CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 20, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - District Clerk (1100)
B.
2009 - Emergency Services (1100)
C.
2009 - County Wide Administration (1100)
D.
2009 - Health & Human Services Department - Adm. (1100)
E.
2009 - Health & Human Services Department - Clinics (1100)
F.
2009 - Adult Probation (1100)
G.
2009 - County Treasurer (1100)
H.
2009 - Human Resources (1100)
I.
2009 - Civil Service (1100)
J.
2009 - Tax Office (1100)
K.
2009 - Planning Dept. (1100)
L.
2009 - 206th District Court (1100)
M.
2009 - 449th District Court (1100)
N.
2009 - 449th District Court (1100)
O.
2009 - District Attorney (1281)
P.
2009 - District Attorney (1100)
Q.
2009 - JP Pct. 3/2 (1100)
R.
2009 - JP Pct. 4/2 (1100)
S.
2009 - JP Pct. 4/2 (1100)
T.
2009 - Constable Pct. #1 (1100)
U.
2009 - Pct. #1 Sanitation (1100)
V.
2009 - Pct. #1 Parks (1211)
W.
2009 - Pct. #2 CWS (1200)
X.
2009 - Pct. #2 Sanitation (1100)
Y.
2009 - Pct. #2 R&B (1202)
Z.
2009 - Pct. #3 R&B (1203)
AA.
2009 - Pct. #4 R&B (1204)
BB.
2009 - Pct. #4 R&B (1204)
CC.
2009 - Pct. #4 Landfill (1100)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Monthly Fee Reports:
A.
District Attorney:
Approval of September 2009 monthly fee report.
Approval of September 2009 monthly fee report.
B.
County Clerk:
Approval of September 2009 monthly fee report.
Approval of September 2009 monthly fee report.
5.
Right of Way - Permits:
A.
1. North Alamo Water Supply:
a. Approximately 500' going west from Cesar Chavez on the south side of Sgt Trevino AKA Gas Line Rd- Bore- City of San Juan- (2" service connection)
b. 4/10 mile east of 907 on the north side of Iowa Rd- Bore- J.W. Thomas, Inc.-3/4" service connection
c. 1/10 mile east of 907 on the north side of Iowa Rd- Bore- Rene Z. Salinas- 3/4" service connection
a. Approximately 500' going west from Cesar Chavez on the south side of Sgt Trevino AKA Gas Line Rd- Bore- City of San Juan- (2" service connection)
b. 4/10 mile east of 907 on the north side of Iowa Rd- Bore- J.W. Thomas, Inc.-3/4" service connection
c. 1/10 mile east of 907 on the north side of Iowa Rd- Bore- Rene Z. Salinas- 3/4" service connection
6.
Membership Dues:
A.
Sheriff's Department:
Requesting approval of membership and payment for Sheriff Guadalupe Trevino to the American Correctional Association in the amount of $100.00.
Requesting approval of membership and payment for Sheriff Guadalupe Trevino to the American Correctional Association in the amount of $100.00.
B.
Sheriff's Department:
Requesting approval of membership and payment for Sheriff Guadalupe Trevino to the National Sheriff's Association in the amount of $500.00.
Requesting approval of membership and payment for Sheriff Guadalupe Trevino to the National Sheriff's Association in the amount of $500.00.
7.
Urban County:
A.
Request approval to enter into three (3) "Homebuyer Assistance Program" Contracts under the Home Program.
8.
Budget & Management:
A.
1. Approval to transfer $ 237,942.72 to Hidalgo County Insurance Claims bank account for Blue Cross Blue Shield Health Insurance Claims for period 09/26/09 thru 10/02/2009.
2. Approval to wire transfer funds to cover claims paid.
| 09/26-30/2009 | $ 117,593.69 |
| 10/01-02/2009 | $ 120,349.03 |
| TOTAL: | $ 237,942.72 |
2. Approval to wire transfer funds to cover claims paid.
9.
Purchasing Department:
A.
Requesting approval of Hidalgo County Planning Department's concurrence of renewal for an additional year with the "RTK Agreement" with North American Western Data Systems, dba, Western Data Systems, in connection with the utilization of their existing "Trimble Rover Kit" equipment/system.
B.
Requesting approval of payment for Inv#ENG 1247 ($ 6,876.22) submitted by J. E. Saenz & Associates, Inc. after County Auditor's review and completion of processing procedures including authority for County Treasurer to issue payment in connection with contract #C-09-171-05-19 for Engineering Services and the ROW Acquisition for the Preliminary Design and Construction Phase Services for: "Lakeview Subdivision" - located in Pct. #4/PO#624526.
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications, legal notice, draft service contract, etc.) as attached hereto for a request for bids for Hidalgo County- Elections Department- "2010 Printing and Massive Mail-Out of Voters Registration Certifications"-(RFB No.: 2009-431).
D.
Requesting approval for County to exercise it's sole option to extend for an additional one (1) year term as provided in current Contract No.: 08-251-12-23-Hauling Services for Milling Materials for Precinct No. 1., by and between Hidalgo County and Universal Truckers, Inc., under the same rates, terms and conditions with renewal/extension date effective December 23, 2009 with termination date of December 22, 2010.
E.
Requesting approval for County to exercise it's sole option to utilize and extend the first (1st) year of two (2) - one (1) year of extension as provided in current contract #08-443-12-16 (under the same rates, terms and conditions) for "Repairs, Removal And Installation Of Mobile Radios, Computers And Other Miscellaneous Equipment"-Hidalgo County District Attorney & HIDTA Task Force with Video Sound and Lights, Inc. (VSL, Inc).
F.
Acceptance and approval of payment for the following invoice: Invoice No. 2009-10A in the amount of $2,742.94 (3rd Call, La Homa Groves Subdivision) as submitted by project engineer Izaguirre Engineering Group, LLC.
G.
1. Approval of Comdata Corporation/Transmontaigne Product Services, Inc. request form(s) submitted by Elected Officials/Department Heads/Agency and/or Program Directors:
a. Constable Pct 3
b. Constable Pct 4
c. Headstart; and, if applicable;
2. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training for:
n/a
a. Constable Pct 3
b. Constable Pct 4
c. Headstart; and, if applicable;
2. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training for:
n/a
H.
Requesting authority to advertise for Road & Drainage Construction of the following Pct. 1, 3rd call BCAP Projects with plans and specifications drafted by project engineer.
1. Mary Ann Subdivision
2. Colonia Boyce
3. Saenz Subdivision
4. Valley View Estates
1. Mary Ann Subdivision
2. Colonia Boyce
3. Saenz Subdivision
4. Valley View Estates
I.
Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Snap-On Industrial | Hardware Store Products & Service | 3-51V010 |
| Emergency Vehicle Equipment Co. |
Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine |
5-840180 |
| The Hon Company | Special Use Furniture | 6-71111060-11 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2010.
J.
Presentation for approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with (TPASS) Texas Procurement and Support Services, (DIR) Department of Information and Resources, (TCPN) The Cooperative Purchasing Network, awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Coop | Vendor | Contract Description | Contract # | Expiration Date |
| TCPN | Xerox | Xerox Supplies | R-4662 | 12/31/2009 |
| TCPN | CDW | Computers, Components, Peripherals, Software | R-4713 | 09/30/2010 |
| TCPN | M&A Technology | Computers, Components, Peripherals, Software | R-4721 | 09/30/2010 |
| TCPN | Tech Depot | Computers, Components, Peripherals Software | R-4716 | 09/30/2010 |
| TCPN | Tremco | Roofing Products & Services | R-4812 | 09/30/2010 |
| DIR | CDW | Computers, Components, Peripherals, Software | DIR-SDD-592 | 08/23/2010 |
| DIR | DLT Solutions, Inc | Software | DIR-SDD-513 | 05/10/2010 |
| DIR | SHI, HP, Insight, Tech Depot | Hp Products, and 3rd Party Products to Purchase or Lease | DIR-SDD-223 | 12/02/09 |
| TXMAS | The Hon c/o Jones and Cook | Office Furniture | 3-711090-11 | 02/14/2010 |
| TXMAS | W.W. Grainger, Inc. | Industrial Supplies & Equipment, Janitorial Supplies and Equipment | 2-539030 | 11/30/2010 |
K.
Requesting authority to advertise for Specialty Printed Items & Related Supplies for Hidalgo County inclusive of all funding sources with specifications to be developed with user elected offices, department, programs or agencies commencing with the District Clerk and thereafter publish for other user departments.
L.
Requesting authority to re-advertise the same procurement packet (approved by CC on 09/01/09) for: "Countywide Mailing Services" in asmuch as no bids were received- Project No. 2009-436-11-11-YZV.