CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
October 27, 2009
1:30 P.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CCD-0009-A: State of Texas & Hidalgo County v. EKS Investment, LLC.
7.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
CCD-0009-A: State of Texas & Hidalgo County v. EKS Investments, LLC.
8.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
9.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
B.
Discussion, consideration, and approval of Amendment to the Chapter 381 Development Agreement with EIA Properties, LTD., Stag Holdings, LTD., Ben F. Vaughan III and Frost National Bank as Co-Trustees of GTD Trusts No. 2 for Genevieve and Ben F. Vaughan, III
C.
Requesting permission by CSCD (Adult Probation) to use the Courthouse Auditorium on Saturday, October 31, 2009 from 6pm to 10pm for Halloween Lock Down
11.
Safety Division - Roy Quintanilha:
A.
Approval to accept a check (#NB91200088) from Illinois Union Insurance Company in the amount of $33,156.57 for payment in connection with claim for Carlos Garza, CL-06-3028-B.
12.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
13.
Emergency Services Division - Tony Pena:
A.
Authorization and approval to accept the 2009 Homeland Security Grant program from the Texas Division of Emergency Management (GDEM) in the amount of $843,860.48.
14.
Urban County - Diana Serna:
A.
Urban County Program is requesting approval of a Budget and Program Amendment for the City of La Joya Urban County Program Year 22 (2009).
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services in connection with Hidalgo County Urban County Program Year 21 (2008) & Year 22 (2009) Street Improvements in the City of Palmview / Precinct #3.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City, UCP, Precinct No. 3 and Hidalgo County Purchasing) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvement project in the City of Palmview.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Palmview Street Improvement project.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City, UCP, Precinct No. 3 and Hidalgo County Purchasing) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Street Improvement project in the City of Palmview.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of Palmview Street Improvement project.
C.
The Urban County Program is requesting approval of a best and final negotiated contract with J.E. Saenz & Associates, Inc. in the amount of $9,350.00 utilizing Years 20 & 21 (2007/2008) funds for Water/Sewer Improvements which include improvements to water standpipe within the City of Edcouch.
D.
Urban County Program for the City of Hidalgo is requesting authority to purchase fire station equipment from Hoyt Breathing Air Products (lowest bidder meeting all specifications and/or requirements) in the amount of $34,873.20 ($4,359.15 per unit x 8 units) for the Hidalgo Fire Department utilizing Hidalgo UCP Year 20(2007) and Year 22(2009) fire station/equipment funds.
E.
Requesting approval for a six (6) month extension to the FY 07 Contract between the Urban County Program and Affordable Homes of South Texas, Inc. (AHSTI)
F.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of (4) Units in the Countywide area, (1) Unit in the City of Mercedes and (1) Unit in the City of Donna in the amount of $219,900.00 to J.D. Villarreal.
15.
Office of the County Judge:
A.
Presentation by Hidalgo County Metropolitan Planning Organization Director Andrew Canon.
B.
Approval of invoice from Rio Grande Regional Water Authority in the amount of $13,816.39 for Hidalgo County's portion in connection with El Morillo Drain and authorization for County Treasurer to issue check after review and auditing procedures are completed by Auditor's Office.
C.
Acceptance of resignation of County Judge effective November 8, 2009 at 12 midnight
D.
Approval of proclamation in support of a Nursing Facility in Hidalgo County.
16.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval of Subdivision Plat
a. Jireh Subdivision – Pct. 1 (Jose Villarreal)
b. Abram Crossing Subdivision – Pct. 3 (Hector Guerra)
c. Replat of Lot 22, Vista Bonita Unit 7 - Pct. 4 (Martin Rodriguez)
2. Final Approval of Subdivision Plat
a. Camino Real Subdivision – Pct. 3 (Campbell Patton)
3. Final Approval of Subdivision Plat with Financial Guarantee:
a. Adame Southwest Subdivision - Pct. 1 (Oscar Adame)
b. Encore Ranches Subdivision - Pct. 4 (Richard Garza)
4. Discussion and Action to incorporate amended Section 232.028, Local Government Code and Section 232.029, Local Government Code as it relates to Hidalgo County's Utility Certificate Fees.
a. Jireh Subdivision – Pct. 1 (Jose Villarreal)
b. Abram Crossing Subdivision – Pct. 3 (Hector Guerra)
c. Replat of Lot 22, Vista Bonita Unit 7 - Pct. 4 (Martin Rodriguez)
2. Final Approval of Subdivision Plat
a. Camino Real Subdivision – Pct. 3 (Campbell Patton)
3. Final Approval of Subdivision Plat with Financial Guarantee:
a. Adame Southwest Subdivision - Pct. 1 (Oscar Adame)
b. Encore Ranches Subdivision - Pct. 4 (Richard Garza)
4. Discussion and Action to incorporate amended Section 232.028, Local Government Code and Section 232.029, Local Government Code as it relates to Hidalgo County's Utility Certificate Fees.
17.
Head Start Program - Teresa Flores:
A.
Requesting Authority to Advertise and Approval of Request for Qualifications for Professional Consultant Services to Provide Training for Head Start Staff on the Use of the Positive Behavior Support Program.
B.
Discussion/Approval of Bid Awards and Contracts to Lowest Bidders Meeting all Specifications for Roof and Siding Repairs - Bid #:2009-042-09-22
C.
Discussion/Approval to Declare Obsolete the Attached List of Items and Transfer Items to the County's Surplus Department for Proper Disposition
D.
Discussion/Approval of Financial Report: September 2009
E.
Report of the Pre Language Assessmet Profile-Development (LAP-D)
18.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Approval of claim/invoice #041987 from Landata Technologies in the amount of $2,400.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
19.
Tax Office - Armando Barrera:
A.
"Approval of 2009 Tax Roll Totals - as per Sec. 26.09(e) of the Texas Property Tax Code."
20.
Precinct #1 - Comm. Handy:
A.
Sanitation (1100) - (AI-18188):
1. Approval to create one (1) temporary full-time Truck Driver III position, slot # T027, budgeted hourly rate $10.09 per hour. (Position not to exceed six months and/or 12/31/2009.)
2. Approval to waive new employee enrollment procedures to fill key vacant temporary position, slot no. T027.
1. Approval to create one (1) temporary full-time Truck Driver III position, slot # T027, budgeted hourly rate $10.09 per hour. (Position not to exceed six months and/or 12/31/2009.)
2. Approval to waive new employee enrollment procedures to fill key vacant temporary position, slot no. T027.
B.
Pct. #1 / Constable Pct. #1:
Appointment of Deputy Constable pursuant to Texas Local Government Code Section 86.011.
Appointment of Deputy Constable pursuant to Texas Local Government Code Section 86.011.
C.
Road & Bridge (1201):
Approval to waive new employee enrollment procedures to fill key vacant position, Maintenance Supervisor slot #005-086
Approval to waive new employee enrollment procedures to fill key vacant position, Maintenance Supervisor slot #005-086
21.
Precinct #2 - Comm. Palacios:
A.
R&B (1202) - (AI-18187):
Approval to delete one (1) vacant regular full-time Office Coordinator position, slot no. 0015, budgeted salary $31,770.90.
Approval to delete one (1) vacant regular full-time Office Coordinator position, slot no. 0015, budgeted salary $31,770.90.
B.
Approval of Interlocal Agreement between County of Hidalgo and City of Pharr regarding Sioux Rd.
22.
Budget & Management - Raul Silguero Jr.:
A.
Status report on year-to-date and projected expenditures for Indigent/Public Defense.
B.
Approval of early prepayment of the $225,000 Hidalgo County, Texas Tax Notes, Series 2008 and other matters incident thereto.
C.
Interdepartmental transfers:
1.
Health Benefits (2201):
Approval of 2009 interdepartmental transfer within the Health Benefits Fund from Drainage District 1 (program 004) to Community Service Agency (program 005) in the amount of $45,000.00 to properly fund 2009 expenditures.
Approval of 2009 interdepartmental transfer within the Health Benefits Fund from Drainage District 1 (program 004) to Community Service Agency (program 005) in the amount of $45,000.00 to properly fund 2009 expenditures.
2.
District Clerk (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to District Clerk in the amount of $19,692.56.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to District Clerk in the amount of $19,692.56.
3.
Pct. #2 BCAP (1202):
Approval of 2009 interdepartmental transfer for the Pct No.2 P/U RD-Roads and Pct No.2 P/U RD-Subdivision Streets, program no (006), respectively, to El Charro #2 program (240) in the total amount of $19,435.41 to fund completion of project.
Approval of 2009 interdepartmental transfer for the Pct No.2 P/U RD-Roads and Pct No.2 P/U RD-Subdivision Streets, program no (006), respectively, to El Charro #2 program (240) in the total amount of $19,435.41 to fund completion of project.
4.
Pct. #2 BCAP (1311):
Approval of 2009 interdepartmental transfer for the Pct. 2 BCAP, from Roadrunner program no. (620) to El Charro#2 program no. (240) in the total amount of $115.43 to fund indirect costs.
Approval of 2009 interdepartmental transfer for the Pct. 2 BCAP, from Roadrunner program no. (620) to El Charro#2 program no. (240) in the total amount of $115.43 to fund indirect costs.
5.
Pct. #2 CO 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct No.2 Drainage Improvement Project (program 034) into Cesar Chavez Drainage, (program 039) in the amount of $200,000.00 to fund ROW expenditures.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct No.2 Drainage Improvement Project (program 034) into Cesar Chavez Drainage, (program 039) in the amount of $200,000.00 to fund ROW expenditures.
6.
Pct. #2 CO 2009 Series (1339):
a. Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct No.2 Drainage Improvement Project (program 034) into LJ Drainage Project (program 038) in the amount of $150,000.00.
b. Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct No.2 Drainage Improvement Project (program 034) into SouthFork Drainage Project (program 040) in the amount of $300,000.00.
a. Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct No.2 Drainage Improvement Project (program 034) into LJ Drainage Project (program 038) in the amount of $150,000.00.
b. Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009, from the Precinct No.2 Drainage Improvement Project (program 034) into SouthFork Drainage Project (program 040) in the amount of $300,000.00.
7.
Pct. #3 C.O. 2009 (1339):
Approval of 2009 interdepartmental transfer from C.O. 2009-Pct 3 Drainage Improvement to C.O. 2009-Pct 3 Stewart Road Outfall in the amount of $350,000.00 to fund the Stewart Road Outfall Drainage Improvement Project.
Approval of 2009 interdepartmental transfer from C.O. 2009-Pct 3 Drainage Improvement to C.O. 2009-Pct 3 Stewart Road Outfall in the amount of $350,000.00 to fund the Stewart Road Outfall Drainage Improvement Project.
8.
Pct. #4 C. O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to program (065) Diana Estate - Curry Drain in the amount of $60,000.00 for construction materials.
Approval of 2009 interdepartmental transfer within Certificate of Obligation Series 2009 Precinct #4 Drainage Improvement Project from (program 036) to program (065) Diana Estate - Curry Drain in the amount of $60,000.00 for construction materials.
9.
Pct. #4 C.O. 2009 Series (1339):
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $167,137.99), to Alamo Acres (program 040 - $10,016.70), to Kaylen Heights (program 043 - $106,534.57), to North Branch Drain (program 049 - $113,806.04), to Alamo Brisas Prj. (program 054 - $973.60), to Hoehn Sub. Prj. (program 056 - $973.60), to Tex-Mex Rd & 107 Prj. (program 057 - $973.60) and to Trenton Drain (program 072 - $4,140.92) in the total amount of $404,557.02 to fund January thru August of 2009 Drainage Labor Reimbursements.
Approval of 2009 interdepartmental transfer within Certificate of Obligations Series 2009 - Precinct #4 Drainage Improvement Project from (program 036) to Aguilar Pond (program 038 - $167,137.99), to Alamo Acres (program 040 - $10,016.70), to Kaylen Heights (program 043 - $106,534.57), to North Branch Drain (program 049 - $113,806.04), to Alamo Brisas Prj. (program 054 - $973.60), to Hoehn Sub. Prj. (program 056 - $973.60), to Tex-Mex Rd & 107 Prj. (program 057 - $973.60) and to Trenton Drain (program 072 - $4,140.92) in the total amount of $404,557.02 to fund January thru August of 2009 Drainage Labor Reimbursements.
10.
BCAP (1311):
Approval of 2009 interdepartmental transfer from BCAP Roadrunner No. 2 Subdivision program(620) to BCAP El Charro No. 2 program(240) in the amount of $3,615.30.
Approval of 2009 interdepartmental transfer from BCAP Roadrunner No. 2 Subdivision program(620) to BCAP El Charro No. 2 program(240) in the amount of $3,615.30.
11.
Public Defender (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Public Defender in the amount of $20,769.00.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Public Defender in the amount of $20,769.00.
12.
DBM - Visiting Judges (1100):
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Visiting Judges in the amount of $70,000.00.
Approval of 2009 interdepartmental transfer from Co. Wide Adm. to Visiting Judges in the amount of $70,000.00.
D.
Interfund transfers:
1.
Pct. #4 Parks (1214):
Approval of 2009 interfund transfer from Parks Co. Wide (1210) to Pct. 4 Parks (1214) in the amount of $83,147.00.
Approval of 2009 interfund transfer from Parks Co. Wide (1210) to Pct. 4 Parks (1214) in the amount of $83,147.00.
E.
Budget Appropriations:
1.
Notes Payable (1401):
Approval of 2009 appropriation of funds into Notes Payable in the amount of $230,631.16 to fund the payment of USDA 2008 Tax Notes.
Approval of 2009 appropriation of funds into Notes Payable in the amount of $230,631.16 to fund the payment of USDA 2008 Tax Notes.
2.
Stop Truancy (1285):
Approval to de-obligate cash match funds from the Stop Truancy grant for FY 2009 (fund 1285, program 005) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $6,730.65.
Approval to de-obligate cash match funds from the Stop Truancy grant for FY 2009 (fund 1285, program 005) and appropriate into Countywide Administration - Contingency (fund 1100) in the amount of $6,730.65.
3.
Certificates of Obligation, 2009 Series B & C:
Approval of estimated revenues and appropriation of funds for Certificates of Obligation, Series 2009 B&C in the amount of $12,394,534.40.
Approval of estimated revenues and appropriation of funds for Certificates of Obligation, Series 2009 B&C in the amount of $12,394,534.40.
F.
Salary Schedule Changes:
1.
Pct. #1 Sanitation (1100) - (AI-18141):
a. Approval of interdepartmental transfer.
b. Approval of revised salary schedule
a. Approval of interdepartmental transfer.
b. Approval of revised salary schedule
2.
Pct. #2 R&B (1202) - (AI-18127):
a. Approval of revised salary schedule.
a. Approval of revised salary schedule.
23.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
a) Renovations of administration building
b) Other ongoing county owned building construction, renovation repair projects
c) Emergency situations occurring since last agenda meeting
4.
a. Requesting exemption from competitive bidding requirements under Tx. Local Government, Chapter 262, Section .024 (a) (3)-"an item necessary because of unforeseen damage to public property", and, (11) "vehicle and equipment repairs";
b. Requesting authority to purchase repairs for County-owned vehicles and equipment from the vendors identified an detailed on the list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2010;
c. Approval of a Purchase Order Increase for PO#614823 (Hacienda Ford) of $3,000.00 (new total of $4,000.00) due to unforeseen damage which requires repairs.
b. Requesting authority to purchase repairs for County-owned vehicles and equipment from the vendors identified an detailed on the list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2010;
c. Approval of a Purchase Order Increase for PO#614823 (Hacienda Ford) of $3,000.00 (new total of $4,000.00) due to unforeseen damage which requires repairs.
5.
a. Acceptance and approval of the scoring/evaluation grid (for the purposes of ranking by Commissioners' Court) submitted in response to the Request for Proposals - "Wrap Around Program" - Juvenile Justice Center.
1st._______________________;2nd._________________________;
b. Authorization for Purchasing Department to negotiate a contract with the number one (1) ranked proposer for "Wrap Around Program" RFP No 2009-400-10-14-YZV
1st._______________________;2nd._________________________;
b. Authorization for Purchasing Department to negotiate a contract with the number one (1) ranked proposer for "Wrap Around Program" RFP No 2009-400-10-14-YZV
6.
Hidalgo County Constable Pct. 2 Office:
Requesting Authorization and approval to remove the following Hidalgo County Fixed Assets from the Hidalgo County Constable Pct. #2 inventory:
Asset No. Description
a. 15587 General Electric MPX-W/CASE acquired date 5/13/1985
b. 15588 General Electric MPX-W/CASE acquired date 5/13/1988
c. 36949 Vision Emergency Lightbar, acquired date 8/14/2001
d. 36950 Vision Emergency Lightbar, acquired date 8/14/2001
e. 36951 Vision Emergency Lightbar, acquired date 8/14/2001
Requesting Authorization and approval to remove the following Hidalgo County Fixed Assets from the Hidalgo County Constable Pct. #2 inventory:
Asset No. Description
a. 15587 General Electric MPX-W/CASE acquired date 5/13/1985
b. 15588 General Electric MPX-W/CASE acquired date 5/13/1988
c. 36949 Vision Emergency Lightbar, acquired date 8/14/2001
d. 36950 Vision Emergency Lightbar, acquired date 8/14/2001
e. 36951 Vision Emergency Lightbar, acquired date 8/14/2001
7.
Acceptance and approval for payment of invoice(s) submitted by contracted engineer, R. Gutierrez Engineering corporation under contract #C-08-381-09-16:
a. Invoice #2751 10/08/2009 for $10,800.00 Cesar Chavez Drainage Project
b. Invoice #2752 10/19/2009 for $ 9,000.00 Cesar Chavez Drainage Project,
subject to Auditors' review and processing procedures completion and authority for County Treasurer to issue payment/check.
a. Invoice #2751 10/08/2009 for $10,800.00 Cesar Chavez Drainage Project
b. Invoice #2752 10/19/2009 for $ 9,000.00 Cesar Chavez Drainage Project,
subject to Auditors' review and processing procedures completion and authority for County Treasurer to issue payment/check.
B.
Pct. 1
1.
Requesting "Amendment" to correct Work Authorization #5's, Exhibit "C"- Work Schedule to reflect timeline as stated on the Work Authorization, Part 5.-Service of Period (upon completion of scopes of the work) submitted by Dos Land Surveying, LLC in connection to contract no. C-08-225-09-09 for Professional Surveying Services (20 Miles of Drainage Ditch located in Precinct No. 1).
C.
Pct. 2
1.
Acceptance and approval to execute an "On Call" professional engineering services contract with R. Gutierrez Engineering Corporation for, "Various Projects" for Precinct No. 2 as approved for negotiations on CC 09/22/09.
2.
Acceptance, and approval of Work Authorization No. 6 (with a proposed fee of $24,625.30) for the provision of professional construction materials testing services for both the: "Civil Site Work for New Hidalgo County Pct. #2 Administative Offices Complex" and Work Authorization No. 7 (with a proposed fee of $39,856.50) and for the: New Hidalgo County Pct. #2 Administrative Offices Complex" with Millennium Engineers Group through contract #C-08-316-10-28.
D.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $49,311.15) with Javier Hinojosa Engineering to provide engineering services for the "Drainage Improvements along Stewart Road from the Mile 5 3/4 line north Approx 3,000 LF to the County's drainage ditch for the Val Verde Acres Subd. and Citrus Shadow Subd." Contract No. C-08-505-01-20.
E.
Pct. 4
1.
Requesting authority to purchase the heavy machinery and/or equipment detailed herein from the following awarded vendors through Hidalgo County's participation/memberships with:
a. Acceptance and approval of proposal from Holt Cat, Weslaco, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 for Two (2) New Caterpillar 345DL Excavators in with a total of $689,000.00 which includes, but is not limited to, the Buyboard pricing, fees, delivery and extended warranty-Project #2009-452-OGG;
b. Acceptance and approval of proposal received from Romco Equipment Co. awarded vendor through Hidalgo County's participation/membership with TXMAS-#7-23V010 for Two (2) New Volvo EC460CLC Excavators with a total amount of $660,870.00 which includes, but is not limited to, fees, delivery and extended warranty-Project #2009-451-OGG;
c. Acceptance and approval of proposal(s) received from John Deere Company, Weslaco TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #292-08 to purchase the following:
1. Two (2) JD 6330 Utility Tractors @ $41,778.92 ea ------Total= $83,557.84-Project #2009-450-OGG;
2. Two (2) JD 6330 Utility Tractors @ $81,599.00 Diamond Boom Mower 25'; 60" Head w/Tramp Door; Rear Cradle Mount w/Joy Stick Controls and any other appurtenance------Total= $163,198.00-Project #2009-449-OGG; which includes pricing, fees, delivery and warrranty (if applicable).
a. Acceptance and approval of proposal from Holt Cat, Weslaco, TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #268-07 for Two (2) New Caterpillar 345DL Excavators in with a total of $689,000.00 which includes, but is not limited to, the Buyboard pricing, fees, delivery and extended warranty-Project #2009-452-OGG;
b. Acceptance and approval of proposal received from Romco Equipment Co. awarded vendor through Hidalgo County's participation/membership with TXMAS-#7-23V010 for Two (2) New Volvo EC460CLC Excavators with a total amount of $660,870.00 which includes, but is not limited to, fees, delivery and extended warranty-Project #2009-451-OGG;
c. Acceptance and approval of proposal(s) received from John Deere Company, Weslaco TX awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #292-08 to purchase the following:
1. Two (2) JD 6330 Utility Tractors @ $41,778.92 ea ------Total= $83,557.84-Project #2009-450-OGG;
2. Two (2) JD 6330 Utility Tractors @ $81,599.00 Diamond Boom Mower 25'; 60" Head w/Tramp Door; Rear Cradle Mount w/Joy Stick Controls and any other appurtenance------Total= $163,198.00-Project #2009-449-OGG; which includes pricing, fees, delivery and warrranty (if applicable).
F.
Buildings & Grounds
1.
Pursuant to the current Commercial Account Use Policy, consideration, and action on a request by Richard Sunday, Infrastructure Systems Manager, Facilities Management Department to increase the Home Depot Commercial Account limit from $10,000.00 to $15,000.00 inasmuch as current projects require expansion of the limit.
G.
Colonia Access Program Pct. 1
1.
Action on a recommendation by project engineer, Izaguirre Engineering Group, LLC to award to the lowest bidder meeting all specifications: IOC Company, LLC in the amount of $45,671.49 for Bid No. CAP-09-209-08-19-YSI "Road & Drainage Construction For Los Castillos Subdivision.
2.
Presentation for discussion, consideration, and action on a recommendation by project engineer TEDSI Infrastructure Group to award to the lowest bidder meeting all specifications: Total Commitment, LLC in the amount of $70,428.80 for Bid No. CAP-09-382-09-23-YSI "Road & Drainage Construction for South Palm Garden Estates I & II Subdivisions"
H.
Colonia Access Program Pct. 2
1.
Acceptance and approval of Change Order No. 2 with contractor Alvarez Construction for El Charro Subdivision, Pct. No. 2 reflecting a net increase in the amount of $19,435.41 due to additional curb and gutter, and 14 construction days added for the extra work as submitted through project engineer R. Gutierrez Engineering Corporation-C-CAP-09-001-04-21.
I.
Juvenile Probation
1.
a. Presentation for discussion, consideration, acceptance, and approval of the qualifying participant submitting a response to the Expansion to the existing "Pool for the LSOTPs" to provide necessary/required services on an as needed basis for Hidalgo County at the Judge Mario El Ramirez, Jr. Juvenile Justice Center.
b. Presentation for discussion, consideration, and approval of the final negotiated contract, including the Best and Final Offer for the Expansion to Existing Pool for Licensed Sex Offender Treatment Providers with the qualified professional.
RFP No.: 2009-378-09-30-SGS- Expansion to Existing Pool for Licensed Sex Offender Treatment Provider-Juvenile Probation.
b. Presentation for discussion, consideration, and approval of the final negotiated contract, including the Best and Final Offer for the Expansion to Existing Pool for Licensed Sex Offender Treatment Providers with the qualified professional.
RFP No.: 2009-378-09-30-SGS- Expansion to Existing Pool for Licensed Sex Offender Treatment Provider-Juvenile Probation.
J.
Auditor's Office
1.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262, Section .024, (a) (7)-"an item that can be obtained from only one source";
b. Approval of a "Sole Source Declaration" with authority to purchase and enter into a 12-month renewal maintenance and support services agreement with Weidenhammer Systems Corp. as required by the Auditor's Office in the amount of $36,156.00 for the year - effective: 01/01/10 - 12/31/10 including the signing of required documents by County Judge or Court Member.
b. Approval of a "Sole Source Declaration" with authority to purchase and enter into a 12-month renewal maintenance and support services agreement with Weidenhammer Systems Corp. as required by the Auditor's Office in the amount of $36,156.00 for the year - effective: 01/01/10 - 12/31/10 including the signing of required documents by County Judge or Court Member.
K.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Recommending award of bid and approval of contract to lowest bidder meeting all specifications and/or requirements as attached hereto for: "Hidalgo County - Concrete Mix and Delivery Services" Bid No.: 2009-406-10-07-ERT.
24.
Adjourn