & Constable Chato Alaniz
E.
Irene Caceres vs. Omar Guerrero & Hidalgo County
F.
Cause No. C-919-03-A; Cecilia Ochoa vs Hidalgo County
G.
Ariel Guzman vs Hidalgo County
20.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Blanca Gonzalez vs Oscar Torres & Constable Chato Alaniz
E.
Irene Caceres vs. Omar Guerrero & Hidalgo County
F.
Cause No. C-919-03-A; Cecilia Ochoa vs Hidalgo County
G.
Ariel Guzman vs Hidalgo County
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn