CC CONSENT
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 3, 2009
9:00 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - County Auditor
2.
2009 Intradepartmental Transfers:
A.
2009 - Tax Office (1100)
B.
2009 - WIC (1292)
C.
2009 - Public Defender's Office (1100)
D.
2009 - DBM Safety Division (1100)
E.
2009 - DBM Budget Division (1100)
F.
2009 - I.T. Department (1100)
G.
2009 - Sheriff's Office (1100)
H.
2009 - Emergency Services (1100)
I.
2009 - Civil Service (1100)
J.
2009 - Elections Department (1283)
K.
2009 - Planning Dept. (1100)
L.
2009 - HIDTA Task Force (1252)
M.
2009 - District Attorney (1100)
N.
2009 - Master Court I (1100)
O.
2009 - 93rd District Court (1100)
P.
2009 - 398th District Court (1100)
Q.
2009 - County Court #1 (1100)
R.
2009 - County Court #3 (1100)
S.
2009 - County Court #5 (1100)
T.
2009 - Constable Pct. #3 (1100)
U.
2009 - Pct. #1 Sanitation (1100)
V.
2009 - Pct. #1 Parks (1211)
W.
2009 - Pct. #1 C.A.P. (1312)
X.
2009 - Pct. #1 R&B (1201)
Y.
2009 - Pct. #2 BCAP (1311)
Z.
2009 - Pct. #2 BCAP (1311)
AA.
2009 - Pct. #2 BCAP (1311)
BB.
2009 - Pct. #2 Adm. (1202)
CC.
2009 - Pct. #2 R&B (1202)
DD.
2009 - Pct. #3 R&B (1203)
3.
Planning Department:
A.
Approval of the following Certificates:
1.
Certificates of Plat & Utility Status under Local Government Code Section 232.028 (b)
2.
Certificates of Residence Construction under Local Government Code Section 232.029(c)(1)
3.
Certificates of Water Service Availability under Local Government Code Section 232.029 (c)(2)
4.
Right of Way - Permits:
A.
La Joya I.S.D. No. 25 School Subdivision:
1. Contractor shall install an 8" water line one foot inside the West right-of-way of the Abram Road. The contractor shall connect to an existing 8" water line along the north side of Mile 5 Road then running north approximately 280 feet then turning West into a 15 foot Agua SUD easement.
1. Contractor shall install an 8" water line one foot inside the West right-of-way of the Abram Road. The contractor shall connect to an existing 8" water line along the north side of Mile 5 Road then running north approximately 280 feet then turning West into a 15 foot Agua SUD easement.
B.
Requesting approval of procurement packet (i.e. notice, order, draft mineral lease, etc.) as attached hereto for a request for bids for Hidalgo County ROW-"Lease of .068 Acres of Land for Mineral Development". (RFB No.: 2009-448)
5.
Tax Refunds:
A.
| Acct# | Property Owner | Payer | Amt |
| K2400.00.000.0221.00 | Trevino, Hector & Oscar Palacios | Joe A Cisneros H Rene Trevino Oscar Palacios |
$3147.60 |
| L2045.00.000.0001.00 | Fortuna Enterprises Ltd | Marcrum Management Co | $28585.79 |
6.
Membership Dues:
A.
398th District Court:
Approval to pay 2009-2010 membership dues to the American Judges Association in the amount of $150.00 for the 398th District Court Judge Aida Salinas Flores, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay 2009-2010 membership dues to the American Judges Association in the amount of $150.00 for the 398th District Court Judge Aida Salinas Flores, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
7.
Auditor's Office:
A.
Monthly Collection Reports for June, August, and September 2009.
| OFFICE | FEES & COST | MONTH |
| Anzalduas Park | $1,620.00 | September 2009 |
| Constable J.E. Guerra | $860.00 | August 2009 |
| Constable J.E. Guerra | $490.00 | September 2009 |
| Delta Lake | $682.00 | September 2009 |
| Fire Marshal | $5,523.65 | June 2009 |
| Justice of the Peace Gilberto Saenz | $41,309.50 | September 2009 |
| Justice of the Peace Jesus E. Morales | $31,907.25 | September 2009 |
| Justice of the Peace Ismael "Melo" Ochoa | $65,649.85 | September 2009 |
| Tax Assessor/Collector | $1,791,770.86 | September 2009 |
| Justice of the Peace Bobby Contreras | $56,713.25 | September 2009 |
| Justice of the Peace Luis Garza | $79,112.08 | September 2009 |
| Justice of the Peace Rosa E. Trevino | $61,193.25 | September 2009 |
| Justice of the Peace Charlie Espinoza | $141,417.25 | September 2009 |
| Justice of the Peace Mary Alice Palacios | $49,027.55 | September 2009 |
| Justice of the Peace Espiridion Jackson | $15,223.06 | September 2009 |
8.
Budget & Management:
A.
Approval to transfer to $ 243,241.46 to Hidalgo County Insurance Claims bank account for Blue Cross Blue Shield Health Insurance Claims for periods 10/10-16/2009.
| 10/10-16/2009 | $ 243,241.46 |
| TOTAL: | $ 243,241.46 |
B.
Acceptance and approval of payment request #6 - Inv. #7206 in the amount of $42,100.00 submitted by Quintanilla, Headley & Associates, Inc., project engineer for surveying services with authority for County Treasurer to issue payment after County Auditor's review and completion of processing procedures in connection to the Pct# 4 San Carlos Drainage Improvements Project - (Tower Heights - Bandera Estates - Four Queen Sub. - Alamo&17 1/2 - Trenton Drain) through contract #C-08-433-11-04 WA#1 (PO #612845).
9.
Purchasing Department:
A.
Acceptance and approval of request for final payment for Invoice # 012-1791 (dated 8/31/09) in the total amount of $57,300.00 as submitted by ERO Architects subject to County Auditor's review and completion of processing procedures with authority for County Treasurer issue payment/check in connection with Contract # C-08-113-12-23 (PO # 619286) for: "As Built drawings of the existing Courthouse to includes Annexes and the surrounding Parking Areas & Sidewalks Project" (Phase II B: Needs Analysis and Programming).
B.
Acceptance and approval of payment request #7 - Inv. #7226 in the amount of $1,500.00 submitted by Quintanilla, Headley & Associates, Inc., project engineer for surveying services with authority for County Treasurer to issue payment after County Auditor's review and completion of processing procedures in connection to the Pct# 4 San Carlos Drainage Improvements Project - Trenton Drain through contract #C-08-433-11-04 WA#1 (PO #612845).
C.
1. Requesting approval to exercise the County's sole option to utilize and extend the final year of extension as provided in the current contract under the same rates, terms and conditions for "Hidalgo County-Time Clock (Equipment and Warranty)" with Ruperto Lee Gonzalez dba Lava Concepts & Consulting; or in the alternative;
2. Requesting authority to advertise for RFP-Hidalgo County-Time Clock (Equipment and Warranty) pursuant to possible modifications of current specifications by user department.
2. Requesting authority to advertise for RFP-Hidalgo County-Time Clock (Equipment and Warranty) pursuant to possible modifications of current specifications by user department.
D.
1. Requesting approval of request for payment for Inv # 299502 ($122,458.12) submitted by TEDSI Infrastructure Group, Inc. in connection to contract #C-08-227-02-08 and WA #1 (PO #617534).
2. Requesting approval of request for payment for Inv # 02.08 PA ($11,358.93) submitted by Dos Logistics, Inc. in connection to contract #C-08-389-10-28 (PO #618144).
2. Requesting approval of request for payment for Inv # 02.08 PA ($11,358.93) submitted by Dos Logistics, Inc. in connection to contract #C-08-389-10-28 (PO #618144).
E.
Approval of Construction Work Directive No. 1 in connection with the Hidalgo County "Renovations to Old Administration Building 3rd Floor" as submitted by project architect, Alcocer Garcia Associates as requested and reviewed by Facilities Management Department with authority for County Judge or Court member to execute document.
F.
Acceptance and approval to award a proposal received from Chemical Response & Remediation Contractors, Inc. (through Hidalgo County's membership/participation with TIPS (The Interlocal Purchasing System's awarded vendor) for the provision of labor, materials and related accessories, as per specifications for "Hidalgo County -Indoor Air Quality Testing Services for San Juan Headstart II Building"-Project #09-390-MSS-total amount of $2,075.00.
G.
Requesting authority to exercise the additional one year extension as provided under current contract for "Lease of Office Space" for Hidalgo County Justice of the Peace-Pct. 2-Pl. 2, under the same rates, terms, and conditions with, Rosa E. Trevino-C-06-342-10-24 effective 11/18/09-11/17/10.
H.
Approval of the following Requests for Payment as submitted by contracted project engineer, Javier Hinojosa Engineering:
1. Invoice No. 09113-$3,800.00 for "1 Acre tract for the USDA Tick Vat No. 100 located in Havana, Texas";
2. Invoice No. 09114-$1,500.00 for "Colonia Trevino."
1. Invoice No. 09113-$3,800.00 for "1 Acre tract for the USDA Tick Vat No. 100 located in Havana, Texas";
2. Invoice No. 09114-$1,500.00 for "Colonia Trevino."
I.
Requesting authority to advertise for Road & Drainage Construction of Hilda No. 2 a 3rd call BCAP Project with plans and specifications drafted by project engineer.
J.
1. Presentation for approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| World Wide Imaging Supplies | Office Products | 8-75030 |
| Tactical Gear Now, Inc. | GS-07F-5508R | |
| SHI Government Solutions | Various Software |
DIR-SDD-1009 |
2. Consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the The Interlocal Purchasing System "TIPS" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
| Chemical Response & Remediation Contractors, Inc. | Trades, Temporary Labor & Materials | 8032609 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2010.
3. Requesting authority to enter into a 48-month copier lease agreement for E-Studio 2330C through our membership/participation with Texas Association of School Boards Cooperative "Buyboard" awarded vendor Office Communications Systems/Toshiba Business Solutions contract #299-08 for Court At Law #1 through requisition #164987 in the total amount of $133.22/month + $660.00/year for maintenance-effective: Upon approval. (9-1100-412-00-021-001-0-780/432)
4. Requesting authority to enter into a 12-month premium plus maintenance agreement for estudio 351C with Office Communications Systems/Toshiba Business Solutions for Court At Law #2 through requisition #163871 in the total amount of $780.00/year-effective: November 1, 2009 (9-1100-412-00-022-001-0-432)
5. Requesting authority to enter into a 12-month maintenance agreement for a folding machine standalone serial #0000912631 with Pitney Bowes for the Tax Office through requisition #163805 in the total amount of $934.00/year-effective: November 1, 2009 (9-1100-415-15-140-001-0-432)